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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 11/20/2001 - RESOLUTION 2001-161 REPEALING RESOLUTION 99-46 AND AGENDA ITEM SUMMARY ITEM NUMBER: 30 FORT COLLINS CITY COUNCIL DATE: November 20, 2001 FROM: John F. Fischbach SUBJECT : Resolution 2001-161 Repealing Resolution 99-46 and Adopting an Amendment to the Financial Management Policies. RECOMMENDATION: Staff recommends adoption of the Resolution. EXECUTIVE SUMMARY: For budget planning purposes, the City's services are categorized in one of three categories: primary, secondary and support. In recent discussions,City Council expressed a desire:to consider 10 "transportation" as a primary service. The proposed Resolution amends the Financial Management Policies so that the list: of primary services shown in paragraph D thereof includes the term"transportation"rather than"streets", and so that "Transfort" is eliminated from the list of secondary services shown in paragraph E; and repeals Resolution 99-46, since the principles for budget planning set forth in Resolution 99-46 are incorporated in the Financial Management Policies and future amendments to the principles for budget planning need only be made to the Financial Management Policies themselves. In effect,this new Resolution categorizes"transportation" as a primary service. BACKGROUND: In 1999, the City Council adopted Resolution 99-46 to aid in the planning for the allocation of resources to meet the good of the whole community. Among the adopted principles, was one that categorized the City's services into three categories: 1. Primary Services—those services that are necessary for the good of the entire community. They are basic to the safety, health and welfare of a community, and the allocation of all resources necessary for the provision of primary services is the first priority in budget preparation. Primary services are: Police Water Wastewater Fire Streets Stormwater Building Inspection Electric Natural Resources Development Review Engineering Affordable Housing Facilities Maintenance (all public facilities including parks) DATE: November20, 2001 2 I ITEM NUMBER; 30 Note: The services typically part of this category are those that most people consider essential to a community's basic functioning. In other words, if a new community is created or a major disaster devastated a community, these are the services and facilities that would be needed to ensure the basic safety, health and welfare of citizens living in the community. 2. Secondary Services—those services that enhance the quality of life and,to many, increase the value of living and working in a community. While the value of secondary services is recognized, the allocation of resources to those services shall be considered only after the necessary allocation has been made to fund primary services. Secondary services are: Recreation Transfort Neighborhood Resources Performing Arts Human Rights Library Cemeteries Golf Human Services Contract Airport Parks Natural Areas Museum Note: These services are very important. To many,they give our community its"heart and soul." However, by definition, these services are not essential to basic functioning of a community of people. They do indeed enhance and certainly set apart our community from other communities. 3. SgRport Services—those services that provide the management,guidelines and operational assistance to carry out the provision of primary and secondary services. Resources should be allocated to support services to support the level and quality of primary services expected and desired by the community. Support services are: General Administration Finance Legal Budget Human Resources City Clerk Clerical Support Fleet Management Information Technology Geographic Information Systems Note: For the most part, these services are provided to all of the various operating departments. For some, information may be directly delivered to citizens—such as maps from the GIS service, copies of ordinances and resolutions from the Clerk's Office—but this is not an essential nature of their business. Primary and secondary services depend on these services to support and supply necessary information and service for their operations. The revisions that are reflected in the proposed Resolution include: a. Combining"Streets" and"Transfort" into a new classification entitled"Transportation ." b. Removing"Streets"from the list of primary services and removing"Transfort"from the list of secondary services. C. Inserting"Transportation"as a primary service. I i i DATE: November20, 2001 3 ITEM NUMBER: d. Repealing Resolution 99-46 so that any future amendments to the principles of budget • planning need be made only to the Financial Management Policies themselves and not to Resolution 99-46. I I i I i RESOLUTION 2001-161 OF THE COUNCIL OF THE CITY OF FORT COLLINS REPEALING RESOLUTION 99-46 AND ADOPTING AN AMENDMENT TO THE FINANCIAL MANAGEMENT POLICIES WHEREAS, City Council has adopted certain Financial Management Policies for the City pursuant to Resolution 94-174; and WHEREAS, Resolution 94-174 states that the Council may adopt amendments to those City's Financial Management Policies; and WHEREAS, by the adoption of Resolution 99-46, the City Council established certain specific principles for budget planning,which principles were later incorporated into the Financial Management Policies through the adoption of Resolution 99-134; and WHEREAS,said principles for budget planning include a list of"Primary Services"as such services are defined therein; and WHEREAS,the current list of Primary Services includes the provision of streets in the City; and WHEREAS, the Council believes that the term "streets" should be changed to the term "transportation" so that the provision of all forms of transportation will be viewed., for budget planning purposes, as a Primary Service; and WHEREAS, accordingly, Transfort should be deleted from the current list of Secondary Services in said principles, since Transfort is a form of transportation which would be included as a Primary Service by reason of the above referenced amendment; and WHEREAS, because the principles for budget planning have been incorporated into the Financial Management Policies; and said principles may be subject to additional future modifications, it is advisable to repeal Resolution 99-46, so that any future amendments to the principles of budget planning need be made only to the Financial Management Policies themselves and not to Resolution 99-46. NOW,THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That Section 1.6 of the City's Financial Management Policies, entitled Principles for Budget Planning, are hereby amended as shown on Exhibit "A" attached hereto and incorporated herein by this reference, so that the list of Primary Services shown in paragraph D thereof includes the term"transportation"rather than"streets",and so that"Transfort"is eliminated from the list of Secondary Services shown in paragraph E thereof. Section 2. That Resolution 99-46 is hereby repealed. Passed and adopted at a regular meeting of the City Council held this 20th day of November, A.D. 2001. Mayor ATTEST: City Clerk EXHIBIT"Ns 1 .6 PRINCIPLES FOR BUDGET PLANNING The City provides a wide variety of services to the residents of the community. It is the responsibility of City Council to adopt a budget and manage the available resources to best