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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 07/15/2014 - RESOLUTION 2014-061 ADOPTING THE RECOMMENDATIONS OAgenda Item 16 Item # 16 Page 1 AGENDA ITEM SUMMARY July 15, 2014 City Council STAFF Jill Stilwell, Cultural Services and Facilities Director SUBJECT Resolution 2014-061 Adopting the Recommendations of the Cultural Resources Board Regarding Fort Fund Grant Disbursements. EXECUTIVE SUMMARY The purpose of this item is to adopt the recommendations of the Cultural Resources Board to disburse Fort Fund grants to community events from the Cultural Development and Programming and Tourism Programming Accounts. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION The Fort Fund grant program, established in 1989, disburses funds from the City’s Cultural Development and Programming Account and the Tourism Programming Account in accordance with the provisions of Section 25- 244 of the City Code, where 25% of the revenue from the lodging tax funds is applied to the Cultural Development and Programming Account to support cultural events; an additional 5% of revenue from lodging tax is dedicated to the Tourism Programming Account to support tourism events and activities. Local non-profit organizations may apply to the Fort Fund for cultural and/or tourism event support. The City Council appointed the Cultural Resources Board to review grant applications based on approved guidelines and make recommendations for Fort Fund disbursements to City Council, pursuant to Ordinance No. 028, 1992 and Section 2-203 (3) of the City Code. Fort Fund grants support events that enrich the cultural life of the community, promote local heritage and diversity, provide opportunities for cultural participation, help define Fort Collins as a cultural center and tourist destination, have wide appeal for a significant part of the community, and promote the general welfare of the City’s inhabitants. Fort Fund consists of a three-tiered funding system: Tier #1 was established as an annual programming tier for organizations whose primary purpose is to present three or more public events annually. These groups may apply for funding from Tier #1 each April. Tier #2 allows organizations that are not eligible for Tier #1 support to apply for funding of events. Applications for support from Tier #2 are accepted each January and June. The Cultural Innovation Tier #3 was established to further the goal of making Fort Collins a cultural center and destination. The Cultural Innovation Tier #3 grants address a need in the cultural activity of Fort Collins, perpetuate the Tourism Account by generating overnight stays in local hotels, and/or develop new arts, cultural, or heritage tourism activities that have the potential to impact Fort Collins’ cultural and economic growth. Organizations may apply for funding from the Cultural Innovation Tier #3 each April. Agenda Item 16 Item # 16 Page 2 June 2014 Funding Session At its June 25, 2014 regular meeting, the Cultural Resources Board reviewed 24 Tier #2 applications, with total requests equaling $81,150. The following table summarizes the amount and sources of available funds in 2014: FY 2014 AVAILABLE FUNDING AMOUNT SOURCE $215,973 FY 2014 Cultural Development and Programming Account (CDP) $48,750 FY 2014 Tourism Programming Account (TP) $46,969 Unspent Appropriations 2013 (CDP) $36,923 Unanticipated Lodging Tax 2013 (CDP) $1,592 Unspent Appropriations 2013 (TP) $7,385 Unanticipated Lodging Tax 2013 (TP) $357,319 Total Funding Available for 2014 FUNDS ALLOCATED TO June 2014 FUNDING SESSION $61,719 Amount from Cultural Development and Programming Account (CDP) $26,527 Amount from Tourism Programming Account (TP) $88,246 Total amount allocated to June 2014 Session 25% % of Total FY2014 Funds allocated to June 2014 Session The Cultural Resources Board scored each application using the Funding Criteria outlined in the Fort Fund Guidelines (attached) and discussed each application at the June 25, 2014, meeting. The Board discussion is outlined in the draft minutes (attached). The Board is recommending disbursement of $56,500 from the City’s Cultural Development and Programming Account and $5,000 from the Tourism Programming Account, totaling $61,600 to 24 applicants as outlined in Exhibit A to the Resolution. Of the total amount requested by applicants, 76% is being recommended for funding from available funds. The following table summarizes the utilization of funds from all sources. Recommended Funding % of Total Category $56,500 64% Cultural Development and Programming Account $5,000 6% Tourism Account $26,746 30% Unallocated $88,246 100.0% Funds Allocated to April 2014 Session The $26,746 of unallocated funds and the additional $36,923 of unanticipated 2013 Lodging Tax revenue will be carried forward to the 2015 funding session. FINANCIAL / ECONOMIC IMPACT The Fort Fund grant program, established in 1989, disburses funds from the City’s Cultural Development and Programming Account and Tourism Programming Account in accordance with the provisions of Section 25-244 of the City Code. This Resolution would distribute $56,500 from the Cultural Development and Programming Account and $5,000 from the Tourism Programming Account to local non-profit organizations. Each organization must provide funds to match the grant amount. These funds were budgeted and appropriated in the 2014 budget. Agenda Item 16 Item # 16 Page 3 BOARD / COMMISSION RECOMMENDATION The Cultural Resources Board (CRB) is presenting these recommendations to City Council on events that should receive funding and the amounts from the available Cultural Development and Programming Account and Tourism Programming Account. Exhibit A to Resolution 2014-061 presents the allocations recommended by the CRB to the City Council for Tier #2. ATTACHMENTS 1. Fort Fund Guidelines (PDF) 2. Cultural Resources Board Draft Minutes, June 25, 2014 (PDF) The Cultural Development & Programming and Tourism Accounts (Fort Fund) is funded by an allocation of the lodging tax revenues. Applications are reviewed by the Cultural Resources Board of the City of Fort Collins and recommendations to fund events are submitted to the Fort Collins City Council for final approval. The objective of Fort Fund is to provide funds to foster, encourage, and promote 1) cultural development and programming, and 2) economic and tourism development. The overarching goal for Fort Fund is to serve as a catalyst in making Fort Collins a cultural center and destination. Fort Fund supports events that: • Enrich the cultural life of the Fort Collins community • Promote local heritage and diversity • Provide opportunities for community members to participate in, create, learn from or experience arts and culture • Help to define Fort Collins as a destination for arts and culture • Elevate the community and broaden perspectives • Have wide appeal for a significant part of the community • Promote the general welfare of the inhabitants of the City. The following will not be considered for funding: • Applications for funds solely to print brochures, magazines or promotional materials, or for capital improvements. • Any event in which the net proceeds or profit from the event is donated by the sponsor to another organization and/or individual. Funds will not be disbursed directly after each funding session. Organizations recommended for grant monies by the Cultural Resources Board must first be approved by the City Council. ATTACHMENT 1 Funding Tiers & Application Deadlines An organization and/or event may receive funding from one or more of the following three tiers as described below. Specific application deadlines are listed immediately following each tier. Requests must be for a minimum of $500. Funding is subject to the amount of available funds per funding session. The Cultural Resources Board reserves the right to not fund an organization if it does not fully meet the criteria. Fort Fund will now only accept one application per organization per funding session. Colorado State University organizations are required to submit their applications through the Sponsored Programs Office. All applications are to be submitted to the Lincoln Center Administration Office, 417 W. Magnolia, Fort Collins, CO, 80521 by 5p.m. on the date stated. Postmark does not qualify. Please direct all questions regarding the application process to Gail Budner at (970) 221-6737. TIER # 1: Annual Programming Fund Organizations are eligible to apply for funding from Tier #1 if they meet the following criteria: 1. The primary purpose of the organization is to present three or more different public performances, events or exhibits per year. 2. The organization has proven annual program success for three previous years. Organizations that meet the criteria may apply for up to $15,000 per year (July 1 - June 30). The organization must submit a mission statement stating the organizations' officially accepted primary purpose; provide evidence of having presented three or more performances, events, or exhibits for three previous years; submit financial statements for the three most recently completed fiscal years; provide a list of the organization's current Board of Directors, their business/organizational affiliations, the date they were elected to the Board and their term limit date; and submit a Tourism Impact form. Fort Fund will only accept one Tier #1 application per organization per calendar year. Organizations that apply for this level of funding would have to show that no more than 35% of their projected expenses are coming from Fort Fund. Proposal Deadline for Tier #1: First Tuesday of April, 5:00 p.m. Requests must be for a minimum of $500 and a maximum of $15,000 Request amount cannot exceed 35% of the total projected expenses TIER # 2: Special Events Fund Organizations that present event(s) may apply for up to $5,000 for a single event or series of events per funding session. Events would have to be held within one year of the funding session. Fort Fund will only accept one Tier #2 application per organization per funding session at which Tier #2 applications are accepted. The organization must submit a financial statement from the most recently completed fiscal year and submit a Tourism Impact form. Organizations funded under Tier #1 could apply one time per calendar year for up to $5,000 under Tier 2, but the event cannot also be funded under Tier 1. Organizations that apply for this level of funding would have to show that no more than 50% of their projected expenses are coming from Fort Fund. Proposal Deadline for Tier #2: First Tuesday of January, 5p.m.; First Tuesday of June, 5p.m. Requests must be for a minimum of $500 and a maximum of $5,000 Request amount cannot exceed 50% of the total event expenses Cultural Innovation Fund (CIF) - Formerly Tier #4 Organizations are eligible to apply for up to $25,000 from the CIF if they seek funding for an activity or event that will increase Fort Collins' identity as a cultural center and tourist destination. The term 'activity' can mean event, projects, products, exhibits, festivals, programs, etc. and can be in the area of arts, nature, heritage, recreation, science, and /or humanities. The event or activity must meet the eligibility requirements and the strategies outlined below: CIF Strategies: Proposals should address specific strategies to increase Fort Collins' identity as a cultural center and tourism destination, resulting in at least one of the following benefits: 1. Address a need in the cultural activity of Fort Collins 2. Perpetuate the Tourism Fund by generating over night stays in