HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/15/2013 - FIRST READING OF ORDINANCE NO. 142, 2013, AUTHORIZAgenda Item 16
Item # 16 Page 1
AGENDA ITEM SUMMARY October 15, 2013
City Council
STAFF
Cory Christensen, Police Captain
Gerry Paul, Director of Purchasing & Risk Management
SUBJECT
First Reading of Ordinance No. 142, 2013, Authorizing the Appropriation of Prior Year Reserves in the
General Fund for the Police Dispatch Radio Console Replacement Project.
EXECUTIVE SUMMARY
The purpose of this item is to appropriate $250,000 from Camera Radar reserves and $554,658 from the
existing Police Services budget to fund the replacement of Police dispatch equipment that has reached
the end of its useful life. The total cost to replace the equipment is approximately $804,658. The
equipment will be procured via City purchasing regulations and procedures to maximize the purchasing
value of public funds following a fair and equitable process.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
The current dispatch radio consoles were purchased in 1999/2000 during our migration from UHF to 800
MHz radio. The consoles are at their end of useful life and are outdated “analog” technology. Police
Services needs to upgrade to “IP” based consoles to support upcoming version software upgrades that
require an IP based system. Police Services is also expanding its current 12-position system to a 16-
position to accommodate growth and ensure system viability for many years.
FINANCIAL / ECONOMIC IMPACT
The Police Department has effectively managed its budget to fund this anticipated expense.
The proposed Ordinance appropriation of $250,000 from Camera Radar reserves will be combined with
$554,658 from existing Police Services budget for the dispatch console replacement.
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ORDINANCE NO. 142, 2013
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING THE APPROPRIATION OF PRIOR YEAR RESERVES IN THE
GENERAL FUND FOR THE POLICE DISPATCH RADIO CONSOLE
REPLACEMENT PROJECT
WHEREAS, the City of Fort Collins Police Services (the “FCPS”) dispatch console
equipment was originally purchased in 1999; and
WHEREAS, such equipment employs outdated analog technology and has reached the
end of its useful life; and
WHEREAS, the consoles need to be upgraded to an Internet Protocol (“IP”) based
system with additional position expansion, to ensure software and system capacity and viability
into the future; and
WHEREAS, the estimated cost for the equipment replacement is $804,658; and
WHEREAS, the funds to purchase the equipment will come from $250,000 in the
Camera Radar reserve in the General Fund and $554,658 from the existing FCPS 2013 operating
budget; and
WHEREAS, FCPS has managed its budget to fund this anticipated replacement of
operational equipment; and
WHEREAS, Article V, Section 9, of the City Charter permits the City Council to
appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be
available from reserves accumulated in prior years, notwithstanding that such reserves were not
previously appropriated.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that there is hereby appropriated for expenditure from prior year reserves in the
General Fund the sum of TWO HUNDRED FIFTY THOUSAND DOLLARS ($250,000) to
fund the Police Dispatch Radio Console equipment replacement.
Introduced, considered favorably on first reading, and ordered published this 15th day of
October, A.D. 2013, and to be presented for final passage on the 5th day of November, A.D.
2013.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk
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Passed and adopted on final reading on the 5th day of November, A.D. 2013.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk