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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 04/03/2012 - FIRST READING OF ORDINANCE NO. 027, 2012, APPROPRIDATE: April 3, 2012 STAFF: Cheryl Donaldson AGENDA ITEM SUMMARY FORT COLLINS CITY COUNCIL 10 SUBJECT First Reading of Ordinance No. 027, 2012, Appropriating Unanticipated Revenue in the Capital Projects Fund for the Fort Collins Museum/Discovery Science Center Exhibits Project. EXECUTIVE SUMMARY This Ordinance appropriates Non-Profit Partner revenue of $225,000 into the Museum Exhibit Capital Project. BACKGROUND / DISCUSSION The Fort Collins Museum and Discovery Science Center (the Non-Profit Partner) entered into a partnership in 2008 to design and construct a new museum facility. The exhibit design company, Gyroscope, Inc. was contracted through the City’s competitive purchasing process with the total contract of $1.285 million shared equally between the City and the Non-Profit Partner. The exhibit fabrication company, Art Guild, was contracted through the City’s competitive purchasing process for the exhibit fabrication, which is underway. Staff is working with Art Guild to complete the first two phases of museum exhibits with an opening date of November 10, 2012. The Non-Profit Partner is providing the $225,000 raised through fundraising efforts and the partnership would like to appropriate the $225,000 into the Museum Exhibit Capital Project. This money will be used to build exhibit enclosures by the building contractor, Hensel Phelps. The appropriation is needed because the Partnership Agreement calls for the project to follow the City’s purchasing requirements and the City holds the contract with Hensel Phelps. Museum staff is looking at funding alternatives to pay for specialized lighting for the exhibits and may come back to City Council in the near future with a request to use Museum reserves for this lighting. FINANCIAL / ECONOMIC IMPACTS This Ordinance appropriates $225,000 from the Non-Profit Partner for the Museum Exhibit Capital Project. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. ORDINANCE NO. 027, 2012 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE IN THE CAPITAL PROJECTS FUND FOR THE FORT COLLINS MUSEUM/DISCOVERY SCIENCE CENTER EXHIBITS PROJECT WHEREAS, in March 2008, the City and the Discovery Center, a Colorado non-profit corporation, d/b/a Discovery Science Center (the “NPC”), now officially known as FCDM, Inc., entered into an operating agreement for the construction and operation of the Fort Collins Museum/Discovery Science Center Project; and WHEREAS, pursuant to the operating agreement, the cost of the exhibit design contract in the amount of $1,285,000 is to be shared equally by the City and the NPC; and WHEREAS, staff is working with the contractor to complete the first two phases of the exhibits by the opening date of November 10, 2012; and WHEREAS, funds in the amount of $225,000 have been provided by the NPC for exhibit fabrication costs; and WHEREAS, Article V, Section 9, of the City Charter authorizes the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the appropriation of the revenue as described herein will not cause the total amount appropriated in the Capital Projects fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that there is hereby appropriated from unanticipated revenue in the Capital Projects Fund the sum of TWO HUNDRED TWENTY-FIVE THOUSAND DOLLARS ($225,000) for expenditure on the Building on Basics - Fort Collins Museum/Discovery Science Center Joint Facility Exhibits Project. Introduced, considered favorably on first reading, and ordered published this 3rd day of April, A.D. 2012, and to be presented for final passage on the 17th day of April, A.D. 2012. _________________________________ Mayor ATTEST: _____________________________ Interim City Clerk Passed and adopted on final reading on the 17th day of April, A.D. 2012. _________________________________ Mayor ATTEST: _____________________________ Interim City Clerk