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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 04/17/2001 - ITEMS RELATING TO COUNCIL COMMITTEE APPOINTMENTS A AGENDA ITEM SUMMARY ITEM NUMBER: 36 DATE: April 17, 2001 FORT COLLINS CITY COUNCIL STAFF: Fischbach/ Krajicek SUBJECT: Items Relating to Council Committee Appointments and Various Council Liaison Assignments (Option I and Option 2). RECOMMENDATION: Staff recommends that Council proceed with making the boards and commissions liaison assignments, appointments to the Ethics Review Board, appointments to other community boards, an appointment to Latimer County Fair Board, and postpone the other Council Committee appointments until the May 1 City Council meeting (Option 2). EXECUTIVE SUMMARY: It has been suggested that the Council consolidate and restructure the six Council committees. Membership on a Council committee consists of three Councilmembers. The current Council committees are: ✓ Health and Safety Committee ✓ Finance Committee ✓ Growth Management Committee ✓ Legislative Review Committee ✓ Governance Committee ✓ Ethics Review Board (required by City Code) There has been a limited amount of discussion among Councilmembers regarding the suggested consolidation and restructuring. In addition to Council committees, there are a variety of City boards and commissions to which Councilmembers serve as liaisons and Councilmembers also represent the City Council on a number of assignments to other entities. Resolution 2001-63 (Option 1) contains the full complement of Council committees, boards and commissions to which Councilmembers serve as liaisons, and other community boards to which Councilmembers are appointed as representatives. DATE: April 17, 2001 2 ITEM NUMBER: 36 OPTIONS Option 1 A. Resolution 2001-63 Making Board and Commission Liaison Assignments and Various Committee, Board and Authority Appointments. AND B. Resolution 2001-64 Approving and Endorsing the Appointment of a Councilmember to the Larimer County Fair Board. As in past years, Councilmembers can proceed at this meeting (April 17) to decide which of the various board and commission liaison assignments and committee appointments are of interest to them as individuals. Resolution 2001-63 has been prepared so that the names of the individual Councilmembers can be inserted in the blank spaces. Section I of the Resolution lists all of the City's boards and commissions to which a Council Liaison is appointed; Section 2 lists the Council committees as they exist today; and Section 3 lists other community boards to which Councilmembers are appointed as representatives. A separate Resolution (2001-64) has also been prepared regarding approval and endorsement of a Council representative on the Latimer County Fair Board. Following adoption of the Resolution, a copy will be forwarded to the Latimer County Commissioners for their consideration and action. This Resolution is included in both Option I and Option 2. OR Option ion 2 A. Resolution 2001-65 Making Board and Commission Liaison Assignments and Various Committee, Board and Authority Appointments. AND B. Resolution 2001-64 Approving and Endorsing the Appointment of a Councilmember to the Latimer County Fair Board. This option would be to postpone most of the Council committee appointments until Council has had an opportunity to further discuss the merits of restructuring the Council committees. Under this option, it is recommended that Council proceed with making the boards and commissions liaison assignments, appointments to the Ethics Review Board, appointments to other community boards (Resolution 2001-65). and an appointment to Latimer County Fair Board (Resolution 2001-64). ATTACHMENTS: ♦ 1999-2001 Board and Commission Liaison Assignments Grid (snowing current Council assignments) ♦ 2001-2003 Board and Commission Liaison Assignments Grid(blank grid to assist Council in planning new assignments) ♦ Brief Descriptions of Functions for Boards, Commissions, Committees and Authorities ♦ The Role of Council Liaisons to Boards and Commissions Option 1 RESOLUTION 2001-63 OF THE COUNCIL OF THE CITY OF FORT COLLINS MAKING BOARD AND COMMISSION LIAISON ASSIGNMENTS AND VARIOUS COMMITTEE, BOARD AND AUTHORITY APPOINTMENTS WHEREAS, the City Council appoints Councilmembers to serve as liaisons to the City's boards and commissions; and WHEREAS, Council is also desirous of appointing representatives to certain other organizations of which the City is a member. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the following named Councilmembers be, and they hereby are, appointed to serve as Council liaisons to the following City boards, commissions, and authorities until such time as the Council may reconsider such nointments: BOARD LIAISON . AFFORDABLE HOUSING BOARD AIR QUALITY ADVISORY BOARD ART IN PUBLIC PLACES BOARD BUILDING REVIEW BOARD CITIZEN REVIEW BOARD COMMISSION ON DISABILITY COMMISSION ON THE STATUS OF WOMEN CDBG COMMISSION CULTURAL RESOURCES BOARD ELECTION BOARD ELECTRIC BOARD • GOLF BOARD HUMAN RELATIONS COMMISSION LANDMARK PRESERVATION COMMISSION LIBRARY BOARD LIQUOR LICENSING AUTHORITY NATURAL RESOURCES ADVISORY BOARD PARKS AND RECREATION BOARD PERSONNEL BOARD PLANNING AND ZONING BOARD RETIREMENT COMMITTEE SENIOR ADVISORY BOARD TELECOMMUNICATIONS BOARD TRANSPORTATION BOARD URBAN GROWTH AREA REVIEW BOARD WATER BOARD YOUTH ADVISORY BOARD ZONING BOARD OF APPEALS Section 2. That the following named Councilmembers be, and they hereby are, appointed to serve on the following Council boards and committees until such time as the Council may reconsider such appointments: ETHICS REVIEW BOARD (Alt.) • FINANCE COMMITTEE GOVERNANCE COMMITTEE GROWTH MANAGEMENT COMMITTEE 17IEALTH AND SAFETY COMMITTEE • LEGISLATIVE REVIEW COMMITTEE Section 3. That the following named Councilmembers be, and they hereby are, appointed to serve as representatives on the following boards, committees, councils and authorities until such time as the Council may reconsider such appointments: COLORADO STATE UNIVERSITY LIAISON COMMITTEE DOWNTOWN DEVELOPMENT AUTHORITY BOARD OF DIRECTORS (Alt.) • HOUSING AUTHORITY NORTH FRONT RANGE TRANSPORTATION AND AIR QUALITY PLANNING COUNCIL (Alt.) POUDRE FIRE AUTHORITY BOARD OF DIRECTORS POUDRE SCHOOL DISTRICT LIAISON COMMITTEE Passed and adopted at a regular meeting of the City Council held this 17th day of April, A.D. 2001. Mayor ATTEST: City Clerk . Option 1 RESOLUTION 2001-64 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING AND ENDORSING THE APPOINTMENT OF A COUNCILMEMBER TO THE LARIMER COUNTY FAIR BOARD WHEREAS, the Larimer County Fair Board (the "Fair Board") was established as an advisory board to the Board of County Commissioners; and WHEREAS,the responsibilities of the Fair Board include: organizing and coordinating the yearly County Fair with the County Fair Manager; submitting recommendations to the board of County Commissioners on the hiring of the County Fair Manager; interviewing applicants and recommending names for appointment to the Fair Board;and making recommendations concerning the Larimer County Fairground's growth and improvements; and WHEREAS, appointments to the Fair Board are made to provide balanced geographic representation in the County, so that committee members have an interest in the entire County fairground operation; and • WHEREAS, the 12-member Board should include one representative from the City of Loveland and one representative from the City of Fort Collins; and WHEREAS, it is the policy of the Council to reexamine its committee assignments at the regular meeting following the Council reorganization meeting in April of odd-numbered years. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the City Council formally approves and endorses the appointment of the following named person to the Larimer County Fair Board: Passed and adopted at a regular meeting of the Council of the City of Fort Collins held this 17th day of April, A.D. 2001. Mayor ATTEST: City Clerk Option 2 • RESOLUTION 2001-65 OF THE COUNCIL OF THE CITY OF FORT COLLINS MAKING BOARD AND COMMISSION LIAISON ASSIGNMENTS AND VARIOUS COMMITTEE, BOARD AND AUTHORITY APPOINTMENTS WHEREAS, the City Council appoints Councilmembers to serve as liaisons to the City's boards and commissions; and WHEREAS, Council is also desirous of appointing representatives to certain other organizations of which the City is a member. NOW,THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the following named Councilmembers be, and they hereby are, appointed to serve as Council liaisons to the following City boards, commissions, and authorities until such time as the Council may reconsider such appointments: BOARD LIAISON 0 AFFORDABLE HOUSING BOARD AIR QUALITY ADVISORY BOARD ART IN PUBLIC PLACES BOARD BUILDING REVIEW BOARD CITIZEN REVIEW BOARD COMMISSION ON DISABILITY COMMISSION ON THE STATUS OF WOMEN CDBG COMMISSION CULTURAL RESOURCES BOARD ELECTION BOARD ELECTRIC BOARD GOLF BOARD HUMAN RELATIONS COMMISSION LANDMARK PRESERVATION COMMISSION LIBRARY BOARD LIQUOR LICENSING AUTHORITY NATURAL RESOURCES ADVISORY BOARD PARKS AND RECREATION BOARD PERSONNEL BOARD PLANNING AND ZONING BOARD RETIREMENT COMMITTEE SENIOR ADVISORY BOARD TELECOMMUNICATIONS BOARD TRANSPORTATION BOARD URBAN GROWTH AREA REVIEW BOARD WATER BOARD YOUTH ADVISORY BOARD ZONING BOARD OF APPEALS Section 2. That the following named Councilmembers be, and they hereby are, appointed to serve on the following Council boards and committees until such time as the Council may reconsider such appointments: ETHICS REVIEW BOARD (Alt.) . Section 3. That the following named Councilmembers be, and they hereby are, appointed to serve as representatives on the following boards, committees, councils and authorities until such time as the Council may reconsider such appointments: COLORADO STATE UNIVERSITY LIAISON COMMITTEE DOWNTOWN DEVELOPMENT AUTHORITY BOARD OF DIRECTORS (Alt.) HOUSING AUTHORITY NORTH FRONT RANGE TRANSPORTATION AND AIR QUALITY PLANNING COUNCIL • (Alt.) POUDRE FIRE AUTHORITY BOARD OF DIRECTORS POUDRE SCHOOL DISTRICT LIAISON COMMITTEE Passed and adopted at a regular meeting of the City Council held this 17th day of April, A.D. 2001: Mayor ATTEST: City Clerk Option 2 RESOLUTION 2001-64 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROVING AND ENDORSING THE APPOINTMENT OF A COUNCILMEMBER TO THE LARIMER COUNTY FAIR BOARD WHEREAS, the Larimer County Fair Board (the "Fair Board") was established as an advisory board to the Board of County Commissioners; and WHEREAS,the responsibilities of the Fair Board include: organizing and coordinating the yearly County Fair with the County Fair Manager; submitting recommendations to the board of County Commissioners on the hiring of the County Fair Manager; interviewing applicants and recommending names for appointment to the Fair Board;and making recommendations concerning the Larimer County Fairground's growth and improvements; and WHEREAS, appointments to the Fair Board are made to provide balanced geographic representation in the County, so that committee members have an interest in the entire County fairground operation; and . WHEREAS, the 12-member Board should include one representative from the City of Loveland and one representative from the City of Fort Collins; and WHEREAS, it is the policy of the Council to reexamine its committee assignments at the regular meeting following the Council reorganization meeting in April of odd-numbered years. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the City Council formally approves and endorses the appointment of the following named person to the Larimer County Fair Board: Passed and adopted at a regular meeting of the Council of the City of Fort Collins held this 17th day of April, A.D. 2001. Mayor ATTEST: City Clerk 1999-2001 BOARDS AND COMMISSIONS LIAISON ASSIGNMENTS W y m W~ U W Z 6 W n Q a: y ¢ N Z W 3 3 m ASSIGNMENT LEGISLATIVE REFERENCE Affordable Housing Board X Resolution 99-52 Air Quality Advisory Board X Resolution 99-52 Art in Public Places Board X Resolution 99-52 Building Review Board X Resolution 99.52 Citizen Review Board X Resolution 99-52 Commission on Disability X Resolution 99-52 Commission on the Status of Women X Resolution 99.52 CDBG Commission X Resolution 99-52 Cultural Resources Board X Resolution 99-52 Election Board X Resolution 99-52 Electric Board X Resolution 99.52 . Golf Board X Resolution 99.52 Human Relations Commission X Resolution 99.52 Landmark Preservation Commission X Resolution 99-52 Library Board X Resolution 99-52 Liquor/Massage Licensing Authority X Resolution 99-52 Natural Resources Advisory Board X Resolution 99.52 Parks and Recreation Board X Resolution 99.52 Personnel Board' X Resolution 99-52 Planning and Zoning Board X Resolution 99-52 Retirement Committee X Resolution 99-52 Senior Advisory Board X Resolution 99-52 Telecommunications Board X Resolution 99.52 Transportation Board X Resolution 99-52 UGA Review Board X Resolution 99-52 Water Board X Resolution 99-52 • Youth Advisory Board X Resolution 99.52 Zoning Board of Appeals X Resolution 99-52 ' Liaison required solely for the purpose of filling vacancies COMMITTEE ASSIGNMENTS r = z N ¢ z G IC N ¢ y W m m 3 3 LEGISLATIVE ASSIGNMENT REFERENCE Colorado State University Liaison Committee X X Resolution 99-52 Disaster Council (Mayor) X Downtown Development Authority Board A X Resolution 99.52 Ethics Review Board X A X X Resolution 99-52 Finance Committee X X X Resolution 99-52 Forfeited Property Disposition Committee* X Governance Committee X X X Resolution 99-52 Growth Management Committee X X I X Resolution 99-52 Health and Safety Committee X X X Resolution 99-52 Legislative Review Committee X X X Resolution 99-52 North Front Range TransJAir Quality Council X A Resolution 99.52 Platte River Power Authority* Resolution 98-70 Poudre Fire Authority Board of Directors X X Resolution 99-52 Poudre School Dlstrict/City/Larimer County X X Resolution 99-52 Liaison Committee • Mayor or designee A = Alternate ENDORSEMENTS/NOMINATIONS TO OTHER AGENCIES/ORGANIZATIONS r N z Z W cc 0 z H r p Z F m m Y 3 3 LEGISLATIVE ASSIGNMENT REFERENCE Larimer County Fair Board X Resolution 99-53 2001-2003 COUNCIL BOARDS AND COMMISSIONS LIAISON ASSIGNMENTS Z N W Z Fcc y a¢ Q Z H f f QNQLU m = Y H 3 3 ASSIGNMENT LEGISLATIVE REFERENCE Affordable Housing Board Resolution 2001-63 Air Quality Advisory Board Resolution 2001-63 Art in Public Places Board Resolution 2001.63 Building Review Board Resolution 2001-63 Citizen Review Board Resolution 2001-63 Commission on Disability Resolution 2001-63 Commission on the Status of Women Resolution 2001-63 CDBG Commission Resolution 2001.63 Cultural Resources Board Resolution 2001-63 Election Board Resolution 2001.63 Electric Board Resolution 2001.63 Golf Board Resolution 2001-63 Human Relations Commission Resolution 2001-63 Landmark Preservation Commission Resolution 2001-63 Library Board Resolution 2001-63 Natural Resources Advisory Board Resolution 2001-63 Parks and Recreation Board Resolution 2001-63 Personnel Board' Resolution 2001-63 Planning and Zoning Board Resolution 2001-63 Retirement Committee Resolution 2001-63 Senior Advisory Board Resolution 2001-63 Telecommunications Board Resolution 2001-63 Transportation Board Resolution 2001-63 Water Board Resolution 2001-63 Youth Advisory Board Resolution 2001-63 Zoning Board of Appeals Resolution 2001-63 . * Liaison required solely for the purpose of filling vacancies OTHER COMMITTEE/BOAROS/AUTHORITIES ASSIGNMENTS v v w a. w Y �¢ a ~ ~ cc r m =` `3 3 LEGISLATIVE ASSIGNMENT REFERENCE Colorado State University Liaison Committee Resolution 2001-63 Disaster Council(Mayor) N.A. Downtown Development Authority Board Resolution 2001.63 Ethics Review Board Resolution 2001.63 Finance Committee Resolution 2001-63 Governance Committee Resolution 2001.63 Growth Management Committee Resolution 2001.63 Health and Safety Committee Resolution 2001-63 Housing Authority Resolution 2001-63 Legislative Review Committee Resolution 2001-63 Liquor Licensing Authority Resolution 2001-63 North Front Range TransJAir Quality Council Resolution 2001-63 Platte River Power Authority* N.A. Poudre Fire Authority Board of Directors Resolution 2001.63 Poudre School District/City/Larimer County Resolution 2001-63 Liaison Committee Mayor or designee A = Alternate ENDORSEMENTS/NOMINATIONS TO OTHER AGENCIES/ORGANIZATIONS N a S Yz N Q Z U Z W Y F y ¢ Q Z F _ 3 3 LEGISLATIVE ASSIGNMENT REFERENCE Larimer County Fair Board I Resolution 2001.64 BOARDS AND COMMISSIONS FUNCTIONS AFFORDABLE HOUSING BOARD dations to the City Council regarding the ac- ceptance of offers to donate art to be placed in The Affordable Housing Board advises the City public areas; and advises and makes recom- Council on matters pertaining to affordable mendations to the Director of Cultural, housing issues of concern to the City. The City Library, and Recreational Services and the has established several programs designed to City Council as to rules, regulations, guide- stimulate the construction of additional afford- lines, policy, administrative, and budgetary able housing units and retention of existing hous- matters pertaining to the Art in Public Places ing units in the community. These programs Program. include development review priority processing, impact fee collection delay, and sales tax rebates. BUILDING REVIEW BOARD AIR QUALITY ADVISORY BOARD The Building Review Board is charged with the responsibility to hear appeals and requests The Air Quality Advisory Board advises the City for variances related to the Fort Collins Council regarding policies, plans, and programs building codes and contractor licensing regula- to improve and maintain the city's air quality. tions. The BRB hearing provides a formal The Board may, without limitation, biennially recourse to building permit and contractor • review air quality indicators and recommend license applicants who disagree with an inter- adjustments to the Air Quality Action Plan;re- pretation or ruling by the Fort Collins Build- view and recommend revisions as needed to the ing Official. The BRB is authorized to rule in Air Quality Policy Plan and to any other City favor of the applicant and to approve altema- Plans that may have significant impacts on air tive building methods and materials that are quality; and advise the Governor-designated lead not specifically prescribed in the building agency for air quality planning on matters per- codes. This board may also revoke or suspend taining to the Fort Collins element of the State a contractor license when it determines that a Implementation Plan. The Board may also con- licensee has violated the building codes or vene ad hoc citizen task groups to provide addi- licensing rules. In an advisory capacity, the tional technical expertise to the Board for the BRB makes recommendations to City Council planning of specific strategies. The Board coordi- concerning the revision of existing codes or nates its work with the Transportation Board, the adoption of new building codes and con- Natural Resources Advisory Board, and the Plan- tractor regulations. ning and Zoning Board. CITIZEN REVIEW BOARD ART IN PUBLIC PLACES BOARD At the request of the City Manager or the The Art in Public Places Board advises and Chief of Police the Citizen Review Board makes recommendations to the City Council makes recommendations concerning interpre- regarding incorporation of works of art into con- tation of police policies and procedures. The • struction projects; advises and makes recommen- Board reviews internal investigations where a peace officer is alleged to have used force, discharged a firearm, committed a crime,when a the problems that women face. The Commis- person sustained severe injury, death, or alleged sion also commemorates the achievements of their civil rights were violated by a peace officer, women in our community and celebrates vari- or other investigations requested by the City ous milestones by sponsoring Mayoral Procla- Manager or Police Chief. Use of deadly force mations for Women's History Month and would be a mandatory review by the Board even Women's Equality Day, conducting an annual if no complaint is filed. The Citizen Review essay contest in the public schools regarding Board also offers reviews for outside law enforce- individual women who have been role models, ment agencies operated within the City and and awarding the Marcile N.Wood Award makes annual reports to the City Council and each year to recognize a woman who has con- City Manager concerning activities and recom- tributed significantly to the status of women mendations of the Board. in Fort Collins. COMMISSION ON DISABILITY COMMUNITY DEVELOPMENT BLOCK GRANT COMMISSION The Commission on Disability serves as an advi- sor to the City of Fort Collins City Council on The CDBG Commission advises the City issues relating to citizens with disabilities. In its Council on matters pertaining to the City's role as an advocate for citizens with disabilities, Competitive Process which includes Depart- the Commission on Disability: develops educa- ment of Housing and Urban Development's tional programs to acquaint citizens with issues (HUD) Community Development Block affecting individuals with disabilities; forms spe- Grant Program (CDBG) and HOME cial committees to review and address particular Programs and the City's Affordable Housing issues;works together with other boards and Fund. HUD provides Federal grant funds to commissions and the City Council to provide the City to meet affordable housing and com- recommendations to assure compliance with munity development needs of low and moder- Section 504 of the Rehabilitation Act of 1973, ate income people. The City receives about the 1990 Americans with Disability Act(ADA), $1.5 million from HUD and $500,000 from the Fair Housing Act and other legislation relat- the General Fund annually and program ing to persons with disabilities; and serves as funds are typically used for land acquisition, ombudsman between City departments, the pri- rehabilitation, public facilities and public ser- vate business sector, and the community of citi- vices. zens who have disabilities. CULTURAL RESOURCES BOARD COMMISSION ON STATUS OF WOMEN The Cultural Resources Board's primary func- tion is to advise City Council on issues relat- The Commission on the Status of Women ing to the Lincoln Center and the Fort Col- informs and advises the City Council on policy lins Museum. In addition, the Board reviews issues affecting women. The Commission applications and makes recommendations for monitors the well-being of all women in Fort funding from the City of Fort Collins' Cul- Collins, identifies, studies, and documents issues tural Development and Programming of concern to women, and recommends and Account(Fort Fund). The Board also advises facilitates action to address the needs and solve and makes recommendations to the Director of Cultural