local hotels 3. Develop new arts, cultural, or heritage tourism activities and products that have the potential to impact Fort Collins cultural and economic growth. These events or activities should enrich the cultural life available in the city because they will serve as an attraction to visitors, represent new cultural offerings or can be described as unique, innovative or inventive. The organization must submit a mission statement stating the organizations' officially accepted primary purpose; provide evidence of having been in existence for at least three years; submit financial statements for the three most recently completed fiscal years; provide a list of current Board members; and submit a Tourism Impact form. CIF applicants may also be required to present an oral presentation to the Cultural Resources Board. Fort Fund will only accept one CIF application per organization per calendar year. Request amount cannot exceed 50% of the total activity expenses. Request amount requires a dollar-for- dollar cash match. Neither in-kind contributions nor Fort Fund dollars from current or previous grants may be used in calculating the organization's match. Activities funded under the CIF shall not be simultaneously funded under Tiers #2 of Fort Fund. CIF funded activities can only apply for a maximum of three years and must compete each time. Proposal Deadline for the CIF: First Tuesday of April, 5:00p.m. Requests must be for a minimum of $500 and a maximum of $25,000 Request amount cannot exceed 50% of the total activity expenses All applications are to be submitted to the Lincoln Center Administration Office, 417 W. Magnolia, Fort Collins, CO, 80521 by 5p.m. on the date stated. Postmark does not qualify. Please direct all questions regarding the application process to Gail Budner, (970) 221-6737. Eligibility Requirements Organizations chartered in Colorado with IRS non-profit status may submit an application for consideration. Written proof of this status must accompany all applications. All organizations that fall under the same IRS non-profit tax status will be considered the same unit for funding. • For all Tiers, Fort Fund will only accept one application per organization per funding session. Colorado State University organizations are required to submit their applications through the Sponsored Programs office. • Applications must be submitted on the forms provided at www.fcgov.com/fortfund and must arrive at the Lincoln Center administration office by the date/time listed as the deadline. Postmarks are not valid. Late applications will not be reviewed. • Events must be held in Fort Collins or in the Fort Collins Growth Management Area. • Events must be open to the general public and efforts must be made to advertise and make the public aware of the opportunity to attend and/or participate in the event. • Events or activities must provide a direct public benefit of a reasonably general character to a significant number of City residents. • Events may occur no earlier than 45 days after the application deadline. • Events funded under Tier #1 must be completed by June 30th of the year following the date of funding. Events funded under Tier #2 must be completed within one year of the date of the funding session. Events funded under the CIF must be completed within 18 months of the funding session. • The applicant organization must be in good standing with the Fort Fund program. The applicant must not be delinquent on any previous mid-year or final Fort Fund reports; must have used the new Fort Fund logo on promotional materials; and must have listed the funded event on the Fort Collins Convention and Visitors Bureau website calendar. Organizations not in good standing will not be considered for funding for one calendar year. • Religious, sectarian or faith-based organizations may apply for funding, but only for events which are secular (non-religious) in nature. Fort Fund money may not be used for events that promote religion. • Fort Fund does not consider applications for funds solely to print brochures, magazines or promotional materials, or for general operating support or capital improvements. Additional Eligibility Requirements for Tier #1 and the CIF: • The organization must have and submit an officially adopted mission statement expressing their primary purpose. • The organization has been in existence for a minimum of three years, and provides financial statements for the previous three completed fiscal years prior to the application date. • For Tier #1, the organization must show evidence of having presented three or more performances, events, or exhibits for three previous years. Criteria For Funding The following criteria are used by the Cultural Resourced Board to evaluate applications that have met all the eligibility requirements. Funding is based on how well an event or activity meets these criteria. Funding is subject to the amount of available funds per funding session. The Cultural Resources Board reserves the right to not fund an organization if it does not fully meet the criteria. Fort Fund supports events that: 1. Are of the highest quality; 2. Bring awareness of the arts to the local community; 3. Aspire to bring regional and national recognition to Fort Collins; 4. Are engaging and innovative and/or original; 5. Build a wide range of arts and culture offerings; 6. Raise arts and culture quality and participation to a new level; 7. Have an impact on the community economically, culturally or both; 8. Present strong evidence of leveraging other funding sources; All applicants are required to submit the Tourism Impact form. The information provided on the form will be reviewed as part of the application. Grant Requirements Organizations applying for Tier #1 funding cannot apply for more than 35% of their total projected annual