HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 04/01/2014 - FIRST READING OF ORDINANCE NO. 049, 2014, APPROPRIAgenda Item 6
Item # 6 Page 1
AGENDA ITEM SUMMARY April 1, 2014
City Council
STAFF
Renee Lee, Therapeutic Recreation Specialist
SUBJECT
First Reading of Ordinance No. 049, 2014, Appropriating Unanticipated Grant Revenue in the Recreation Fund
for the Adaptive Recreation Opportunities Program Paralympic Sport Club.
EXECUTIVE SUMMARY
The purpose of this item is to appropriate unanticipated grant revenue in the recreation fund to be used for
general operating support for the Adaptive Recreation Opportunities program Paralympic Sport Club.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
The United States Olympic Committee (USOC) has awarded to the Fort Collins Recreation Department,
Adaptive Recreation Opportunities program (ARO) a grant in the amount of $15,000 during the funding cycle of
October 2013-September 2014. This grant opportunity is made available through a partnership between the
USOC and the United States Department of Veterans Affairs (VA) for the U.S. Paralympics Integrated
Adaptive Sports Program, which provides integrated adaptive sports for disabled veterans and disabled
members of the Armed Forces.
ARO has operated an established Paralympic sport club since 2010 and is extremely fortunate to have the
opportunity to collaborate with the USOC to provide adaptive sport instruction and opportunities to veterans
and service members of the U.S. Armed Forces who have become physically disabled and are transitioning
back into the community.
The USOC grant subaward will allow ARO to provide competitive adaptive sport programs and opportunities
for individuals with disabilities to develop independence, confidence, and fitness through participation in
community sports, recreation, and educational programs. The grant funding will provide for qualified
instructors, coaching certification, and facility, transportation and equipment costs as related to providing
veteran-specific opportunities in two Paralympics sports: swimming and archery. Other existing ARO
Paralympics sport club offerings, including wheelchair rugby, cycling, guided running and goalball, will also
benefit through use of grant funds for equipment maintenance, replacement and coaches training.
Staff looks forward to this project and further strengthening the partnership with the USOC and VA to serve
veterans with physical and visual disabilities.
ATTACHMENTS
1. VA Grant Letter of Intent (PDF)
Page 1
USOC Paralympics Integrated Adaptive Sports Program
2013 Program Subaward Letter of Intent (LOI)
Targeted Grant
Organization and Grant Information
Organization Program Name/Title Grant Amount
City of Fort Collins Paralympic Sport Club
Adaptive Recreation Opportunities
Paralympic Fitness and Training Program- Swimming
and Archery
$15,000
Address:
PO Box 580, 215 N. Mason City: Fort Collins State: CO Zip Code: 80522
Contact Information
Primary Contact: Renee Lee, CTRS Primary Phone Number: 970-224-6027
Email: rlee@fcgov.com Alternate Phone Number: 970-222-9460
Program and Other Information
DUNS Number:
Must provide a DUNS number
before any payment is disbursed.
078362597
Congressional District: 4th
CCR Number:
For all grants $25,000 and over.
Required at subaward agreement.
Projected Start Date: 10/1/2013 Projected Completion Date: 9/30/2014
Target Geographic Area(s): Northern Colorado; (Fort Collins, Greeley, Loveland, Windsor), Laramie and Cheyenne, Wyoming
ATTACHMENT 1
Page 2
Program Details
1. Program Past Performance:
The ARO program has offered wheelchair sports since 1995, became a Paralympic Sport Club~ Fort Collins in 2010, with a focus on
recruitment of veterans and injured service personnel into community recreation programs. Paralympic Sports that are offered include: cycling,
goalball, wheelchair rugby, kayak, sled hockey clinics, adaptive snow ski trips. Non paralympic adaptive offerings: fitness, yoga, rock climbing
clinics, water skiing, rafting, scuba clinics, and guided running club. We’ve established contact with 21 veteran agencies; have 8 veterans
involved with more vets referred each year.
2. Program Specifics:
Injured veterans and service men and women will have the opportunity to learn adaptive techniques and receive training in the Paralympic
sports of swimming and archery. Six week sessions will be offered in the fall 2013/14, winter and spring 2014 seasons to focus on skill
development, fitness and community reintegration. Coaches training and certification of staff will increase the competency and sustainability of
theses sports for future opportunities. The participants will also be able to benefit from other ongoing Paralympic sport programs and clinics as
well including cycling, wheelchair rugby, kayaking, yoga, guided running and goalball. Currently, the Cheyenne VA operates two large
outpatient clinics in the Northern Colorado region, one being in Fort Collins. Both facilities have had expansive growth over the past several
years and an increased need for innovative patient centered care initiatives. The primary populations are veterans with Polytrauma, traumatic
brain injury, physical disability, PTSD and pain management needs. Through collaboration with the Cheyenne VA, we hope to prove positive
outcomes using sports and recreation engagement as a therapeutic treatment modality to help promote recovery. Veterans will be integrated
into community programs as a means to facilitate increased awareness of community resources and support, allow for more sustainable leisure
and recreational opportunities and to promote healthy, active lifestyles. The selected sport of archery is based on the Cheyenne VAMC
veterans expressed interests. These new sport offerings will provide more outlets for our disabled veterans and injured service men and
women to gain skills, stay active and healthy and ultimately, the opportunity to take their athleticism to the next level of competition as a U.S.
Paralympian.
3. Qualifications of Personnel
Name
Title Qualifications
Renee Lee, CTRS
Therapeutic Recreation Supervisor Therapeutic Recreation Supervisor City of Fort Collins Adaptive
Recreation Opportunities program,15 years; Director of the
Paralympic Sport Club- Fort Collins, est 2010. Awarded a NRPA
Return and Restore grant in 2011, oversaw the implementation of
grant objectives and veteran outreach initiatives.
Jenna Moriarty, CTRS
Therapeutic Recreation Coordinator ARO Therapeutic Recreation Coordinator for 7 years, oversees the
adaptive aquatics programs with experience in aquatic therapy and
adaptive swim programs. Previous work experience with veteran
rehab, attended U.S. Paralympic Swimming Train the Trainer
3/23/2013.
l
4. Partnering and Collaborating Organizations
VA/VAMC/VSO/Collaborating
Organization Name
Location [City, State]
Page 3
Cheyenne VAMC
Kristi Ruben, CTRS
Cheyenne, Wyoming
Cheyenne VA Outpatient Clinics
Fort Collins, Colorado
Page 4
By the signature of their representatives on this Program Subaward Letter of Intent (the “Letter”), the United States Olympic Committee
(“USOC”) and the Organization named above agree to the specified terms of this Letter regarding the program described herein (the
“Program”). Notwithstanding the foregoing, neither party shall be bound by this Letter in the event the parties do not execute a mutually
agreeable subaward agreement (the "Subaward") as more fully discussed herein.
Upon full execution of Subaward, the Organization will perform the services/activities hereto attached in Exhibit A, perform the Program in line
with the budget attach hereto in Exhibit B.
USOC will disburse the mutually agreed grant amount for this Program to the Organization within thirty (30) days of the later of: (i) full execution
of a Memorandum of Agreement between the Department of Veterans Affairs and the USOC awarding the USOC funds to support this
Program (the "MOA"), and (ii) receipt from the Organization of a mutually agreeable Subaward, or if later, on the schedule specified in the
Subaward. Funds will be disbursed based upon the projected quarterly spending schedule in Exhibit B.
The Organization will initiate implementation of the Program(s) specified in Exhibit A within thirty (30) days of the latter of (i) receipt of the fully
executed Subaward from the USOC, or (ii) on the schedule specified in the Subaward, and will implement the Program(s) according to such
terms.
Notwithstanding the foregoing, in the event the USOC and VA do not enter into the MOA for any reason, and/or in the event the USOC and the
Organization are unable to agree on the terms of a Subaward within 90 days after the full execution of the MOA, this Letter will automatically
terminate.
UNITED STATES OLYMPIC COMMITTEE
Name:
Mike Mushett
Title:
Director, Community/Veteran Programs
U.S. Paralympics
Date:
7/10/2013
Signature:
Organization Name: City of Fort Collins Paralympic Sport Club
Adaptive Recreation Opportunities
Name:
Renee Lee, CTRS
Title:
Therapeutic Recreation Supervisor
Date:
6/9/2013
Complete the information outlined in this form and check here when returning this document to agree with the information provided
within.
Exhibit A
Program Goal and Deliverables
Organization Name: Fort Collins Adaptive Recreation Opportunties
2013 Program Deliverable
Deliverable Subcomponents Projected Start
Projected
Completion
1
Create veteran specific opportunities in two sports; swimming and archery to be offered in six
week sessions a minimum of two times each, serving 10 unique disabled veterans.