Services and Facilities and the City GOLF BOARD Council in cooperating on community projects with other civic organizations and individuals The Golf Board advises and makes recommen- interested in the City's cultural programs and dations to the Cultural, Library, and facilities. Recreational Services Director and the City Council as to rules, regulations, policies, ad- DowNTowN DEVELOPMENT AUTHORITY ministrative and budgetary matters pertaining to the operation and maintenance of all The Downtown Development Authority is ap- City-owned golf courses. The Board advises pointed by the City Council and serves as the and makes recommendations to the Director primary planning and development advisor for concerning the terms and conditions of any downtown Fort Collins. The Authority is quasi- agreements to be entered into with golf profes- autonomous, has certain powers and duties sionals and other concessionaires in connec- granted to it by Colorado Statute, has authority tion with Ciry-owned golf courses, as well as to levy a property tax up to 5 mills for its opera- other agreements which may affect the man- tions and has the ability to issue tax increment agement, operation, maintenance, construc- bonds to provide public services within its tion or acquisition of City-owned golf courses; boundaries. assists in the procurement of goods and ser- vices for City-owned golf courses, including ELECTION BOARD the selection of golf professionals, concession- aires and other contractors, as defined; and The Election Board makes recommendations to advises and makes recommendations to the • the Council for approval of rules and regulations City Council concerning approval of annual necessary for the conduct of an election. The fees and charges at City-owned golf courses. Board provides for ballots and sample ballots, for determination of the winner in the event of a HOUSING AUTHORITY tie vote, for canvass of returns, and for issuance of appropriate certificates. The Fort Collins Housing Authority secures public and private sector funds (federal, state, ELECTRIC BOARD and local) to develop, maintain, and imple- ment The Cite of Fort Collins Electric Board advises assisted housing programs, operating within the City Council on policy matters pertaining to the corporate limits of Fort Collins. the municipal electric system. The Board acts as Leadership, the final appeal and hearing body for customer advocacy, and policies for governing anc oper- complaints, except as is otherwise provided in ations are vested in the Board of Chapter 216, Article XII of the City Code regard- Commissioners. Members of the Authority set ing termination of utility service. It acts as a the goals for sounding board to staff for the purpose of identi- assisted housing in Fort Collins. Through an fying the ratepayers' service delivery expectations intergovernmental agreement the FCHA gov- and performs such other duties and functions erns the housing programs for the Latimer and has such other powers as may be provided by County Housing Authority. ordinance of the City Council. HUMAN RELATIONS COMMISSION LIBRARY BOARD The Human Relations Commission was estab- The Library Board serves in an advisory capac- lished by City Council to promote the acceptance ity to the City Council on all issues pertaining and respect for diversity through educational to the Public Library. The Board: (1) advises programs and activities, and to discourage all the City Council and staff on such policies, forms of discrimination based on race, religion, rules and regulations and other matters for age, gender, disability, etc. The commission of. the administration, management and develop. ten coordinates these efforts with such groups as ment of the Public Library and its facilities; (2) the Multicultural Commission and the Commis- serves as formal liaisons between the Library sion on the Status of Women. The commission and the community; (3) attends Library spe- also oversees the activities of the Citizen Liaison cial events and annual volunteer event; (4) Program, and presents the annual Human Rela- attends Board meetings to discuss topics of tions Awards to recognize those citizens who concern to the Library; and (5) encourages have advanced the cause of human rights grants and gifts in support of the Public Li- through their volunteer efforts. brary and oversees the Library Fund Com- mittee. LANDMARK PRESERVATION COMMISSION NATURAL RESOURCES ADVISORY BOARD The Landmark Preservation Commission members are knowledgeable in the practice of The Natural Resources Advisory Board re- preserving our community's historic resources views City policies and activities that affect the including sites, buildings,structures, objects environment, and may also bring new issues and districts. Their primary functions are the to Council's attention. The City gives serious local landmark designation of historic buildings attention to NRAB's input because it gives and the review and approval of plans for exterior them a good idea of how the public feels changes to these structures. The Commission about local environmental issues. By virtue of also is responsible for promoting awareness and their high levels of commitment and civic understanding, and appreciation for the value of involvement, NRAB members often act as preserving historic resources; advising City ambassadors to other groups in the commu- Council and city staff with regard to the identifi- nity on environmental issues. The NRAB cation and evaluation of historic resources; advis- members are kept well-informed about the ing the City Council and city staff on appropriate City's programs for air quality, solid waste policies, incentives and regulations for encourad reduction and