expenses. Organizations applying for funding from Tier #2 may request funding for no more than 50% of the total projected expenses for any event. Organizations applying for the CIF cannot apply for more than 50% of their total projected expenses. • The amount requested under Tiers #1 and #2 must be matched with either cash or a combination of cash and in-kind services. At least one-half of the matching funds must be cash. For example, if an event is projected to cost $2,000, the amount requested from Fort Fund may not exceed $1,000. A $1,000 request would have to be matched with either $1,000 in projected cash revenues or at least $500 in cash and no more than $500 of in-kind services. The CIF requires the requested amount be matched dollar-for-dollar in cash. Neither in-kind contributions nor Fort Fund dollars from current or previous grants may be used in calculating the organization's match for the CIF. • Contracts for services with the City of Fort Collins must be signed prior to the issuance of funds. • All funds must be used for direct costs of the event(s) within the time frame as required by contract, or returned immediately to the Cultural Development and Programming Account. If the event changes significantly, the Cultural Resources Board must be notified in writing. Funding for the event may be re-evaluated at that time. • Organizations that receive funding must recognize the support of the City. All publicity and advertisements (including posters, programs, banners, flyers, newspaper ads and postcards) of the funded event must include the City's Fort Fund logo. If there is no printed material, a Fort Fund banner must be exhibited at the event. Organizations must also list the funded event on the Fort Collins Convention and Visitors Bureau website calendar at www.visitftcollins.com/events. • Organizations funded under Tier #1 must submit a financial mid-year and annual report by the date required in their contract. Organizations funded under Tier #2 and the CIF must submit a written report within sixty (60) days of the completion of an event. These reports, which evaluate estimated attendance, promotional materials, in-kind services, actual cash expenses and actual revenues must be submitted to the Cultural Resources Board through the Lincoln Center Administration Office. All reports must be signed by a representative of the organization that receives funding, verifying their accuracy. Records of the event need to be available for inspection upon request of the Cultural Resources Board. If the financial reports are not completed as required by contract, your organization's future funding may be effected. All organizations must provide a final report for previously granted funds before the contract for any new funding will be processed. • A member of the Cultural Resources Board may be assigned to each event to act as a liaison between funded organizations and the Board. If tickets are required for admission to an event and are not extended to the liaison as a courtesy, tickets will be purchased from the Cultural Development and Programming Account. • If the activity or event changes significantly from what was proposed in the original application, including date, location, or content, the organization must notify the Cultural Resources Board in writing at 417 W. Magnolia St., Fort Collins, CO 80521. Funding, even if already distributed, may be reevaluated at that time. FORT FUND OVERVIEW Fort Fund, the City of Fort Collins’ Cultural Development & Programming and Tourism Accounts, is funded by an allocation of the lodging tax revenues collected within the city limits of Fort Collins. Applications are reviewed three times a year by the City of Fort Collins Cultural Resources Board and recommendations for funding are submitted to the Fort Collins City Council for final approval. The objective of Fort Fund is to foster, encourage, and promote cultural and/or tourism activities in Fort Collins. Fort Fund offers three tiers. Tiers 1 and 2 primarily fund events that are artistic, ethnic, historic, educational or recreational in nature and reflect the values and traditions of Fort Collins. Events of this type will have wide appeal for a significant part of the community, thereby advancing the good of all. The resulting economic and noneconomic benefits of these events will promote the general welfare of the inhabitants of Fort Collins. FORT FUND (FORMERLY TIER 4) CULTURAL INNOVATION FUND The Cultural Innovation Fund embodies the above, and is primarily focused on activities that will increase Fort Collins’ identity as a cultural center and tourist destination. The term “activity” can mean events, projects, products, exhibits, festivals, programs, etc. These activities can be in the area of arts, nature, heritage, recreation, science, and/or humanities and shall be designed to develop new arts, culture or heritage tourism activities and products that have the potential to impact Fort Collins’ economic and cultural growth and perpetuate the Tourism Fund by generating over night stays in the city’s hotels and lodges. These activities should enrich the cultural life available in the city because they will serve as an attraction to visitors, represent new cultural offerings or can be described as unique, innovative or inventive. The activities should be designed to meet the strategies and criteria as listed below. CIF ELIGIBILITY REQUIREMENTS: 1. The applicant organization must be a non-profit organization, or the governmental equivalent. Written proof of this status must accompany all applications. All organizations that fall under the same IRS non profit tax status will be considered the same unit for funding. 2. The organization has an officially adopted mission statement expressing their primary purpose. 3. The organization has been in existence for a minimum of three years. 