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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 01/17/2012 - SECOND READING OF ORDINANCE NO. 003, 2012, APPROPRDATE: January 17, 2012 STAFF: Rick Richter Tim Kemp AGENDA ITEM SUMMARY FORT COLLINS CITY COUNCIL 9 SUBJECT Second Reading of Ordinance No. 003, 2012, Appropriating Prior Year Reserves in the Transportation Services Fund for the Construction of the East Harmony Road Maintenance Improvements - College Avenue to Timberline Road. EXECUTIVE SUMMARY The East Harmony Road Maintenance Improvements Project will provide congestion relief and rehabilitate the pavement on East Harmony Road from College Avenue to Timberline Road by completing the following major work items: turn lane construction, utility relocations, asphalt overlay and restriping. Council approved this Project as part of the 2011/2012 Budgeting for Outcomes process. $2.4 million was allocated from the Harmony Maintenance Fund for the 2011 calendar year. A portion of this money was spent in 2011 on maintenance, operations and engineering design. This Ordinance, unanimously adopted on First Reading on January 3, 2012, appropriates the remaining $2,182,287 to the 2012 calendar year to be used for construction. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. Copy of First Reading Agenda Item Summary - January 3, 2012 (w/o attachments) COPY COPY COPY COPY ATTACHMENT 1 DATE: January 3, 2012 STAFF: Rick Richter Tim Kemp AGENDA ITEM SUMMARY FORT COLLINS CITY COUNCIL 10 SUBJECT First Reading of Ordinance No. 003, 2012, Appropriating Prior Year Reserves in the Transportation Services Fund for the Construction of the East Harmony Road Maintenance Improvements - College Avenue to Timberline Road. EXECUTIVE SUMMARY The proposed project will provide congestion relief and rehabilitate the pavement on East Harmony Road from College Avenue to Timberline Road by completing the following major work items: turn lane construction, utility relocations, asphalt overlay and restriping. The lane configurations from College to Boardwalk will look similar to the current striping. The Boardwalk to Timberline stretch will be restriped to a six-lane configuration. BACKGROUND / DISCUSSION Council approved this project as part of the 2011 / 2012 Budgeting for Outcomes process. $2.4 million was allocated from the Harmony Maintenance Fund for the 2011 calendar year. A portion of this money was spent in 2011 on maintenance, operations and engineering design. The reappropriation of funds to the 2012 calendar year is for the remainder of $2,182,287 which will be used for construction. Engineering has been working on the final construction documents in 2011, along with identifying and negotiating right- of-way and temporary construction easements for the proposed turn lanes. The City is also working with the Union Pacific Railroad and the Public Utilities Commission for the at-grade crossing west of Timberline Road. A pedestrian connection will be constructed across the railroad tracks on the north side of Harmony Road with the completion of this project. The project will be bid in spring 2012 and constructed in early summer 2012. Staff is seeking to reappropriate the funds previously approved in 2011 to calendar year 2012. FINANCIAL / ECONOMIC IMPACTS In 2006, the City received funding from the Colorado Department of Transportation (CDOT) to maintain Harmony Road and complete a list of capital improvements for the corridor. This project addresses the need for pavement maintenance for a significant stretch of Harmony Road, which meets the intent of the agreement with CDOT. This section of roadway is the last major portion of Harmony Road to receive pavement treatment when looking at the limits from College Avenue to Strauss Cabin Road. Short and long term benefits include the easing of traffic congestion, improved signal timing and reduced vehicle delays along the corridor. By implementing these improvements in 2012 to one of the City’s key arterial thoroughfares, the traveling public will move more efficiently among the businesses throughout the corridor due to the restriping to six lanes adjacent to the Union Pacific Railroad. More extensive and costly future repairs will be avoided by investing now in extending the life of the pavement. ENVIRONMENTAL IMPACTS The project will have a positive impact on long term air quality. Congestion relief will be aided by the six-lane configuration from Boardwalk to Timberline, along with the addition of three new right turn lanes in this stretch. Congestion relief will reduce vehicle wait time, thus reducing vehicle emissions. COPY COPY COPY COPY January 3, 2012 -2- ITEM 10 Another positive environmental factor is that a majority of the pavement already exists. There are very few widening areas along the two mile stretch, which reduces the footprint of the construction limits. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. PUBLIC OUTREACH The Project Team met with business owners adjacent to the project. Public outreach will be intensified prior to, and during construction of the project. ATTACHMENTS 1. Project Location Map ORDINANCE NO. 003, 2012 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE TRANSPORTATION SERVICES FUND FOR THE CONSTRUCTION OF THE EAST HARMONY ROAD MAINTENANCE IMPROVEMENTS - COLLEGE AVENUE TO TIMBERLINE ROAD WHEREAS, in 2006, the City received funding from the Colorado Department of Transportation (CDOT) to maintain Harmony Road for 20 years and to complete a list of capital improvements along the corridor; and WHEREAS, with the 2011-2012 budget process, the City Council approved offer number 146.6 appropriating funds in 2011 for pavement maintenance on Harmony Road from College Avenue to Timberline Road (the “Project”); and WHEREAS, the Project includes the following major work items: turn lane construction, utility relocations, and asphalt overlay and re-striping; and WHEREAS, benefits of the Project include the easing of traffic congestion, improved signal timing, and reduced vehicle delays along the corridor; and WHEREAS, City staff has been working on the final design and the Project will be ready to bid in the spring of 2012; and WHEREAS, the funds appropriated in the 2011 budget will lapse into the Transportation Services Fund reserves at the end of 2011; and WHEREAS, City staff is requesting the reappropriation of $2.4 million to complete the Project in 2012; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, City staff has determined that the appropriation of the revenue as described herein will not cause the total amount appropriated in the Capital Projects Fund to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS, that there is hereby appropriated for expenditure from prior year reserves in the Transportation Services Fund the sum of TWO MILLION ONE HUNDRED EIGHTY-TWO THOUSAND TWO HUNDRED EIGHTY-SEVEN DOLLARS ($2,182,287) for the construction of the East Harmony Road Maintenance Improvements - College Avenue to Timberline Road.. Introduced, considered favorably on first reading, and ordered published this 3rd day of January, A.D. 2012, and to be presented for final passage on the 17th day of January, A.D. 2012. _________________________________ Mayor ATTEST: _____________________________ City Clerk Passed and adopted on final reading on the 17th day of January, A.D. 2012. _________________________________ Mayor ATTEST: _____________________________ City Clerk