HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 06/04/2002 - FIRST READING OF ORDINANCE NO. 092, 2002, APPROPRI AGENDA ITEM SUMMARY ITEM NUMBER: 28
FORT COLLINS CITY COUNCIL DATE: Tune 4, 2002John Fischbach/
STeAnU mon/Marty Heffernan
SUBJECT:
First Reading of Ordinance No. 092, 2002, Appropriating Prior Year Reserves in the General
Fund, Recreation Fund, and Capital Projects Fund and Authorizing the Transfer of
Appropriations Between Projects Within the Capital Projects Fund to Be Used for Renovation of
City Park Pool.
RECOMMENDATION:
Staff recommends adoption of the Ordinance on First Reading.
FINANCIAL IMPACT:
The estimated cost to renovate City Park Pool is $1,744,770. This Ordinance appropriates prior
year reserves in the General Fund ($1,470,000), Recreation Fund ($120,000) and Choices 95
Capital Projects Fund ($30,000) for transfer to the Capital Projects Fund — City Park Pool
Renovation project. In addition, the Ordinance authorizes City Council to transfer existing
appropriations from the Capital Projects Fund— Major Building Maintenance project ($124,770)
to the Capital Projects Fund—City Park Pool Renovation project.
EXECUTIVE SUMMARY:
During October of 2001 the City hired a pool safety consultant, Jeff Ellis and Associates, to
conduct a safety audit of the four public pools that the City operates. The audit found significant
safety problems with the outdoor pool at City Park, which led to the recommendation that the
pool not be opened until it is renovated or replaced. At the Council Study Session on March 26,
2002, three options were reviewed:
1. Close the pool permanently;
2. Renovate the pool; or
3. Replace the pool at a different location.
The Council agreed that the pool should not be opened this year because of the significant safety
problems. Council asked staff to develop a preliminary design and cost estimate to renovate the
pool so it could be opened in 2003. To expedite this process, staff utilized the City's annual
architectural contract with Aller-Lingle Architects P.C. for the preliminary design and cost
estimate (as shown in Attachments 1 & 2). Given the estimated cost of $1,744,770, this
Ordinance appropriates $1,470,000 from the General Fund reserve, appropriates $30,000 from
Choices 95 Capital Projects Fund, appropriates $120,000 from the Recreation Fund Reserve, and
re-allocates $124,770 from the Operations Services Department Major Maintenance Budget for
DATE: u e 4, 2002 2
ITEM NUMBER: 28
this project. This Ordinance also authorizes this project to proceed, based upon the Milestone
Schedule included in Attachment 3.
The Parks and Recreation Board, at its May 22, 2002 meeting, voted unanimously (7-0) to
support the new design for the outdoor pool, to support the staff's recommendation to move
forward expediently with the renovation project, and to strive to achieve a reopening of the
facility for next summer's swim season (see meeting minutes in Attachment 4).
BACKGROUND:
Last fall, a young girl caught her arm in a small pipe in the wader pool at EPIC. This incident
prompted the City to hire a pool safety consultant, Jeff Ellis and Associates, to conduct a safety
audit of all City pools. The audit found some minor problems at the indoor pools, which were
quickly remedied. However, the audit found significant safety problems with the outdoor pool at
City Park. These problems were described in detail at the Council Study Session on March 26,
2002. Based on these findings, the safety consultant strongly recommended that the pool not be
opened until all the safety issues were resolved.
City staff has known for some time that the physical condition of the pool structure and
infrastructure was not ideal, but did not know the severity of the safety concerns until the audit
was done. In the past, perceived safety concerns were addressed by having plenty of lifeguards,
proper signage and effective enforcement of rules and regulations. The safety consultant advised
that the pool cannot be operated safely and must be closed, renovated or replaced. After
reviewing the safety audit report, City staff from Recreation, Risk Management, Operations
Services and the City Attorney's Office met to determine the appropriate course of action.
Staff spoke with the safety consultant to ascertain an affordable way to address the safety
concerns and make the pool safe. The safety consultant advised that a major reconstruction or
overhaul of the pool was needed to fix the safety issues. Knowing how important the outdoor
pool is to the community, staff hired Pool Designers, Inc., a local pool design firm familiar with
the outdoor pool and with many years of experience in designing and building pools. This
consultant concurred with the findings of Jeff Ellis and also advised that the pool should not be
opened until it was renovated.