Jan-Mar (Q2) Jul-Sep (Q4)
2
Conduct a minimum of 4 outreach opportunities or sport clinics for disabled veterans to educate
them and provide experiences in community adaptive recreation programs and create
awareness about area competitions.
Oct-Dec (Q1) Jul-Sep (Q4)
3
Certify current ARO staff in the sports of swimming and archery by an accredditing organization.
Jan-Mar (Q2) Jul-Sep (Q4)
4
Purchase adaptive swimming and archery equipment; program shirts/uniforms for disabled
veteran participation and competition.
Jan-Mar (Q2) Jul-Sep (Q4)
5
Recruit 2 unique disabled veterans into other existing adaptive recreation programs.
Apr-Jun (Q3) Jul-Sep (Q4)
6
Oct-Dec (Q1) Oct-Dec (Q1)
7
Oct-Dec (Q1) Oct-Dec (Q1)
8
Oct-Dec (Q1) Oct-Dec (Q1)
9
Oct-Dec (Q1) Oct-Dec (Q1)
10
Oct-Dec (Q1) Oct-Dec (Q1)
11
Oct-Dec (Q1) Oct-Dec (Q1)
12
Oct-Dec (Q1) Oct-Dec (Q1)
Exhibit B
Program Budget
2013 Program Budget and Projected Expenditures
Category Amount Description of Expenditures
Projected Spending in Each Quarter ($)
Oct-Dec
(Q1)
Jan-Mar
(Q2)
Apr-Jul
(Q3)
Jul-Sept
(Q4)
Personnel
$5500 Qualified instructors and coaching staff,
coaching clinics and certification.
$1000 $1400 $1375 $1725
Operations
$1000 Archery and aquatics facility costs $150 $300 $300 $250
Equipment
$
$ $ $ $
Travel
$500 Transportation costs related to outreach
presentations, programs and competition
involvement.
$100 $100 $150 $150
Supply/Other
$8000 Archery and aquatic supplies, 4 adaptive
sports clinics/ equipment maintenance and
PSC incentive items.
$2000 $2000 $2000 $2000
Administration
$
Administrative expenses cannot exceed 10% of the total
amount. Please complete table below if taking
administrative costs.
$ $ $ $
Total
$ 15000
$3250 $3800 $3825 $4125
Administration
Administrative Cost Justification
If taking administrative costs, please
provide a detailed plan for this budget
category. For example, what
administrative costs will be allocated to the
grant and what is the basis for how they
will be allocated.
- 1 -
ORDINANCE NO. 049, 2014
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING UNANTICIPATED GRANT REVENUE IN
THE RECREATION FUND FOR THE ADAPTIVE RECREATION
OPPORTUNITIES PROGRAM PARALYMPIC SPORT CLUB
WHEREAS, the Recreation Department’s Adaptive Recreation Opportunities program
(ARO) has been selected by the United States Olympic Committee (USOC) to receive a grant in
the amount of $15,000 during the funding cycle of October 2013- September 2014; and
WHEREAS, this grant opportunity is made available through a partnership between the
USOC and the United States Department of Veterans Affairs (VA) for the U.S. Paralympics
Integrated Adaptive Sports Program, which provides integrated adaptive sports for disabled
veterans and disabled members of the Armed Forces; and
WHEREAS, the grant totals $15,000, which includes funding for qualified instructors,
coaching certification and facility, transportation and equipment costs as related to providing
veteran specific opportunities in two Paralympics sports: swimming and archery; and
WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year, provided that the
total amount of such supplemental appropriations, in combination with all previous
appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated
revenues to be received during the fiscal year; and
WHEREAS, City staff has determined that the appropriation of the revenue as described
herein will not cause the total amount appropriated in the Recreation Fund to exceed the
current estimate of actual and anticipated revenues to be received in that fund during any fiscal
year.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that there is hereby appropriated for expenditure from unanticipated grant
revenue in the Recreation Fund the sum of FIFTEEN THOUSAND DOLLARS ($15,000) for the
ARO program partnership with the USOC and VA to serve veterans with physical and visual
disabilities.
- 2 -
Introduced, considered favorably on first reading, and ordered published this 1st day of
April, A.D. 2014, and to be presented for final passage on the 15th day of April, A.D. 2014.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk
Passed and adopted on final reading on the 15th day of April, A.D. 2014.
__________________________________
Mayor
ATTEST:
_______________________________
City Clerk