recycling, local land ing and/or requiring preservation and rehabilita- use/development, and natural areas. tion of historic resources; and coordinating with the other various neighborhood organizations, PARKS AND RECREATION BOARD local heritage groups, property owners, and City boards, commissions and City staff members The Parks and Recreation Board acts as an whose actions may affect the preservation of his- advisory board and advises and makes recom- toric resources in the community. mendations to Cultural, Library, and Recre- ational Services and the City Council for their approval as to the rules, regulations, policies and administrative and budgetary matters pertaining to Parks and Recreation, excluding eligibility/credited service of members under • matters relating to the operation and mainte- Plan rules; interpret the Plan's provisions; and nance of City-owned golf courses and authorize payment of retirement benefits and cemeteries. The Board assists the City in cooper- bills for expenses of Plan and Committee. acing with the Poudre R-1 School District and The committee sets the policies and proce- other organizations and individuals dures for these responsibilities and directs interested in the City's parks and recreation pro- staff personnel and actuarial consulting firm grams. to carry out the functions. The Committee also: seeks information and PERSONNEL BOARD advice to benefit the Plan and members; recommends Plan changes to City Council for The Personnel Board advises the City Manager approval; recommends to City Council on matters of personnel policies and problems enhancements to the Plan's provisions and and in accordance with applicable administrative benefits; educates Committee's and Plan's policy, hears appeals from any decision of a Ser- members; keeps abreast of legislation that vice Director regarding employment actions if could affect the Plan; keeps the members in- requested to do so by the affected employee and, formed of their current/projected benefits; upon completion of the appeal process, to for. encourages Plan members to accumulate other ward findings and recommendations to the City sources of retirement income; and provides Manager. minutes of each meeting and files documents as required. • PLANNING AND ZONING BOARD SENIOR ADVISORY BOARD The Planning and Zoning Board's responsibilities include making recommendations to the City The Senior Advisory Board is comprised of Council regarding zoning, annexations, major individuals of all ages who share a concern for public and private projects and any long range the aging members of our community. They planning activities (such as City Plan or subarea assume responsibility for involvement in a plans) that require Council approval. The Board network of senior agencies and organizations is also the final decision making authority regard- so that they can remain aware of issues, needs ing land use proposals including overall develop- and occurrences that may be relevant to their ment plans, project development plans and any work. Their primary concern is to provide planned unit developments that remain from the education in this community about the aging City's previous land use regulations. In addition, process, to inform and be informed, to advo- the Board coordinates with the Poudre R-1 and cate for a good quality of life, and to encour- Thompson school districts and the Latimer age networking among the various groups who County Planning Commission. deal with senior issues. RETIREMENT COMMITTEE TELECOMMUNICATIONS BOARD The General Employees Retirement Committee's The Telecommunications Board advises the charges are: manage/administer the Retirement City Council on telecommunications related • Plan for members and retirees and manage accu- issues including, but not limited to, cable tele- mulated Retirement Fund money; determine the vision. The Board reviews ordinances, regula- tions, policies and proposals related to floodplain regulation variances. It cooperates telecommunications, advising City Council and with regional entities to coordinate planning City staff from both a community and technical and maintain a dialogue on regional water perspective.The Board provides staff and issues. The Board is also involved in master Council with advice regarding cable TV fran- planning and provides advice and citizen in- chises and the optimal use of the City's cable TV put regarding proposed policies and actions system; it encourages broader utilization and affecting Utilities customers. application of telecommunications services in the community, and develops community involve- YOUTH ADVISORY BOARD ment and access to telecommunications infra- structure and services. The Youth Advisory Board gathers informa- tion from local youth, other groups, organiza- T RANSPORTATION BOARD tions and agencies regarding youth-oriented issues and The Transportation Board advises the Fort makes recommendations to City Council in Collins City Council on transportation issues. reference to these issues. The Board examines issues relating to financing; the development and implementation of master ZONING BOARD OF APPEALS plans pertaining to pedestrian, streets, transit, bicycles, automobiles, congestion, traffic signaliza- The Zoning Board of appeals has the authority tion, and transportation facilities; the use of tech- to approve variances from the requirements of nology; and education of the public and private the Land Use Code and to hear and decide industry on transportation topics. The Board appeals from any decision made by an admin- acts as a forum for the citizens to express their istrative official pertaining to a specific prop- needs and concerns.The Board coordinates with erty. The Board may grant variances