The Renovation Project for the pool would involve installing a new concrete shell inside the
existing pool. It would have a new shape and would not be deeper than four feet. The plumbing
and mechanical systems would be replaced, but the components of the existing system that are in
good shape would be re-used to hold down costs. The multiple boiler, chlorine and mechanical
buildings would be consolidated. The concrete decking around the pool would be replaced to
address safety and drainage problems. Additional subsurface testing would be done to determine
how best to stabilize the pool. Early estimates of the costs to renovate the pool ranged from
$1,245,000 to $1,725,000. As a result of further analysis and design, staff now has a more
complete estimate at $1,744,770. The redesign and renovation of the pool would take
approximately one year to complete.
In trying to identify funds for this project, staff looked at ways to defer maintenance at other City
Facilities and also looked for opportunities in the Recreation Fund Reserve to reduce the amount
of money needed from reserves in the General Fund. For example, the $124,770 from
Operations Services is comprised of $36,800 from maintenance work planned for the outdoor
117
DATE: June 4, 2002 3 ITEM NUMBER: 28
pool in 2002 and $89,970 from a reduction in the scope to replace only the worst areas out of the
$195,000 budgeted for carpet replacement at the Lincoln Center. In addition, some maintenance
items were considered for deferral, but dismissed because the impact of the deferral was too
great. These items included the following: replace the fire alarm panel at City Hall; replace the
chiller unit at the Library; replace ductwork, repair roof membrane and insulation and replace
three HVAC units at the Lincoln Center; or replace the surface material of the indoor jog/walk
track at the Senior Center.
The Recreation Fund Reserve accumulates money that is generated from excess fees and charges
revenue and also from appropriation savings in prior years. One use of the reserves is to apply
the funding toward emergent needs, such as the renovation of the outdoor pool. The $120,000
from the Recreation Fund Reserve comes from savings in appropriated expenditures from 2001
that the Recreation staff did not spend.
CONCLUSION:
City staff from all departments involved agrees the pool should not be reopened until it is
renovated. The safety issues cannot be addressed by adding more lifeguards or with more
temporary fixes. The pool must remain closed until it is renovated.
City staff recommends that the City Park Pool Renovation Project be approved to proceed. City
staff further recommends an appropriation of $1,470,000 from General Fund reserves (which
leaves a balance of$721,997), appropriation of.$30,000 from Choices 95 Capital Projects Fund,
appropriation of $120,000 from the Recreation Fund Reserve, and re-allocation of $124,770
from the Operations Services Department Major Maintenance Budget for this project.
The Recreation Division will operate the large wading pool and paddle boat program in 2002,
while the main pool is closed. This will enable children and their parents to still enjoy these out
door aquatic activities. The very popular Learn to Swim classes will be offered at the indoor
pools, but will require some reduction in the public swim hours at EPIC in the mornings. Public
drop-in swimming can also be accommodated in the indoor pools.
The submission of this Ordinance for Council's consideration constitutes a recommendation
from the City Manager that this project be allowed to proceed.
i
i
ORDINANCE NO. 092, 2002
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES IN THE GENERAL FUND,
RECREATION FUND, AND CAPITAL PROJECTS FUND
AND AUTHORIZING THE TRANSFER OF APPROPRIATIONS BETWEEN PROJECTS
WITHIN THE CAPITAL PROJECTS FUND
TO BE USED FOR RENOVATION OF CITY PARK POOL
WHEREAS, the outdoor City swimming pool at City Park (the "Pool") was built in 1949
with donations from the Elks Lodge and Sterling Sand and Gravel; and
WHEREAS, the Pool has remained in operation since that time, as the City's only outdoor
swimming pool,serving the residents of Fort Collins,opening in the spring,the day after school lets
out for the summer and closing the day before school starts again in the fall; and
WHEREAS, operations at the Pool have exceeded the average lifespan for outdoor pools,
which is typically 20 to 30 years; and
WHEREAS,over recent years,the general condition of the Pool structure and infrastructure
has been declining; and
WHEREAS, in 2001, the City hired a pool safety consultant, Jeff Ellis and Associates, to
conduct a safety audit of all City pools; and
WHEREAS, the audit of the Pool resulted in a finding of significant safety problems
including: (1)entrapment hazards created by having only one drain located on the wall at a five-foot
depth, and a clean water discharge pipe located around the wall of the deep end of the pool; (2)the
Pool slope leading from the shallow to the deep end being to steep; (3) an unsafe "drop-off' from
the ledge at the deep-end of the Pool; (4) a substandard filtration system; (5) an unsafe slope under
the Pool diving board;(6)unsafe chlorine room;and(7)unsafe decking around the Pool's perimeter;
and
WHEREAS, based on the results of the pool audits,the safety consultant recommended that
the Pool not be opened until all the aforementioned safety issues were resolved; and
WHEREAS,realizing the consequences of not having the Pool open,City staff subsequently
hired Pool Designers,Inc., a local pool construction and design firm familiar with the Pool and one
with many years of experience in designing and building pools,to determine if there were affordable
options to address the safety concerns at the Pool; and
WHEREAS, the consultant from Pool Designers, Inc. concurred with the findings of Jeff
Ellis and Associates and also recommended that the Pool not be opened until renovation had taken
place; and
•
WHEREAS, following discussions regarding the Pool and the findings of the two
consultants, Council asked staff to develop a preliminary design and cost estimate to renovate the
Pool so that it would be ready to open for the 2003 season; and
WHEREAS,staff utilized the services of Aller-Lingle Architects for the preliminary design
and cost estimate for the Pool renovation; and
WHEREAS, the estimated cost of renovating the Pool is $1,744,770, and will include: (1)
installation of a new concrete shell inside the existing Pool; (2) creating a new shape for the Pool
which would not be deeper than four feet;(3)replacement of the plumbing and mechanical systems;
(4)consolidation of the multiple boiler,chlorine and mechanical buildings; (5) replacement of the
concrete decking; and(6)additional subsurface testing to determine how to best stabilize the Pool;
and
WHEREAS, redesign and renovation of the Pool will take approximately one year to
complete; and
WHEREAS, the following funding sources have been identified to fund redesign and
renovation of the Pool:
General Fund prior year reserves (designated for contingencies) $ 1,470,000
Recreation Fund prior year reserves 120,000
Capital Projects Fund-Choices 95 prior year reserves 30,000
Capital Projects Fund- Major Building Maintenance
Existing Appropriations 124,770
Total $ 1,744,770
WHEREAS,under Ordinance No.9, 1989,excess Choices 95 sales and use tax revenues may
be used for any capital project approved by the City Council; and
WHEREAS, a portion of the previously appropriated funds in the Capital Projects Fund -
Major Building Maintenance capital project were initially appropriated for maintenance work at the
outdoor pool in 2002 ($36,800), and the remaining $89,970 in major maintenance funds will be
made available by deferring some scheduled 2002 maintenance until 2003,and the City Manager has
recommended that said unspent and unencumbered appropriations be transferred into the Capital
Projects Fund-City Park Pool Renovation project and that such funds be earmarked for expenditures
associated with the proposed redesign and renovation of the Pool; and
WHEREAS, the purpose for which the requested appropriations in the General Fund and
Recreation Fund were initially appropriated, will remain the same, upon transfer to the Capital
Projects Fund- City Park Pool Renovation project; and
WHEREAS, Article V, Section 9, of the Charter of the City of Fort Collins (the "Charter")
permits the City Council to appropriate by ordinance at any time during the fiscal year such funds
for expenditure as may be available from reserves accumulated in prior years,notwithstanding that
such reserves were not previously appropriated; and
WHEREAS,Article V,Section 10,of the Charter authorizes the City Council to transfer by
ordinance any unexpended and unencumbered amount or portion thereof from one fund or capital
project to another fund or capital project,provided that the purpose for which the transferred funds
are to be expended remains unchanged; the purpose for which the funds were initially appropriated
no longer exists; or the proposed transfer is from a fund or capital'project account in which the
amount appropriated exceeds the amount needed to accomplish the purpose specified in the
appropriation ordinance; and
WHEREAS, it is the desire of the Council to appropriate the sum of$1,620,000 from prior
year reserves in the General Fund ($1,470,000), the Recreation Fund ($120,000), and the Capital
Projects Fund - Choices 95 ($30,000) for transfer to the Capital Projects Fund - City Park Pool
Renovation project,for appropriation therein,and to authorize the transferof existing appropriations
($124,770)in the Capital Projects Fund-Major Building Maintenance project to the Capital Projects
Fund-City Park Pool Renovation project to be used to for the redesign and renovation of the Pool.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the sum of ONE MILLION SIX HUNDRED TWENTY THOUSAND
DOLLARS ($1,620,000) is hereby appropriated from the following sources:
General Fund -prior year reserve designated for contingencies $ 1,470,000
Recreation Fund -prior year reserves $ 120,000
Capital Projects Fund - Choices 95 prior year reserves $30,000
Total $ 1,620,000
and is hereby authorized for transfer to the Capital Projects Fund-City Park Pool Renovation project
and appropriated therein to be used for the redesign and renovation of the City Park pool.
