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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 07/05/2011 - ITEMS RELATING TO THE HUGHES STADIUM DISC GOLF COUDATE: July 5, 2011 STAFF: Craig Foreman AGENDA ITEM SUMMARY FORT COLLINS CITY COUNCIL 14 SUBJECT Items Relating to the Hughes Stadium Disc Golf Course. A. Resolution 2011-053 Authorizing the City Manager to Enter Into a Grant Agreement with Great Outdoors Colorado for Funds for a Disc Golf Course at Hughes Stadium. B. First Reading of Ordinance No. 078, 2011 Appropriating Unanticipated Grant and Other Revenue in the Conservation Trust Fund for the Hughes Stadium Disc Golf Course. EXECUTIVE SUMMARY Great Outdoors Colorado has awarded the City an $85,000 grant for the completion of the Hughes Stadium Disc Golf Course. The project involves the development of an 18-hole disc golf course at Hughes Stadium in conjunction with Colorado State University. The course is primarily located in the stormwater detention basin directly west of Overland Trail Road. The course will include new trees and shrubs, a new access road off County Road No. 42C, and the course tee areas and baskets. BACKGROUND / DISCUSSION On February 15, 2011, Council adopted Resolution 2011-012, supporting the City’s grant application for the Hughes Stadium Disc Golf Course project. The need for another disc golf course in Fort Collins was well documented during the Parks and Recreation Policy Plan update which was adopted by Council in 2009. The popularity of disc golf has grown over the years and the course at Edora Park is overused, causing safety concerns for other park users and resource damage to trees and turf. Colorado State University has been working with the City to develop a course at Hughes Stadium. The University is committed to the course being developed in and around the stormwater detention pond near Overland Trail Road (see Attachment 1). The course design has been integrated into an improvement project CSU is constructing in 2011 on the grounds around the stadium. This partnership allows for efficiencies and cost savings related to the design effort and for construction costs on such items as the irrigation water delivery system, earthwork and landscaping. The construction of the disc golf course is planned for fall 2011. The new disc golf course at Hughes Stadium will allow some disc golf holes to be removed from Edora Park, thus helping reduce conflicts and safety concerns with other park users. FINANCIAL / ECONOMIC IMPACTS The project continues the strong and effective partnerships with Colorado State University. Construction of the disc golf course is estimated to cost $135,000. The funding source is the Conservation Trust Fund. The Great Outdoors Colorado grant amount is for $85,000. The grant funding is a repay available at the time of the completion of the project. Consequently, the grant reduces the Conservation Trust cost for the project to $48,700, and $1,300 in-kind donations from the Fort Collins Disc Golf Club and Bill Wright. Operation and maintenance funding for the project will be about $2,500 per year. This O&M cost is available starting with the 2011 Parks Maintenance budget. It is hopeful that the disc golf community can help with routine maintenance of the site through the City’s Adopt-A-Park program and thus reduce O&M costs. July 5, 2011 -2- ITEM 14 ENVIRONMENTAL IMPACTS Trees at the course will be watered by drip irrigation to reduce water usage and waste. Fairways will not be irrigated and will be identified using gravel paths rather than irrigated turf saving additional water usage. Use at the new course will reduce the over-use of the Edora Park course and help eliminate turf and tree damages at the park. STAFF RECOMMENDATION Staff recommends adoption of the Resolution and the Ordinance on First Reading. BOARD / COMMISSION RECOMMENDATION At its January 26, 2011 meeting, the Parks and Recreation Board voted unanimously to recommend Council approve the acceptance of the grant. PUBLIC OUTREACH During the recent Parks and Recreation Policy Plan public process, the need for more disc golf courses to serve the community was identified as a priority. The new course is supported by the Fort Collins Disc Golf Club, CSU Administration and the CSU Disc Golf Club. The new course is being designed with the assistance of Bill Wright who is active in the disc golf community and has designed numerous courses. ATTACHMENTS 1. Location map 2. Parks and Recreation Board minutes, January 26, 2011 ATTACHMENT 1 Parks & Recreation Board Meeting – January 26, 2011 Page 6 of 18 Board – What about a Park District? Staff – It’s complicated there are good and bad things to consider when you create a district. Board – Is the Board information going to be updated on the Recreator? Staff – Yes, John Litel has been informed of the changes for the next addition. Park Planning Updates • Waters Way and Registry Ridge parks are back in line for construction. We are working with the contractor to construct Waters Way in 2011 and Registry Ridge will go out to bid in January for construction in 2011. • Transportation money ($368,375) will help to fund some of the Mulberry Trail project. • CSU has started the design phase for the new Disc Golf Course to be located at Hughes Stadium. We are applying for a GOCO grant to help fund this project. GOCO requires a recommendation from City Council, so we need to have a recommendation from the P&R Board to Council for the February 15 Council meeting. Motion: A motion was made by Danna: Move to recommend to City Council that they support applying for a grant for the disc golf course at Hughes Stadium. Seconded: The motion was seconded by Shirley Christian Vote: 9:0 – all voted in favor Discussion Board – Is there any worry about parking at Hughes? Staff – No, the poles will be removed on game days. Board – Is there any issue with theft? Staff – No. Board Work Plan Updates • Look over the Work Plan so we can get a strategic plan for next meeting on what we want to work on. • The election of Board Officers is next month, so be thinking about what position you would like to hold. Discussion Board – Can we get a tour of the parks? Staff – Sure, we can set something up when the weather is nicer. Board – Do you know if the cabins at the Museum will be moving to the new Discovery/Museum site? Staff – Not sure, but we will find out. Board – It would be good for us to be at the ground breaking for the new parks. Board – When will the Lincoln Center be open? Staff – The end of April was the date, but with the issues they’ve had, it will probably be more like June or July before they are open. Bicycle Advisory Board Liaison Update • They are planning to apply for Platinum level designation for a bike friendly community. We are currently Gold level. • They are working on a bike safety/education plan, and there is a meeting on January 27. They will be discussing history, groups that advocate for bicycling, accidents, working with other departments. • In the Recreator there is a new item: Senior Rides. • The e-bike issue will continue to be on their agenda for discussions. ATTACHMENT 2 RESOLUTION 2011-053 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE CITY MANAGER TO ENTER INTO A GRANT AGREEMENT WITH GREAT OUTDOORS COLORADO FOR FUNDS FOR A DISC GOLF COURSE AT HUGHES STADIUM WHEREAS, the Board of the Great Outdoors Colorado Trust Fund (the “GOCO Board”) is a political subdivision of the State of Colorado which invests a portion of the net proceeds of the Colorado Lottery in the State’s parks, wildlife, open space and recreational resources; and WHEREAS, in 1994 the GOCO Board created a statewide grant program pursuant to which eligible entities could apply for grants for local government parks and outdoor recreation projects; and WHEREAS, on June 14, 2011, the GOCO Board approved a Local Parks and Outdoor Recreation application by the City for a grant to be used for construction of a disc golf course on property owned by Colorado State University (CSU) at Hughes Stadium (the “Project”), and has awarded the City a grant in the amount of $85,000 to be used together with matching funds to construct the Project; and WHEREAS, City staff is in the process of negotiating a lease agreement with CSU for use of the property for the Project; and WHEREAS, the total cost of the Project is estimated at $135,000, with $48,700 of additional funding to come from the Conservation Trust Fund, subject to Council’s appropriation of such funds by separate ordinance, and $1,300 of in-kind donations; and WHEREAS, the City is authorized to enter into intergovernmental agreements, such as a grant agreement, to provide any function, service or facility, under Article II, Section 16 of the Charter of the City of Fort Collins and Section 29-1-203, C.R.S.; and WHEREAS, the GOCO Grant Agreement, a copy of which is on file in the office of the City Clerk and available for public inspection (the “Grant Agreement”), requires a resolution, adopted by the governing body of the Grantee, authorizing the execution of the Grant Agreement and approving its terms and conditions; and WHEREAS, the Grant Agreement further requires that the City operate and maintain the Project for 25 years or the useful life of the Project, subject to the annual appropriation of funds, allow reasonable public access to the Project, and cooperate with the GOCO Board on publicity, public information and signage for the Project; and WHEREAS, City staff recommends that the City Council approve the Grant Agreement as described herein. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the City Manager is hereby authorized to enter into the Grant Agreement with the GOCO Board obligating the City to use the $85,000 in grant proceeds for construction of the disc golf course at Hughes Stadium, in substantially the form of agreement as is on file in the office of the City Clerk, and that the terms of the Grant Agreement are approved together with such other terms and conditions as the City Manager, in consultation with the City Attorney, determines to be necessary and appropriate to protect the best interests of the City. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 5th day of July, A.D. 2011. __________________________________ Mayor ATTEST: _____________________________ City Clerk ORDINANCE NO. 078, 2011 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED GRANT AND OTHER REVENUE IN THE CONSERVATION TRUST FUND FOR THE HUGHES STADIUM DISC GOLF COURSE WHEREAS, the City has been awarded a grant in the amount of $85,000 (the “Grant”) from Great Outdoors Colorado (“GOCO”) for the completion of the Hughes Stadium Disc Golf Course; and WHEREAS, the project involves the development of an 18-hole disc golf course at Hughes Stadium in conjunction with Colorado State University; and WHEREAS, this partnership with Colorado State University allows for efficiencies and cost savings related to the design effort and for construction costs; and WHEREAS, the course will include new trees and shrubs, a new access road from County Road No. 42C, and the course tee areas and baskets; and WHEREAS, the total project will cost $135,000 and is funded from the following sources: Great Outdoors Colorado grant ($85,000), in-kind donations ($1,300), and Conservation Trust Fund Reserves ($48,700); and WHEREAS, Article V, Section 9, of the City Charter authorizes the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, Article V, Section 9, of the City Charter authorizes the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated. WHEREAS, City staff has determined that the appropriation of the grant and other revenue as described herein will not cause the total amount appropriated in the Conservation Trust Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated from unanticipated revenue in the Conservation Trust Fund the sum of EIGHTY FIVE THOUSAND DOLLARS ($85,000) in grant revenue and ONE THOUSAND THREE HUNDRED DOLLARS ($1,300) consisting of in-kind donations, for expenditure in the Conservation Trust Fund for the completion of the Hughes Stadium Disc Golf Course. Section 2. That there is hereby appropriated from prior year reserves in the Conservation Trust Fund the sum of FORTY-EIGHT THOUSAND SEVEN HUNDRED DOLLARS ($48,700) for expenditure in the Conservation Trust Fund for the completion of the Hughes Stadium Disc Golf Course. Introduced, considered favorably on first reading, and ordered published this 5th day of July, A.D. 2011, and to be presented for final passage on the 19th day of July, A.D. 2011. _________________________________ Mayor ATTEST: _____________________________ City Clerk Passed and adopted on final reading on the 19th day of July, A.D. 2011. _________________________________ Mayor ATTEST: _____________________________ City Clerk