4. The organization can provide financial statements for the previous three completed fiscal years from their application date. 5. Activities funded under the CIF shall not be simultaneously funded under Tier 2 of Fort Fund. 6. Funding under the CIF shall be available for a maximum of three years to any one activity and applicants must compete each time for funding. 7. Applicants must submit a completed Tourism Impact form with their application. 8. Activities must be held in Fort Collins or in such other location as will accomplish the CIF strategies. 9. The activities may not commence prior to thirty days following the funding session date (funding session is the fourth Wednesday of April). 10. Activities funded under the CIF must be completed within 18 months of the funding session date (the fourth Wednesday of April). 11. Activities must benefit and be accessible and/or open to the general public. 12. Religious, sectarian or ‘faith-based’ organizations may apply for funding for activities which are secular (non-religious) in nature. Fort Fund monies may not be used to promote religion. 13. Activities must provide a direct public benefit of reasonably general character to a significant number of Fort Collins’ residents and meet the strategies as outlined below. STRATEGIES: Proposals should address specific strategies to increase Fort Collins’ identity as a cultural center and tourism destination, resulting in at least two of the following benefits: 1. Address a need in the cultural activity of Fort Collins 2. Perpetuate the Tourism Fund by generating over night stays in local hotels 3. Develop new arts, cultural, or heritage tourism activities and products that have the potential to impact Fort Collins cultural and economic growth. Fort Fund will not fund capital improvements or projects, or any activity in which the net profit or proceeds from the activity is donated by the sponsor to another organization and/or individual. CIF GRANT REQUEST AMOUNT • Maximum Request Amount: $25,000 (a higher amount may be considered) • Minimum Request Amount: $500 • Funding is subject to the amount available per funding session. The Cultural Resources Board reserves the right to not fund any organization if it does not fully meet the criteria. • Request amount cannot exceed 50% of the total activity expenses. • Request amount requires a dollar-for-dollar cash match. • In-kind contributions may not be used in calculating the organization’s match. • Fort Fund monies, from current or previous funding sessions, may not be used in calculating the organization’s match. • Activities funded under the CIF cannot be simultaneously funded under Tier 2 of Fort fund. • Funding under the CIF shall be available for a maximum of three years to any one activity and applicants must compete each time for funding. CIF APPLICATIONS DUE: First Tuesday of April by 5:00 p.m. To the Lincoln Center Administration Office 417 West Magnolia Street, Fort Collins LATE APPLICATIONS WILL NOT BE ACCEPTED Notification of Award: The Cultural Resources Board will review applications on the fourth Wednesday of April, provide a recommendation for funding to City Council, who will then approve the recommendation at a regularly scheduled Council meeting in May. Applicants will be notified by mail after the Council meeting. GRANT AWARD REQUIREMENTS • Contracts for services with the City of Fort Collins must be signed prior to the issuance of funds. The funds must be spent on the activity within 18 months of the funding session. • All funds must be used for direct costs of the activity within the time frame as required by contract, or returned immediately to the Cultural Development and Programming Account. • If the activity changes significantly, the Cultural Resources Board must be notified in writing. Funding, even if already distributed to the organization, may be re-evaluated at that time. • Organizations that receive funding must recognize the support of the City. All publicity and advertisement of the funded activity must include the Fort Fund logo. Downloadable images are available on the Fort Fund website at www.fcgov.com/fortfund and a Fort Fund banner to exhibit at the activity is available through the Lincoln Center Administration Office. Organizations must also list the funded activity on the Fort Collins Convention and Visitors Bureau website calendar at www.visitftcollins.com/events. • Organizations funded under the CIF must submit a written report within sixty (60) days of the completion of an activity. These reports, which evaluate estimated attendance, promotional materials, in-kind services, actual cash expenses and actual revenues, must be submitted to the Cultural Resources Board through the Lincoln Center Administration Office. All reports must be signed by a representative of the organization that receives funding, verifying their accuracy. Records of the activity need to be available for inspection upon request of the Cultural Resources Board. • A member of the Cultural Resources Board may be assigned to each organization receiving a CIF Grant to act as liaison between funded organizations and the Board. If tickets are required for admission to an activity and are not extended to the liaison as a courtesy, tickets will be then purchased from the Cultural Development and Programming Account. Cultural Resources Board Lincoln Center 417 W. Magnolia St Fort Collins, CO 80521 970.221-6735 970.221-6373 – fax . DRAFT CULTURAL RESOURCES BOARD MINUTES Regular Meeting – Wednesday, June 25, 2014 5:00 p.m. Lincoln Center, 419 W. Magnolia Street, Fort Collins, CO 80521 Council Liaison: Wade Troxell Staff Liaison: Jill Stilwell Chairperson: Maggie Dennis Phone: 590-3790 (cell) Vice-Chair: Chris Clemmer A regular meeting of the Cultural Resources Board was held on