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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/15/2013 - FIRST READING OF ORDINANCE NO. 143, 2013, APPROPRIAgenda Item 17 Item # 17 Page 1 AGENDA ITEM SUMMARY October 15, 2013 City Council STAFF Cory Christensen, Police Captain SUBJECT First Reading of Ordinance No. 143, 2013, Authorizing the Appropriation of Keep Fort Collins Great Reserves for the Purchase of Additional Body-Worn Cameras. EXECUTIVE SUMMARY Police Services is seeking to appropriate $182,000 from the KFCG reserves for the purchase of 40 more body-worn cameras for on-duty police officers. STAFF RECOMMENDATION Staff recommends adoption of this Ordinance on First Reading. Staff recommends that this item be funded using a portion of Keep Fort Collins Great (KFCG) reserves. This item meets the mission of added transparency in police service delivery. BACKGROUND / DISCUSSION In January 2012, Police Services began researching and testing camera systems worn by the individual police officers. In August 2012, District One Officers deployed two body-worn cameras for testing in the field. Due to the success of these devices, further deployment was presented to Council for approval. Following that approval, a total of 20 cameras were purchased and deployed for full time use by select officers. Those cameras began operation in January 2013. The intent was always to expand the use of the body-worn cameras to increase transparency, accountability and evidence collection offered by this tool. The current request would increase the number of cameras deployed to 60 and covers the cost of equipment, warranty on the equipment and video storage for a period of 5 years. FINANCIAL / ECONOMIC IMPACT The funding would be drawn from the current KFCG reserves. PUBLIC OUTREACH The initial implementation of the body-worn cameras was covered extensively in the local media, including the Coloradoan and the Collegian. This program is also often discussed in several local public forums. ATTACHMENTS 1. TASER Quotation Page 1 of 3 TASER International Protect Truth 17800 N 85th St. Scottsdale, Arizona 85255 United States Phone: (800) 978-2737 Fax: (480) 991-0791 Cory Christensen (907) 416-2394 (970) 221-6284 cchristensen@fcgov.com Quotation Quote: Q-03219-1 Date: 8/8/2013 12:16 PM Quote Expiration: 12/31/2013 Contract Start Date*: 1/16/2014 Contract Term: 5 years Bill To: FORT COLLINS POLICE SERVICES P.O. BOX 580 FORT COLLINS, CO 80522 US Ship To: Cory Christensen FORT COLLINS POLICE SERVICES 2221 S. TIMBERLINE ROAD FT COLLINS, CO 80525 US SALESPERSON PHONE EMAIL DELIVERY METHOD PAYMENT METHOD Andrew Grayson 800-978-2737 agrayson@taser.com Net 30 *Note this will vary based on the shipment date of the product. Year 1 Payment Net 30 QTY PART # DESCRIPTION UNIT PRICE Total Before Discount DISC ($) NET TOTAL 40 85121 ANNUAL EVIDENCE.COM: YEAR 1 USD 30,000.00 USD 540.00 USD 29,460.00 40 73009 COLLAR/VERSATILE/CAP MOUNT, FLEX 29.95 USD 1,198.00 USD 1,198.00 USD 0.00 7 73016 ETM, 6 CAMERA BAYS, 6 CONTROLLER BAYS, AXON FLEX 1499.95 USD 10,499.65 USD 0.00 USD 10,499.65 3,000 85035 EVIDENCE.COM STORAGE $1.50 / GB per year USD 4,500.00 USD 0.00 USD 4,500.00 Year 1 Payment Net 30 Total: USD 46,197.65 Year 1 Payment Net 30 Net Price: USD 44,459.65 Year 2 Payment QTY PART # DESCRIPTION UNIT PRICE Total Before Discount DISC ($) NET TOTAL 40 85221 ANNUAL EVIDENCE.COM: YEAR 2 USD 30,000.00 USD 10,850.80 USD 19,149.20 40 85037 ANNUAL FLEX MAINTENANCE USD 5,318.00 USD 1,861.20 USD 3,456.80 3,000 85035 EVIDENCE.COM STORAGE $1.50 / GB per year USD 4,500.00 USD 1,560.00 USD 2,940.00 Year 2 Payment Total: USD 39,818.00 Page 2 of 3 Year 3 Payment QTY PART # DESCRIPTION UNIT PRICE Total Before Discount DISC ($) NET TOTAL 60 85321 ANNUAL EVIDENCE.COM: YEAR 3 USD 45,000.00 USD 16,803.00 USD 28,197.00 40 85037 ANNUAL FLEX MAINTENANCE USD 5,318.00 USD 1,861.20 USD 3,456.80 3,000 85035 EVIDENCE.COM STORAGE $1.50 / GB per year USD 4,500.00 USD 1,560.00 USD 2,940.00 Year 3 Payment Total: USD 54,818.00 Year 3 Payment Net Price: USD 34,593.80 Year 4 Payment QTY PART # DESCRIPTION UNIT PRICE Total Before Discount DISC ($) NET TOTAL 60 85421 ANNUAL EVIDENCE .COM: YEAR 4 USD 45,000.00 USD 16,803.00 USD 28,197.00 60 85037 ANNUAL FLEX MAINTENANCE USD 7,977.00 USD 2,791.80 USD 5,185.20 5,000 85035 EVIDENCE.COM STORAGE $1.50 / GB per year USD 7,500.00 USD 2,600.00 USD 4,900.00 Year 4 Payment Total: USD 60,477.00 Year 4 Payment Net Price: USD 38,282.20 Year 5 Payment QTY PART # DESCRIPTION UNIT PRICE Total Before Discount DISC ($) NET TOTAL 60 85037 ANNUAL FLEX MAINTENANCE USD 7,977.00 USD 2,791.80 USD 5,185.20 60 85521 ANNUAL EVIDENCE.COM: YEAR 5 750.00 USD 45,000.00 USD 16,803.00 USD 28,197.00 5,000 85035 EVIDENCE.COM STORAGE $1.50 / GB per year USD 7,500.00 USD 2,600.00 USD 4,900.00 Year 5 Payment Total: USD 60,477.00 Year 5 Payment Net Price: USD 38,282.20 Subtotal USD 181,163.85 Estimated Shipping Cost USD 136.50 Grand Total USD 181,300.35 Page 3 of 3 TASER International, Inc.’s Sales Terms and Conditions for Direct Sales to End User Purchasers By signing this Quote, you are entering into a contract and you certify that you have read and agree to the provisions set forth in this Quote and TASER’s current Sales Terms and Conditions for Direct Sales to End User Purchasers or, in the alternative, TASER’s current Sales Terms and Conditions for Direct Sales to End User Purchasers for Sales with Financing if your purchase involves financing with TASER. If your purchase includes the TASER Assurance Plan (TAP), then you are also agreeing to TASER’s current Sales Terms and Conditions for the AXON Flex™ and AXON Body™ Cameras TASER Assurance Plan (U.S. Only) and/or Sales Terms and Conditions for the X2/X26P and TASER CAM HD Recorder TASER Assurance Plan (U.S. Only), as applicable to your product purchase. All of the sales terms and conditions, as well as, the TAP terms and conditions are posted at http://www.taser.com/sales-terms-and-conditions. If your purchase includes AXON hardware and/or EVIDENCE.com services you are also agreeing to the terms in the EVIDENCE.com Master Service Agreement posted at http://www.taser.com/serviceagreement0213. The sale of the Professional Services is subject to the parties execution of TASER’s Professional Services Agreement and a Statement of Work. You represent that you are lawfully able to enter into contracts and if you are entering into this agreement for an entity, such as the company, municipality, or government agency you work for, you represent to TASER that you have legal authority to bind that entity. If you do not have this authority, do not sign this Quote. Signature: /s1/ Date: /d1/ Name (Print): /n1/ Title: /t1/ PO# (if needed): /p1/ Please sign and email to Andrew Grayson at agrayson@taser.com or fax to (480) 991-0791 THANK YOU FOR YOUR BUSINESS! ‘Protect Life’ and © are trademarks of TASER International, Inc., and TASER® is a registered trademark of TASER International, Inc., registered in the U.S. © 2013 TASER International, Inc. All rights reserved. - 1 - ORDINANCE NO. 143, 2013 OF THE COUNCIL OF THE CITY OF FORT COLLINS AUTHORIZING THE APPROPRIATION OF KEEP FORT COLLINS GREAT RESERVES FOR THE PURCHASE OF ADDITIONAL BODY-WORN CAMERAS WHEREAS, body-worn cameras provide increased transparency, accountability, and evidence collection for on-duty police officers; and WHEREAS, the City of Fort Collins Police Services Department (the “FCPS”) initially field tested body-worn cameras in 2012; and WHEREAS, in January, 2013, City Council approved FCPS to proceed with the purchase and implementation of 20 additional cameras for on-duty District One police officers; and WHEREAS, FCPS is requesting $182,000 from the Keep Fort Collins Great (“KFCG”) Police Reserve for the acquisition of 40 additional cameras, which amount includes the cost of equipment, warranty, and video storage for five years; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that there is hereby appropriated from prior year reserves in the Keep Fort Collins Great Fund the sum of ONE HUNDRED EIGHTY TWO THOUSAND DOLLARS ($182,000) for the purchase of 40 body-worn cameras for Fort Collins Police Services. Introduced, considered favorably on first reading, and ordered published this 15th day of October, A.D. 2013, and to be presented for final passage on the 5th day of November, A.D. 2013. _________________________________ Mayor ATTEST: _____________________________ City Clerk - 2 - Passed and adopted on final reading on the 5th day of November, A.D. 2013. _________________________________ Mayor ATTEST: _____________________________ City Clerk Year 2 Payment Net Price: USD 25,546.00 ATTACHMENT 1