HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/15/2013 - SECOND READING OF ORDINANCE NO. 131, 2013, APPROPAgenda Item 9
Item #9 Page 1
AGENDA ITEM SUMMARY October 15, 2013
City Council
STAFF
Lawrence Pollack, Budget & Performance Measurement Manager
Rachel Rogers, Budget Analyst
SUBJECT
Second Reading of Ordinance No. 131, 2013, Appropriating Prior Year Reserves and Unanticipated
Revenue in Various City Funds And Authorizing the Transfer of Appropriated Amounts between Funds or
Projects.
EXECUTIVE SUMMARY
The purpose of this annual Clean-Up Ordinance, unanimously adopted on First Reading on October 1,
2013, is to combine dedicated and unanticipated revenues or reserves that need to be appropriated
before the end of the year to cover the related expenses that were not anticipated and, therefore, not
included in the 2013 budget appropriation. The unanticipated revenue is primarily from fees, charges,
rents, contributions and grants that have been paid to City departments to offset specific expenses. Prior
year reserves are primarily being appropriated for unanticipated operational expenses.
BACKGROUND / DISCUSSION
In addition to the Clean-Up items approved on First Reading, two additional items have been identified
that need to be brought forth for approval for Second Reading. Both items are required to receive grant
funding for the Fort Collins Convention and Visitors Bureau (FCCVB) and the City’s Restorative Justice
Program as per the following:
1. 2013-2014 Welcome Center Grant ($87,764): The FCCVB has been awarded an $87,764 grant
from the Colorado Welcome Center through the State of Colorado. These funds will be disbursed
by the State of Colorado and directed through the City of Fort Collins, pursuant to State of
Colorado requirements, then paid to the FCCVB. The grant period will run from July 1, 2013
through June 30, 2014.
2. The Restorative Justice Program ($7,440): The Colorado Division of Criminal Justice has
awarded the City of Fort Collins Community Development and Neighborhood Services (CDNS) a
grant in the amount of $45,000 for salaries associated with the continued operation of the
Restorative Justice Program. A local match of $15,000 is required for this grant to which $7,440
will come from the CDNS operating budget and the remaining $7,560 from in-kind services. This
clean-up request will transfer $7,440 from the 2013 CDNS operating budget to the Restorative
Justice grant project.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on Second Reading.
ATTACHMENTS
1. First Reading Agenda Item Summary, October 1, 2013
2. Ordinance No. 131, 2013
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ATTACHMENT 1
DATE: October 1, 2013
STAFF: Rachel Rogers
Lawrence Pollack
AGENDA ITEM SUMMARY
FORT COLLINS CITY COUNCIL 9
SUBJECT
First Reading of Ordinance No. 131, 2013, Appropriating Prior Year Reserves and Unanticipated Revenue in Various
City Funds And Authorizing the Transfer of Appropriated Amounts between Funds or Projects.
EXECUTIVE SUMMARY
The annual Clean-Up Ordinance allows for the appropriation of expenses related to unanticipated revenue, grants and
unforeseen costs that had not previously been budgeted.
The purpose of this annual Clean-Up Ordinance is to combine dedicated and unanticipated revenues or reserves that
need to be appropriated before the end of the year to cover the related expenses that were not anticipated and,
therefore, not included in the 2013 budget appropriation. The unanticipated revenue is primarily from fees, charges,
rents, contributions and grants that have been paid to City departments to offset specific expenses. Prior year
reserves are primarily being appropriated for unanticipated operational expenses.
The table below is a summary of the expenses in each fund that make up the increase in requested appropriations.
Also included are intra-fund transfers for Art in Public Places (APP) and previously appropriated matching grant funds
from operations now going to specific projects totaling $70,292. These actions do not increase total appropriations,
but per the City Charter require City Council approval to make the transfer.
This Ordinance appropriates prior year reserves and unanticipated revenue in various City funds, and authorizes the
transfer of appropriated amounts between funds. The City Charter permits the City Council to provide, by ordinance,
for payment of any expense from prior year reserves. The Charter also permits the City Council to appropriate
unanticipated revenue received as a result of rate or fee increases or new revenue sources. Additionally, it authorizes
the City Council to transfer any unexpended appropriated amounts from one fund to another upon recommendation
of the City Manager, provided that the purpose for which the transferred funds are to be expended remains
unchanged; the purpose for which they were initially appropriated no longer exists; or the proposed transfer is from
a fund or capital project account in which the amount appropriated exceeds the amount needed to accomplish the
purpose specified in the appropriation ordinance.
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STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
BACKGROUND / DISCUSSION
A. GENERAL FUND
1. Fort Collins Police Services (FCPS) has received revenue from various sources which need to be
appropriated to cover the related expenditures. A list of these items follows:
a. $21,250 - Chemical Test Fees & Driving w/o Insurance Penalty Assessments - Pursuant to C.R.S. 16-11-
501(2)(j), the costs of chemical tests (blood/breath tests) shall be reimbursed directly by the defendant to
the law enforcement agency which administered and paid for the test. The driving without insurance law
provides revenue to the law enforcement agency issuing the citation. It is projected that by the end of
2013 $21,250 will have been collected by the courts and passed on to FCPS under these provisions. This
revenue is used to directly offset the actual cost of blood/breath testing for DUI and DUID (driving under
the influence of drugs).