Tuesday, June 25, 2014 at 5:00 p.m. The following members were present: Board Members present: Janet Gilligan, Maggie Dennis, Jesse Solomon Francisco Gutierrez, Tedi Cox, Chris Clemmer Board Members absent: none Staff Members present: Jill Stilwell, Gail Budner Guests Present: Katy Schneider, Visit Fort Collins I. Call to Order: p.m. – 5:11 Ms. Dennis II. Consideration of agenda/Hot Topics: none III. Consideration and approval of the minutes from May 29, 2014. Ms. Gilligan made a motion to accept the minutes as amended. Mr. Solomon seconded the motion. The motion passed unanimously. IV. Public input: None V. Fort Fund - Discussion and funding recommendations: Prior to reviewing and awarding grant monies to the Fort Fund Tier 2 applicants, the Board discussed the eligibility and the quality of the applications and the available budget for this session. The Board then reviewed 24 applications and developed their recommendations for funding as outlined below and on the attached spreadsheet. Ms. Dennis disclosed her conflict of interest and abstained from scoring and deliberating on the Poudre Landmarks Foundation, Inc. and the Poudre River Public Library application. Mr. Solomon disclosed his conflict of interest and abstained from scoring and deliberating on the HalfMoon Arts application. ARCINDA: JAVA & Indonesian Gamelan Music, Songs and Dance Location and Date: CSU International House; September 12, 2014 Amount Requested: $1,000 Amount Recommended: $500 BAS BLEU THEATRE COMPANY: 2014-2015 Readers’ Theatre Series Location and Date: Bas Bleu Theatre Company; September 2014 – June 2015 ATTACHMENT 2 Amount Requested: $5,000 Amount Recommended: $4,000 CANYON CONCERT BALLET: Dancing with the Stars of Fort Collins 2015 Location and Date: The Agave Room; February 21, 2015 Amount Requested: $750 Amount Recommended: $750 CENTER FOR FINE ART PHOTOGRAPHY: Shootapalooza Location and Date: The Center of Fine Art Photography; October 3-10, 2014 Amount Requested: $3,000 Amount Recommended: $2,000 DISABLED RESOURCE SERVICES: Colorado Person-First Festival Location and Date: Civic Center Park, September 13, 2014 Amount Requested: $1,000 Amount Recommended: $1,000 ETHOS WEST CHAMBER MUSIC: The Colorado of Jazz – Gardens Concert Location and Date: The Gardens on Spring Creek; August 24, 2014 Amount Requested: $900 Amount Recommended: $900 FORT COLLINS CHILDREN’S THEATRE: Fall Production Location and Date: Lincoln Center Performance Hall; November 21-23, 2014 Amount Requested: $5,000 Amount Recommended: $5,000 FORT COLLINS FIGURE SKATING CLUB: 2015 Southwestern Regional Figure Skating Championships and 2014 Southwestern Nine States Championships Location and Date: Edora Pool & Ice Center; October 16-21, 2014 Amount Requested: $5,000 Amount Recommended: $5,000 FORT COLLINS MUSEUM OF ART: Marilyn: Celebrating an American Icon Exhibition Location and Date: Fort Collins Museum of Art; November 1 – December 27, 2014 Amount Requested: $5,000 Amount Recommended: $5,000 FORT COLLINS MUSEUM OF DISCOVERY: FCMoD’s Discovery DASH! Location and Date: Fort Collins Museum of Discovery; September 13, 2014 Amount Requested: $5,000 Amount Recommended: $3,000 FORT COLLINS PUBLIC ACCESS NETWORK: Downtown FC Historical Video Project Location and Date: Downtown Fort Collins; Week-ends in July, August or September, 2014 Amount Requested: $2,000 Amount Recommended: $500 FORT COLLINS SYMPHONY ASSOCIATION: Outside the Box 2014-2015 Series Location and Date: 4 local venues; October 5, 2014 – March 26, 2015 Amount Requested: $5,000 Amount Recommended: $5,000 FORT COLLINS SYMPHONY GUILD: 2015 Musical Zoo Location and Date: Timberline Church; February 15, 2015 Amount Requested: $5,000 Amount Recommended: $5,000 FRIENDS OF LARIMER COUNTY OPEN LANDS: NoCo Nature Festival Location and Date: Nix Farm Natural Areas Department Headquarters; September 27, 2014 March 29 and May 24, 2014 Amount Requested: $3,000 Amount Recommended: $2,000 GLBT COMMUNITY CENTER OF COLORADO: Fort Collins Pride-Fest 2014 Location: Avogadro’s Number, September 27-28, 2014 Amount Requested: $1,500 Amount Recommended: $750 GELLER CENTER: Xaniscape Location and Date: Geller Center Lawn; September 13, 2014 Amount Requested: $3,500 Amount Recommended: $2,000 HALFMOON ARTS: Music in the Gallery Location and Date: Community Creative Center, Carnegie Building; August 23, 2014 Amount Requested: $3,000 Amount Recommended: $1,500 HIGH PERFORMANCE DANCE THEATRE: Shimmy & Shakes / New Visions Dance Competition 2015 Location and Date: Lincoln Center Magnolia Theatre; October 10-11, 2014 / February 6-7, 2015 Amount Requested: $4,000 Amount Recommended: $2,500 HORSETOOTH PRODUCTIONS: Fort Collins Fringe Festival Location and Date: Community Creative Center, Carnegie Building; September 5-6, 2014 Amount Requested: $1,000 Amount Recommended: $700 NOCO CHAPTER OF THE COLORADO ARCHAEOLOGICAL SOCIETY: Lindenmeier Symposium Location and Date; Northside Aztlan Center; Fort Collins Museum of Discovery; Soapstone Prairie Natural Areas; October 19-22, 2014 Amount Requested: $5,000 Amount Recommended: $4,000 OPERA FORT COLLINS GUILD: Songs in Summer Location and Date: The Hixon Residence; August 7, 2014 Amount Requested: $1,500 Amount Recommended: $1,500 POUDRE LANDMARKS FOUNDATION, INC: Time Travelers Ball: Celebrating the 150th Anniversary of Fort Collins Location and Date: Fort Collins Masonic Temple; October 18, 2014 July 25 - November 21, 2014 Amount Requested: $5,000 Amount Recommended: $3,500 POUDRE RIVER PUBLIC LIBRARY DISTRICT: Authors Alive! Location and Date: Local Libraries and the Hilton Fort Collins; September 2014 – April 2015 Amount Requested: $5,000 Amount Recommended: $5,000 SPOKESBUZZ FORT COLLINS: SpokesBUZZ 5th Annual CD Release Location and Date: Hodi’s Half Note; December 2014 Amount Requested: $5,000 Amount Recommended: $500 Total Funding Requested by Applicants: $81,150 Total Funding Recommended for disbursement by CRB: $61,600 Total Unfunded Balance: $19,550 % of Requests Funded: 76% Ms. Gilligan made a motion to submit these recommendations for Fort Fund disbursements to City Council for their approval. Mr. Solomon seconded the motion. The motion passed unanimously. Liaisons will be assigned by the Board for recently funded events at the scheduled meeting in July. VI. Other Business: The Board requested that the meeting next month be moved up a week from July 31st to July 24th. The time and room will remain the same. Ms. Budner will amend the date on the City’s Boards and Commissions website. VII. Adjournment: 6:47 p.m. Respectfully submitted, Gail Budner Administrative Clerk II - 1 - RESOLUTION 2014-061 OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING THE RECOMMENDATIONS OF THE CULTURAL RESOURCES BOARD REGARDING FORT FUND GRANT DISBURSEMENTS WHEREAS, the City disburses funds from the City’s Cultural Development and Programming Account and Tourism Programming Account in accordance with Section 25-244 of the City Code through its Fort Fund Program; and WHEREAS, the City’s Cultural Resources Board reviews applications from the community for Fort Fund monies and makes recommendations to the City Council in accordance with Section 2-203(3) of the City Code, and in accordance with the administrative guidelines for the Fort Fund program (the “Fort Fund Guidelines”); and WHEREAS, pursuant to Section 25-244 of the City Code, the Community Cultural Development and Programming Account was established for the purpose of funding cultural development and programming activities, and the Tourism Programming Account was established for the purpose of funding tourist-related special events; and WHEREAS, at its regular meeting on June 25, 2014, the Cultural Resources Board recommended funding for various proposals as set forth on Exhibit “A”, attached hereto and incorporated herein by this reference, based upon the criteria and considerations set forth in Section 2-203 of the City Code and the Fort Fund Guidelines; and WHEREAS, the proposals recommended by the Cultural Resources Board provide a public benefit to the Fort Collins community by supporting cultural development and programming activities within the City and promoting the use of public accommodations within the City; and WHEREAS, the City Council wishes to adopt the recommendations of the Cultural Resources Board. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby finds that the distribution of funds through the Fort Fund program, as recommended by the Cultural Resources Board on June 25, 2014, serves a public purpose that benefits the community. Section 2. That funds in the total amount of FIFTY SIX THOUSAND FIVE HUNDRED DOLLARS ($56,500) in the City’s Cultural Development and Programming Account and FIVE THOUSAND DOLLARS ($5,000) in the Tourism Programming Account, are hereby approved for distribution in accordance with the recommendations of the Cultural Resources Board as set forth on Exhibit “A”. - 2 - Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 15th day of July, A.D. 2014. _________________________________ Mayor Pro Tem ATTEST: _____________________________ City Clerk EXHIBIT A FORT FUND GRANT PROGRAM June 2014 APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED ARCINDA JAVA & Indonesian Gamelan Music Location: CSU International House September 12, 2014 This event showcases a highlight of Indonesia as a part of Asian culture and presents a collaboration $1,000 $500 $0 $500 50% between their tratitional and modern music. Bas Bleu Theatre Company 2014-2015 Readers' Theatre Series Location: Bas Bleu Theatre Company September 2014 - June 2015 The Reader's Theatre series is unique to the area, allowing the audience to re-discover the imaginative $5,000 $4,000 $0 $1,000 80% thrill of 'seeing' a play by hearing it skillfully read. Canyon Concert Ballet Dancing with the Stars Fort Collins 2015 Location: The Agave Room February 21, 2015 This event will feature performances by local 'celebrities' and their professional dance partners. $750 $750 $0 $0 100% Center for Fine Art Photography Shootapalooza Location: The Center of Fine Art Photography October 3-10, 2014 Shootapalooza is a week long photography festival that highlights the work of alternative / historic process $3,000 $2,000 $0 $1,000 67% artists. Disabled Resource Services Colorado Person-First Festival Location: Civic Center Park September 13, 2014 This event consists of a parade followed by an outdoor music festival affirming the value of people with $1,000 $1,000 $0 $0 100% disabilities. Ethos West Chamber Orchestra The Colors of Jazz - Gardens Concert Location: The Gardens on Spring Creek August 24, 2014 Ethos West is joining with the Gardens on Spring Creek to present an evening outdoor concert, featuring $900 $900 $0 $0 100% jazz musicians. Fort Collins Childre's Theatre Fall Production Location: Lincoln Center Performance Hall November 21-23, 2014 This production features a fully staged musical, a professional staff, talented young and experienced adult $5,000 $5,000 $0 $0 100% actors, and a live orchestra appealing to families with children of all ages Fort Collins Figure Skating Club 2015 SW Regional Skating Championships Location: Edora Pool & Ice Center 2014 SW Nine States Championships October 16-21, 2014 The first 'qualifying' event will provide an opportunity to watch a high level of figure skating. The 'non-qualifying' $5,000 $0 $5,000 $0 100% competition will also bring quality skaters to the area, giving them the opportunity to compete on a regional level. Fort Collins Museum of Art Marilyn: Celebrating an American Icon Exhibit CULTURAL RESOURCES BOARD RECOMMENDATION Fort Fund Tier 2: Special Events Fund APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED CULTURAL RESOURCES BOARD RECOMMENDATION Location: Fort Collins Museum of Art November 1 - December 27, 2014 Featuring more than 100 paintings, photographs and videos of the starlet by more than 50 artists, the exhibition $5,000 $5,000 $0 $0 100% examines the imageof Marilyn Monroe that still electrifies the world half a century after her death. Fort Collins Museum of Discovery FCMoD's Discovery DASH! Location: Fort Collins Museum of Discovery September 13, 2014 Discovery DASH! is a costumed, team-based scavenger hunt and triva contest held at the Museum & throughout $5,000 $3,000 $0 $2,000 60% Old Town with elements of the Amazing Race, trivia questions and a barbeque in the Musuem's back yard. Fort Collins Public Access Network Downtown FC Historical Video Project Location: Downtown Fort Collins Week-ends in July, August or September This project would chronicle the history of downtown Fort Collins during the 1800's and focus on the historical $2,000 $500 $0 $1,500 25% buildings, the railroad, and some interesting 'founding fathers.' Fort Collins Symphony Association Outside the Box 2014-2015 Series Location: 4 Local Venues October 5, 2014 - March 26, 2015 Outside the Box is now an established series of events sponsored by the Symphony that are specifically $5,000 $5,000 $0 $0 100% designed to introduce classical music to diverse audiences in our community. Fort Collins Symphony Guild 2015 Musical Zoo Location: Timberline Church February 15, 2015 Guests will experience a program with a carnival-like atmosphere brimming with a large variety of musical artists. $5,000 $5,000 $0 $0 100% Patrons, ranging from the community's very youngest to it's very oldest, can try out the instruments of their choice. Friends of Larimer County Open Lands NoCo Nature Festival Location: Nix Farm Natural Areas Dept. Headquarters September 27, 2014 The festival is a free day of fun and learning opportunities celebrating the local environment and wildlife. $3,000 $2,000 $0 $1,000 67% GLBT Community Center of Colorado Fort Collins PrideFest 2014 Location: Avogadro's Number September 27-28, 2014 This event will feature live entertainment, including musical, comedy and drag performances and family-friendly $1,500 $750 $0 $750 50% activities to celebrate and promote the heritage and culture of the GLBT community in Northern Colorado. Geller Center Xaniscape Location: Geller Center Lawn September 13, 2014 Local bands and musicians of diverse genres - representing the whole of the Fort Collins community - perform $3,500 $2,000 $0 $1,500 57% throughout the day at an outdoor concert. Pariticipation is encouraged. Halfmoon Arts Music in the Gallery Location: Community Creative Center August 23, 2014 This musical performance event will feature local Colorado junior high and high school youth performing blue $3,000 $1,500 $0 $1,500 50% grass, folk, classical and pop music while spotlighting and encouraging youth participation in the arts. High Performance Dance Theatre Shimmy & Shakes / New Visions Competition 2015 Location: Lincoln Center Magnolia Theatre October 10-11, 2014 & February 6-7, 2015 Shimmy & Shakes is inspired by great musical artists and dances from the 50's through today. The Dance $4,000 $2,500 $0 $1,500 63% Competition will showcase dancers from age 6-18 years old, giving them a chance to perform in front of judges. Horsetooth Productions Fort Collins Fringe Festival APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED CULTURAL RESOURCES BOARD RECOMMENDATION Location: Community Creative Center/Carnegie Bldg. September 5-6, 2014 Fringe' is theatre that is off the beaten path and gives a fresh, new opportunity to performing artists, writers, $1,000 $700 $0 $300 70% directors, audiences, local businesses and organizations to collaborate, explore and present new work. NOCO Chapter of the Colorado Lindenmeier Symposium Archaeological Society October 19-22, 2014 Location: Northside Aztlan Center; FC Museum of Discovery; Soapstone Prairie Natural Areas This four day symposium is honoring the 8th anniversary of the first Smithsonian archaeologist's visit to $5,000 $4,000 $0 $1,000 80% Lindenmeir, one of the most significant Ice Age American Indian sites in North America. Opera Fort Collins Guild Songs in Summer Location: The Hixon Residence August 7, 2014 Featured artists will take the stage in a garden setting along with a trio of younger singers during a time of year $1,500 $1,500 $0 $0 100% when the community offers many musical opportunities but none of the semi-classical variety. Poudre Landmarks Foundation, Inc. Time Travelers Ball: Celebrating the Location: Fort Collins Masonic Temple 150th Anniversary of Fort Collins October 18, 2014 This event will focus community attention on the 150th anniversary of Fort Collins. Local history will be $5,000 $3,500 $0 $1,500 70% celebrated throughout this fundraising event. Poudre River Public Library District Authors Alive! Location: Local libraries and the Hilton Fort Collins September 2014 - April 2015 Authors Alive! will bring under one umbrella the many author and literary programs sponsored or co-sponsored $5,000 $5,000 $0 $0 100% by the Library District. Presentations include discussions of an author's latest work and their writing process. SpokesBUZZ Fort Collins SpokesBUZZ 5th Annual CD Release Location: Hodi's Half Note December 2014 The event is a showcase of all of the talent from the class of 2015 bands. Twelve bands will perform 3-song sets $5,000 $500 $0 $4,500 10% selected to give the patrons a connetion to their style. Total Funding Requested by Applicants $81,150 Total Funding Recommended for disbursement by CRB $56,600 $5,000 Total Unfunded Balance $19,550 % of Requested Amounts Funded 76% Scores are based on application materials and Fort Fund's "Criteria for Funding."