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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 02/18/2014 - FIRST READING OF ORDINANCE NO. 025, 2014, APPROPRIAgenda Item 5 Item # 5 Page 1 AGENDA ITEM SUMMARY February 18, 2014 City Council STAFF Matt Fater, Utilities Special Projects Manager Jon Haukaas, Water Engr Field Operations Mgr Owen Randall, Chief Engineer SUBJECT First Reading of Ordinance No. 025, 2014, Appropriating Prior Year Reserves in the Water Fund to Fund the Replacement of the College Avenue Waterline From Mulberry Street to Buckeye Street. EXECUTIVE SUMMARY The purpose of this item is to fund the replacement of the College Avenue waterline from Mulberry to Buckeye Streets, just south of Pitkin. Ordinance No. 134, 2013 appropriated funds for the design of this project. Design and cost estimating have been completed. This Ordinance appropriates $2.1 million from reserves for the construction of this project. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION The Colorado Department of Transportation (CDOT) will be repaving Highway 287 from Berthoud to Fort Collins, which includes College Avenue through the city. The College Avenue portion of this work is anticipated to start in spring 2015. Fort Collins Utilities has an existing waterline under this section of roadway that is deteriorating and undersized to serve the current and anticipated population. This waterline is in need of replacement to improve system reliability and fire protection along College Avenue. The project has been moved up in priority because of CDOT’s plans to repave US 287. Fort Collins Utilities is proposing to replace the waterline in summer 2014, prior to the CDOT repaving project, in an effort to reduce future impacts to new pavement. The College Avenue waterline project proposes to replace the waterline in College Avenue from Mulberry Street to Buckeye Street, as well as replace the waterline in several side streets (Myrtle, Laurel, Garfield, Edwards, Pitkin, and Buckeye) connecting to College Avenue. The project includes replacement of 6,500 feet of existing 4-inch to 8-inch cast iron waterline with 8-inch PVC waterline, as well as the replacement of existing valves, service lines and fire hydrants. This project will improve system performance, reliability, and fire protection for several decades. FINANCIAL / ECONOMIC IMPACT The project team has completed preliminary design and cost estimating for the project. The estimated construction cost is $2.1 million. This project was not budgeted in the 2013/2014 budget because staff was unaware of the CDOT paving project at that time. Staff is requesting these funds be appropriated out of existing reserves from the Water Fund. The project will not replace existing projects already planned under this budget cycle. Agenda Item 5 Item # 5 Page 2 SOCIAL IMPACTS The project is proposed to begin in mid-May 2014 and finish in mid-August. The impacts to the public will be in the form of construction activities, traffic closures, and temporary water shut downs. A primary goal of the project is to minimize these impacts through technological advances in waterline replacement, such as pipe bursting and directional drilling. These technologies allow for the replacement of the existing waterline while reducing the amount of open trench required during construction, minimizing traffic impacts and the overall duration of the project. ENVIRONMENTAL IMPACTS Construction will utilize best practices to minimize and mitigate environmental impacts of the project. The utilization of trenchless technology will also reduce the environmental impacts associated with excavation and hauling that is required with a standard open cut water line installation. PUBLIC OUTREACH Public outreach will be a primary focus for this project. Staff is currently working on the first public notification, expected to be sent in mid-February. Staff will also be meeting with residents and business owners individually to coordinate construction activities. ATTACHMENTS 1. Location Map (PDF) MULBERRY STREET S COLLEGE AVENUE LAKE STREET PITKIN STREET LAUREL STREET Project Boundary / College Water Line Avenue Project Legend College Water Main Water Mains Parcels - 1 - ORDINANCE NO. 025, 2014 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE WATER FUND TO FUND THE REPLACEMENT OF THE COLLEGE AVENUE WATERLINE FROM MULBERRY STREET TO BUCKEYE STREET WHEREAS, the Colorado Department of Transportation (CDOT) will be repaving Highway 287 from Berthoud to Fort Collins, starting in the Spring of 2015, which will include College Avenue through the City; and WHEREAS, Fort Collins Utilities has water mains under this section of roadway that are deteriorating and are not adequately sized to serve the current and anticipated population in the area; and WHEREAS, Utilities is proposing to replace these lines in 2014 ahead of the CDOT work in order to reduce impacts to future new pavement and avoid related costs to the Water Utility; and WHEREAS, the College Avenue waterline project will replace the waterline in College Avenue from Mulberry Street to Buckeye Street, and will replace the waterline in several side streets (Myrtle, Laurel, Garfield, Edwards, Pitkin, and Buckeye) connecting to the mains in College Avenue; and WHEREAS, the project includes replacement of 6,500 feet of existing 4-inch to 8-inch cast iron waterline with 8-inch PVC waterline, as well as replacement of existing valves, service lines and fire hydrants; and WHEREAS, Utilities has requested that $2,100,000 be appropriated from Water Fund Reserves for the related construction work; and WHEREAS, Article V, Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, City staff has recommended that the City Council appropriate $2,100,000 from prior year reserves in the Water Fund to be used for the construction of a water main replacement project; and WHEREAS, the City Council has determined that the waterline project and use of Water Fund reserves as described herein will benefit the ratepayers of the Water Utility. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that there is hereby appropriated for expenditure from prior year reserves in the Water Fund the sum of TWO MILLION, ONE HUNDRED THOUSAND DOLLARS - 2 - ($2,100,000) to be used for the construction of a water main replacement project along College Avenue, as described herein. Introduced, considered favorably on first reading, and ordered published this 18th day of February, A.D. 2014, and to be presented for final passage on the 4th day of March, A.D. 2014. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 4th day of March, A.D. 2014. __________________________________ Mayor ATTEST: _______________________________ City Clerk