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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 09/09/2014 - PRESENTATION OF THE CITY MANAGER'S 2015-2016 RECOMDATE: STAFF: September 9, 2014 Lawrence Pollack, Budget & Performance Measurement Manager Darin Atteberry, City Manager Mike Beckstead, Chief Financial Officer WORK SESSION ITEM City Council SUBJECT FOR DISCUSSION Presentation of the City Manager’s 2015-2016 Recommended Budget. EXECUTIVE SUMMARY The purpose of this item is to review the City Manager’s 2015-2016 Recommended Budget which was delivered to City Council and the City Clerk on August 28, 2014 pursuant to provisions of Article V, Section 2 of the City Charter. In September and October the City Council will have a series of Work Sessions to discuss the City Manager’s Recommended Budget and conduct two Public Hearings to gather input from the community as outlined in the table below. The Recommended Budget is aligned with the City’s Strategic Plan, the Council Work Plan and Community Priorities and was put together based on input from Citizens, Staff and the City’s Executive Leadership team. Through enhanced community outreach citizens have had more opportunity this year than ever before to provide input on the specific Offers (budget requests) under consideration. At the September 9, 2014 Work Session, staff will present a summary overview of four Strategic Outcomes areas:  Community & Neighborhood Livability  Economic Health  Environmental Health  High Performing Government GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. What clarifying questions does City Council have on four Outcomes being presented? 2. What follow-up items are there on Budget issues related to those four Outcomes? BACKGROUND / DISCUSSION The 2015-2016 Budget process began following the City Council Work Session on March 25, 2014 where the City’s Strategic Plan was reviewed and finalized. Since then, staff has done significant work which has led to the City Manager’s Recommended Budget. This was the sixth budget cycle where the City used a process called Budgeting for Outcomes (BFO) which included the following major steps:  City staff developed about 430 Offers (budget requests) which were submitted to one of the City’s seven key Outcomes  Significant public outreach was conducted to gather citizen feedback from a broad demographic of our community. During a 6 week period over 20 community events or meetings were conducted at locations across the City. Additional input was obtained from online tools. All data was then shared with the BFO Teams to assist with their evaluation of Offers. September 9, 2014 Page 2  One BFO Team per Outcome was created; each one was comprised of 7 staff members and 2 citizen volunteers. The teams reviewed Offers and negotiated with Sellers to improve their Offers. Ongoing Offers were given a greater level of scrutiny than ever before due to a new Offer structure that allowed for financial comparisons between budget cycles. BFO Teams evaluated and priority ranked all Offers using a number of inputs: o Linkage to the City Strategic Plan o Performance Measures o Citizen input o Horizontal Offer Prioritization o Organizational efficiencies and improvements  The prioritized list of funding recommendations from the BFO Teams were then reviewed by the City Manager and the Budget Lead Team (BLT). The BLT deliberated using the same criteria as the BFO Teams, but they looked across all seven Outcomes to make adjustments as necessary  The City Manager finalized the Recommended Budget and submitted it to City Council on August 28, 2014 City Council Budget Meetings The City Council has a series of work sessions scheduled in September and October to discuss the proposed 2015-2016 Budget. The first two work sessions will include staff presentations regarding specific Outcomes, followed by an opportunity for questions and discussion. The final work session has been reserved for City Council discussion regarding overall priorities, policy issues and funding allocations between Outcomes. Key dates for City Council discussions and public hearings are as follows: Meeting Date Topic August 26, 2014 Work Session (completed) General Budget Overview September 9, 2014 Work Session Presentations, Questions and Discussion: 1. Community & Neighborhood Livability 2. Economic Health 3. Environmental Health 4. High Performing Government September 23, 2014 - Adjourned Regular Meeting - Work Session Budget Public Hearing #1 Presentation, Questions and Discussion: 1. Culture and Recreation 2. Safe Community 3. Transportation October 7, 2014 Regular Meeting Budget Public Hearing #2 October 14, 2014 Work Session General Discussion - Final Direction October 21, 2014 City Council Meeting First Reading of Appropriations Ordinance November 18, 2014 City Council Meeting Second Reading of Appropriations Ordinance ATTACHMENTS 1. Powerpoint presentation (PDF) 1 City Manager’s 2015-2016 Recommended Budget September 9, 2014 Work Session ATTACHMENT 1 2 “Fort Collins provides a high quality built environment and supports quality, diverse neighborhoods” 3 Community and Neighborhood Livability Highlights 4 Community & Neighborhood Livability – Key Purchases • Neighborhood and Building Services Programs, including Code Enforcement, Mediation and Restorative Justice • Social Sustainability Programs • Affordable Housing and Human Services Grant Programs • Low Income, Senior, and Disabled Rebate Programs • Median & Streetscape Maintenance • Community Garden Outreach Programs • Larimer County Humane Society contract 5 Community & Neighborhood Livability - Key Enhancements Purchased • Homelessness Initiatives • Additional Funding for the Affordable Housing Fund • Increases to Low Income, Senior and Disability Rebate Programs • Neighborhood Revitalization • Lincoln Plan Neighborhood Projects • Alleys Maintenance • Community Garden Outreach Program • Multi-Cultural Community Planning, Outreach and Programming • Enhanced Neighborhood Code Enforcement • New Positions: • Administrative Assistant in Social Sustainability (.5 FTE) • Affordable Housing Administrator (0.2 FTE) • Median Horticulture Technician (converting from hourly - 1 FTE) 6 Community & Neighborhood Livability – Services Not Purchased • Green Street Implementation • Additional Medians and Streetscape Maintenance • Sustainability Neighborhoods Pilot Program • Update to City’s Equity & Social Justice Plan • Sustainability Specialist (1FTE) • Sustainability Project & Policy Manager (1 FTE) • Social Superstars Coordinator and Project Funding 7 Questions? 