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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 08/20/2002 - RESOLUTION 2002-080 MAKING APPOINTMENTS TO THE CIT AGENDA ITEM SUMMARY ITEM NUMBER: 31 DATE: August 20, 2002 FORT COLLINS CITY COUNCIL STAFF: Ken Waido SUBJECT : Resolution 2002-080 Making Appointments to the Citizens Advisory Committee for the City Plan Update Project. RECOMMENDATION: Staff recommends adoption of the Resolution. EXECUTIVE SUMMARY: The City Council is being asked to make 23 appointments from people who submitted applications showing an interest in serving on a representative citizens advisory committee that will assume a major role in the review, recommendations, and public outreach process for the City Plan Update project. A committee of 23 individuals is a manageable size and also a size that should allow for a wide diversity of values and interests to be represented. BACKGROUND: The Citv Plan Update project will continue the City's high commitment to involve citizens in the development of comprehensive planning policies.The City Plan Update planning process will have a well designed citizen participation plan that involves the concepts of Systematic Development of Informed Consent (SDIC) to deal with controversial issues. On February 27 and 28, and March 1, the City Council and City staff were provided an opportunity to receive a refresher/training course in SDIC principles. The consultants also assisted staff in developing the basics of a citizen participation plan by identifying the objectives of the planning process and the techniques that should be used to achieve the objectives. The techniques to be used will be similar to those used in previous planning efforts,including those used in the initial development of City Plan itself.These would include, but not be limited to, such things as the appointment by the City Council of a representative citizen advisory committee, involvement of City boards and commissions,County elected officials and boards and commissions, other governmental entities and special purpose utility districts, special interest groups, and the general public through such means as printed materials, mass media, open houses, and public forums. DATE: August 20, 2002 2 I ITEM NUMBER: 31 To help ensure that the City is providing for effective public participation in the City Plan Update project, an advisory committee needs to be created consisting of people representing the varied views, interests and spatial geography of the larger community. The Advisory Committee needs to be a group of citizens with different backgrounds and experience who can express independent thought with no expectations that they represent a certain City board or commission, or special interest group, or perspective. Presented below is a brief discussion of the various aspects of the committee. Goal: Establish a Citizen Advisory Committee (CAC) composed of individuals with a variety of perspectives and differing views and to build consensus among them on the issues to be addressed in the City Plan Update project and the closely associated Transportation Master Plan Update project. Primary Purpose: The CAC will be asked to give advice to the City Council,staff, and the consultants. The CAC will also be looked at as a microcosm of the varied interests within the community. If the CAC can discuss/debate and eventually reach common ground on controversial issues, the entire community should also be able to reach a common ground on the issues. Committee Composition: The CAC should represent a broad cross-section of the varied interests in the community. As such. CAC members should include those with differing views on City Plan Update and Transportation Master Plan Update issues. But, the CAC should also contain impartial and open-minded members that would help build consensus within the Committee, provide useful substantive advice, and act to the heart of complex, controversial issues with the goal that policies/solutions will be accepted by all interests. A committee of 23 individuals is a manageable size and also a size that should allow for a wide diversity of values and interests to be represented. Appointment: The CAC needs to be officially appointed by the City Council. The CAC needs to have a directive from the Council to work with staff through the various issues of the City Plan Update project and the Transportation Master Plan Update project. Recruitment: A press release was distributed on June 16 announcing that the City was seeking applications from people interested in serving on the Citizens Advisory Committee. Ads were placed in the Coloradoan newspaper and ads also appeared on Cable TV Channel 27 and the City's web site. Announcements were also mailed to key City boards and commissions (e.g., Planning and Zoning DATE: August 20, 2002 3 I ITEM NUMBER: 31 Board, Affordable Housing Board, Natural Resources Advisory Board, etc.). Applications were available at the City Clerk's Office, the Advance Planning Department, and could be downloaded from the Advance Planning Department's web page. The application deadline was noon on Friday July 5. The City received 71 applications by the deadline. At the Tuesday July 9 Council study session, the Council determined the process for screening the applications. Each Council member was to submit a list of 21 individuals for the committee to the City Manager by July 26. Among the criteria to be considered for selection were the following: A. CHARACTERISTICS - the Committee will be representative as follows: 1. geographical distribution — have members from various parts of the community 2. include both homeowners and renters 3. include short, medium, and long-term residents 4. have members that have had previous community involvement and participation as well as members who have not been previously involved in community issues 5. contain a range of age groups, e.g., young adults to retirees 6. include socio-economic cross-section 7. have experience or interest (values) in: a. education b. environment C. transportation d. historic preservation e. urban growth and development f. public finance g. parks h. recreation I. neighborhoods j. public safety k. intergovernmental planning and coordination I. community appearance M. affordable housing n. economic development o. public facilities and service delivery 8. be a resident in the Growth Management Area B. ROLES AND EXPECTATIONS OF ADVISORY COMMITTEE MEMBERS 1. 