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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 03/20/2001 - SECOND READING OF ORDINANCE NO. 38, 2001, APPROPRI AGENDA ITEM SUMMARY ITEM NUMBER: DATE: March 20, 2001 • FORT COLLINS CITY COUNCIL FROM: John Fischbach ! SUBJECT : Second Reading of Ordinance No. 38, 2001, Appropriating Prior Year Reserves and Authorizing the Transfer of Appropriations for a Centralized Police Facility. i i RECOMMENDATION: Staff recommends adoption of the Ordinance on Second Reading. EXECUTIVE SUMMARY: 1 A new central Police Services building is part of the Police Services Strategic Plan and the City's Facility Master Plan. The existing building was not designed for a police agency and is no longer suitable for a department the size of Police Services with over 225 members. A new facility is necessary to maintain service to the community, conduct business, and provide public safety. This Ordinance, which was unanimously adopted on First Reading on March 6,2001, appropriates and transfers funds from prior year reserves in the Choices 95 Capital Projects Fund to the Police Services Facility capital project. AGENDA ITEM SUMMARY ITEM NUMBER: 17 FORT COLLINS CITY COUNCIL DATE: March 6, 2001 STAFF: John Fischbach SUBJECT: First Reading of Ordinance No. 38, 2001, Appropriating Prior Year Reserves and Authorizing the Transfer of Appropriations for a Centralized Police Facility. RECOMMENDATION: Staff recommends adoption of the Ordinance on First Reading.. ` € FINANCIAL IMPACT: .: 'Will This Ordinance appropriates and transfers $1,535,968 from prior year reserves in the Choices 95 Capital Projects Fund to the Police Services Facility capital project. The Ordinance also authorizes the transfer of$297,355 from the Building Community Choices Police Building/Land Acquisition capital project to the Police Services Facility capital project to % a� EXECUTIVE SUMMARY: m� ? A new central Police Services mldini is part of the Police Services Strategic Plan and the City's Facility Master Plan. The existing buildmg was not designed for a police agency and is no longer suitable for a department the size of Police Services with over 225 members. A new facility is necessary to maintain service to the community, conduct business, and provide public safety. Land acquisition and/or initial des gn for a new Police Building was included in the voter-approved Building "Community Choices"k CC capital program. A needs assessment facility stud was ._.,. Y .ram ) P� P g tY Y completed and indicated 92,811 square feet is needed for a centralized facility and 101,606 square feet is needed for ad zed(two buildings)facility. City Council and staff have expressed the preferred option is a centralized facility. The preliminary estimated cost of a centralized facility is $27 million dollars. At its February 13, 2001 Study Session, City Council discussed options for financing a new Police Facility. The favored financing strategy is to use a combination of existing and anticipated reserves, the Capital Improvement Expansion Fund, and General Fund monies that would be earmarked in future budgets. More specifically, the financing strategy to be followed is: DATE: March 6, 2001 2 ITEM NUMBER: 17 a. BCC Police land acquisition existing approp. $ 297,355 b. BCC Sales Tax (approved for land acq & design) $ 1,806,190 C. Choices 95 Balance $ 1,535,968 d. Projected interest earnings through 2005 $ 265,000 e. Capital Improvement Expansion Fund (Police) $ 2,200,000121 f. BCC Surplus $ 4,000,00013 Total $10,104,513 Balance to Finance $16,900,000` It is anticipated that certificates of participation would be issued as a part of a lease-lease back arrangement to finance the portions of the facility that would not be covered by the other sources specified above. The amount paid by the General Fund to service those certificates of participation would be approximately$1.6 million per year for 20 years(4). Council asked that an ordinance be prepared to set aside(appropriate)the Choices 95 reserve dollars specifically for the Police Facility Project. (The voter-approved ordinance that established the Choices 95 sales and use tax authorized the:Council to use excess Choices 95 revenues for any capital project approved by the Council.) Approval of this Ordinance will do so. k+' In addition, this Ordinance will transfer-$297,355 of existing appropriations from the BCC Police Building/Land Acquisition capital project to the Police'Services capital project to consolidate appropriated monies for the project for more effective tracking purposes. The balance remaining from the $326,355 appropriated in 1998 for site studies is $297,355 ($29,000 of the $326,355 was spent for a preliminary study). 011 2 a,.. 3 `w e n 1. Estimated investment earnings of balance in Police Facility project through 2005. 2. The.City's'Capital Improvement Expansion Fee is a form of impact fee imposed on new development:'- The fees collected fund capital improvements for: Library, Community Parkland, Police Services, Fire Services and General Government Facilities. 3. This is the anticipated balance remaining after the expiration of the BCC Community Enhancement Package, December 31, 2005. 4. Beginning in 2002,$320,000 would be appropriated in additional ongoing monies each year ) through 2006 to be used for this purpose. The $1.6 million per year payments would begin in 2006 and continue through 2025.