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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 01/07/2014 - FIRST READING OF ORDINANCE NO. 002, 2014, APPROPRIAgenda Item 10 Item # 10 Page 1 AGENDA ITEM SUMMARY January 7, 2014 City Council STAFF Brian Hergott, Facilities Project Manager Bob Adams, Recreation Director Ken Mannon, Operations Services Director SUBJECT First Reading of Ordinance No. 002, 2014, Appropriating Unanticipated Revenue for the Senior Center Expansion Project and Transferring Appropriations to the Cultural Services and Facilities Fund for the Art in Public Places Program. EXECUTIVE SUMMARY The purpose of this item is to appropriate $400,000 to the Senior Center Expansion Project. The additional funding is money raised by the Senior Center Expansion Committee. These funds will be used to provide improvements to the expansion project for items requested by facility staff and users; including completion of the Multi-purpose room as an education center. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BACKGROUND / DISCUSSION In 2008, the Senior Center Expansion Committee was formed as a 501c3 organization to raise funds for the Senior Center Expansion. The Committee has raised $400,000 to date toward bricks and mortar. The Expansion committee is continuing to fund raise for other items. One item of priority for the Expansion Committee is finishing off the added Multi-purpose room as an education center. FINANCIAL / ECONOMIC IMPACT This Ordinance appropriates $400,000 of revenue from the Senior Center Expansion Committee. These funds will be used to provide improvements to the expansion project for items requested by the facility users and staff of the Senior Center ENVIRONMENTAL IMPACTS These additional components being added to the facility will benefit the users and the community. BOARD / COMMISSION RECOMMENDATION The Expansion Committee Board recommends appropriation of these additional funds. PUBLIC OUTREACH There have been numerous public outreach meetings during the design of the Senior Center Expansion project and many of the additional items being funded are in part from these public outreach meetings. Agenda Item 10 Item # 10 Page 2 ATTACHMENTS 1. Senior Center Expansion update, November 20, 2013 (PDF) 2. Expansion Committee Meeting minutes, November 12, 2013 (PDF) 3. Expansion Committee Letter of Intent to Transfer Funds (PDF) 4. Expansion Committee Treasurer's Report, November 17, 2013 (PDF) FCSC G rants • • • Expansion We The should We fundraising not will have part expansion receive contact of received project our update, the original has Gates checks updates check been along Family grant awarded this from with – proposal. month. November Foundation Daniels new $30, information 000 It Fund is 20, from in unlikely 2013 ( December $ the 150, about Fort that 000) the to we Collins and auditorium share will Fort Collins Senior Center Building on Basics Expansion Committee, Inc. Board Meeting Fort Collins Senior Center 1200 Raintree Drive Fort Collins, Colorado 80526 970-221-6644 Members: Eric Biedermann, Larry Bontempo, Brenda Carns (on leave), Krista Covell-Pierson, Lizbeth Denkers, Linda Hopkins, Sharon Keay, Bonnie Markstrom, Peggy McGough, Cindy Roccaforte, John Roccaforte, Jack Rohs, Mary Shultz, Christina Ulrich-Jones. Liaisons: Barbara Schoenberger, Katie Stieber, Peggy Bowers – Senior Center staff, Carol Smith – Senior Advisory Board, Wade Turner – Expansion Steering Committee, John Pfeiffenberger – Expansion Steering Committee. Support: Mike Loughlin – web, Maggie Dennis – campaign support and grant writing Minutes/November 20, 2013 1. Meeting was called to order at 4:10 p.m. by President, Linda Hopkins. 2. Attendance: Linda Hopkins, Carol Smith, Ellen Lirley, Lizbeth Denkers, Christina Ulrich-Jones, Barbara Schoenberger, Krista Covell-Pierson, Sharon Keay, Cindy Roccaforte, Peggy McGough, Eric Biedermann, John Roccaforte, Bonnie Markstrom, Mike Loughlin, Maggie Dennis. 3. Minutes for September 18 meeting were reviewed. Eric Biedermann made a motion to approve the minutes; Cindy Roccaforte seconded the motion. Minutes of the September 18 meeting were approved. 4. Minutes for October 10 meeting were reviewed. Eric Biedermann made a motion to approve the minutes; Lizbeth Denkers seconded the motion. Minutes of the October 10 meeting were approved. 5. Minutes for the October 15 meeting were reviewed. John Roccaforte made a motion to approve the minutes; Sharon Keay seconded the motion. Minutes of the October 15 meeting were approved. 6. Peggy McGough presented the Treasurer’s report. Cindy Roccaforte made a motion to approve the report; Lizbeth Denkers seconded the motion. The report was approved. 