HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 08/19/2014 - RESOLUTION 2014-076 CREATING A COUNCIL COMMITTEE TAgenda Item 25
Item # 25 Page 1
AGENDA ITEM SUMMARY August 19, 2014
City Council
STAFF
Janet Miller, Human Resources Director
SUBJECT
Resolution 2014-076 Creating a Council Committee to Make Recommendations to the Council, Commencing
the Process to Select a Search Firm, and Adopting a Plan and Target Schedule for the Recruitment and
Selection of a City Attorney.
EXECUTIVE SUMMARY
The purpose of this item is to begin the City Attorney recruitment and selection process by:
1. creating a Council Committee to screen search firm candidates and make recommendations to the
City Council regarding the search firm to be chosen and to make recommendations regarding other
matters related to the City Attorney recruitment and selection process;
2. directing staff to develop and implement a request-for-proposal process for search firms to aid the
Council Committee in its recommendation to City Council; and
3. adopting a detailed plan and target schedule for the recruitment and selection of the City Attorney.
STAFF RECOMMENDATION
Staff recommends adoption of the Resolution.
BACKGROUND / DISCUSSION
The following table outlines the steps involved in the recruitment and selection process for the City Attorney. It
provides a target timeline and indicates parties responsible for each step, including recommended involvement
of the Council Committee. Formal action for Council is indicated where applicable.
Step Responsibility Action Target Date*
Appoint Council Committee
Authorize staff to create RFP for Recruiter
Define Recruitment / Selection Process
Council Resolution Aug 19, 2014
Screen Recruiter Proposals
RFP
Evaluation
Recommendation
Committee, Staff Sept 24, 2014
Agenda Item 25
Item # 25 Page 2
Step Responsibility Action Target Date*
Select Recruiter Council Resolution Oct 8, 2014
Finalize Position Profile
Committee,
Recruiter
Engagement
Key
Stakeholders
Staff
Oct 30, 2014
Approval Position Profile Council Resolution
(Recruiter support)
Nov 4, 2014
Post Position Recruiter, Staff Nov 6, 2014
Proposed Semi-finalists (10-15) Recruiter Dec 2, 2014
Discuss and Consider Semi-finalists Committee or
Council
Dec 16, 2014
Select Finalists Council Adjourned Meeting
Resolution
Jan 13, 2015
Candidate Interviews Committee,
Council Staff,
Key
Stakeholders
Week of Jan 25 or
Feb 2, 2015
Selection Council Resolution Feb 17, 2015
Background, Reference Checks, Negotiate
Proposed Contract Terms
Recruiter, Staff,
Committee
Contract Approval Recruiter,
Committee,
Council
Resolution/Ordinance Mar 3, 2015
* Tentative schedule subject to change due to Committee availability and other unanticipated conflicts
ATTACHMENTS
1. Powerpoint presentation (PDF)
1
1
City Attorney
Recruitment and Selection
August 19, 2014
2
Council Action Requested
• Creation of Council Committee
• Implementation of Search Firm Request-for-
Proposal (RFP)
• Adoption of Detailed Plan and Target Schedule
ATTACHMENT 1
2
3
Council Committee
• Screen and evaluate search firms
• Develop proposed position profile
• Recommend semi-finalists
• Participate in candidate backgrounds, reference
checks and negotiation of proposed contract
terms
4
Process and Target Schedule
• Recruiter evaluation and selection – Sept/Oct
• Development of position profile – Oct
• Recruitment, candidate evaluation, semi-finalist
identification – Nov – Dec
• Selection of finalists - Jan
• Interviews – Jan/Feb
• Selection and appointment – Feb/March
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RESOLUTION 2014-076
OF THE COUNCIL OF THE CITY OF FORT COLLINS
CREATING A COUNCIL COMMITTEE TO MAKE RECOMMENDATIONS TO THE
COUNCIL, COMMENCING THE PROCESS TO SELECT A SEARCH FIRM, AND
ADOPTING A PLAN AND TARGET SCHEDULE FOR THE RECRUITMENT
AND SELECTION OF A CITY ATTORNEY
WHEREAS, on July 22, 2014, City Council adopted Resolution 2014-065 establishing
a recruitment process for appointment of the City Attorney; and
WHEREAS, City Council chose to post the position for application by current City
employees and external candidates using a search firm to recruit the potential candidates; and
WHEREAS, said Resolution also directed staff to develop a detailed plan and schedule
for recruitment and selection to be considered by the City Council at its August 19, 2014,
meeting; and
WHEREAS, City Council desires to create a Council Committee to screen search firm
candidates and make recommendations to the City Council regarding the search firm to be
chosen and other matters related to the City Attorney recruitment and selection process; and
WHEREAS, City Council desires to adopt a detailed plan and target schedule for the
recruitment and selection of the City Attorney, subject to future adjustment by the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby appoints Councilmembers
________________________ to serve as the Council Committee to screen search firm
candidates and make recommendations to the City Council regarding the search firm to be
chosen and other matters related to the City Attorney recruitment and selection process.
Section 2. That the City Council directs staff to develop and implement a request-for-
proposal process for search firms to aid the Council Committee in its recommendation to City
Council.
Section 3. That the City Council hereby adopts the detailed plan and target schedule
for the recruitment and selection of the City Attorney attached hereto as Exhibit A, subject to
future adjustment by the City Council.
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Passed and adopted at an adjourned meeting of the Council of the City of Fort Collins
this 19th day of August, A.D. 2014.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk
EXHIBIT A
Step Responsibility Action Target Date*
Appoint Council Committee
Authorize staff to create RFP for Recruiter
Define Recruitment / Selection Process
Council Resolution Aug 19, 2014
Screen Recruiter Proposals
RFP
Evaluation
Recommendation
Committee, Staff Sept 24, 2014
Select Recruiter Council Resolution Oct 8, 2014
Finalize Position Profile
Committee,
Recruiter
Engagement
Key
Stakeholders
Staff
Oct 30, 2014
Approval Position Profile Council Resolution
(Recruiter support)
Nov 4, 2014
Post Position Recruiter, Staff Nov 6, 2014
Proposed Semi-finalists (10-15) Recruiter Dec 2, 2014
Discuss and Consider Semi-finalists Committee or
Council
Dec 16, 2014
Select Finalists Council Adjourned Meeting
Resolution
Jan 13, 2015
Candidate Interviews Committee,
Council Staff,
Key
Stakeholders
Week of Jan 25 or
Feb 2, 2015
Selection Council Resolution Feb 17, 2015
Background, Reference Checks, Negotiate
Proposed Contract Terms
Recruiter, Staff,
Committee
Contract Approval Recruiter,
Committee,
Council
Resolution Mar 3, 2015
* Tentative schedule subject to change due to Committee availability and other unanticipated
conflicts