b. $6,769 - DEA Cooperative Agreement Reimbursement for Task Force Vehicle Lease - Fort Collins Police
and the Northern Colorado Drug Task Force entered into an agreement to have a task force investigator
dually assigned to a DEA team in the Denver area. The DEA reimburses FCPS for the lease payment of
that investigators vehicle.
c. $33,260 - DUI Enforcement Grants - FCPS has received two grant awards from the State of Colorado for
DUI enforcement overtime; the Law Enforcement Assistance Fund (LEAF Grant) and the High Visibility
Enforcement Grant.
d. $2,998 - Miscellaneous Vendor Refunds and Proceeds from Recycling Brass - Police Services received
refunds and proceeds from miscellaneous sources for the reimbursement of dry cleaning, training, and
the recycling proceeds from brass ammunition casing. The reimbursement of funds goes to offset the cost
of the original items/services purchased and subsequently returned. The recycling proceeds are used to
purchase more ammunition.
e. $1,006 - Plasma rope reimbursement for the Armored SWAT Vehicle - The North East All Hazards Region
(NEAHR) purchased plasma ropes to mount to the armored SWAT vehicle. NEAHR administers the
Homeland Security funding for the regional group Fort Collins is part of.
f. $103,025 - Police Overtime Reimbursement - In 2013, Police Services received reimbursement from
various entities for overtime expenses. The different activities include: CSU football traffic control, DEA
investigations, Tour De Fat, Brew Fest, New West Fest, regional auto theft case investigations, Poudre
School District school board meetings, and noise ordinance violation workshops.
g. $35,188 - Police Report and Special Event Permit Fees - Police reports purchased by the public and
insurance agencies generate revenue of approximately $7.50 a report. Special event permits are required
if the public wishes to hold an event that will interfere with vehicular or pedestrian traffic or takes place on
public property. Special event permits cost $50 a piece. In 2013 it is estimated $35,800 will be collected
from these two sources. The revenue from this fee is used to subsidize the cost of copy machine rental.
h. $36,803 - Poudre Valley Hospital Contract Renegotiation - In the beginning of 2013, Fort Collins Police
Services renegotiated the contract for providing dispatching services for Poudre Valley Health Systems.
This resulted in more revenue than was originally projected and will be utilized to assist with the cost of
the dispatch console replacement project.
i. $30,800 - Sale of Retired Police Radios - In early 2013, Police Services replaced portable and mobile
radios. Other City and EMS entities have purchased the old radios at $500 each. The revenue is being
used to offset the cost of the replacement.
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j. $7,688 - Seatbelt Enforcement Grants - The State of Colorado awarded FCPS a grant for officers to work
seatbelt enforcement on overtime.
k. $3,250 - SWAT Training Fees - In 2013, the Fort Collins Police SWAT team hosted training for other
agencies and charged attendees a fee. By hosting the training FCPS, team members don't have to travel
to attend. The registration fees are used to help cover the cost of the materials for the class.
l. $40,475 - Vehicle Insurance Claims Reimbursements- In 2013, Police Vehicles were damaged in motor
vehicle collisions and by severe weather. The cost recovered by insurance claims is used to offset the
cost of repair.
m. $500 - Victims Assistance Training Scholarship - In 2013, the Victim Assistance Law Enforcement fund
gave FCPS $500 for employees to attend training. This amount was awarded after the initial grant period
and needs to be appropriated to the 2012 grant year to balance the budget to expenses.
FROM: Unanticipated Revenue (Miscellaneous Police) $281,564
FROM: Unanticipated Revenue (DUI Enforcement Grants) $ 33,260
FROM: Unanticipated Revenue (Seatbelt Grant) $ 7,688
FROM: Unanticipated Revenue (Victims Assistance Grant) $ 500
FOR: Police Services $281,564
FOR: DUI Enforcement Grant $ 33,260
FOR: Seatbelt Grant $ 7,688
FOR: Victims Assistance Grant $ 500
2.. The Community Development & Neighborhood Services department has received revenue from various
sources which needs to be appropriated to cover the related expenditures. A listing of these items follows:
a. $30,000 - Avery Building Perpetual Easement- Request for an appropriation of $30,000 in Certified Local
Government (CLG) funding to meet State requirements of having a perpetual easement on projects that
exceed $100,000 as was the case in the Avery Block exterior restoration and remodel project. This
$30,000 gives the City resources to perpetually maintain and enforce easement requirements. The money
has been received from the State and simply needs to be appropriated.
b. $44,916 - Building Inspection Vehicles - Request for an appropriation to cover the cost of two new trucks
purchased for the new building inspector positions approved as part of the 2013-2014 BFO process.
