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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 07/01/2014 - SECOND READING OF ORDINANCE NO. 082, 2014, APPROPRAgenda Item 2 Item # 2 Page 1 AGENDA ITEM SUMMARY July 1, 2014 City Council STAFF Brian Hergott, Facilities Project Manager Ken Mannon, Operations Services Director Bob Adams, Recreation Director SUBJECT Second Reading of Ordinance No. 082, 2014, Appropriating Unanticipated Revenue for the Senior Center Expansion Project and Transferring Appropriations to the Cultural Services and Facilities Fund for the Art in Public Places Program. EXECUTIVE SUMMARY This Ordinance, unanimously adopted on First Reading on June 3, 2014, appropriates $150,000 to the Senior Center Expansion Project. This additional funding was raised by the Senior Center Expansion Committee. These additional funds will be put toward the cost of completing the Core and Shell space as an Education Center/Auditorium, which will seat 120+ people with state of the art technology and can be used for presentations, distance learning, seminars or movies, and athletic events. Additional funds will be used for other building furnishings to make this a World Class Facility. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. First Reading of Agenda Item Summary June 3, 2014 (w/o attachments) (PDF) 2. Ordinance No. 082, 2014 (PDF) Agenda Item 9 Item # 9 Page 1 AGENDA ITEM SUMMARY June 3, 2014 City Council STAFF Brian Hergott, Facilities Project Manager Ken Mannon, Operations Services Director Bob Adams, Recreation Director SUBJECT First Reading of Ordinance No. 082, 2014, Appropriating Unanticipated Revenue for the Senior Center Expansion Project and Transferring Appropriations to the Cultural Services and Facilities Fund for the Art in Public Places Program. EXECUTIVE SUMMARY The purpose of this item is to request an additional appropriation of $150,000 to the Senior Center Expansion Project. This additional funding was raised by the Senior Center Expansion Committee. These additional funds will be put toward the cost of completing the Core and Shell space as an Education Center/Auditorium, which will seat 120+ people with state of the art technology and can be used for presentations, distance learning, seminars or movies, and athletic events. Additional funds will be used for other building furnishings to make this a World Class Facility. STAFF RECOMMENDATION Staff recommends adoption of this Ordinance on First Reading. BACKGROUND / DISCUSSION In 2007, the Senior Center Expansion Committee was formed as a 501(c)(3) organization to raise funds for the Senior Center Expansion. This Committee previously raised $400,000, which was appropriated to this expansion project in December 2013. FINANCIAL / ECONOMIC IMPACTS The additional requested funds will be put toward the additional cost of completing the contractor proposed Core and Shell space in the Multi-Purpose addition, creating an Education Center/Auditorium to seat 120+ people with state of the art technology, enabling use of the space for presentations, distance learning, seminars or movies, and athletic events. Completing this work in conjunction with the expansion project will save both time and money utilizing many of the contractors already on site. ENVIRONMENTAL IMPACTS These additional funds will allow the entire building to be completed and reduce the need for additional traveling and clean-up expenses for contractors. BOARD / COMMISSION RECOMMENDATION A letter of intent from the Senior Center Expansion Committee is attached (Attachment 1). Agenda Item 9 Item # 9 Page 2 ATTACHMENTS 1. Release of Funds Letter with Priority List Letter, May 20, 2014 (PDF) 2. City Manager Acceptance of Donation, April 8, 2014 (PDF) - 1 - ORDINANCE NO. 082, 2014 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE FOR THE SENIOR CENTER EXPANSION PROJECT AND TRANSFERRING APPROPRIATIONS TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, the City has received $150,000 from the Senior Center Expansion Committee for the Senior Center Expansion Project; and WHEREAS, the Senior Center Expansion Project is one of the projects approved by voters in 2005 for the Building on Basics Capital Program; and WHEREAS, the Senior Center Expansion Project focuses on increasing fitness and wellness facilities, activities, and programs for the active adult population in Fort Collins; and WHEREAS, these funds will be used to help finish the Core and Shell space as an Education Center or auditorium which will seat about 120 people with state of the art technology enabling use of the space for presentations, distance learning, seminars or watching movies and athletic events; and WHEREAS, one percent of these appropriations ($1,500) must be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (“APP”) program, with $1,170 reserved for the APP artwork project and $330 reserved for the maintenance of the artwork and operations of the APP program; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the above-referenced appropriation of funds will not cause the total amount appropriated in the Capital Projects Fund to exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund to another fund, provided that the purpose for which the transferred funds are to be expended remains unchanged; and NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: - 2 - Section 1. That there is hereby appropriated for expenditure from unanticipated revenue in the Capital Projects Fund the sum of ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000) for the Senior Center Expansion - Building on Basics Capital Project. Section 2. That the unexpended appropriated amount of ONE THOUSAND ONE HUNDRED SEVENTY DOLLARS ($1,170) in the Capital Projects Fund - Senior Center Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund - Art in Public Places Project and appropriated therein for the Art Project. Section 3. That the unexpended appropriated amount of THREE HUNDRED THIRTY DOLLARS ($330) in the Capital Projects Fund - Senior Center Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations. Introduced, considered favorably on first reading, and ordered published this 3rd day of June, A.D. 2014, and to be presented for final passage on the 1st day of July, A.D. 2014. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 1st day of July, A.D. 2014. __________________________________ Mayor ATTEST: _______________________________ City Clerk