when the other city boards and commissions on projects members determine that there is some un- and issues that are of mutual interest. The usual feature of a property or some other Transportation Board works with other munici- exceptional situation unique to a property palities in the region to identify and develop which creates an unfair burden to the appli- solutions to key transportation issues. cant. Such features may include physical con- ditions like exceptional narrowness, shallow- WATER BOARD ness, or topography. No variance can be granted which is determined to be a suhstan- The City of Fort Collins Water Board advises the tial detriment to the public good. City Council regarding water, wastewater and stormwater policy issues such as water rights, planning, acquisition and management, conserva- tion and public education, floodplain regula- tions, storm drainage and development design criteria. The Board reviews and makes recom- mendations on Water,Wastewater and Storm- water Utilities budgets, fees, water quality and local, state and federal water legislation. At times, the Board acts as a quasi-judicial body on COUNCIL COMMITTEE FUNCTIONS AND MEMBERSHIP ETHICS REVIEW BOARD—Ordinance No. 112, 1989 Created to assist Councilmembers and board and commission members in interpreting and applying the definition, rules and procedures pertaining to ethics established by the Charter and Code and by the applicable provisions of state statue. Membership: 3 Councilmembers and one alternate. FINANCE COMMITTEE—Resolution 88-76 Created for the purpose of studying important financial issues and giving staff and Councilmembers the opportunity to study such issues prior to consideration of related legislation. Finance Committee shall review important City financial matters and present findings and recommendations to the City Council. Membership: 3 Councilmembers GOVERNANCE COMMITTEE—Resolution 93-83 Created to review the Charter of the City of Fort Collins and other governance matters on an on- going basis and to make recommendations to the Council regarding proposed changes to the City Charter and the adoption of City ordinance related to the governance process. Membership: 3 Councilmembers GROWTH MANAGEMENT COMMITTEE—Resolution 93-186 Created to clarify the expectations and the products of growth-management related policy agenda items, monitor progress in accomplishing such items, improve communication among Council, the Planning and Zoning Board and staff and provide and integrated forum to address growth management issues. Membership: 3 Councilmembers HEALTH AND SAFETY COMMITTEE —Resolution 88-80 Created to review policies and issues directly related to public health and safety, including but not limited to, police, fire, and emergency services, hazardous materials, and underground chemical storage. The committee will also review staff recommendations on broad public health and safety concerns and make policy recommendations to the entire Council. Membership: 3 Councilmembers LEGISLATIVE REVIEW COMMITTEE—Resolution 89-211 Created to review and analyze proposed state and federal legislation which may affect the City's interests, express the previously established policy determinations of the Council as applied to such legislation and refer back to the Council those issues and recommendations which are not governed by existing Council policy. Membership: 3 Councilmembers COLORADO STATE UNIVERSITY LIAISON COMMITTEE—Resolution 98-159 Created to discuss and address matters of mutual interest (including land use, utility and transportation services, the enforcement of municipal ordinances, human rights) to the City and CSU. Membership: 2 Councilmembers, the City Manager and such administrative staff as the City manager may deem appropriate; the President of CSU; the President of ASCSU; the Vice- President for Administrative Services; the Vice-President for University Advancement; and the Directory of Campus Housing and Food Services. DOWNTOWN DEVELOPMENT AUTHORITY BOARD OF DIRECTORS — Ordinance No. 46, 1981 The authority shall be a body corporate with all the purposes and powers authorized by Title 31, Article 25, Part 8, C.R.S., and all additional and supplemental powers necessary or convenient to carry out and effectuate the purposes and provisions of said statues. Membership: 9 members, 8 of which are either residents, landowners or tenants within the boundaries of the authority and 1 which is a City Councilmember; there is also one Alternate Councilmember. HOUSING AUTHORITY -- Resolution 70-92 The Fort Collins Housing Authority secures public and private sector funds (federal, state, and local) to develop, maintain, and implement assisted housing programs, operating within the corporate limits of Fort Collins. Leadership, advocacy, and policies for governing and operations are vested in the Board of Commissioners. Members of the Authority set the goals for assisted housing in Fort Collins. Through an intergovernmental agreement the FCHA governs the housing programs for the Larimer County Housing Authority. Membership: Selected by City Council as provided by state statute; Council can serve as ex- officio as the commissioners or appoint 5 commissioners, one of whom may be a City official. The latter is the current membership. LIQUOR LICENSING AUTHORITY -- Ordinance No. 72, 1973 • The Liquor/Massage Licensing Authority reviews all new applications for liquor licensed establishments and massage therapists. The Authority also assesses penalties against liquor licensed establishments with violations. Massage licensing has been combined with liquor licensing since there are so few applicants for massage licensing. The local licensing authority for the city shall be