18 month process 2. participation in a minimum of 1-2 early morning or evening meetings per month 3. review written materials 4. advise and provide guidance to staff and consultants 10 5. advise the Planning and Zoning Board and City Council DATE: August 20, 2002 4 I ITEM NUMBER: 31 6. represent personal values and viewpoints 7. agree to reach informed consent, making compromises and trade-offs when necessary 8. attend public outreach meetings 9. elect chairperson or spokesperson (staff and the consultants will facilitate meetings) 10. patience, humor, flexibility, creativity, and good communication skills. Staff received and tallied the choices of each individual Council member. Seventeen applicants were identified as finalists by at least a majority of the Council. On July 31, the Council was provided a memorandum presenting a summary of the characteristics of the 17 finalists for the CAC and also pointing out the shortcomings in terms of values, interests, length of residency, and residence location of the finalists. With a need to fill some additional slots on the committee, Council members were asked to vote for six (6) applicants from a pool of 13 individuals, all of whom received three (3) votes in the first voting cycle. Council members were asked to submit their list to the City Manager by August 6. Staff again received and tallied Coucilmembers' choices and the results are that six (6) individuals of the pool of 13 received support from a majority of the Council. The characteristics of the 23 finalists include: 1. Residency ranges between 2.5 years to 61 years, with both an average and median of 25 years. Two are less than five years; 12 have been residents for 20 years or more. 2. Twenty-two are homeowners; 1 renter. 3. Eight are currently board/commission members (AHB, P&Z, Library, Citizens' Review Board, HA, NRAB(2), and UGARB); four were previous B/C members (Senior Advisory Board, and AQAB). Most of the applicants have participated on other special City Committees. Four applicants have not participated directly on any City board, commission or committee. 4. Twelve live north of Prospect; l l live south of Prospect. 5. One former CPAC member. 6. Two former Council members. 7. Seven have professions that are directly tied to the development industry. 8. Affordable housing and transportation were of interest to most of the applicants. Few applicants were interested in youth, public facilities and finance, and safety. 9. Ten are women; 13 are men 10. Twenty are residents in Fort Collins;3 live in unincorporated Larimer County The names of the 23 finalists are: Sue Beck-Ferkiss Dale Breidenbach Daniel K. Brown DATE: August 20, 2002 5 I ITEM NUMBER: 31 James Butzek Gino Campana Glen Colton Randy Fischer John T. Gless Mary Greeley Carol Ann Hixon Terence Hoagland Linda Hopkins Michelle Jacobs Gina Janett Linda Knowlton Scott Mason Gregory McMaster Kay Rios Mary Robertson Brigitte Schmidt Bill Sears Robert (Chip) Steiner Mickey Willis Staff Recommendation: The above applicants represent a good cross section of the community and provide an excellent foundation for the Committee. Adoption of the Resolution would authorize the individuals named in the Resolution to serve on the Committee. RESOLUTION 2002-080 OF THE COUNCIL OF THE CITY OF FORT COLLINS MAKING APPOINTMENTS TO THE CITY PLAN UPDATE CITIZENS ADVISORY COMMITTEE WHEREAS, the City Council has determined that an advisory committee should be established for the purpose of providing guidance and advice to the City Council, City staff, and the City's consultants in the City Plan Update project; and WHEREAS, the City has solicited applicants to serve on such an advisory committee, and Councilmembers have individually reviewed the pool of applicants for membership; and WHEREAS, the Council believes that the City Plan Update Advisory Committee should be composed of the members hereafter named. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That the following named persons are hereby appointed as members of the City Plan Update Citizens Advisory Committee for a term of approximately eighteen months, as set forth below: Sue Beck-Ferkiss Dale Breidenbach Daniel K. Brown James Butzek Gino Campana Glen Colton Randy Fischer John T. Gless Mary Greeley Carol Ann Hixon Terence Hoagland Linda Hopkins Michelle Jacobs Gina Janett Linda Knowlton Scott Mason Gregory McMaster Kay Rios Mary Robertson Brigitte Schmidt Bill Sears Robert (Chip) Steiner Mickey Willis Section 2. That the members of the City Plan Update Citizens Advisory Committee shall be subject to the attendance requirements contained in the Boards and Commissions Manual of the City. In the event that any such members are unable to comply with such requirements,or a vacancy is created on said Committee for any other reasons, the City Council shall select replacement committee members from the original applicant pool. Passed and adopted at a regular meeting of the City Council held this 20th day of August, A.D. 2002. Mayor ATTEST: City Clerk