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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 05/17/2011 - RESOLUTION 2011-042 ADOPTING THE RECOMMENDATIONS O DATE: May 17, 2011 STAFF: Jill Stilwell • ' • • Resolution 2011-042 Adopting the Recommendations of the Cultural Resources Board Regarding Fort Fund Disbursements. EXECUTIVE SUMMARY The Cultural Development and Programming and Tourism Programming accounts(Fort Fund) provide grants to fund community events. This Resolution will adopt the recommendations from the Cultural Resources Board to disburse these funds. BACKGROUND / DISCUSSION The Cultural Development and Programming and Tourism Programming accounts(Fort Fund),consist of a four-tiered funding system for organizations that apply for grants from Fort Fund. Tier#1 was established as an annual programming fund for organizations whose primary purpose is to present three or more public events annually. These groups may apply for funding from Tier#1 each April. Tier#2 allows organizations that are not eligible for Tier#1 support to apply for funding of events. Applications for support from Tier#2 are accepted each January and June. The Cultural Innovation Fund (CIF)Tier(formerly Tier#4)was established to further the goal of making Fort Collins a cultural center and destination. The CIF Tier grants address a need in the cultural activity of Fort Collins, perpetuate the Tourism Fund by generating over night stays in local hotels, and/or develop new arts, cultural, or heritage tourism activities that have the potential to impact Fort Collins' cultural and economic growth. Organizations may apply for funding from the CIF Tier each April. For the April 2011 funding session,26 applications were received with total requests equaling$322,762. The Cultural Resources Board, at its regular meeting of April 27, 2011, recommended disbursement from funds in the City's Cultural Development and Programming and Tourism accounts totaling $158,900 to 22 applicants as outlined in Exhibit A to the Resolution. The requests totaled$322,762 and $159,187 was available. Of the total requests made and considered, 49% were covered by available funds. FINANCIAL / ECONOMIC IMPACTS The Fort Fund program,established in 1989,disburses funds from the City's Cultural Development and Programming Account and the Tourism Programming Account in accordance with the provisions of Section 25-244 of the City Code, where 25% of the revenue from the lodging tax is designated for this use. Local non-profit organizations may apply to Fort Fund for cultural event support and must match the grant amount. These funds were budgeted and appropriated in the 2011 budget. The non-profit arts are a$15.9 million industry in Fort Collins(Arts&Economic Prosperity III-Americans for the Arts). By awarding these grants, the City is partnering with 22 organizations to leverage a variety of cultural events that contribute to this economic impact and add to our quality of life. May 17, 2011 -2- ITEM 15 STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BOARD / COMMISSION RECOMMENDATION At its April 27, meeting, the Cultural Resources Board voted unanimously to recommend adoption of the Resolution. ATTACHMENTS 1. Cultural Resources Board minutes (Draft), April 27, 2011 ATTACHMENT 1 (�'}� O¢ Cultural Resources Board City Collins Lincoln Center 417 W.Magnolia St Fort Collins,CO 80521 970.221-6735 970.221-6373—fax DRAFT CULTURAL RESOURCES BOARD MINUTES Regular Meeting—Wednesday, April 27, 2011 5:00 p.m. Webster House, 301 E. Olive Street, Fort Collins, CO 80521 Council Liaison: TBD Staff Liaison: Jill Stilwell Chairperson: Jan Gilligan Phone: 224-2481 (h) Vice-Chair: Chris Clemmer A regular meeting of the Cultural Resources Board was held on Wednesday, April 27, 2011 at 5:00 p.m. he following members were present: Bo d Members present: Janet Gilligan, Carol Ann Hixon, Sue Beck-Ferkiss John Hayes, Patrick Moran, Chris Clemmer Board embers absent: Diane Gaede Staff Me ers present: Jill Stilwell, Gail Budner Guests Pres t: Katy Schneider, FCCVB I. Call to O er: 5:14 p.m. - Ms. Jan Gilligan 