7. Peggy McGough further reported that $405,000.00 was secured in the money market account. Peggy McGough made a motion to transfer $400,000.00 for disbursement to the City of Fort Collins. The motion called for $320,800.00 to be earmarked for bricks and mortar and $80,000.00 for equipment ($1000.00 of those funds for cardio equipment). Eric Biedermann seconded the motion. The motion was approved. A letter will be sent to Bob Adams and Marty Heffernan notifying them of the intent to donate as determined by the Expansion Steering Committee meeting with Janice Saeger. Additional transfers of funds will be made periodically to the City. Note was made that the Board wanted to see plans that identified the location of the restroom on the second floor adjacent to the fitness area. There was discussion that the drawings of the lobby did not resemble the rendering or the café environment pictured by members during earlier discussions. 8. Maggie Dennis updated the Board on monthly activity (written report included). Board contract with Maggie will expire the end of December. Lizbeth Denkers made a motion directly Maggie Dennis prepare and present a proposal for continued support for the next six (6) months. Peggy McGough seconded the motion. Motion was approved. 9. Linda Hopkins reported for the Steering Committee noting that Peggy Bowers and Katie Stieber were attending the ICAA conference gathering more information on evidence based programming. 10. No report was available from Bob Adams and Peggy Bowers of activity by the Project Team. 11. Board by consensus agreed to cancel the December 18 th Board Meeting. 12. Barbara Schoenberger reported that Senior Center interns continue to call members and users in the final phone calling campaign. 13. John Roccaforte reported that Pay Pal continues to work. Additional donations are noted. Board members can refer to the Treasurer’s report. All monies in the savings account are deposited from Pay Pal. 14. Mike Loughlin reported that the website has been recently updated. He is asking for all updated information on grants to be posted. He has recently activated links for the auditorium campaign and the Winter Whimsy event. 15. Peggy McGough reported for the Pickle Ball Tournament which has raised $6808.00 to date. 16. Barbara Schoenberger reported that the City has been invoiced for the proceeds of the Sundance Western Night Out event held on October 19. 17. Peggy McGough reported that the Ann Hillerman event held the night before was very successful. Audience was estimated at 130. Over $1000 was raised for the campaign. Attendees requested more events of this nature. 18. Barbara Schoenberger reported that Katie Stieber will assume responsibility for administration of the brick campaign. She will communicate with all donors, determine engravings, and order the bricks. Work to secure the information will begin after the first of the year. 19. Christina Ulrich-Jones reported on the early successes of the campaign to raise funds for the educational, information, and entertainment auditorium. Randy and Kathy Fisher hosted a kickoff event at the Senior Center on November 10 which netted nearly $12000 in donations and pledges. AARP had a campaign event on November 14. State AARP will host a series of advertisements for the campaign and direct donors to the website. Several members pledged donations at the event. Christina also detailed the contributions of her father’s family the Clair’s of Pennsylvania who own the largest sound company in the world. They have agreed to design the light and sound for the auditorium. She is in communication with them about additional support. Also, the OOA and Aspen Club are planning a pie and coffee event to raise funds. Details to follow. 20. Peggy McGough circulated a work schedule to Board members to assist with the booth at the Holiday Market (November 29 and 30). Expansion Committee will sell cookbooks donated by Carol Kates as well as walking sticks and canes made and donated by Hamilton Tree Farm. Crafters at the Market donate items for drawings. Chances are $1 each. CHAT artisans have also made and donated a number of items for sale. 21. The Expansion of the Senior Center was not selected for the Coloradoan Causes campaign. It was great exposure and pleased to be included. 22. Board discussed groundbreaking. All were enthusiastic and pleased with the day, the event, and the donations. 23. Cindy Roccaforte, Krista Covell, and Sharon Keay (organizing committee for the Annual Meeting) reported on planning. Cindy Roccaforte made a motion requesting that $400.00 be appropriated for the event. Lizbeth Denkers seconded the motion. Motion was approved. 24. Board reviewed election requirements for the annual meeting. 25. Resignation from Ann Leffler was accepted with regret. Peggy McGough will send a letter from the Board. 26. Board reviewed request from Brenda Carns for a leave of absence from the Board thru March, 2014. Lizbeth Denkers made a motion to accept the request; Bonnie Markstrom seconded the motion. Motion was approved. 