Section 2. That the unexpended appropriated amount of ONE HUNDRED TWENTY-
FOUR THOUSAND SEVEN HUNDRED SEVENTY DOLLARS ($124,770)is hereby authorized
for transfer from the Capital Projects Fund - Major Building Maintenance project to the Capital
Projects Fund-City Park Pool Renovation project to be used for the redesign and renovation of the
City Park pool.
Introduced and considered favorably on first reading and ordered published this 4th day of
June, A.D. 2002, and to be presented for final passage on the 16th day of July, A.D. 2002.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading this 16th day of July, A.D. 2002.
Mayor
ATTEST:
City Clerk
ATTACHMENT
tN
_ Y
� pW
iSSY J
a �8 zid W a
q c) w
I_ 1 j Q
Z IL
z
w
LUm Q
W
W wo
z
a oz
m pa W� Nw Z
ATTACHMENT
Base Plan Estimate
Description Quantity Unit n� Subtotal Rom C st
Demolition
Concrete 10000 sqft $2.00 $20,000
Fence 650lnft $3.00 $1,950
Buildings 5200 cult $0.25 $1,300
Total, Demolition $23,250
Pool
Shell, Gutter, Safety, geysers, sprays 10000 sqft $83.00 $830,000
Equipment-Mech, Elec. 10000 sgft $17.00 $170,000
Soil Stabilization 3000 sqft $2.50 $7,500
Total, Pool $1,007,500
Mechanical Building
Foundation,walls, roof 1500 sqft $100.00 $150,000
Mechanical 1500 sqft $8.00 $12,000
Plumbing 1500 sqft $8.00 $12,000
Electrical 1500 sqft $12.00 $18,000
Total, Building $192,000
Sitework
Grading, deck&drainage 20000 sqft $8.00 $160,000
Sod, irrigation 15000 sqft $3.50 $52,500
Fence 6501nft $15.00 $9,750
Total,Sitework $222,250
Subtotal, Base Plan $1,445,000
Communications Costs $5,000
Pool Equipment $15,000
Development Fees $12,000
Survey &Testing $16,000
Administration $40,000
Contingency $75,000
Design Fees $120,000
Total, Base Plan $1,727,000
Art in Public Places $17,770
Grand Total, Base Plan $1,744,770
ID 9 Task Name Duration Start Finish Predecessors I Resource Names
1 ® Design Kickoff Meeting 1 day 414 4/4 i I Project Team
it I
2 Design Scoping 11 days 4/5 4/19 1 Project Team n
3 Design Development & Cost Estimate 26 days ! 4/22 5/27 2 Alter-Lingle Architects ;
4 City Manager Review 5 days I 5/28 6/3 ; 3 I City Staff w
i
5 City Council Approval/Appropriation 6 days 6/4 6/11 4 City Staff
6 ® Construction Documents 69 days 6/12 9/16 5 Aller-Lingle Architects
7 Out for Bid 24 days j 9/17 10/18 16 PM/Purchasing
8 Award Contract 9 days 10/21 ! 10/31 17 PM/Purchasing
9 Pool Renovation 145 days 11/1 j 5/22 8 ; Contractor
I
10 Outfitting & Operational 5 days 5/23 5/29 9 Recreation Staff
11 Pool Open 1 day 5/30 5/30 'i 10 i Public
Task =°`°°=°>°°°°> >== == Rolled Up Split
Split Rolled Up Milestone Q
Project: City Park Outdoor Pool Progress Rolled Up Progress
Date: 4/15 Milestone External Tasks
Summary Project Summary
Rolled Up Task
Page 1
Attachment 4
Page 1 t6f 3
ff
tK z
� sY"^ .
= r ALL t r
z
yy Y 5 I UT T'
Y
sY s fat 5.0 'p.di.
Council Liaison: Bill Bertschy Staff Liaison: Marty Heffernan, 224-6064
President: Paul Van Valkenbur Phone: 226.4700 work 689.5205 cell
Call Meeting to Order: President Paul Van Valkenburg called the meeting to order at
5:35 p.m.
Agenda Review: No changes to the printed agenda.
Items of Note: Board Member Ross Conniff called to say he would not be able to attend
tonight's meeting as he was out of town on business.
Citizen Participation: Jerry Kaltenhauser lives near City Park and is concerned about the lights
installed over the years at the park. Lights on Pottery Studio are a hazard as they are so bright.
He would like to see this problem resolved and the standards discussed. He doesn't think there is
any consistency. The lakeside lights near the pool are very bright lights. He resides at 1508
Mountain Avenue. Staff will contact Park Maintenance.
Approval of Minutes. On a motion by Dean Hoag, second by Mike Gavin, the Board the
unanimously approved the minutes of the April 24, 2002 meeting .
Outdoor Pool
Recreation Manager Jean Helburg spoke to the Board about the outdoor pool renovation project.
In March, the City Manager, in response to a recommendation from staff, determined that the
current outdoor pool would not open due to safety problems. Staff has been working with Allier-
Lingle Architects, the City's contracted design firm, and a pool consultant from Denver to
develop a renovation plan for the facility. Jean showed the design to the Board, along with a
master plan that included additional play features that could be added in the future. She asked
the Board for their support of the basic plan. Staff will take this plan to City Council June 4,
and, if approved on first reading, will allow design to move forward. Ground-breaking must
occur no later than November I, 2002 to get the pool open next summer.
Attachment 4
Page 2 of 3
Jean showed the Board the conceptual design. The pool will have more deck area and it will
take out the deep end that was unsafe. It is a shell within a shell. There is a water splash area
and the deepest portion of the pool will be 4 feet. The boiler room will be renovated and will
have the filtration system in the existing building. The pool will have a zero-depth entry area
with water bubblers, some water sprays in the middle of the pool and a lazy river, as well as area
for swimming laps. The decking will be replaced to meet current codes. Piping will be included
so that some leisure play features can be added in the future. The overall surface square footage
is very similar to the original pool, but the filter plant will be smaller as the number of gallons is
about half of the original pool. Elimination of the deep water will decrease the pressure on the
pool from the adjacent lake. Additional decking will also be added, which has been requested by
many patrons. The cost is $1,744,770.
The facility master plan includes a tube slide, water playground, a double-flume water slide, and
a spray garden feature where the current wading pool is located.
The funding is being requested from various sources as follows: $120,000 from the Recreation
fund reserve; $124,774 from the Operation Services; $30,000 from Choices 95, and $1,470,000
from the City's General Fund reserves.
Paul Hudnut asked about the heating and water and are we updating all of that? Jean said yes,
we are updating the infrastructure and conserving water. One of the major savings will be the
amount of water we will use and updating all the filtration and boilers will save immensely.
Dean Hoag asked if there are any safety concerns with this design? She said that we have
discussed safety issues. She explained that we would need fewer life guards to operate this pool,
and overall operating costs would be less. Mary Carlson asked if there are any provisions for lap
swimming? Jean said there will be an area that can be used for lap swimming. However, the
facility emphasis is on leisure water play activities, which traditionally draw large numbers of
users. She said there could be water walking and swimming against the current in the lazy river
area that will also provide a good work out.
Jean said that staff toured three pools in the Denver area and put various ideas from the tour into
this design. Lance asked if City Manager John Fischbach has given any feedback on this. Is he
in favor of the City's General Funding paying for this renovation? Marty said that John was very
supportive of this. Operation Services came up with the $124,774 and that was very generous.
Staff met with John last Thursday and he was very supportive of this basic plan and the master
plan.
Lance suggested that we attend this Council meeting on June 4 to support the project. Paul
Hudnut said he approves the plan and thinks it fits well in City Park. Paul Van Valkenburg said
he appreciates the hard work and quick turn around on a conceptual design and cost analysis.
Lance said that this a very important project to us and would like to see the Council fund this
project. The plan is very well thought out and that we want to move forward to have it available
next summer.
Attachment 4
Page 3 of 3
• After reviewing the proposed design for the renovation of the outdoor pool and the associated
cost estimate to construct this design, the Board, on a motion by Mary Carlson, seconded by
Lance Freeman, fully supports this design and recommends that the City Council approve this
design, authorizing the renovation of the pool and appropriating the needed funding for the
project. The Board believes the renovation of the outdoor pool is of critical importance to the
community. The Board encourages the Council to adopt an ordinance without delay so the pool
can be opened in 2003.
•