8 “Fort Collins promotes a healthy, sustainable economy reflecting community values” 9 Economic Health Highlights 10 Economic Health – Key Purchases • Economic Health & Urban Renewal Authority • Economic Clusters & RMI2 Support • Convention and Visitor Services • Fort Collins / Loveland Airport • Electric Utility Purchased Power and Operations • Building, Engineering, and Planning & Zoning Services • Downtown Landscaping, Flower Program and Maintenance • Downtown Holiday Lighting • Parking Services • Historic Preservation 11 Economic Health – Key Enhancements Purchased • Broadband Strategic Plan • Industry Cluster & Small to Medium business support • Old Town Square Renovations (General Improvement District) • Partnership for a New Downtown Plan • Additional Support for the Fort Collins-Loveland Airport • Hourly funding for Planning Interns • Civic Center & Old Town Parking Structures Major Maintenance • Parking Enforcement Vehicles, Pay Machine & Move Booth • Funding for On-Street Pay Parking Infrastructure - Pending Council Policy Discussion in 2015 • New positions: • Administrative Assistant for Development Review Center (.5 FTE) 12 Economic Health – Services Not Purchased • Block 33 Redevelopment Plan • Support for Larimer Small Business Development Center • Billboard Reduction Program • Large Vehicle Parking near Downtown • Downtown Parks Shop Design and Funding • Land Readiness Analysis and Strategic Plan 13 Questions? 14 “Fort Collins promotes, protects and enhances a healthy and sustainable environment” 15 Environmental Health Highlights 16 Environmental Health – Key Purchases • Water and Wastewater Utilities including Capital Projects • Renewable Energy & Energy Conservation Programs • ClimateWise program • Natural Areas Programs including Land Conservation and Management, Education, and Resource Management • Household Hazardous Waste Community Drop-Off Events 17 Environmental Health – Key Enhancements Purchased • Poudre River Restoration • Northern Integrated Supply Project (NISP) Analysis and Response; hourly funding for River Health Specialist • Instream Flow Water Resource Specialist • Air Quality Program Support & Regional Air Quality Council • Municipal Climate Adaptation Planning • Solar Garden & Community Renewables • Energy Efficiency Fund • Phase II of Community Recycling Center • Oil & Gas Inspection & Monitoring 18 Environmental Health – Key Enhancements Purchased (cont’d) • Utilities Demand Response • FortZED Community Engagement / Marketing • Home Water Reports • Utilities Wastewater Plant Project Management Consulting • New Positions: • Green Built Environment Program Coordinator (1 FTE) • Utilities Special Project Manager for Water & Wastewater (.5 FTE) 19 Environmental Health – Services Not Purchased • Health Sustainable Homes Program Expansion • Environmental Planner for Road to Zero Waste (.5 FTE) • Integrated Pest Management Coordinator (1 FTE) • Utilities Water Conservation Coordinator (1 FTE) • Utilities Streetlight Replacement Program • Community Engagement – Vision for a Fossil Free Future • Regional Organics Composting Transfer Facility 20 Questions? 21 “Fort Collins exemplifies an efficient, innovative, transparent, effective and collaborative city government” 22 High Performing Government Highlights 23 High Performing Government – Key Purchases • City Council, City Manager’s Office, City Clerk’s Office, and City Attorney’s Office • Internal Support Functions: • Information Technology, Telecommunications, • Finance, Purchasing, Risk Management • Human Resources & Communications • Operations Services (Fleet, Facilities and Real Estate) • Citizen connections: Communications and Public Involvement Office, Cable 14 services and E-Government • Utility Customer Services and Administration • Building maintenance and basic information technology infrastructure • Graffiti Abatement 24 • Safety Programs & Occupational Health Monitoring • Information Technology Equipment & Software Replacements • On-line Business Licensing Software • HR Technology Upgrades • Utilities Customer Relationship Management System Execution • Utilities Cyber Security Risk and Vulnerability Management • Business Continuity Plan and Emergency Preparedness for IT Infrastructures • Utilities Capital Project – Vehicle Storage Buildings High Performing Government - Key Enhancements Purchased 25 High Performing Government - Key Enhancements Purchased (cont’d) • Municipal Innovation Fund • Council Training and Engagement • Tools and Support for Efficient and Effective Communication & Inclusive Public Engagement • Leadership Development Program for Emerging Leaders • Finance Organizational Assessment • New Positions: • Director of Safety & Occupational Health Professional (2 FTE) • Special Event Coordinator (1 FTE) • Citywide Volunteer Coordinator (1 FTE) • Database Analyst – Utilities (1 FTE) 26 High Performing Government - Key Enhancements Purchased (cont’d) • New Positions (cont’d): • Financial Analyst - Utilities (1 FTE) • Energy Manager (Conversion of Hourly to Classified) (1 FTE) • Administrative Support for Human Resources/Communications & Public Involvement (1 FTE) • City Hall & Operation Services Technical Support System Specialist (1 FTE) • System Analyst from part-time to full-time (.25 FTE) 27 High Performing Government – Services Not Purchased • Grant Development Specialist (1 FTE) • Fort Collins Public Access Network Executive Director • Compressed Natural Gas Fuel • Web Programmer Analyst for Utilities • Telling our Stories – Strategic Video Outreach • Mechanic and Equipment Maintenance Workers (2 FTE) 28 Questions?