27. Meeting was adjourned at 5:45 p.m. Agenda/December 18, 2013 Meeting cancelled FCSCBOBEXPCOM.,INC TREASURER’S REPORT September 2013 OPENING BALANCE $29,004.51 INCOME $ 19,137.10 DISBURSEMENTS $ 17,640.63 (Some $$ transferrred to Money Market) BALANCE 10/31/2013 $30,500.98 INCOME DETAIL Donations(Individual) $ 8,170.00 Includes designated $1,000 for equipment Corporate $ 500.00 Exxon/Mobil Volunteer Match Interest $ 2.20 Memorial $ 25.00 Genieve Garst Memorial $ 295.00 Jerry Reinan Honorarium $ 25.00 Gina C. Janett Brick Pavers $ 2,100.00 Cane donation $ 60.00 Hillerman Tickets $ 70.00 Pickle Ball $ 6,445 .00 All American Picnic $ 1,169.90 EIE Center $ 275.00 TOTAL INCOME $ 19137.10 DISBURSEMENTS Merchant Service Fee $ 19.15 StoryForge $ 1875.00(Campaign $875.00, Grants $ 1,000.00) FRII $ 14.95 USPO $ 124.00 One year box rent Paul M. Loughlin $ 114.00 website August – September Genteel Graphics $ 525.00 Posters, flyers, etc. Genteel Graphics $ 315.00 Lifetime of Caring Office Max $ 22.53 Receipt books Transfer to MM $ 14,631.00 October 1 TOTAL DISBURSEMENTS $ 17,640.63 CERTIFICATE OF DEPOSIT $ 45,601.99 MONEY MARKET ACCOUNT $126,729.03 Interest October $ 46.82 Anonymous $ 15,000.00 Transfer from Operating $ 14,631.00 B. Smith $ 25,000.00 TOTAL MM ACCOUNT $181,406. 85 SAVINGS ACCOUNT $758.01 Transfer $440.00 Account Total $1,198.01 TOTAL SECURED DOLLARS $228,206.85 EOM Still getting Pickle Ball Donations. Up to date number is $6738.00 (11/15)Great event. Thanks to all. All American Picnic Net $1,419.00 - 1 - ORDINANCE NO. 002, 2014 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE FOR THE SENIOR CENTER EXPANSION PROJECT AND TRANSFERRING APPROPRIATIONS TO THE CULTURAL SERVICES AND FACILITIES FUND FOR THE ART IN PUBLIC PLACES PROGRAM WHEREAS, the City has received $400,000 from the Senior Center Expansion Committee for the Senior Center Expansion Project; and WHEREAS, the Senior Center Expansion Project is one of the projects approved by voters in 2005 for the Building on Basics Capital Program; and WHEREAS, the Senior Center Expansion Project focuses on increasing fitness and wellness facilities, activities, and programs for the active adult population in Fort Collins; and WHEREAS, these funds will be used to provide improvements to the Senior Center Expansion Project for items requested by facility staff and the Senior Center users during public outreach meetings; and WHEREAS, one percent of these appropriations ($4,000) must be transferred to the Cultural Services and Facilities Fund for a contribution to the Art in Public Places (APP) program, with $3,120 reserved for the APP artwork project and $880 reserved for the maintenance of the artwork and operations of the APP program; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations, in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the above-referenced appropriation of funds will not cause the total amount appropriated in the Capital Projects Fund to exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund to another fund, provided that the purpose for which the transferred funds are to be expended remains unchanged; and NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated for expenditure from unanticipated revenue in the Capital Projects Fund the sum of FOUR HUNDRED THOUSAND DOLLARS ($400,000) for the Senior Center Expansion - Building on Basics Capital Project. - 2 - Section 2. That the unexpended appropriated amount of THREE THOUSAND ONE HUNDRED TWENTY DOLLARS ($3,120) in the Capital Projects Fund - Senior Center Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund - Art in Public Places Project and appropriated therein for the Art Project. Section 3. That the unexpended appropriated amount of EIGHT HUNDRED EIGHTY DOLLARS ($880) in the Capital Projects Fund - Senior Center Expansion Project is authorized for transfer to the Cultural Services and Facilities Fund and appropriated therein for the Art in Public Places Program Maintenance and Operations. Introduced, considered favorably on first reading, and ordered published this 7th day of January, A.D. 2014, and to be presented for final passage on the 21st day of January, A.D. 2014. __________________________________ Mayor ATTEST: _______________________________ City Clerk Passed and adopted on final reading on the 21st day of January, A.D. 2014. __________________________________ Mayor ATTEST: _______________________________ City Clerk El Pomar be Community a construction able project ( to $15, submit 000) Fund. that and the . was We fundraising decision/the money commitment is and in place construction to about cover plans budget the total for (revenue the construction auditorium. and expense cost, Once we report) we can can submit until demonstrate the Clair documents has that made all to a • • • Gates per We $The We 10, have should quarter. John 000) and submitted , D. 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