Funds are requested from development review revenues which are approximately $800,000 over
projections in 2013 as of July 31.
c. $13,980 - Feeder Supply Building Grant - Request for an appropriation of $6,990 in Certified Local
Government (CLG) funding, $3,495 of matching grant funds from the owner and $3,495 of matching grant
funds from existing City of Fort Collins appropriations for the 359 Linden Street - Feeder Supply Building
grant. The $3,495 city match was previously appropriated, but per the City Charter the transfer of these
funds to a grant project must be authorized by City Council. The grant awarded authorized a structural
assessment and recommendations regarding re-use of this property.
d. $43,530 - Old Town Historic District Guidelines Grant - Request for an appropriation of $21,765 in Certified
Local Government (CLG) funding and $21,765 of matching grant funds from existing City of Fort Collins
appropriations for the Old Town Historic District Guidelines grant. The $21,765 city match was previously
appropriated, but per the City Charter the transfer of these funds to a grant project must be authorized by
City Council. The grant awarded authorizes an update of Old Town Historic District design guidelines and
related standards.
e. $671 - Restorative Justice Fees - It is a requirement of the Colorado Division of Criminal Justice that 90%
of income generated as part of Juvenile Accountability Block Grant efforts be used to support related
activities. While the majority of the Restorative Justice program is funded by grants, the program also
collects fees from participants to off-set the costs to run the program. This appropriation is necessary to
meet this requirement and helps make up any differences between grant funding and program expenses.
Not fulfilling this requirement could put this grant funding, and potential future awards at risk.
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f. $7,000 - State Tax Credits - Request for an appropriation of $7,000 in Certified Local Government (CLG)
funding to the City's State Tax Credits program account. The money was received from the State for staff
time to administer the Avery Block Grant. As required by C.R.S. § 39 22 514(11)(a), the money Historic
Preservation receives for administering the State Tax Credits for Historic Preservation (STC) must be kept
in a separate "preservation fund" for use in administering the STC program and to provide information and
education to the community within the context of historic preservation. The money has been received from
the State and simply needs to be appropriated.
g. $13,500 - Technology Improvements for Boards & Commissions - Request for an appropriation to cover
cost of iPads for Planning & Zoning Board members, Landmark Preservation Commission members and
related staff. It is estimated that moving away from paper packets will result in a savings of approximately
$2,200 per month based on the reduced time needed for staff to make copies, as well as reduced copy
charges. This also meets City goals on becoming more sustainable by eliminating paper packets. Funds
are requested from development review revenues which are approximately $800,000 over projections in
2013 as of the end of July.
h. $48,228 - William Stover House Grant - Request for an appropriation of $24,114 in Certified Local
Government (CLG) funding and $24,114 in matching grant funds from the owner for the William Stover
House grant. The grant awarded authorizes exterior rehabilitation efforts at this property located at 503
Remington Street. The total budget amount of $48,228 needs to be appropriated.
FROM: Unanticipated Revenue (Miscellaneous CDNS) $86,696
FROM: Unanticipated Revenue (State CLG Grants) $89,869
FROM: Transfer from Existing Operating Budgets $25,260
FOR: Avery Building (CLG Grant) $30,000
FOR: Building Inspection Vehicles $44,916
FOR: Feeder Supply Building (CLG Grant) $13,980
FOR: Old Town Historic District (CLG Grant) $43,530
FOR: Restorative Justice Fees $ 671
FOR: State Tax Credit Program (CLG Grant) $ 7,000
FOR: Technology Improvements for boards and commissions $13,500
FOR: William Stover House (CLG Grant) $48,228
3. Cable 14 requests the appropriation of $40,695 from prior year General Fund reserves (Public Educational
Government) to FCPAN’s (Fort Collins Public Access Network) equipment budget. These funds are restricted
by the Federal Government and can only be used for capital equipment for entities such as FCPAN and will
be used for the purchases of television equipment needed to create a TV studio space in the Carnegie
building.
FROM: Prior Year Reserves (PEG Reserve) $ 40,695
FOR: Public Access Network $ 40,695
4. The Gardens on Spring Creek would like to appropriate unanticipated revenues generated in 2013 beyond
the original revenue appropriated during the budget process. Revenues will be used to pay for additional
staffing needs and vegetative supplies for the holiday season.
FROM: Unanticipated Revenue $20,000
FOR: The Gardens on Spring Creek $20,000
5. The Gardens on Spring Creek is requesting the appropriation of $150,000 from prior year reserves in the
General Fund (Horticulture) for the design and construction of the Undaunted Garden. These monies were
raised specifically for construction of the Undaunted Garden.
FROM: Prior Year Reserves (Horticulture Reserve) $150,000
FOR: Transfer to Capital Projects Fund Gardens Capital Project $150,000
- Undaunted Garden
6. The City Clerk’s Office requests the appropriation of $30,000 to fund a special election this November, to be
held in conjunction with the Larimer County Coordinated Election, for the purpose of submitting to the voters
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a citizen-initiated ordinance to place a five-year moratorium on the use of hydraulic fracturing within the ity of
Fort Collins or under its jurisdiction to extract oil, gas, or other hydrocarbons and to store and dispose of its
waste products. This election is unbudgeted. Larimer County’s estimate of the City’s share of election costs
is $25,272. Additional costs will be incurred for publication of legal notices and campaign finance reports.
FROM: Prior Year Reserves (General Fund) $30,000
FOR: Elections Expenses $30,000
7. The Parks department is requesting the appropriation of $25,000 that was donated by University of Colorado
Health to help fund the 2013 4th of July celebration.
FROM: Unanticipated Revenue (Donations) $25,000
FOR: 4th of July Expenses $25,000
8. Forestry is requesting the appropriation of $15,000 from prior year reserves in the General Fund (Tree
Donations). The Forestry Division recycles wood by grinding it into mulch. Due to the increased volume of
wood generated in 2013 there is a need to do an additional grind this year. These funds will be applied toward
the cost to contractually grind wood at the Forestry wood lot. The mulch product generated through this
program is used on City projects and provided to the public at two self-loading locations.
FROM: Prior Year Reserves (Tree Donation Reserve) $15,000
FOR: Forestry Expenses $15,000
9. Environmental Services requests the appropriation of $3,367 generated from the sale of radon test kits. The
kits are sold at cost as part of its program to reduce lung-cancer risk from in-home radon exposure. This
appropriation would recover kit-sales revenue for the purpose of restocking radon test kits.
FROM: Unanticipated Revenue $3,367
FOR: Radon Program $3,367
10. The Fort Collins Convention and Visitors Bureau (FCCVB) has been awarded a $77,291 grant from the
Colorado Welcome Center through the State of Colorado. These funds will be disbursed by the State of
Colorado and directed through the City of Fort Collins, pursuant to State of Colorado requirements, then paid
to the FCCVB. The grant period will run from July 1, 2012 through June 30, 2013.
FROM: Unanticipated Revenue (Grants) $77,291
FOR: Fort Collins Convention and Visitors Bureau $77,291
11. The Social Sustainability department requests the appropriation of $28,500 from prior year reserves in the
General Fund (Land Bank Reserve) to cover expenses related to land bank property maintenance needs for
2013. As expenses vary from year-to-year, funding is requested annually mid-year to cover these costs.
Expenses for 2013 include hydrant repairs, general maintenance of properties, raw water expenses, and a
sewer replacement/connection for 2313 Ketcher.
FROM: Prior Year Reserves (Land Bank Reserve) $28,500
FOR: Land Bank Expenses $28,500
12. In accordance with Chapter 25, Article II, Division 5, Manufacturing Equipment Use Tax Rebate, $187,007
was paid out in February 2013 for the 2011 rebate program. The rebate program was established to
encourage investment in new manufacturing equipment by local manufacturing firms. Vendors have until
December 31st of the following year to file for the rebate. This item appropriates the use tax funds to cover
the payment of the rebates.
FROM: Prior Year Reserves (Manufacturing Use Tax Rebate) $187,007
FOR: Manufacturing Use Tax Rebates $187,007
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B. CAPITAL EXPANSION FUND
1. This item appropriates administrative fee revenue earned in the Capital Expansion Fund for transfer to the
General Fund. The 2013 Budget appropriated $36,000 in administrative fees and through August over
$58,000 has actually been received. Development review revenues are projected to be higher than projected
in the 2013 budget. So, staff is requesting the appropriation of an additional $60,000 of unanticipated revenue
so the full amount of administrative fees received can be transferred to the General Fund.
FROM: Unanticipated Revenue (Administrative Fees) $60,000
FOR: Transfer to the General Fund $60,000
C. CAPITAL PROJECTS FUND
1. One of the monitors installed at the Veterans Plaza at Spring Creek Community Park was damaged by the
high particulates in the air during the High Park fire. The particulates caused the venting system to fail and
the monitor over-heated. This was not covered under warranty and therefore an insurance claim was filed.
Park Planning would like to appropriate the claim funds received into the Spring Canyon - Veterans Plaza
capital project in order to replace the monitor.
FROM: Unanticipated Revenue (Insurance Claim) $14,607
FOR: Spring Canyon-Veterans Plaza Project $14,607
2. This is related to Item A.5. which requested the appropriation of $150,000 from the Gardens reserve in the
General Fund for transfer to the Capital Projects Fund - Gardens Capital Project. This item appropriates the
same $150,000 in the Capital Projects Fund for the design and construction of the Undaunted Garden as part
of the Xeriscape Demonstration Garden. It will be designed by Lauren Springer Ogden, a nationally known
landscape designer who lives in Fort Collins. She is best known for her book, The Undaunted Garden, hence
the name of the garden. These monies were raised specifically for construction of the Undaunted Garden.
FROM: Unanticipated Revenue (Transfer from General Fund) $150,000
FOR: Gardens Capital Project $150,000
3. Based upon the approved Traffic Impact Study, the "Crowne on Timberline" development project has triggered
the need for a dedicated southbound right turn lane at Kechter and Timberline. The City has received the
required design and construction fees from the developer so the proposed turn lane can be built in conjunction
with an Engineering Capital Project at the same intersection. This request appropriates the private funds in
the amount of $76,117 into the "Kechter and Timberline Turn Lane Improvements" capital project.
FROM: Unanticipated Revenue (Developer Contribution) $76,117
FOR: Kechter / Timberline Turn Lane Improvements Project $76,117
4. The Linden Street project included improvements in front of the Legacy Senior Residences. The City was
reimbursed for the developer portion of the project. This item appropriates the revenue received for these
improvements back into the same Capital Project, Pedestrian Plan & ADA Improvements, for other pedestrian
improvements.
FROM: Unanticipated Revenue (Developer Charges) $43,890
FOR: Pedestrian Plan & ADA Improvements Project $43,890
5. Savings from operating budgets were identified at the end of 2012 in the Transportation Fund and General
Fund (PDT Admin/Financial Services); savings were also identified in the Capital Projects Fund and BCC
Community Enhancement funds. These savings are requested for appropriation to partially cover charges
identified by the FTA as ineligible for reimbursement by the Federal grant for the MAX project. Additional
savings will be identified at the end of 2013, if needed, to cover remaining ineligible expenses.