11. Consideration f agenda: No changes III. Consideration and roval of minutes from March 31, 2011. Ms. Hixon made a mo 'onto accept the minutes as amended. Mr. Moran seconded the otion. The motion passed unanim usly. IV. Public Input: None V. Fort Fund - Discussion and Funding Recommendations: 6� Prior to reviewing and awarding grant monies to the Fort Fund applicants, the Board discussed the quality and eligibility of the applications and the available budget for this session and the upcoming June session. The Board then reviewed 6 CIF grant applications and 20 Tier 1 applications and developed their recommendations for funding. Ms. Hixon made a motion to submit these recommendations for Fort Fund disbursements to City Council as outlined in the attached spreadsheet. Ms. Beck-Ferkiss seconded the motion. The motion passed unanimously. City of Fort C�olllns The Board would like clarification included in the letters sent to those organizations that received decreased funding this session explaining why their grant was significantly reduced compared to previous awards. They would also like a letter sent to the organizations that were not recommended for any funding this session reminding them that they may still be eligible to apply for Tier 2 funding at the June session. Ms. Schneider, of the FCCVB, suggested that the scoring spreadsheet that the Board utilizes when making funding recommendations prominently display the ranking of the visitor attraction for those organizations seeking CIF monies. She feels that this information may need to be considered more thoroughly. VI. er Business: Ms. ner reminded the Board about the new Museum and Discovery Science Center tour for scheduled them on Monday, May 2"d The Board wou like to invite the new City Council liaison, once they are assigned, to the next Cultural Resour s Board meeting on May 26`h. After the Lincoln Cente as fully re-opened, the Board would like to plan a gathering for current and future Fort Fund licants to review the new criteria and guidelines and to apprise them of the Board's expectations en considering funding awards. VII. Past Fort Fund events: Kites in the Park: Mr. Hayes reported the event was well organized and very well attended. The Fort Fund logo was displayed. Ethos West SPACE concert: Mr. Hayes reported the event was well done, the space talk was interesting and there was good attendance. New Visions Dance Festival: Ms. Gilligan reported that the dance was well choreographed, and that they thanked Fort Fund during their announcements from the stage. Attendance at the event was low. FoCoMA Music eXperiment /Peer Awards: Ms. Beck-Ferkiss reported the events/bands were wonderful, very well-attended with lots of action and enthusiasm from the crowds and that the experience had a great grass roots feel to it. The Fort Fund logo was displayed. The Powwow and Indian Art Market: Mr. Clemmer reported that it was a great event with a large crowd and that his children, along with many others, thoroughly enjoyed it. Earth Day Fort Collins 2011: Mr. Clemmer reported that the event was well organized and interesting but that the very cold weather likely lowered the number of attendees. The Fort Fund banner was displayed. VIII. Adjournment: 7:23 p.m. Respectfully submitted, Gail Budner Administrative Clerk II RESOLUTION 2011-042 OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING THE RECOMMENDATIONS OF THE CULTURAL RESOURCES BOARD REGARDING FORT FUND DISBURSEMENTS WHEREAS, the City disburses funds from the City's Cultural Development and Programming Account and Tourism Programming Account in accordance with the provisions of Section 25-244 of the City Code through its Fort Fund Program; and WHEREAS,the City's Cultural Resources Board reviews applications for Fort Fund monies and makes recommendations to the City Council in accordance with the provisions set forth in Section 2-203(3)of the City Code,and in accordance with the administrative guidelines for the Fort Fund program (the "Fort Fund Guidelines"); and WHEREAS, pursuant to Section 25-244 of the City Code, the Cultural Development and Programming Account was established for the purpose of funding cultural development and programming activities and the Tourism Programming Account was established for the purpose of funding tourist-related special events; and WHEREAS, at its regular meeting on April 27, 2011, the Cultural Resources Board recommended funding for various proposals as set forth on Exhibit"A", attached and incorporated herein by this reference,based upon the criteria and considerations set forth in Section 2-203 and the Fort Fund Guidelines; and WHEREAS,the proposals recommended by the Cultural Resources Board provide a public benefit to the Fort Collins community by supporting cultural development and programming activities, and promote the utilization of public accommodations within the City; and WHEREAS, the City Council wishes to adopt the recommendations of the Cultural Resources Board. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that funds in the total amount of ONE HUNDRED TWENTY FIVE THOUSAND NINE HUNDRED DOLLARS($125,900)in the City's Cultural Development and Programming Account and THIRTY THREE THOUSAND DOLLARS ($33,000) in the City's Tourism Programming Account shall be distributed in accordance with the recommendations of the Cultural Resources Board as set forth on Exhibit "A". Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 17th day of May A.D. 2011. Mayor ATTEST: City Clerk FORT FUND - APRIL 2011 EXHIBIT A FINAL AMOUNT %Of REQUESTED RECOMMENDED AMOUNT ORGANIZATION/CONTACT EVENTIDATE AMOUNT FUND 1 FUND 2 THAT IS BEING REQUESTED (tourism) RECOMMENDED TIER1 �- - - - ------------------------------------- —�—�---- ------ ----- ---------- Bas Blau Theatre Company 2011-2012 Main Stage Season $15,000 $12,000 $0 80% Canyon Concert Ballet 2011-2012 Season of Dance $14,180 $10,000 $0 71% Center for Fine Art Photography 2011-2012 Annual Exhibitions and Artist/Juror's Talks $15,000 $5,000 $0 33% Colorado State University Art Museum 2011-2012 Museum Exhibits and Theatre Presentations $15.000 $10,000 $0 67% Debut Theatre 2011 Play Season $5,000, $2,500 $0 50% Discovery Science Center 2011-2012 Educational Programming $9,250 $7,400 $0 80% Foothills Pops Band 2011-2012 Concert Season $1,500 $500 $0 33% Fort Collins Museum 2011-2012 Exhibition Season $9,275 $7,400 $0 80% Fort Collins Museum of Art 2011-2012 Exhibition Season $15,000 $10,000 $0 67% Fort Collins Symphony Association 2011-2012 Concert Season $12,000 $9,600 $0 80% Fort Collins Wind Symphony 2011-2012 Season $5,900 $2,500 $0 42% Friends of Traditional Dance 2011-2012 Dance Season $10,000 $0 $0 0% High Performance Dance Theatre 2011-2012 Season of Dance $3,384 $500 $0 15% IMPACT Dance Company IMPACT!2011-2012 Season $13,500 $9,000 $0 67% Larimer Chorale Concert Season 35 2011-2012 $15,000 $10,000 $0 67% OpenStage Theatre&Company 2011-2012 OpenStage Theatre Season $15,000 $12,000 $0 80% Opera Fort Collins Season 32 $15,000 $10,000 $0 67% Poudre Landmarks Foundation,Inc. 2011-2012 Season of Events $14,773 $5,000 $0 34% Rocky Mountain Sustainable 2011-2012 Educational Living Association Programs and Events $6,000 $1,000 $0 17% Youth Orchestra of the Rockies Adventures in Music 2011-2012 Season $3,500 $1,500 $0 43% Tier 1 TOTALS $213,262 $125,900 $0 59% Cultural Innovation Fund—-— — — —-—-- - - - - - - - - -�—�� ------- ----- ----- ---------- Beet Street Streetmosphere $25,000 $0 $13,000 52% CSU Theatre Program Kennedy Center American College Theatre Festival $25,000 $0 $0 0% 3 Downtown Business Association Fort Collins Jazz Experience $20,000 $0 $10,000 50% Fort Collins Museum of Art Dale Chihuly:The Venetians Glass Exhibition $20,000 $0 $10,000 50% Friends of the Gardens on Spring Creek Garden of Lights $4,500 $0 $0 0% IBM Ring 250/The Presto-Digitators Magic in the Rockies 2011 Magic Convention $15,000 $0 $0 0% Cultural Innovation Fund TOTALS $109,500 $0 $33,000 30% Funding Session Totals $322,762 $125,900 $33,000 49% 'These events were not recommended for grants due to their ineligibility or to low scores,Scores are based on application materials and Fort Fund's"Criteria for Funding"