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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 03/05/2002 - FIRST READING OF ORDINANCE NO. 040, 2002, APPROPRI AGENDA ITEM SUMMARY ITEM NUMBER: 19 DATE: March 5, 2002 FORT COLLINS CITY COUNCIL STAFF: Matt Baker SUBJECT: First Reading of Ordinance No. 040, 2002, Appropriating Prior Year Reserves in the Street Oversizing Fund and Authorizing the Transfer of Appropriations from the Street Oversizing Fund to the Capital Projects Fund for the Shields Street, Stuart Street to Hobbit Drive, Project. RECOMMENDATION: Staff recommends adoption of the Ordinance on First Reading. FINANCIAL IMPACT: This Ordinance appropriates and transfers $1,194,640 from the Street Oversizing Fund Prior Year Reserves to the Capital Projects Fund to construct arterial roadway improvements on Shields Street from Stuart Street to Hobbit Drive. This project will go out to bid as soon as funds are available. This will not affect the Street Oversizing Program's ability to meet its other 110 construction obligations in 2002. EXECUTIVE SUMMARY: This is a joint project between the City's Street Oversizing Program and the City's Pavement Management Program to rehabilitate and improve Shields Street from the Stuart Street intersection, north to the Shields and Prospect intersection, including repaving of the Shields/Prospect intersection to correct rutting of the pavement. This portion of Shields Street was scheduled for routine maintenance, including concrete curb and gutter repairs and milling and re-paving of the asphalt surface. The intersection of Shields and Prospect was included due to substantial rutting of the pavement in the intersection and all approach lanes. There is an undeveloped property on the east side of Shields Street between Stuart Street and Hobbit Drive. The owners of the property are actively marketing it for development and are preparing for submittal. The Street Oversizing Program worked with the developer of the property to finalize the design plans for Shields Street ahead of the development to include the improvements into the City's Pavement Management Program for this year. It seemed more cost effective to complete the improvements at this time with the currently proposed rehabilitation project. This also places the financial responsibility for this segment on the development through the Street Oversizing Program, and conserves the City's pavement maintenance dollars. DATE: March 5, 2002 2 I ITEM NUMBER: 19 The developer of the property will be required to reimburse the fund for the local street portion of the improvements to be constructed associated with that property. The improvements will include completing the curb and gutter along the east side, construction of a pull out bus stop with benches and shelter, sidewalks, crosswalks and ramps, streetscape landscaping, and milling and re-paving of the asphalt surface course. This is also a very high traffic intersection, and project completion will be required before the start of the Fall 2002 CSU semester. Weekend closures of the intersection will be necessary for the milling and paving operations. Staff has the experience and confidence to successfully conduct the 48-hour periods of continuous work required to complete the intersection work. This will minimize the inconvenience and allow the project to be completed within the CSU summer break. This Ordinance is required to transfer the funds for the Street Oversizing portion of the work into the Capital Projects fund. The Pavement Management Program portion of the funding has already been appropriated for this year's maintenance contract. • ORDINANCE NO. 040, 2002 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE STREET OVERSIZING FUND AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS FROM THE STREET OVERSIZJNG FUND TO THE CAPITAL PROJECTS FUND FOR THE SHIELDS STREET, STUART STREET TO HOBBIT DRIVE, PROJECT WHEREAS, staff has scheduled a portion of Shields Street, from Stuart Street north to the Prospect intersection, for routine maintenance, including concrete curb and gutter repairs and milling and re-paving of the asphalt surface as part of the City's 2002 Pavement Management Program; and WHEREAS, milling and re-paving of the Shields/Prospect intersection is also part of the aforementioned improvements in order to correct rutting of the pavement in the intersection and all approach lanes; and WHEREAS,appropriations already exist in the City's 2002 Pavement Management Program to construct the improvements to Shields Street, north from Stuart Street to Prospect, including improvements to the intersection at Shields Street and Prospect; and WHEREAS,staff has been working with the developer of an undeveloped piece of property • on the east side of Shields Street, north from Stuart Street to Hobbit Drive; and WHEREAS,the owners of the aforementioned property are actively marketing the property for development and submittal to the Planning and Zoning Board,and the developer of the property will be required to reimburse the City for the local street portion of the improvements associated with the property; and WHEREAS,it would be more cost effective to construct the improvements to Shields Street, associated with the undeveloped property,at the same time as the improvements are to be constructed to Shields Street as part of the City's 2002 Pavement Management Program; and WHEREAS, improvements to Shields Street from Stuart Street north to Hobbit Drive, associated with the undeveloped property, would include completing the curb and gutter along the east side of Shields, construction of a pull-out bus stop with benches and shelter, sidewalks and ramps, streetscape landscaping, and milling and re-paving of the asphalt surface course (the "Project"); and WHEREAS, the estimated cost of the Project is $1,194,640, and funds are available in the form of prior year reserves in the Street Oversizing Fund; and WHEREAS,upon completion of the bid process,the Project will begin in the spring of 2002, with final completion and landscaping to be completed by late summer of 2002, prior to the start of • the fall 2002 semester at Colorado State University; and WHEREAS, Article V, Section 9, of the Charter of the City of Fort Collins (the "Charter") permits the City Council to appropriate at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, Article V, Section 10, of the Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered amount or portion thereof from one fund or capital project to another fund or capital project,provided that the purpose for which the transferred funds are to be expended remains unchanged; the purpose for which the funds were initially appropriated no longer exists; or the proposed transfer is from a fund or capital project account in which the amount appropriated exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance; and WHEREAS, the purpose for which the requested appropriations in the Street Oversizing Fund,will remain the same,upon transfer to the Capital Projects Fund-Shields Street,Stuart Street to Hobbit Drive project; and WHEREAS,it is the desire of the City Council to appropriate funds totaling$1,194,640 from prior year reserves in the Street Oversizing Fund, and authorize the transfer of said appropriations to the Capital Projects Fund,to be used to construct improvements along Shields Street,from Stuart Street to Hobbit Drive. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL.OF THE CITY OF FORT COLLINS that the sum of ONE MILLION ONE HUNDRED NINETY-FOUR THOUSAND SIX HUNDRED FORTY DOLLARS($1,194,640),is hereby appropriated for expenditure from prior year reserves in the Street Oversizing Fund,authorized for transfer to the Capital Projects Fund-Shields Street,Stuart Street to Hobbit Drive capital project, and appropriated therein,to be used to construct improvements along Shields Street, from Stuart Street to Hobbit Drive. Introduced and considered favorably on first reading and ordered published this 5th day of March, A.D. 2002, and to be presented for final passage on the 19th day of March, A.D. 2002. Mayor ATTEST: City Clerk • Passed and adopted on final reading this 19th day of March, A.D. 2002. Mayor ATTEST: City Clerk n � i ED ROA PROJECT LIMITS El i d� r �o o yY ❑El SOUTH SHIELDS STREET PROJECT N 0.4 0 0.4 Miles