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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 05/20/2014 - RESOLUTION 2014-035 ADOPTING THE RECOMMENDATIONS OAgenda Item 16 Item # 16 Page 1 AGENDA ITEM SUMMARY May 20, 2014 City Council STAFF Jill Stilwell, Cultural Services and Facilities Director SUBJECT Resolution 2014-035 Adopting the Recommendations of the Cultural Resources Board Regarding Fort Fund Grant Disbursements. EXECUTIVE SUMMARY The purpose of this item is to adopt the recommendations of the Cultural Resources Board to disburse Fort Fund grants to community events from the Cultural Development and Programming and Tourism Programming Accounts. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BACKGROUND / DISCUSSION The Fort Fund grant program, established in 1989, disburses funds from the City’s Cultural Development and Programming Account and the Tourism Programming Account in accordance with the provisions of Section 25- 244 of the City Code, where 25% of the revenue from the lodging tax funds is applied to the Cultural Development and Programming Account to support cultural events. An additional 5% of revenue from lodging tax is dedicated to the Tourism Programming Account to support tourism events and activities. Local non-profit organizations may apply to the Fort Fund for cultural and/or tourism event support. The City Council appointed the Cultural Resources Board to review grant applications based on approved guidelines and make recommendations for Fort Fund disbursements to City Council, pursuant to Ordinance No. 028, 1992 and Section 2-203 (3) of the City Code. Fort Fund grants support events that enrich the cultural life of the community, promote local heritage and diversity, provide opportunities for cultural participation, help define Fort Collins as a cultural center and tourist destination, have wide appeal for a significant part of the community, and promote the general welfare of the City’s inhabitants. Fort Fund consists of a three-tiered funding system: Tier #1 was established as an annual programming tier for organizations whose primary purpose is to present three or more public events annually. These groups may apply for funding from Tier #1 each April. Tier #2 allows organizations that are not eligible for Tier #1 support to apply for funding of events. Applications for support from Tier #2 are accepted each January and June. The Cultural Innovation Tier #3 was established to further the goal of making Fort Collins a cultural center and destination. The Cultural Innovation Tier #3 grants address a need in the cultural activity of Fort Collins, perpetuate the Tourism Account by generating overnight stays in local hotels, and/or develop new arts, cultural, or heritage tourism activities that have the potential to impact Fort Collins’ cultural and economic growth. Organizations may apply for funding from the Cultural Innovation Tier #3 each April. Agenda Item 16 Item # 16 Page 2 April 2014 Funding Session At its April 30, 2014 regular meeting, the Cultural Resources Board reviewed 18 Tier #1 applications and four Tier #3 applications, with total requests equaling $289,200. The following table summarizes the amount and sources of available funds in 2014: FY 2014 AVAILABLE FUNDING AMOUNT SOURCE $215,973 FY 2014 Cultural Development and Programming Account (CDP) $48,750 FY 2014 Tourism Programming Account (TP) $83,619 Unanticipated Lodging Tax and Unspent Appropriations (CDP) $8,977 Unanticipated Lodging Tax (TP) $357,319 Total Funding Available for 2014 FUNDS ALLOCATED TO April 2014 FUNDING SESSION $164,775 Amount from Cultural Development and Programming Account (CDP) $31,750 Amount from Tourism Programming Account (TP) $196,525 Total amount allocated to April 2015 Session 55% % of Total FY2014 Funds allocated to April 2014 Session The Cultural Resources Board scored each application using the Funding Criteria outlined in the Fort Fund Guidelines (attachment 1) and discussed each application at the April 30, 2014, meeting. The Board discussion is outlined in the draft minutes (attachment 2). The Board is recommending disbursement of $155,050 from the City’s Cultural Development and Programming Account and $31,000 from the Tourism Programming Account, totaling $186,050 to 22 applicants as outlined in Exhibit A to the Resolution. Of the total amount requested by applicants, 64% is being recommended for funding from available funds. The following table summarizes the utilization of funds from all sources. Recommended Funding % of Total Category $155,050 79% Cultural Development and Programming Account $31,000 16% Tourism Account $10,475 5% Unallocated $196,525 100.0% Funds Allocated to April 2014 Session The $10,475 of unallocated funds will be carried forward to the next 2014 funding session. FINANCIAL / ECONOMIC IMPACT The Fort Fund grant program, established in 1989, disburses funds from the City’s Cultural Development and Programming Account and Tourism Programming Account in accordance with the provisions of Section 25-244 of the City Code. This Resolution would distribute $155,050 from the Cultural Development and Programming Account and $31,000 from the Tourism Programming Account to local non-profit organizations. Each organization must provide funds to match the grant amount. These funds were budgeted and appropriated in the 2014 budget. BOARD / COMMISSION RECOMMENDATION The Cultural Resources Board (CRB) is presenting these recommendations to City Council on events that should receive funding and the amounts from the available Cultural Development and Programming Account and Tourism Programming Account. Agenda Item 16 Item # 16 Page 3 Exhibit A to Resolution 2014-035 presents the allocations recommended by the CRB to the City Council for Tier #1 and Tier #3. ATTACHMENTS 1. Fort Fund Guidelines (PDF) 2. Cultural Resources Board minutes, April 30, 2014 (draft) (PDF) The Cultural Development & Programming and Tourism