FROM: Unanticipated Revenue (Transfers In) $381,945
FOR: MAX Ineligible Project Expenses $381,945
6. This item appropriates funds from the Lincoln Center Support League. The League contributed to the Lincoln
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Center Renovation Capital Project to cover unanticipated expenses in the amount of $23,126.
FROM: Unanticipated Revenue (Contribution) $23,126
FOR: Lincoln Center Renovation Capital Project $23,126
D. CULTURAL SERVICES AND FACILITIES FUND
1. “Pianos About Town” is a collaborative project between the City of Fort Collins Art in Public Places Program
(APP), Bohemian Foundation, and the Downtown Development Authority. In this partnership, APP
administers the program which has local artists painting murals on pianos in Old Town Square. These pianos
are then rotated around Old Town and other areas of Fort Collins. Funds were received from the Bohemian
Foundation in the amount of $28,089. Of this amount $22,089 will fund the APP project and $6,000 will fund
the Administration of the program.
FROM: Unanticipated Revenue (Bohemian Foundation) $28,089
FOR: Art in Public Places Administration $6,000
FOR: APP Project (Pianos About Town) $22,089
2. The Downtown Development Authority (DDA) has contributed $8,000 to the Art in Public Places Program.
These funds are to reimburse the City's APP program for administration costs for the 2012-2013 Pianos About
Town Project.
FROM: Unanticipated Revenue (DDA) $8,000
FOR: Art in Public Places Administration $8,000
3. This item appropriates the Art in Public Places (APP) revenue for two Capital Projects; the Gardens Project -
The Great Lawn ($2,500) and the Natural Resources Research Center Overpass Project ($12,000). Both of
these projects were revised on the first reading of the 2013 Annual Budget at about the same time
modifications to the Art in Public Places program were finalized. Therefore, the correct APP revenue was not
included in the Cultural Services and Facilities Fund Budget for 2013. The funding source for these projects
is the Capital Projects Fund.
FROM: Unanticipated Revenue (Transfer from Capital Projects) $14,500
FOR: Art in Public Places Administration $3,190
FOR: Art in Public Places Projects $11,310
4. This item addresses changes made to the Art in Public Places (APP) program by City Council on October 2,
2012, Ordinance No. 078. At the end of 2012, APP budgets for outstanding encumbrances were carried
forward to 2013. These encumbrances were recorded in 2012 using the lapsing APP business units in the
Cultural Services & Facilities, Water, Wastewater, and Stormwater Funds. In October of 2012, with Ordinance
No. 78, the APP program was modified and the APP project accounts were changed from lapsing to non-
lapsing to begin in 2013. So, the 2012 encumbrance budget carried forward to 2013 needs to be moved from
the lapsing APP accounts to the "new" non-lapsing APP accounts. The total amount of the encumbrances
is $45,032. This request does not increase total appropriations.
FROM: APP Operating Expense - Cultural Services & Facilities Fund $27,006
FOR: Art in Public Places Projects - Cultural Services & Facilities Fund $27,006
FROM: APP Operating Expense - Water Fund $10,000
FOR: Art in Public Places Projects - Water Fund $10,000
FROM: APP Operating Expense - Wastewater Fund $ 3,409
FOR: Art in Public Places Projects - Wastewater Fund $ 3,409
FROM: APP Operating Expense - Stormwater Fund $ 4,617
FOR: Art in Public Places Projects - Stormwater Fund $ 4,617
5. This item addresses changes made to the Art in Public Places (APP) program by City Council on October 2,
2012, Ordinance No. 078. This item appropriates funds from the Storm Drainage Fund - Art in Public Places
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Reserve for transfer to the Cultural Services and Facilities Fund. These funds are from a change in the APP
calculation in prior years and needs to be transferred to the Cultural Service & Facilities Fund for APP
Administration. The reserve amount to be appropriated is $30,866.
FROM: Unanticipated Revenue (Transfer from Stormwater Fund) $30,866
FOR: Art in Public Places Administration $30,866
6. This item addresses changes made to the Art in Public Places (APP) program by City Council on October 2,
2012, Ordinance No. 078. This item appropriates funds from the Light & Power Fund - Art in Public Places
Reserve for transfer to the Cultural Services and Facilities Fund. These funds are from a change in the APP
calculation in prior years and needs to be transferred to the Cultural Service & Facilities Fund for APP
Administration. The reserve amount to be appropriated is $31,424.
FROM: Unanticipated Revenue (Transfer from Light & Power Fund) $31,424
FOR: Art in Public Places Administration $31,424
E. EQUIPMENT FUND
1. This item appropriates Equipment Fund reserves, generated from the sale of capital assets in 2012, for 2013
lease purchase payments. Three additional police cars met the criteria for replacement. In order to stay on
track replacing vehicles before they reach 100,000 miles, we would like to request using Equipment Fund
reserves for these police car purchases.
FROM: Prior Year Reserves (Equipment Fund) $60,000
FOR: Equipment Lease Purchase Expenses $60,000
2. This item requests the appropriation of insurance proceeds to be used to purchase a new police car. A 2012
Chevy Caprice police car was totaled in January, 2013. The accident was not the fault of our officer. The
insurance proceeds were received this summer and will be used to replace the totaled car.
