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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 08/19/2014 - SECOND READING OF ORDINANCE NO. 100, 2014, APPROPRAgenda Item 20 Item # 20 Page 1 AGENDA ITEM SUMMARY August 19, 2014 City Council STAFF Gerry Paul, Director of Purchasing & Risk Management Mike Beckstead, Chief Financial Officer SUBJECT Second Reading of Ordinance No. 100, 2014, Appropriating Prior Year Reserves in the General Fund to Fund High Priority Security Enhancements. EXECUTIVE SUMMARY This Ordinance, adopted on First Reading on July 15, 2014, by a vote of 5-1 (Nays: Cunniff) appropriates funds to address high priority security findings identified by a comprehensive security assessment of City buildings. Funding is requested to implement enhancements to address the high priority findings identified in a 2013/2014 City building security assessment performed by Lyon & Associates. Funding will be directed to access control, alarm systems, internal public address systems, security cameras, and minor remodels to increase security workspace hardening. For Second Reading, the amount has been decreased to $190,360 because it was determined that two servers were not required. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading Agenda Item Summary, July 15, 2014 (PDF) Agenda Item 8 Item # 8 Page 1 AGENDA ITEM SUMMARY July 15, 2014 City Council STAFF Gerry Paul, Director of Purchasing & Risk Management Mike Beckstead, Chief Financial Officer SUBJECT First Reading of Ordinance No. 100, 2014, Appropriating Prior Year Reserves in the General Fund to Fund High Priority Security Enhancements. EXECUTIVE SUMMARY The purpose of this item is to appropriate funds in the amount of $210,000 to address high priority security findings identified by a comprehensive security assessment of City buildings. Funding is requested to implement enhancements to address the high priority findings identified in a 2013/2014 City building security assessment performed by Lyon & Associates. Funding will be directed to access control, alarm systems, internal public address systems, security cameras, and minor remodels to increase security workspace hardening. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. Management staff presented and recommended implementation of fifty-five (55) high risk priority security enhancements to ELT staff on May 7, 2014. The ELT endorsed implementation of the enhancements without delay to increase security for City staff and citizens. Staff recommends appropriation of funds in the amount of $210,000 for this project from prior year reserves in the General Fund. BACKGROUND / DISCUSSION There has been an increase in incidents of negative interaction with individuals across the City contributing to employee’s heightened awareness and concern for security particularly in high use public environments. In 2013, the Risk Management office contracted with a security consultant to conduct comprehensive security assessments of 19 City building. At the conclusion of the assessment, 260 findings were identified and with the assistance of the security consultant, City Risk Management staff categorized each finding as high priority, medium priority, low priority or procedural. Fifty-five (55) of the findings were categorized as high priority. Prioritization Criteria: High priority assessment enhancements address areas of highest probability for increased risk of employee or citizen injury, use of existing voice over internet protocol (VOIP) phone systems to enhance emergency communications in City buildings, and security cameras installed in areas of high use by children such as recreation facilities. The list of high priority items was provided to Operations Services and Information Technology for price quotes. The price to accomplish all items on the list as proposed by the security consultant is $538,460. After review, a scaled back alternative option was proposed that functionally achieves similar levels of enhanced security with an estimated price of $210,000. ATTACHMENT 1 Agenda Item 8 Item # 8 Page 2 Implementation of the high priority items will increase the level of security in City facilities creating a safe, healthy and secure environment for both employees and citizens. FINANCIAL / ECONOMIC IMPACTS The total cost to implement the recommended high priority enhancements is $210,000. ENVIRONMENTAL IMPACTS While no air, soil or water environments will be impacted by this request, the safety and security of the employee and citizen environment will be enhanced. ATTACHMENTS 1. Security High Priority List (PDF) - 1 - ORDINANCE NO. 100, 2014 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE GENERAL FUND TO FUND HIGH PRIORITY SECURITY ENHANCEMENTS WHEREAS, the City is committed to providing the public and employees with safe and secure facilities and work environments; and WHEREAS, a comprehensive security assessment was completed in 2013 to address the increase in incidents of negative interaction that has resulted in heightened awareness and concern for security in high-use public environments; and WHEREAS, the assessment identified 260 findings with 55 of the findings classified as high priority; and WHEREAS, staff is requesting $210,000190,360 from prior year General Fund reserves to implement enhancements to address the high priority security findings; and WHEREAS, staff recommends this project be funded from the General Fund as this project focuses on public and employee security; and WHEREAS, funding will include alarm systems, internal public address systems, security cameras, and minor remodels to increase security workspace hardening; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that there is hereby appropriated for expenditure from prior year reserves in the General Fund the sum of TWO HUNDRED TEN THOUSAND DOLLARS ONE HUNDRED NINETY THOUSAND THREE HUNDRED SIXTY DOLLARS ($210,000190,360) to fund high priority security enhancements. Introduced, considered favorably on first reading, and ordered published this 15th day of July, A.D. 2014, and to be presented for final passage on the19th day of August, A.D. 2014. __________________________________ Mayor Pro Tem ATTEST: _______________________________ City Clerk - 2 - Passed and adopted on final reading on the 19th day of August, A.D. 2014. __________________________________ Mayor ATTEST: _______________________________ City Clerk