the Municipal Judge. One Councilmember serves as Council liaison. NORTH FRONT RANGE TRANSPORTATION AND AIR QUALITY PLANNING COUNCIL—Resolution 87-123 Created to work together with other local governments in Latimer and Weld Counties to develop transportation plans and policies that will assist in managing projected growth in a sound, cost- effective manner. Membership: elected officials from the cities of Fort Collins and Greeley as well as other governmental entities in the north front range area who voluntarily decide to participate in this process. PLATTE RIVER POWER AUTHORITY -- Ordinance 33, 1975 Established a separate governmental entity to be used by the Municipalities (Fort Collins, Loveland, Longmont and Estes Park) to effect the development of electric energy resources and the production and transmission of electric energy in whole or in part for the benefit of inhabitants of the Municipalities. Membership: two members from each of the four member cities, with one being the Mayor (or another member of the municipality's governing board designated by the Mayor) and the other to be another individual selected by the municipality's governing body for "judgment, experience, and expertise which make him or her particularly qualified to serve as the director of an electric utility." POUDRE FIRE AUTHORITY BOARD OF DIRECTORS — Intergovernmental Agreement (IGA), dated November 3, 1987 IGA provides for the formation of an independent governmental entity for the purpose of providing fire protection services within the respective territorial limits of the parties hereto. Membership: The City shall appoint 2 members and the District shall appoint 2 members. The fifth member shall be appointed by the four other members. This fifth member has typically been the Fort Collins City Manager. POUDRE SCHOOL DISTRICT LIAISON COMMITTEE . Created to achieve products and services of a higher quality than would be achieved by the City and the Poudre School District working separately, and by so doing provide quality education and municipal services for citizens of all ages at the lowest possible cost. Membership: Superintendent of Poudre School District, 1 school board member, Larimer County Manager, Chairperson of County Commissioners, City Manager and 2 Councilmembers LARIMER COUNTY FAIR BOARD—Advisory board to the Larimer County Commissioners Created to organize and coordinate the yearly County Fair with the County Fair Manager, submit recommendations to the Board of County Commissions on the hiring of the County Fair Board Manager, interview applicants and recommend names for appointment to the Fair Board, and make recommendations concerning fairgrounds growth and improvements. Membership: Twelve member board which provides balanced geographic representation in the county which specifies 1 representative from the City of Fort Collins. URBAN GROWTH AREA REVIEW BOARD -- Advisory board to the Latimer County Commissioners Created to act as the single recommending body to the Latimer County Commissioners concerning development applications for properties located within the unincorporated portion of the UGA and ineligible for voluntary annexation into the city. Membership: One Councilmember serves as a liaison representative. THE ROLE OF COUNCIL LIAISONS TO BOARDS AND COMMISSIONS Every two years, following the election of Councilmembers, the Council selects its liaisons to the boards and commissions. Council has defined the role of Council liaisons as follows: 1. To communicate with the board or commission when Council communication is needed and to serve as the primary two-way communications channel between Council and the board or commission. 2. To take the lead in filling vacancies,reviewing applications, and interviewing candidates for the board or commission. 3. To serve as the primary informal Council contact for the board or commission. 4. To help resolve questions the board or commission may have about the role of Council, municipal government, and the board or commission. 5. To establish formal or informal contact with the chairperson of the board or commission and effectively communicate the role of the liaison. 6. To provide procedural direction and relay Council's position to the board or commission, and to communicate to the board or commission that the liaison's role is not to direct the board in its activities or work. 7. To serve as Council contact rather than an advocate for or ex-officio member of the board or commission. 8. To review the annual work plan of the board or commission and make recommendations to the City Council regarding the work plan. I 9. To identify and help resolve any problems that may exist with respect to the functioning of the board or commission. 10. To facilitate the training of new board and commission members by providing suggestions and relevant information to the City staff members responsible for providing such training. I Council liaisons do not normally attend monthly meetings of the boards and commissions. Liaisons are informed of boards and commissions activities through agendas and minutes, work plans, and annual reports. Liaisons may attend a meeting due to an interest in a specific agenda topic, or may "pop in"just to observe. Attendance by a Council liaison should not affect the normal structure of a board meeting. Attention should not be focused on the Council liaison and his or her input. i If Council liaison participation is critical to a particular item, a direct invitation should be made to the Council liaison, explaining why participation is deemed to be critical. If appropriate, discuss with the liaison prior to the meeting what expectations are and whether the liaison can meet those expectations. Revised: June 6,2000