FROM: Unanticipated Revenue (Insurance Proceeds) $30,800
FOR: Equipment Expenses $30,800
F. GENERAL IMPROVEMENT DISTRICT #15 - SKYVIEW FUND
1. Skyview General Improvement District (GID) #15 was created by Larimer County in 1997 and annexed into
the City by the Southwest Enclave Annexation in 2009. Larimer County collects the property taxes for this GID
and distributes the revenue to the City. A fee is paid to Larimer County Treasurer's Office for this service.
This item appropriates property tax revenue to pay the fee. Street improvements have not yet started in this
district so no expenses were budgeted in 2013.
FROM: Existing Revenue $600
FOR: GID #15 Expenses $600
G GOLF FUND
1. Actual golf revenues are anticipated to be above the original estimate for 2013 by approximately $70,000.
The Golf Fund would like to appropriate $30,000 of these additional revenues to cover unanticipated higher
expenses for raw water, clubhouse repairs, and irrigation repairs.
FROM: Unanticipated Revenue (Greens Fees) $30,000
FOR: Golf Expenses $30,000
H. HOME FUND
1. The HOME Investment Partnership Fund (HOME) grant from HUD was originally reported to the City to be
$542,507. During the Spring Competitive Process that amount was approved by City Council for allocation
in the fall. When we received the HUD Funding Approval Agreement at the end of September 2012 we
discovered the City actually received $810 more in funding than previously reported to us. That additional
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amount was allocated in the Fall Competitive Process. This item requests the additional grant appropriation
to cover the expenses.
FROM: Unanticipated Revenue (HOME Grant) $810
FOR: HOME Grant Expenses $810
I. LIGHT AND POWER FUND
1. Electric Vehicle Charging Stations - The Light and Power Utility received a $25,040 grant from the Colorado
Energy Office for the installation of up to four electric vehicle charging stations. Existing appropriations are
being used to provide the required 20% match.
FROM: Unanticipated Revenue (grant) $25,040
FOR: Electric Vehicle Charging Stations $25,040
2. This item addresses changes made to the Art in Public Places (APP) program by City Council on October 2,
2012, Ordinance No. 078. This item appropriates funds from the Light & Power Fund - Art in Public Places
Reserve for transfer to the Cultural Services and Facilities Fund. These funds are from a change in the APP
calculation in prior years and needs to be transferred to the Cultural Service & Facilities Fund for APP
Administration. The reserve amount to be appropriated is $31,424.
FROM: Prior Year Reserves (Light & Power Fund) $31,424
FOR: Transfer to Cultural Services & Facilities Fund for APP $31,424
J. NATURAL AREAS FUND
1. The Bohemian Foundation awarded the Natural Areas Department a $7,000 grant for a post-fire sediment
study. The City has collectively committed $19,000 to this project. This request appropriates the Foundation
money in the Natural Areas Fund for the study.
FROM: Unanticipated Revenue (Grant) $7,000
FOR: Natural Areas Expenses $7,000
2. REI donated $5,000 to support six key public volunteer days: National Public Lands Day, Make a Difference
Day, Earth Day/Natural Areas 20th Anniversary, National Trails Day and two Poudre River Cleanups. The
donation provided tools, gloves, food, volunteer appreciation gifts and project supplies. Three hundred fifty
eight volunteers donated 1,311 hours.
FROM: Unanticipated Revenue (Donation) $5,000
FOR: Natural Areas Expenses $5,000
K. SALES AND USE TAX FUND
The sales and use tax revenue received in 2012 was higher than anticipated and the existing appropriations were not
adequate to make the full transfer from the Sales and Use Tax Fund to the Capital Projects Fund for the one quarter
cent Building on Basics tax, and to the Natural Areas Fund for the one quarter cent Natural Areas tax. Adjustments
to the General Fund, the Keep Fort Collins Great Fund and the Transportation Services Fund are not needed because
the tax revenues are recorded directly into those funds. This item appropriates additional funds in the amount of
$654,776 from prior year reserves to increase the transfer from the Sales and Use Tax Fund to the Capital Projects
Fund for the Building on Basics tax by $327,388, and to increase the transfer to the Natural Areas Fund for the Natural
Areas tax by $327,388.
FROM: Prior Year Reserves (Sales & Use Tax Fund) $654,776
FOR: Transfer to Capital Projects - Building on Basics $327,388
FOR: Transfer to Natural Areas Fund $327,388
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October 1, 2013 -10- ITEM 9
L. STORMWATER FUND
1. The Stormwater Utility acquired Forney property in the West Vine Drainage Basin in 2012. In March 2013
Natural Area purchased a portion of the property from Stormwater for $420,000. This request is to appropriate
the revenue received from Natural Resources for future stormwater capital improvements in the West Vine
Drainage Basin project.
FROM: Unanticipated Revenue (property sale) $420,000
FOR: West Vine Drainage Basin Project $420,000
2. This item addresses changes made to the Art in Public Places (APP) program by City Council on October 2,
2012, Ordinance No. 078. This item appropriates funds from the Storm Drainage Fund - Art in Public Places
Reserve for transfer to the Cultural Services and Facilities Fund. These funds are from a change in the APP
calculation in prior years and needs to be transferred to the Cultural Service & Facilities Fund for APP
Administration. The reserve amount to be appropriated is $30,866.
