HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 11/07/2000 - RESOLUTION 2000-133 APPROVING AN EXEMPTION TO THE AGENDA ITEM SUMMARY ITEM NUMBER: 26
DATE: November 7, 2000
FORT COLLINS CITY COUNCIL STAFF: Jim O'Neill
Bob Hover
SUBJECT:
Resolution 2000-133 Approving an Exemption to the Use of a Competitive Process for the Purchase
of a 15KV Electrical Switchgear Power Control Center.
RECOMMENDATION:
Staff recommends adoption of the Resolution.
FINANCIAL IMPACT:
This request is for an exception to the competitive process over $100,000 and requires Council
approval. The City of Fort Collins Light and Power Utility has requested purchase of a switchgear
power control center for the Dixon Creek Substation.
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EXECUTIVE SUMMARY:
The switchgear will be purchased directly from the manufacturer,Powell Electrical Manufacturing
Company, for a total price of$1,244,445. The money for this purchase is budgeted and available
in the Dixon Creek Substation project of the Light and Power Department. The total project budget
is $2.5 million.
BACKGROUND:
In conjunction with the move of Overland Substation to Dixon Creek Substation, the Utilities will
be purchasing a new 15KV electrical switchgear power control center. All five existing switchgear
power control centers in the Fort Collins system are manufactured by Powell Electrical
Manufacturing of Houston, Texas. Powell is the only manufacturer that can currently meet the
City's technical equipment and assembly specifications.
Interchangeability of equipment throughout the electrical system benefits the City in reduced
engineering, construction and start-up costs, training and long-term maintenance costs, uniformity
in operations, safety and reduced spare parts inventory.
DATE: November 7, 2000 2 ITEM NUMBER: 26
There are a total of 122 15KV circuit breakers in the power control centers that are located in the
City of Fort Collins substations and Wastewater Reclamation Facility#2. The cost of a replacement
15KV circuit breaker is$6,500. Standardized equipment throughout the Fort Collins' system allows
keeping spare breakers to a minimum since spares for a number of different manufacturers don't
have to be stocked. All breakers and associated relays are interchangeable across the system.
1n March 1998,bids were solicited from manufacturers known to produce electrical switchgear. No
other bids were received that met the engineering specifications. Powell has agreed to hold its
previous 1998 pricing for the identical power control centers purchased for the Harmony substation
expansion project.
Current research indicates that no other manufacturers can meet the City's specifications and this
equipment is being purchased at a competitive price.
. RESOLUTION 2000-133
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING AN EXEMPTION TO THE USE OF A COMPETITIVE
PROCESS FOR COMPLETION OF THE PURCHASE OF A
15 KV ELECTRICAL SWITCHGEAR POWER CONTROL CENTER
WHEREAS, the City of Fort Collins Light and Power Utility requires purchase of a 15 KV
electrical switchgear power control center for the Dixon Creek Substation site; and
WHEREAS,Powell Electrical Manufacturing Company("Powell")is the only manufacturer
that produces equipment in accordance with specifications; and
WHEREAS,funds have been budgeted and approved in the Light and Power Utility budget
for 2000; and
WHEREAS, the interchangeability of equipment throughout the electrical system benefits
the City in reduced engineering, construction and start-up costs, maintenance and inventory costs,
and safety; and
WHEREAS,Powell has agreed to hold to its pricing from 1998 in an economy and industry
where pricing has increased; and
WHEREAS, Article IV, Section 8-161(d)(1)a. of the Code of the City of Fort Collins
authorizes the Purchasing Agent to contract for material without competition if there exists only one
(1) responsible source; and
WHEREAS, Article IV, Section 8-161(d)(1)c, of the Code of the City of Fort Collins
authorizes the Purchasing Agent to contract for material without competition if,a particular material
or service is required to maintain interchangeability or compatibility as a part of an existing
integrated system; and
WHEREAS, the Purchasing Agent has determined that only one responsible source exists
for the 15KV electrical switch gear power control center manufactured by Powell, which is the
particular equipment required to maintain interchangeable and compatible breakers and relays
throughout the City's electrical system; and
WHEREAS, the Purchasing Agent has submitted the requisite justification for said
determination to the City Manager for approval; and
WHEREAS, the City Manager has reviewed and approved the justification for this
acquisition; and
WHEREAS, Section 8-161(d)(3) requires approval of this purchasing method by City
Council for items costing more than One Hundred Thousand Dollars($100,000)prior to acquisition.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the Purchasing Agent is hereby authorized to contract with Powell Electrical,
Manufacturing to purchase a 15 KV electrical switchgear power control center in an amount not to
exceed$1,224,445.50.
Passed and adopted at a regular meeting of the City Council held this 7th day of November,
A.D. 2000.
Mayor
ATTEST:
City Clerk