Accounts (Fort Fund) is funded by an allocation of the lodging tax revenues. Applications are reviewed by the Cultural Resources Board of the City of Fort Collins and recommendations to fund events are submitted to the Fort Collins City Council for final approval. The objective of Fort Fund is to provide funds to foster, encourage, and promote 1) cultural development and programming, and 2) economic and tourism development. The overarching goal for Fort Fund is to serve as a catalyst in making Fort Collins a cultural center and destination. Fort Fund supports events that: • Enrich the cultural life of the Fort Collins community • Promote local heritage and diversity • Provide opportunities for community members to participate in, create, learn from or experience arts and culture • Help to define Fort Collins as a destination for arts and culture • Elevate the community and broaden perspectives • Have wide appeal for a significant part of the community • Promote the general welfare of the inhabitants of the City. The following will not be considered for funding: • Applications for funds solely to print brochures, magazines or promotional materials, or for capital improvements. • Any event in which the net proceeds or profit from the event is donated by the sponsor to another organization and/or individual. Funds will not be disbursed directly after each funding session. Organizations recommended for grant monies by the Cultural Resources Board must first be approved by the City Council. Funding Tiers & Application Deadlines An organization and/or event may receive funding from one or more of the following three tiers as described below. Specific application deadlines are listed immediately following each tier. Requests must be for a minimum of $500. Funding is subject to the amount of available funds per funding session. The Cultural Resources Board reserves the right to not fund an organization if it does not fully meet the criteria. Fort Fund will now only accept one application per organization per funding session. Colorado State University organizations are required to submit their applications through the Sponsored Programs Office. All applications are to be submitted to the Lincoln Center Administration Office, 417 W. Magnolia, Fort Collins, CO, 80521 by 5p.m. on the date stated. Postmark does not qualify. Please direct all questions regarding the application process to Gail Budner at (970) 221-6737. TIER # 1: Annual Programming Fund Organizations are eligible to apply for funding from Tier #1 if they meet the following criteria: 1. The primary purpose of the organization is to present three or more different public performances, events or exhibits per year. 2. The organization has proven annual program success for three previous years. Organizations that meet the criteria may apply for up to $15,000 per year (July 1 - June 30). The organization must submit a mission statement stating the organizations' officially accepted primary purpose; provide evidence of having presented three or more performances, events, or exhibits for three previous years; submit financial statements for the three most recently completed fiscal years; provide a list of the organization's current Board of Directors, their business/organizational affiliations, the date they were elected to the Board and their term limit date; and submit a Tourism Impact form. Fort Fund will only accept one Tier #1 application per organization per calendar year. Organizations that apply for this level of funding would have to show that no more than 35% of their projected expenses are coming from Fort Fund. Proposal Deadline for Tier #1: First Tuesday of April, 5:00 p.m. Requests must be for a minimum of $500 and a maximum of $15,000 Request amount cannot exceed 35% of the total projected expenses TIER # 2: Special Events Fund Organizations that present event(s) may apply for up to $5,000 for a single event or series of events per funding session. Events would have to be held within one year of the funding session. Fort Fund will only accept one Tier #2 application per organization per funding session at which Tier #2 applications are accepted. The organization must submit a financial statement from the most recently completed fiscal year and submit a Tourism Impact form. Organizations funded under Tier #1 could apply one time per calendar year for up to $5,000 under Tier 2, but the event cannot also be funded under Tier 1. Organizations that apply for this level of funding would have to show that no more than 50% of their projected expenses are coming from Fort Fund. Proposal Deadline for Tier #2: First Tuesday of January, 5p.m.; First Tuesday of June, 5p.m. Requests must be for a minimum of $500 and a maximum of $5,000 Request amount cannot exceed 50% of the total event expenses Cultural Innovation Fund (CIF) - Formerly Tier #4 Organizations are eligible to apply for up to $25,000 from the CIF if they seek funding for an activity or event that will increase Fort Collins' identity as a cultural center and tourist destination. The term 'activity' can mean event, projects, products, exhibits, festivals, programs, etc. and can be in the area of arts, nature, heritage, recreation, science, and /or humanities. The event or activity must meet the eligibility requirements and the strategies outlined below: CIF Strategies: Proposals should address specific strategies to increase Fort Collins' identity as a cultural center and tourism destination, resulting in at least one of the following benefits: 1. Address a need in the cultural activity of Fort Collins 2. Perpetuate the Tourism Fund by generating over night stays in local hotels 3. Develop new arts, cultural, or heritage tourism activities and products that have the potential to impact Fort Collins cultural and economic growth. These events or activities should enrich the cultural life available in the city because they will serve as an attraction to visitors, represent new cultural offerings or can be described as unique, innovative or inventive. The organization must submit a mission statement stating the organizations' officially accepted primary purpose; provide evidence of having been in existence for at least three years; submit financial statements for the three most recently completed fiscal years; provide a list of current Board members; and submit a Tourism Impact form. CIF applicants may also be required to present an oral presentation to the Cultural Resources Board. Fort Fund will only accept one CIF application per organization per calendar year. Request amount cannot exceed 50% of the total activity expenses. Request amount requires a dollar-for- dollar cash match. Neither in-kind contributions nor Fort Fund dollars from current or previous grants may be used in calculating the organization's match. Activities funded under the CIF shall not be simultaneously funded under Tiers #2 of Fort Fund. CIF funded activities can only apply for a maximum of three years and must compete each time. Proposal Deadline for the CIF: First Tuesday of April, 5:00p.m. Requests must be for a minimum of $500 and a maximum of $25,000 Request amount cannot exceed 50% of the total activity expenses All applications are to be submitted to the Lincoln Center Administration Office, 417 W. Magnolia, Fort Collins, CO, 80521 by 5p.m. on the date stated. Postmark does not qualify. Please direct all questions regarding the application process to Gail Budner, (970) 221-6737. Eligibility Requirements Organizations chartered in Colorado with IRS non-profit status may submit an application for consideration. Written proof of this status must accompany all applications. All organizations that fall under the same IRS non-profit tax status will be considered the same unit for funding. • For all Tiers, Fort Fund will only accept one application per organization per funding session. Colorado State University organizations are required to submit their applications through the Sponsored Programs office. • Applications must be submitted on the forms provided at www.fcgov.com/fortfund and must arrive at the Lincoln Center administration office by the date/time listed as the deadline. Postmarks are not valid. Late applications will not be reviewed. • Events must be held in Fort Collins or in the Fort Collins Growth Management Area. • Events must be open to the general public and efforts must be made to advertise and make the public aware of the opportunity to attend and/or participate in the event. • Events or activities must provide a direct public benefit of a reasonably general character to a significant number of City residents. • Events may occur no earlier than 45 days after the application deadline. • Events funded under Tier #1 must be completed by June 30th of the year following the date of funding. Events funded under Tier #2 must be completed within one year of the date of the funding session. Events funded under the CIF must be completed within 18 months of the funding session. • The applicant organization must be in good standing with the Fort Fund program. The applicant must not be delinquent on any previous mid-year or final Fort Fund reports; must have used the new Fort Fund logo on promotional materials; and must have listed the funded event on the Fort Collins Convention and Visitors Bureau website calendar. Organizations not in good standing will not be considered for funding for one calendar year. • Religious, sectarian or faith-based organizations may apply for funding, but only for events which are secular (non-religious) in nature. Fort Fund money may not be used for events that promote religion. • Fort Fund does not consider applications for funds solely to print brochures, magazines or promotional materials, or for general operating support or capital improvements. Additional Eligibility Requirements for Tier #1 and the CIF: • The organization must have and submit an officially adopted mission statement expressing their primary purpose. • The organization has been in existence for a minimum of three years, and provides financial statements for the previous three completed fiscal years prior to the application date. • For Tier #1, the organization must show evidence of having presented three or more performances, events, or exhibits for three previous years. Criteria For Funding The following criteria are used by the Cultural Resourced Board to evaluate applications that have met all the eligibility requirements. Funding is based on how well an event or activity meets these criteria. Funding is subject to the amount of available funds per funding session. The Cultural Resources Board reserves the right to not fund an organization if it does not fully meet the criteria. Fort Fund supports events that: 1. Are of the highest quality; 2. Bring awareness of the arts to the local community; 3. Aspire to bring regional and national recognition to Fort Collins; 4. Are engaging and innovative and/or original; 5. Build a wide range of arts and culture offerings; 6. Raise arts and culture quality and participation to a new level; 7. Have an impact on the community economically, culturally or both; 8. Present strong evidence of leveraging other funding sources; All applicants are required to submit the Tourism Impact form. The information provided on the form will be reviewed as part of the application. Grant Requirements Organizations applying for Tier #1 funding cannot apply for more than 35% of their total projected annual expenses. Organizations applying for funding from Tier #2 may request funding for no more than 50% of the total projected expenses for any event. Organizations applying for the CIF cannot apply for more than 50% of their total projected expenses. • The amount requested under Tiers #1 and #2 must be matched with either cash or a combination of cash and in-kind services. At least one-half of the matching funds must be cash. For example, if an event is projected to cost $2,000, the amount requested from Fort Fund may not exceed $1,000. A $1,000 request would have to be matched with either $1,000 in projected cash revenues or at least $500 in cash and no more than $500 of in-kind services. The CIF requires the requested amount be matched dollar-for-dollar in cash. Neither in-kind contributions nor Fort Fund dollars from current or previous grants may be used in calculating the organization's match for the CIF. • Contracts for services with the City of Fort Collins must be signed prior to the issuance of funds. • All funds must be used for direct costs of the event(s) within the time frame as required by contract, or returned immediately to the Cultural Development and Programming Account. If the event changes significantly, the Cultural Resources Board must be notified in writing. Funding for the event may be re-evaluated at that time. • Organizations that receive funding must recognize the support of the City. All publicity and advertisements (including posters, programs, banners, flyers, newspaper ads and postcards) of the funded event must include the City's Fort Fund logo. If there is no printed material, a Fort Fund banner must be exhibited at the event. Organizations must also list the funded event on the Fort Collins Convention and Visitors Bureau website calendar at www.visitftcollins.com/events. • Organizations funded under Tier #1 must submit a financial mid-year and annual report by the date required in their contract. Organizations funded under Tier #2 and the CIF must submit a written report within sixty (60) days of the completion of an event. These reports, which evaluate estimated attendance, promotional materials, in-kind services, actual cash expenses and actual revenues must be submitted to the Cultural Resources Board through the Lincoln Center Administration Office. All reports must be signed by a representative of the organization that receives funding, verifying their accuracy. Records of the event need to be available for inspection upon request of the Cultural Resources Board. If the financial reports are not completed as required by contract, your organization's future funding may be effected. All organizations must provide a final report for previously granted funds before the contract for any new funding will be processed. • A member of the Cultural Resources Board may be assigned to each event to act as a liaison between funded organizations and the Board. If tickets are required for admission to an event and are not extended to the liaison as a courtesy, tickets will be purchased from the Cultural Development and Programming Account. • If the activity or event changes significantly from what was proposed in the original application, including date, location, or content, the organization must notify the Cultural Resources Board in writing at 417 W. Magnolia St., Fort Collins, CO 80521. Funding, even if already distributed, may be reevaluated at that time. FORT FUND OVERVIEW Fort Fund, the City of Fort Collins’ Cultural Development & Programming and Tourism Accounts, is funded by an allocation of the lodging tax revenues collected within the city limits of Fort Collins. Applications are reviewed three times a year by the City of Fort Collins Cultural Resources Board and recommendations for funding are submitted to the Fort Collins City Council for final approval. The objective of Fort Fund is to foster, encourage, and promote cultural and/or tourism activities in Fort Collins. Fort Fund offers three tiers. Tiers 1 and 2 primarily fund events that are artistic, ethnic, historic, educational or recreational in nature and reflect the values and traditions of Fort Collins. Events of this type will have wide appeal for a significant part of the community, thereby advancing the good of all. The resulting economic and noneconomic benefits of these events will promote the general welfare of the inhabitants of Fort Collins. FORT FUND (FORMERLY TIER 4) CULTURAL INNOVATION FUND The Cultural Innovation Fund embodies the above, and is primarily focused on activities that will increase Fort Collins’ identity as a cultural center and tourist destination. The term “activity” can mean events, projects, products, exhibits, festivals, programs, etc. These activities can be in the area of arts, nature, heritage, recreation, science, and/or humanities and shall be designed to develop new arts, culture or heritage tourism activities and products that have the potential to impact Fort Collins’ economic and cultural growth and perpetuate the Tourism Fund by generating over night stays in the city’s hotels and lodges. These activities should enrich the cultural life available in the city because they will serve as an attraction to visitors, represent new cultural offerings or can be described as unique, innovative or inventive. The activities should be designed to meet the strategies and criteria as listed below. CIF ELIGIBILITY REQUIREMENTS: 1. The applicant organization must be a non-profit organization, or the governmental equivalent. Written proof of this status must accompany all applications. All organizations that fall under the same IRS non profit tax status will be considered the same unit for funding. 2. The organization has an officially adopted mission statement expressing their primary purpose. 3. The organization has been in existence for a minimum of three years. 4. The organization can provide financial statements for the previous three completed fiscal years from their application date. 5. Activities funded under the CIF shall not be simultaneously funded under Tier 2 of Fort Fund. 6. Funding under the CIF shall be available for a maximum of three years to any one activity and applicants must compete each time for funding. 7. Applicants must submit a completed Tourism Impact form with their application. 8. Activities must be held in Fort Collins or in such other location as will accomplish the CIF strategies. 