FROM: Prior Year Reserves (Stormwater Fund) $30,866
FOR: Transfer to Cultural Services & Facilities Fund for APP $30,866
M. TRANSPORTATION SERVICES FUND
1. The Denver Foundation awarded a grant from Kaiser Permanente to support Bike to Work Day and the
Worksite Challenge for the FC Bikes Program. This item appropriates this unanticipated revenue for these
expenses.
FROM: Unanticipated Revenue (Contribution) $3,700
FOR: FC Bikes Program $3,700
2. The BNSF Railway has awarded the Safe Routes to School Program $10,000 for program activities in Fort
Collins. This funding is from the BNSF Railway Foundation. When the BNSF Railway is participating in
community events (such as the Pro Challenge this year), they often choose a local program to make a
donation to.
FROM: Unanticipated Revenue (Contribution) $10,000
FOR: Safe Routes to School Program $10,000
FINANCIAL / ECONOMIC IMPACTS
This Ordinance increases total City 2013 appropriations by $3,249,017. Of that amount, this Ordinance increases
General Fund 2013 appropriations by $1,076,437 including use of $451,202 in prior year reserves. Funding for the
total City appropriations is $1,412,014 from unanticipated revenue, $1,228,268 from prior year reserves, and $608,735
transferred from other funds. In addition, appropriations in the amount of $70,292 are being transferred from one
capital project to another capital project or from an operating budget to a project account. These transfers do not
increase overall City appropriations.
The table below is a summary of the items requiring appropriation of prior year reserves:
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October 1, 2013 -11- ITEM 9
If these transfers and appropriations are not approved, the City will have to reduce budgetary expenditures even
though adequate revenue and reimbursements are actually available to cover those expenditures.
ORDINANCE NO. 131, 2013
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND
UNANTICIPATED REVENUE IN VARIOUS CITY FUNDS
AND AUTHORIZING THE TRANSFER OF APPROPRIATED
AMOUNTS BETWEEN FUNDS OR PROJECTS
WHEREAS, the City has prior year reserves, excess revenue, and unanticipated revenue
available to appropriate; and
WHEREAS, in accordance with Article V, Section 8(b) of the City Charter, any expense
or liability entered into by an agent of the City, on behalf of the City, shall not be made unless an
appropriation therefor shall have been made by the City Council; and
WHEREAS, Article V, Section 9 of the City Charter permits the City Council to
appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be
available from reserves accumulated in prior years, notwithstanding that such reserves were not
previously appropriated; and
WHEREAS, Article V, Section 9, of the City Charter also permits the City Council to
make supplemental appropriations by ordinance at any time during the fiscal year, provided that
the total amount of such supplemental appropriations, in combination with all previous
appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated
revenues to be received during the fiscal year; and
WHEREAS, Article V, Section 10, of the City Charter authorizes the City Council to
transfer by ordinance any unexpended and unencumbered amount or portion thereof from one
fund or capital project to another fund or capital project, provided the purpose for which the
transferred funds are to be expended remains unchanged; and
WHEREAS, the City wishes to provide for the expenditures listed below and the City
Manager recommends that these expenditures be made.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that the following funds are hereby authorized for transfer and appropriated for
expenditure for the purposes stated below:
A. GENERAL FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous Police) $281,564
APP. FROM: Unanticipated Revenue (DUI Enforcement Grants) $33,260
APP. FROM: Unanticipated Revenue (Seatbelt Grant) $7,688
APP. FROM: Unanticipated Revenue (Victims Assistance Grant) $500
FOR: Police Services $281,564
FOR: DUI Enforcement Grant $33,260
FOR: Seatbelt Grant $7,688
FOR: Victims Assistance Grant $500
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2. APP. FROM: Unanticipated Revenue (Miscellaneous CDNS) $86,696
APP. FROM: Unanticipated Revenue (State CLG Grants) $89,869
APP. FROM: Transfer from Existing Operating Budgets $32,700 $25,260
FOR: Avery Building (CLG Grant) $30,000
FOR: Building Inspection Expenses $44,916
FOR: Feeder Supply Building (CLG Grant) $13,980
FOR: Old Town Historic District (CLG Grant) $43,530
FOR: Restorative Justice Fees $671
FOR: State Tax Credit Program (CLG Grant) $7,000
FOR: Technology Improvements for B&C $13,500
FOR: William Stover House (CLG Grant) $48,228
FOR: Restorative Justice Program $ 7,440
3. APP. FROM: Prior Year Reserves (PEG Reserve) $40,695
FOR: Public Access Network $40,695
4. APP. FROM: Unanticipated Revenue $20,000
FOR: The Gardens on Spring Creek $20,000
5. APP. FROM: Prior Year Reserves (Horticulture Reserve) $150,000
FOR: Capital Projects Fund - Gardens Project - Undaunted Garden $150,000