meet the service needs for the overall good of the community. To aid in planning for the allocation of resources to meet the good of the whole community, Council adopted Resolution 99-46 that set forth the Principles for Budget Planning. Those Principles as adopted by Council are as follows. a. The City should strive to attain the lowest possible interest raters on debt in order to minimize the cost to taxpayers and users of City services. b. The City should maintain adequate reserve levels to ensure minimal loss of service to the community should there be unforeseen reductions in revenues or a catastrophic occurrence. C. Employees of the City are a valuable resource in providing services to the community, and a compensation policy should be maintained for City employees that reflects the value of attracting and retaining quality employees. d. Primary services are those services that are necessary for the good of the entire community. They are basic to the safety, health, and welfare of the community, and the allocation of all resources necessary for the: provision of primary services is the first priority in budget preparation. Primary services are Police Water Wastewater Fire Stre eta Transportation Stormwater Building Inspection Electric Natural Resources Development Review Engineering Affordable Housing Facilities Maintenance Pedestrian Access (all public facilities including parks) e. Secondary services are those services that enhance the quality of life of the residents and to many, increase the value of living and working in the community. While the value of secondary services is recognized, the allocation of resources to those services shall be considered only after the necessary allocation has been made to fund primary services. Secondary services are Recreation T-Fa R 9fe14 Neighborhood Resources Performing Arts Human Rights Library Cemeteries Golf Human Services Contract Airport Parks Natural Areas ��T Museum f. Support services provide the management, guidelines, and operational assistance to carry out the provision of primary and secondary services. Resources should be allocated to support services to support the level and quality of primary and secondary services expected and desired by the community. Support services are General Administration Finance Legal Budget Human Resources City Clerk Clerical Support Fleet Management Information Technology Geographic Information Systems g. No new services, other than those identified as primary services, shall be undertaken by the City until all existing primary, secondary, and support services have received a sufficient level of funding to meet the needs of the community. h. Any adjustment to the existing budget shall take into account the effect that such adjustment would have on future budget resources. RESOLUTION 9946 0 0 p y OF THE COUNCIL OF THE CITY OF FORT COLLINS SETTING FORTH THE PRINCIPLES FOR BUDGET PLANNING WHEREAS, the City of Fort Collins provides a wide variety of services to the residents of the community; and WHEREAS, it is the responsibility of City Council to adopt a budget and manage the available resources during the fiscal year; and WHEREAS, there are limited resources to meet the many needs of the community; and WHEREAS, the allocation of limited resources and the prudent management of those resources for the good of the whole community is a basic tenet for development of the City's budget; and WHEREAS, to aid in planning for the allocation of resources to meet the needs of the community and to prudently manage those resources to meet the overall good of the community, certain principles are needed to serve as a foundation for the development of the City's budget. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the following principles are hereby adopted for budget planning: a. The City should strive to attain the lowest possible interest rates on debt in order to minimize the cost to taxpayers and users of City services. b. The City should maintain adequate reserve levels to ensure minimal loss of service to the community should there be unforeseen reductions in revenues or a catastrophic occurrence. C. Employees of the City are a valuable resource in providing services to the community,and a compensation policy should be maintained for City employees that reflects the value of attracting and retaining quality employees. d. "Primary services," as described on Exhibit "A", attached hereto and incorporated herein by this reference, are those services that are necessary for the good of the entire community.They are basic to the safety,health,and welfare of the community, and the allocation of all resources necessary for the provision of primary services is the first priority in budget preparation. e. "Secondary services," as described on Exhibit"A", are those services that enhance the quality of life of the residents of the City and, to many, increase the value of living and working in the community. While the value of those secondary services is recognized, the allocation of resources to those services shall be considered only after the necessary allocation has been made to fund primary services. f. "Support services," as described on Exhibit "A", provide the management, guidelines, and operational assistance to carry out the provision of primary and secondary services. Resources should be allocated to these support services to provide the level and quality of primary and secondary services expected and desired by the community. g. No new services, other than those identified as primary services on Exhibit A, shall be undertaken by the City until all existing primary,secondary,and support services have received a sufficient level of funding to meet the needs of the community. h. Any adjustment to the existing budget shall take into account the effect that such adjustment would have on future budget resources. Section 2. That the City Manager is hereby directed to prepare a proposed amendment to the City's Financial Management Policies which would incorporate the foregoing principles into said policies, and to present to the same to the City Council for its consideration as part of the upcoming budget process for fiscal years 2000 and 2001. Passed and adopted at a regular meeting of the City Council held this 20th day of April,A.D. 1999. Mayor ATTEST: - I" .) - .i - City Clerk ran. cicrot�°� City Services Primary Secondary Police Water Recreation Transfort Fire Wastewater Performing Arts Neighborhood Resources Streets Stormwater Museum Human Rights Building Inspection Electric Library Human Services Contract Development Review Natural Resources Cemeteries Airport Facilities Maintenance Affordable Housing Golf (all public facilities Parks including parks) Natural Areas Pedestrian Access Engineering Those services that are bask:to the safety, health and welfare of a community. Typically, these are services that are supported by the general tax payer or rate payer for economies of scale and for the Those services that enhance the quality of life and to many increase the value of living and waking in a community. good of the entire community. Support Services General Administration Finance Legal Budget Municipal Court Human Resources TV Clerical Support City Clerk Information Technology Fleet management Geographic Information Systems services that provide the management, guidelines and operational assistance to carry out the primary and secondary services. D