9. The activities may not commence prior to thirty days following the funding session date (funding session is the fourth Wednesday of April). 10. Activities funded under the CIF must be completed within 18 months of the funding session date (the fourth Wednesday of April). 11. Activities must benefit and be accessible and/or open to the general public. 12. Religious, sectarian or ‘faith-based’ organizations may apply for funding for activities which are secular (non-religious) in nature. Fort Fund monies may not be used to promote religion. 13. Activities must provide a direct public benefit of reasonably general character to a significant number of Fort Collins’ residents and meet the strategies as outlined below. STRATEGIES: Proposals should address specific strategies to increase Fort Collins’ identity as a cultural center and tourism destination, resulting in at least two of the following benefits: 1. Address a need in the cultural activity of Fort Collins 2. Perpetuate the Tourism Fund by generating over night stays in local hotels 3. Develop new arts, cultural, or heritage tourism activities and products that have the potential to impact Fort Collins cultural and economic growth. Fort Fund will not fund capital improvements or projects, or any activity in which the net profit or proceeds from the activity is donated by the sponsor to another organization and/or individual. CIF GRANT REQUEST AMOUNT • Maximum Request Amount: $25,000 (a higher amount may be considered) • Minimum Request Amount: $500 • Funding is subject to the amount available per funding session. The Cultural Resources Board reserves the right to not fund any organization if it does not fully meet the criteria. • Request amount cannot exceed 50% of the total activity expenses. • Request amount requires a dollar-for-dollar cash match. • In-kind contributions may not be used in calculating the organization’s match. • Fort Fund monies, from current or previous funding sessions, may not be used in calculating the organization’s match. • Activities funded under the CIF cannot be simultaneously funded under Tier 2 of Fort fund. • Funding under the CIF shall be available for a maximum of three years to any one activity and applicants must compete each time for funding. CIF APPLICATIONS DUE: First Tuesday of April by 5:00 p.m. To the Lincoln Center Administration Office 417 West Magnolia Street, Fort Collins LATE APPLICATIONS WILL NOT BE ACCEPTED Notification of Award: The Cultural Resources Board will review applications on the fourth Wednesday of April, provide a recommendation for funding to City Council, who will then approve the recommendation at a regularly scheduled Council meeting in May. Applicants will be notified by mail after the Council meeting. GRANT AWARD REQUIREMENTS • Contracts for services with the City of Fort Collins must be signed prior to the issuance of funds. The funds must be spent on the activity within 18 months of the funding session. • All funds must be used for direct costs of the activity within the time frame as required by contract, or returned immediately to the Cultural Development and Programming Account. • If the activity changes significantly, the Cultural Resources Board must be notified in writing. Funding, even if already distributed to the organization, may be re-evaluated at that time. • Organizations that receive funding must recognize the support of the City. All publicity and advertisement of the funded activity must include the Fort Fund logo. Downloadable images are available on the Fort Fund website at www.fcgov.com/fortfund and a Fort Fund banner to exhibit at the activity is available through the Lincoln Center Administration Office. Organizations must also list the funded activity on the Fort Collins Convention and Visitors Bureau website calendar at www.visitftcollins.com/events. • Organizations funded under the CIF must submit a written report within sixty (60) days of the completion of an activity. These reports, which evaluate estimated attendance, promotional materials, in-kind services, actual cash expenses and actual revenues, must be submitted to the Cultural Resources Board through the Lincoln Center Administration Office. All reports must be signed by a representative of the organization that receives funding, verifying their accuracy. Records of the activity need to be available for inspection upon request of the Cultural Resources Board. • A member of the Cultural Resources Board may be assigned to each organization receiving a CIF Grant to act as liaison between funded organizations and the Board. If tickets are required for admission to an activity and are not extended to the liaison as a courtesy, tickets will be then purchased from the Cultural Development and Programming Account. Cultural Resources Board Lincoln Center 417 W. Magnolia St Fort Collins, CO 80521 970.221-6735 970.221-6373 – fax . CULTURAL RESOURCES BOARD MINUTES Regular Meeting – Wednesday, April 30, 2014 5:00 p.m. Lincoln Center, 417 W. Magnolia Street, Fort Collins, CO 80521 Council Liaison: Wade Troxell Staff Liaison: Jill Stilwell Chairperson: Maggie Dennis Phone: 590-3790 (cell) Vice-Chair: Chris Clemmer A regular meeting of the Cultural Resources Board was held on Wednesday, April 30, 2014 at 5:00 p.m. The following members were present: Board Members present: Francisco Gutierrez, Janet Gilligan, Chris Clemmer, Jesse Solomon, Maggie Dennis, Tedi Cox Board Members absent: none Staff Members present: Cheryl Donaldson, Gail Budner Guests Present: Katy Schneider/Visit Fort Collins I. Call to Order: 5:11p.m. - Maggie Dennis II. Consideration of agenda: none III. Consideration and approval of minutes from March 27, 2014. Ms. Gilligan made a motion to accept the minutes as amended. Mr. Solomon seconded the motion. The motion passed unanimously. IV. Public input: none V. Fort Fund Tier 1 and Tier 3 - discussion and funding recommendations: Prior to reviewing and awarding grant monies to the Fort Fund applicants, the Board discussed the eligibility and the quality of the submitted applications and the available budget for this session. Two applications for a grant were deemed ineligible. The Fort Collins Museum of Art had previously submitted and been awarded three Tier 3 grants for their blockbuster exhibitions. The guidelines state that funding under Tier 3 is available for a maximum of three years to any one activity, therefore disqualifying FCMOA’s application. The Fort Collins Museum of Discovery requested Tier 1 funding for a single event. The primary purpose of a Tier 1 grant is to present three or more different public performances, event or exhibits per year, therefore disqualifying FCMOD’s application. Both organizations are eligible to apply for a Tier 2 grant for their event in June. The Board then reviewed 18 Tier 1 applications and 4 Tier 3 applications and developed their recommendations for funding as outlined below and on the attached spreadsheet. ATTACHMENT 2 TIER 1 APPLICANTS BAS BLEU THEATRE COMPANY: 2014-2015 Main Stage Season Location: Bas Bleu Theatre Company Amount Requested: $15,000 Amount Recommended: $15,000 BEET STREET: Streetmosphere 2014 Locations: Downtown; special performances coordinated with the MAX Transfort grand opening, Poudre Landmarks Foundation and the Gardens on Spring Creek. Amount Requested: $15,000 Amount Recommended: $7,500 CANYON CONCERT BALLET: 2014-2015 Season of Dance Location: Lincoln Center Performance Hall and Magnolia Theatre Amount Requested: $10,000 Amount Recommended: $7,000 CENTER FOR FINE ART PHOTOGRAPHY: 2014-2015 Main Gallery Exhibitions Location: Center for Fine Art Photography Amount Requested: $12,000 Amount Recommended: $3,600 COLORADO STATE UNIVERSITY: Professional Guest Theatre Artist Residencies and Salons Location: University Center for the Arts Amount Requested: $15,000 Amount Recommended: $13,500 FOOTHILLS POPS BAND: 2014-2015 Concert Season Location: Lincoln Center Magnolia Theatre, St. John’s Lutheran Church, and The Hilton Fort Collins Amount Requested: $1,500 Amount Recommended: $900 FORT COLLINS MUSEUM OF ART: 2014-2015 Exhibitions and Programs Location: Fort Collins Museum of Art Amount Requested: $15,000 Amount Recommended: $15,000 FORT COLLINS SYMPHONY ASSOCIATION: 2014-2015 Masterworks Season Location: Lincoln Center Performance Hall Amount Requested: $15,000 Amount Recommended: $15,000 FORT COLLINS WIND SYMPHONY: 2014-2015 Concert Season Location: UCA / Griffin Concert Hall Amount Requested: $4,000 Amount Recommended: $3,500 FRIENDS OF THE GARDENS ON SPRING CREEK: 2014 Community Events Location: The Gardens on Spring Creek Amount Requested: $11,000 Amount Recommended: $7,000 FRONT RANGE CHAMBER PLAYERS: 2014-2015 Concert Series Location: St. John’s Lutheran Church, Harmony Library Amount Requested: $3,500 Amount Recommended: $1,750 IMPACT DANCE COMPANY: IMPACT Here and Now! Seasonal Support 2014-2015 Location: Old Town Fort Collins and the Community Center for Creativity Amount Requested: $13,000 Amount Recommended: $7,800 LARIMER CHORALE: Concert Season 38 / 2014-2015 Location: First Presbyterian Church, First United Methodist Church, Opera Galleria, Lincoln Center Performance Hall, Trinity Luther Church Requested: $15,000 Amount Recommended: $12,000 NEW HORIZONS BAND OF NORTHERN COLORADO: 2014-2015 Concert Season Location: St. John’s Lutheran Church Amount Requested: 5,000 Amount Recommended: $2,500 OPENSTAGE THEATRE & COMPANY: 2014-2015 Season Location: Lincoln Center Magnolia Theatre and Columbine Health Systems Park Amount Requested: $15,000 Amount Recommended: $15,000 OPERA FORT COLLINS: 2014-2015 Season 35 Location: Lincoln Center and Griffin Concert Hall/UCA Amount Requested: $15,000 Amount Recommended: $12,000 POUDRE LANDMARKS FOUNDATION, INC.: 2014-2015 Season of Events Location: Avery House, 1882 Water Works, Avery Carriage House, private homes Amount Requested: $12,500 Amount Recommended: $11,500 SUSTAINABLE LIVING ASSOCIATION: 15th Sustainable Living Fair, Tour de Coop & Tour de Farms Location: Legacy Park; Tours around Fort Collins Amount Requested: $6,000 Amount Recommended: $4,500 Total Funding Requested by Applicants for Tier 1: $198,500 Total Funding Recommended for disbursement by CRB: $155,050 Total Unfunded Balance: $43,450 % of Requests Funded: 78% Mr. Clemmer made a motion to submit these recommendations for Fort Fund Tier 1 disbursements to City Council for their approval. Mr. Gutierrez seconded the motion. The motion passed unanimously. TIER 3 APPLICANTS DOWNTOWN BUSINESS ASSOCIATION: Hip History: 150 Years Exploring Fort Collins Location: Carnegie Old Town Square, Library Park, Opera Galleria, Lincoln Center, and other participating downtown businesses Amount Requested: $15,700 Amount Recommended: $10,000 FORT COLLINS MUSEUM OF DISCOVERY: Community Outreach and Marketing Location: Fort Collins Museum of Discovery Amount Requested: $25,000 Amount Recommended: $11,000 FORT COLLINS MUSICIANS ASSOCIATION: FoCoMX 2015 / FoCoMA Peer Awards Location: Multiple establishments in Old Town Fort Collins Amount Requested: $25,000 Amount Recommended: $10,000 SPOKESBUZZ FORT COLLINS: BandSwap Homecoming 2014 Location: Downtown Fort Collins Amount Requested: $25,000 Amount Recommended: $0 Total Funding Requested by Applicants for Tier 3: $90,700 Total Funding Recommended for disbursement by CRB: $31,000 Total Unfunded Balance: $59,700 % of Requests Funded: 34% Ms. Cox made a motion to submit these recommendations for Fort Fund Tier 3 disbursements to City Council for their approval. Ms. Gilligan seconded the motion. The motion passed unanimously. The Board requested that Ms. Budner or Ms. Stilwell remind The Fort Collins Museum of Discovery, The Fort Collins Museum of Art and SpokesBUZZ, organizations that did not receive Tier 1 or Tier 3 funding for their event, that they are eligible to re-apply for a Tier 2 / Special Events grant in June. VI. Other Business: Ms. Schneider reported that the lodging tax for the City of Fort Collins was up 18% for the first quarter of 2014. The Board would like to have a discussion at an upcoming regular meeting regarding possible revisions to the Tier 1 and Tier 3 criteria, feasibly raising the maximum amounts organizations may be granted per session/per year, how outcomes are currently gauged from Tier 1 grantees, and the concept of assigning liaisons and requiring tickets to events funded by Tier 1 and Tier 3. VII. Adjournment: 7:28 p.m. Respectfully submitted, Gail Budner Administrative Clerk II - 1 - RESOLUTION 2014-035 OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING THE RECOMMENDATIONS OF THE CULTURAL RESOURCES BOARD REGARDING FORT FUND GRANT DISBURSEMENTS WHEREAS, the City disburses funds from the City’s Cultural Development and Programming Account and Tourism Programming Account in accordance with Section 25-244 of the City Code through its Fort Fund Program; and WHEREAS, the City’s Cultural Resources Board reviews applications from the community for Fort Fund monies and makes recommendations to the City Council in accordance with Section 2-203(3) of the City Code, and in accordance with the administrative guidelines for the Fort Fund program (the “Fort Fund Guidelines”); and WHEREAS, pursuant to Section 25-244 of the City Code, the Community Cultural Development and Programming Account was established for the purpose of funding cultural development and programming activities, and the Tourism Programming Account was established for the purpose of funding tourist-related special events; and WHEREAS, at its regular meeting on April 30, 2014, the Cultural Resources Board recommended funding for various proposals as set forth on Exhibit “A”, attached hereto and incorporated herein by this reference, based upon the criteria and considerations set forth in Section 2-203 of the City Code and the Fort Fund Guidelines; and WHEREAS, the proposals recommended by the Cultural Resources Board provide a public benefit to the Fort Collins community by supporting cultural development and programming activities within the City and promoting the use of public accommodations within the City; and WHEREAS, the City Council is considering for adoption Ordinance No. 076, 2014, appropriating funds to support a portion of the amount to be distributed hereunder; and WHEREAS, the City Council wishes to adopt the recommendations of the Cultural Resources Board. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the City Council hereby finds that the distribution of funds through the Fort Fund program, as recommended by the Cultural Resources Board on April 30, 2014, serves a public purpose that benefits the community. Section 2. That funds in the total amount of ONE HUNDRED FIFTY FIVE THOUSAND FIFTY DOLLARS ($155,050) in the City’s Cultural Development and Programming Account and THIRTY ONE THOUSAND DOLLARS ($31,000) in the Tourism - 2 - Programming Account, are hereby distributed in accordance with the recommendations of the Cultural Resources Board as set forth on Exhibit “A”, contingent upon the adoption of Ordinance No. 076, 2014, appropriating funds for these purposes. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 20th day of May, A.D. 2014. _________________________________ Mayor ATTEST: _____________________________ City Clerk EXHIBIT A FORT FUND GRANT PROGRAM April 2014 APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED Bas Bleu Theatre Company 2014-2015 Main Stage Season Location: Bas Bleu Theatre Company Bas Bleu's Main Stage season offers 6 full length plays. The theatre provides a venue in which writers, directors, $15,000 $15,000 $0 $0 100% actors, designers, musicians, poets, visual artists and students can practice their craft and develop new works. Beet Street Streetmosphere 2014 Location: Downtown; special performances coordinated with the MAX Transfort grand opening, Poudre Landmarks Foundation and the Gardens on Spring Creek. Streetmosphere transforms downtown Fort Collins into a spontaneous, outdoor performing arts festival during $15,000 $7,500 $0 $7,500 50% the summer weekends by providing high quality, free performances celebrating our local talent. Canyon Concert Ballet 2014-2015 Season of Dance Location: Lincoln Center Performance Hall and Magnolia Theatre Canyon Concert Ballet will present a Youth Ensemble performance, The Nutcracker Ballet, Snow White, and $10,000 $7,000 $0 $3,000 70% their 35th Anniversary Spring Showcase. Center for Fine Art Photography 2014-2015 Main Gallery Exhibitions Location: Center for Fine Art Photography The Center for Fine Art Photographys' main gallery exhibitions are held once a month and are internationally $12,000 $3,600 $0 $8,400 30% juried. The viewing audience experiences a variety of images from local as well as artists' from around the globe. Colorado State University Professional Guest Theatre Artist Location: University Center for the Arts Theatre Residencies and Salons CSU's 2014-2015 Theatre Season includes: The Reduced Shakespeare Company's Compleat Works, The Glass $15,000 $13,500 $0 $1,500 90% Menagerie, A Year with Frog & Toad, The Hobbit, The Shakespeare Project, and Guest Theatre Professional Salons. Foothills Pops Band 2014-2015 Concert Season Location: Lincoln Center Magnolia Theatre, St. John's Lutheran Church and the Hilton Fort Collins Foothills Pops Band offers a season of 4 general concerts with varying music, and includes a Christmas Concert $1,500 $900 $0 $600 60% and their annual Valentine's Day Dance and Silent Auction. Fort Collins Museum of Art 2014-2015 Exhibition Program Location: Fort Collins Museum of Art The Fort Collins Museum of Art will present 4 exhibitions, along with educational programming. The schedule $15,000 $15,000 $0 $0 100% begins with an artistic and historic celebration of Fort Collins 150th Anniversary. RECOMMENDATION CULTURAL RESOURCES BOARD Fort Fund Tier 1: Annual Programming APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED RECOMMENDATION CULTURAL RESOURCES BOARD Fort Collins Symphony Association 2014-2015 Masterworks Season Location: Lincoln Center Performance Hall For their event season, the Fort Collins Symphony Orchestra will conduct 5 Masterworks Concerts $15,000 $15,000 $0 $0 100% from the entire continuum of orchestral literature. Fort Collins Wind Symphony 2014-2015 Concert Season Location: Griffin Concert Hall / UCA The Fort Collins Wind Symphony will perform 4 concerts featuring high quality concert band compositions in $4,000 $3,500 $0 $500 88% a wide variety of styles and performed by local professional musicians. Friends of the Gardens on Spring Creek 2014 Community Events Location: The Gardens on Spring Creek The Gardens on Spring Creek's community events are comprised of 3 family oriented festivals which include $11,000 $7,000 $0 $4,000 64% ARTiculture and the Harvest Festival, and culminates with the Garden of Lights, their annual holiday light display. Front Range Chamber Players 2014-2015 Concert Series Location: St. John's Lutheran Church, Council Tree Library, Harmony Library The Front Range Chamber Players will present a series of 4 professional chamber music concerts along with $3,500 $1,750 $0 $1,750 50% 2 additional Children's concerts. IMPACT Dance Company IMPACT Here and Now! Season 2014-2015 Location: Various venues, primarily in Old Town and the Community Center for Creativity IMPACT Dance Company's season includes 7 unique events that often revolve around current societal issues $13,000 $7,800 $0 $5,200 60% and personal experiences, offering attendees an individual, yet distinctive experience. Larimer Chorale 2014-2015 Concert Season 38 Location: Lincoln Center, First United Methodist Church, Opera Galleria, First Presbyterian Church Larimer Chorale is a group of non-auditioned singers that provides live choral music to local audiences in their $15,000 $12,000 $0 $3,000 80% season of 5 concerts. New Horizon's Band of Northern Colorado 2014-2015 Concert Season Location: St. John's Lutheran Church The New Horizon's Band presents a winter, spring and fall concert. They also perform a Christmas concert $5,000 $2,500 $0 $2,500 50% for Foothills Gateway residents and at 3 or 4 elementary schools throughout Fort Collins. OpenStage Theatre & Company OST 2014-2015 Season Location: Lincoln Center Magnolia Theatre and Columbine Health Systems Park OpenStage Theatre will present a season of 6 shows. Each production runs 5 weekends with 12 public $15,000 $15,000 $0 $0 100% performances, 1 student preview and 1 corporate performance. APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED RECOMMENDATION CULTURAL RESOURCES BOARD Opera Fort Collins 2014-2015 Season 35 Location: Lincoln Center, Griffin Concert Hall/UCA The Opera's 35th season includes a concert opera / Follies ; an outreach opera / Elixir of Love ; and a fully staged $15,000 $12,000 $0 $3,000 80% opera / Lucia Di Lammermoor . Poudre Landmarks Foundation, Inc. 2014-2015 Season of Events Location: Avery & Carriage House, 1882 Water Works, private homes Poudre Landmarks Foundation offers local history related events for the community during their numerous tours $12,500 $11,500 $0 $1,000 92% and events throughout the year and produces an Annual Historic Homes Tour. Sustainable Living Association 2013-2014 Educational Programs & Events Location: Legacy Park, Tours around Fort Collins The SLA hosts the largest event on Sustainable Living in Colorado, which will include hands-on workshops, $6,000 $4,500 $0 $1,500 75% demonstrations and other activities. They also conduct educational tours that take bike riders to local farms. Total Funding Requested by Applicants $198,500 Total Funding Recommended for disbursement by CRB $155,050 $0 Total Unfunded Balance $43,450 % of Requested Amounts Funded 78% Scores are based on application materials and Fort fund's "Criteria for Funding" Downtown Business Association Hip History: 150 Years Exploring Fort Collins Location: Various locations in downtown Fort Collins $15,700 $0 $10,000 $5,700 64% The DBA has chosen the Hip History experience as a way to celebrate Fort Collins yesterday within the confines of its hip culture of artists, writers, brewers, and students today, while at the same time leaving a legacy for tomorrow. Fort Collins Museum of Discovery Community Outreach and Marketing Location: Fort Collins Museum of Discovery $25,000 $0 $11,000 $14,000 44% FCMoD is requesting support for activities that will increase Fort Collins' identity as a cultural center and tourist destination through outreach and marketing of their events, exhibitions and programs. Fort Collins Musicians Association FoCoMX 2015 Location: Multiple establishments in Old Town FoCoMA Peer Awards $25,000 $0 $10,000 $15,000 40% FoCoMA's 7th annual event invites festival-goers to enjoy live performances by more than 200 Northern Colorado music artists from a wide variety of diverse music genres at over 20 local venues and businesses. Fort Fund Tier 3: Cultural Innovation APPLICANT PROPOSED EVENT/DATE FUNDING REQUESTS CULTURAL DEVELOPMENT & PROGRAMMING TOURISM PROGRAMMING UNFUNDED BALANCE PERCENT OF REQUEST FUNDED RECOMMENDATION CULTURAL RESOURCES BOARD **SpokesBUZZ Fort Collins BandSwap Homecoming 2014 Location: Downtown Fort Collins $25,000 $0 $0 $25,000 0% BandSwap Homecoming's audience will experience at least 4 separate live music productions featuring Colorado musicians paired with up-and-coming artists from various BandSwap partner cities across the country. Total Funding Requested by Applicants $90,700 Total Funding Recommended for disbursement by CRB $0 $31,000 Total Unfunded Balance $59,700 % of Requested Amounts Funded 34% ** This event was not recommended for a grant due to their low score. Scores are based on application materials and Fort Fund's "Criteria for Funding."