6. APP. FROM: Prior Year Reserves (General Fund) $30,000
FOR: Elections Expenses $30,000
7. APP. FROM: Unanticipated Revenue (Donations) $25,000
FOR: 4th of July Expenses $25,000
8. APP. FROM: Prior Year Reserves (Tree Donation Reserve) $15,000
FOR: Forestry Expenses $15,000
9. APP. FROM: Unanticipated Revenue $3,367
FOR: Radon Program $3,367
10. APP. FROM: Unanticipated Revenue (Grants) $165,055 $77,291
FOR: Fort Collins Convention and Visitors Bureau $165,055 $77,291
11. APP. FROM: Prior Year Reserves (Land Bank Reserve) $28,500
FOR: Land Bank Expenses $28,500
12. APP. FROM: Prior Year Reserves (Manufacturing Use Tax Rebate) $187,007
FOR: Manufacturing Use Tax Rebates $187,007
B. CAPITAL EXPANSION FUND
1. FROM: Unanticipated Revenue (Administrative Fees) $60,000
FOR: Transfer to the General Fund $60,000
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C. CAPITAL PROJECTS FUND
1. APP. FROM: Unanticipated Revenue (Insurance Claim) $14,607
FOR: Spring Canyon-Veterans Plaza Project $14,607
2. APP. FROM: Unanticipated Revenue (Transfer from General Fund) $150,000
FOR: Gardens Project – Undaunted Garden $150,000
3. APP. FROM: Unanticipated Revenue (Developer Contribution) $76,117
FOR: Kechter / Timberline Turn Lane Improvements Project $76,117
4. APP. FROM: Unanticipated Revenue (Developer Charges) $43,890
FOR: Pedestrian Plan & ADA Improvements Project $43,890
5. APP. FROM: Unanticipated Revenue (Transfers In) $381,945
FOR: MAX Ineligible Project Expenses $381,945
6. APP. FROM: Unanticipated Revenue (Contribution) $23,126
FOR: Lincoln Center Renovation Capital Project $23,126
D. CULTURAL SERVICES AND FACILITIES FUND
1. APP. FROM: Unanticipated Revenue (Bohemian Foundation) $28,089
FOR: Art in Public Places Administration $6,000
FOR: APP Project (Pianos About Town) $22,089
2. APP. FROM: Unanticipated Revenue (DDA) $8,000
FOR: Art in Public Places Administration $8,000
3. APP. FROM: Unanticipated Revenue (Transfer from Capital Projects) $14,500
FOR: Art in Public Places Administration $3,190
FOR: Art in Public Places Projects $11,310
4. APP. FROM: APP Operating Expense – Cultural Services & Facilities Fund $27,006
FOR: Art in Public Places Projects – Cultural Services & Facilities Fund $27,006
5. APP. FROM: Unanticipated Revenue (Transfer from Stormwater Fund) $30,866
FOR: Art in Public Places Administration $30,866
6. APP. FROM Unanticipated Revenue (Transfer from Light & Power Fund) $31,424
FOR: Art in Public Places Administration $31,424
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E. EQUIPMENT FUND
1. APP. FROM: Prior Year Reserves (Equipment Fund) $60,000
FOR: Equipment Lease Purchase Expenses $60,000
2. APP. FROM: Unanticipated Revenue (Insurance Proceeds) $30,800
FOR: Equipment Expenses $30,800
F. GENERAL IMPROVEMENT DISTRICT #15 - SKYVIEW FUND
1. APP. FROM: Existing Revenue $600
FOR: GID #15 Expenses $600
G. GOLF FUND
1. APP. FROM: Unanticipated Revenue (Greens Fees) $30,000
FOR: Golf Expenses $30,000
H. HOME FUND
1. APP. FROM: Unanticipated Revenue (HOME Grant) $810
FOR: HOME Grant Expenses $810
I. LIGHT AND POWER FUND
1. APP. FROM: Unanticipated Revenue (grant) $25,040
FOR: Electric Vehicle Charging Stations $25,040
2. APP. FROM: Prior Year Reserves $31,424
FOR: Transfer to Cultural Services & Facilities Fund (APP) $31,424
J. NATURAL AREAS FUND
1. APP. FROM: Unanticipated Revenue (Grant) $7,000
FOR: Natural Areas Expenses $7,000
2. APP. FROM: Unanticipated Revenue (donation) $5,000
FOR: Natural Areas Expenses $5,000
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K. SALES AND USE TAX FUND
1. APP. FROM: Prior Year Reserves (Sales & Use Tax Fund) $654,776
FOR: Transfer to Capital Projects - Building on Basics $327,388
FOR: Transfer to Natural Areas Fund $327,388
L. STORMWATER FUND
1. APP. FROM: Unanticipated Revenue (sale of property) $ 420,000
FOR: West Vine Drainage Basin Project $ 420,000
2. APP. FROM: APP Operating Expense - Stormwater Fund $4,617
FOR: Art in Public Places Projects - Stormwater Fund $4,617
3. APP. FROM: Prior Year Reserves $30,866
FOR: Transfer to Cultural Services & Facilities Fund (APP) $30,866
M. TRANSPORTATION SERVICES FUND
1. APP. FROM: Unanticipated Revenue (Contribution) $3,700
FOR: FC Bikes Program $3,700
2. APP. FROM: Unanticipated Revenue (Contribution) $10,000
FOR: Safe Routes to School Program $10,000
N. WASTEWATER FUND
1. APP. FROM: APP Operating Expense - Wastewater Fund $ 3,409
FOR: Art in Public Places Projects - Wastewater Fund $ 3,409
O. WATER FUND
1. APP. FROM: APP Operating Expense - Water Fund $10,000
FOR: Art in Public Places Projects - Water Fund $10,000
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Introduced, considered favorably on first reading, and ordered published this 1st day of
October, A.D. 2013, and to be presented for final passage on the 15th day of October, A.D. 2013.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk
Passed and adopted on final reading on the 15th day of October, A.D. 2013.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk