HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/16/2007 - SECOND READING OF ORDINANCE NO. 106, 2007, APPROPR ITEM NUMBER: 6
AGENDA ITEM SUMMARY DATE: October 16, 2007
FORT COLLINS CITY COUNCIL STAFF: Chuck Seest
SUBJECT
Second Reading of Ordinance No. 106,2007,Appropriating Prior Year Reserves and Unanticipated
Revenue in Various City Funds and Authorizing the Transfer of Appropriated Amounts Between
Funds or Projects.
RECOMMENDATION
Staff recommends adoption of the Ordinance on Second Reading.
EXECUTIVE SUMMARY
The purpose of this annual 'clean-up" ordinance is to combine dedicated revenues or reserves that
need to be appropriated before the end of the year to cover the related expenses that were not
anticipated and,therefore,not included in the 2007 budget. The unanticipated revenue is primarily
from fees, charges,rents, contributions and grants that have been paid to City departments to offset
specific expenses. Prior year reserves are primarily being appropriated for unanticipated operation
expenses from reserves that are set aside for that purpose. This Ordinance was unanimously adopted
on First Reading on October 2, 2007.
ATTACHMENTS
1. Copy of First Reading Agenda Item Summary- October 2, 2007.
ATTACHMENT 1
ITEM NUMBER: 11
AGENDA ITEM SUMMARY DATE: October 2, 2007
FORT COLLINS CITY COUNCIL FF: Chuck Seest
SUBJECT
First Reading of Ordinance No. 106, 2007, Appropriating Prior Year Reserves and Unanticipated
Revenue in Various City Funds and Authorizing the Transfer of Appropriated Amounts Between
Funds or Projects.
RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
FINANCIAL IMPACT
This Ordinance increases total 00 0pitei,,
$ 0,550. Of that amount, this
Ordinance increases General F d 200 prop t $ 4. Funding for the entire amount
of these appropriations is $9 ,677 un t re nue, $1,742,077 from prior year
ddit appropriations in the amount of
reserves, and $378,796 transf mo
$183,158 are being transferred from one project to another project (this item does not increase
overall City appropriations).
EXECUTIVE SUMMARY
Following is a list of funds that make up the increase in appropriations:
General Fund $ 239,639
Unanticipated Revenue
Prior Year Reserves 144,603
Drug Task Force Reserves 125,000
Library Donation Reserves 72,752
Other Restricted es 85,728
Cultural Services and Facilitie and 837,861
Transportation Services Fund 0 Py 238,816
Transit Fund ''
900
Recreation Fund 217,579
Capital Projects Fund 226,000
Natural Areas Fund 11,567
Neighborhood Parkland Fund 31,861
Communications Fund 93,861
344
Self Insurance Fund 10 ,000
Conservation Trust Fund 106,900
6,900
Cemeteries
October 2, 2007 _2_ Item No. 11
The purpose of this annual 'clean-up" ordinance is to combine dedicated revenues or reserves that
need to be appropriated before the end of the year to cover the related expenses that were not
anticipated and,therefore,not i in 0 t. Vuticipated revenue is primarily
from fees,charges,rents, cont ' ution gr e to City departments to offset
specific expenses. Prior year r erves rim ly' eingapd for unanticipated operation
expenses from reserves that are de t p ose.
This Ordinance appropriates prior year reserves and unanticipated revenue in various City funds,
and authorizes the transfer of appropriated amounts between funds. The City Charter permits the
City Council to provide by ordinance for payment of any expense from prior year reserves. The
Charter also permits the City Council to appropriate unanticipated revenue received as a result of
rate or fee increases or new revenue
sources. Additionally,it authorizes the City Council to transfer
any unexpended appropriated amounts from one fund to another upon recommendation of the City
Manager, provided that the purpose for which the transferred funds are to be expended remains
unchanged;the purpose for which they were initially appropriated no longer exists; or the proposed
transfer is from a fund or capital project account in which the amount appropriated exceeds the
amount needed to accomplish the purpose specified in the appropriation ordinance.
If these appropriations are not approved, the City will have to reduce expenditures even though
revenue and reimbursements ha e r t r e e ditures.
BACKGROUND
A. G E NERAL FUND
1. Fort Collins Police Services ("FCPS") has received revenue from various sources which
needs to be appropriated to cover the related expenditures. A listing of these items follows:
a. $3 298 Vest Partnership Grant Reimbursement—Proceeds were received from prior
years Bulletproof Vest Grant Partnership claims totaling $3,298. These funds are
used to fund the purchase of ballistic vests for police officers.
b. $6 700-Seatbelt Enforcement Grant-In 2007,FCPS received a grant in the amount
of$6,700 from the Colorado Department of Transportation to be used for seatbelt
compliance enforc e tin 07. se s used for the 2007 "Click it or
Ticket' campai . Th re e a ro 'at n of this grant.
c. 2 670-Larime o k rce Gr The original grant from the Office
of National Drug Control Policy,appropriated in 2006,was for$55,320 to help fund
the investigation of illegal narcotics activities. Prior to the close of the grant, the
Larimer County Drug Task Force was awarded an additional $2,670 to purchase
camera equipment. This item increases the appropriations of the original grant
project to a total of$57,990.
d. $25 000- DUI Enforcement Grant - FCPS was awarded a grant from the Colorado
Department of Transportation (CDOT) Law Enforcement Assistance Fund (LEAF)
October 2, 2007
-3- Item No. 11
for 2007.This money is specifically for DUI detection and apprehension.The money
will pay for officers to come in on an overtime basis for saturation patrol or to staff
a designated DUI checkpoint.
f
¢ l out the history of the Larimer
e, 31 803 - Lari r Co un ru as 3 F e- u gh
County Drug k Forc the f er orfeitu awards have accrued interest. In
accordance with al g e e inter arced is available for expenditure
on specific items. The Larimer County Drug Task Force will use a portion of this
interest earned to purchase a computer server and electronic surveillance equipment
in 2007.
( )G
f. $18 600 - Chemical Test Fees - Pursuant to C.R.S. 16-11-501 2 ), the costs of
chemical tests(bloodibreath tests)shall be reimbursed directly by the defendant to the
law enforcement agency which administered and paid for the test. This revenue is
used to help offset the cost of blood/breath testing and supplies.
g S27 400 - Police Report Fees - Police reports purchased by the public and insurance
agencies generate revenue of approximately$7.50 per report. This fee is collected to
help processing rocessing costs for copy machine rental.
h. 1 850 - Comm i Pr en e,, r ng 2007, the Crime Prevention
Program receiu $1,85 from te' as a yf ndation. This money is used to
purchase suppli for flu e co iu ty outrea educational programs.
i, �112 800 Larimer County Drug Task Force - The General Fund has a reserve for
restitution, and asset forfeiture by the Lert
money collected for drug surcharge, ime
County Drug Task Force. The Drug Task Force can use grant funds to cover overtime
incurred, facility rental and confidential fund needs. The remaining obligations
(utilities, office supplies, equipment, and other operational expenses) for this multi-
jurisdictional entity are funded from this General Fund Reserve. In 2007, $112,800
of reserve funds are needed to cover the remaining expenses.
FROM: Unanticipated Revenue(Miscellaneous Police) $ 51,148
FROM: Unanticipated Revenue(Seat Belt Grant 2007) $ 6,700670
FROM: Unanticipated Revenue (Drug Task Force Grant) $ 2
FROM: Unanticipated Revenue (LEAF Grant) $ 25,000,603
FROM: Prior Year Reserves (Drug Task Force) $ 1$ 14444,603
751
FOR: Police Servi � $ 6,700
FOR: Seat Belt t 20bpy
$ 2,670
FOR: Drug Task orce Gr t $ 25,000
FOR: LEAF Gran �,„
2. In 2007, a full-time City Planner was hired to manage the Urban Renewal Authority(URA)
for North College. A portion of the URA planner is to be funded from Vendor Fee reserves.
This item requests the appropriation of $40,000 into the City Planning and Community
Development Department budget to cover half of the cost for the URA City Planner position.
In addition, $27,000 needs to be appropriated into the City Planning and Community
Development Department budget to be used for property maintenance for the land bank
October 2, 2007
.4 Item No. 11
properties owned and leased by the department. Some of the maintenance needed is tree
trimming and removal, painting the exterior of the houses, and the purchase of replacement
appliances.
FROM: Prior Year R rues dor es $ 40,000
FROM: Prior Year R es ( orda using) $ 27,000
FOR: City Planningb opme epartment $ 67,000
3. Culture, Parks, Recreation and Environment (CPRE) Administration would like to
appropriate the balance of the General Fund Gift Catalog Reserve to spend the donations for
the purposes intended by the donors. The balance in the reserve at the end of 2006 was
$5,752. These funds will be spent by various department in CPRE including Recreation,
Cemeteries, and Parks.
FROM: Prior Year Reserves (Gift Catalog) $ 5,752
FOR: CPRE Administration Expenses $ 5,752
4. The Parks Division received $40,000 from the Downtown Development Authority in 2007
for the installation and removal of the ice rink in Old Town Square during the 2006-2007
holiday season. These funds need to be appropriated to reimburse the Parks Division for the
expenses incurred instal ' g r - g"
The Parks Division als eceived 14,42 eyFedtEmergency Management Agency
(FEMA) in 2007 for th rfib t no expenses incurred during the
December 2006 blizzard. These funds need to be appropriated to reimburse the Parks
Division for expenses incurred for this work. The funds will help pay for snow removal in
2007.
FROM: Unanticipated Revenue (DDA) $40,000
FROM: Unanticipated Revenue (FEMA) $14,424
FOR: Parks Maintenance Expenses $54,424
5. The Natural Resources Department receives a rebate from Waste-Not Recycling for revenue
generated from the sale of recyclables collected at the City of Fort Collins Recycling Drop
Off site located at 1702 Riverside Drive. This item appropriates revenue generated from the
sale of recyclables to cover a portion of the costs incurred by the City for recycling.
FROM: Unanticipated is $ 7,500
FOR: Natural ResoUesRe ing $ 7,500
6. The Colorado Departub P
End ent has awarded the City a grant
in the amount of$3,247 for continuing education and outreach to encourage radon testing and
mitigation. The grant also requires City matching funds in the amount of$3,247 which are
available in the General Fund Natural Resources 2007 budget. This item appropriates the
grant money from the Colorado Department of Public Health and Environment and transfers
the matching money from the General Fund Natural Resources operating budget into the
grant project.
.
October 2, 2007 5_ Item No. 11
FROM: Unanticipated Revenue (Radon Grant) $ 3,247
FOR: Radon Grant Project $ 3,247
TRANSFER FROM: Caes Iyd $ 3,247
TRANSFER TO: Proj $ 3,247
7. The Library receives y ofcluding Friends of the Library.
These donations are used for non-programming expenses and to supplement the library
material budget. This request is to appropriate $125,000 from the Library donations reserve
for Library expenses.
FROM: Prior Year Reserves (Library Donations) $ 125,000
FOR: Library Expenses $ 125,000
8. Real Estate Services has performed property management services for various City-owned
properties. These services include: finding tenants, monitoring use, collecting rents, and
overseeing the upkeep and maintenance of the properties. This item appropriates the$28,950
received for services to be used to pay the cost of these services. Real Estate Services is
funded entirely by charges for their services.
FROM: UnanticipatedCR ( R $28,950
FOR: Real Estate S uses $28,950
9. The Court's Bond Act o sedytoorarily hold cash bonds that have
been posted on pending cases;restitution paid through the Court for victims in misdemeanor
cases;the State's portion of certain State-authorized fees collected in connection with traffic
cases; and,jury fees,until those monies are paid out, either to the City,victims, or the State.
The Court originally estimated$90,000 would be received into this account in 2007. It now
appears that the amount will be closer to $105,000. Appropriations need to be increased by
$15,000 to cover the expenses.
FROM: Unanticipated Revenue (Court Bonds) $ 15,000
FOR: Municipal Court Bonds $ 15,000
re
10. The Neighborhood and Building Services Department requests the appropriation of$45,000
in unanticipated revenue generated from payments received for abatement activities related
to nuisance codes. This money will be used to cover the costs incurred for these abatements.
These costs were higher ti d t sno torms that occurred during late
December 2006, as we as dui the i t 2
FROM: Unanticipated rte A smen Fees) $ 45,000
FOR: Neighborhood and Building Services Expenses $ 45,000
October 2, 2007 _6_ Item No. 11
B. CULTURAL SERVICES AND FACILITIES FUND - LINCOLN CENTER
I. The purpose of the City's Art in Public Places Program("APP") is to levy and set aside for
public art an amount eC;es�,j
to f i ' le al project with a cost in excess
of$250,000. This item app ti to $47,250,from a transfer from the
Capital Projects Fund al es and F ilities Fund, representing the APP
component of variousg si BOB). jects, approved by voters at the
November 2005 election.
FROM: Unanticipated Revenue (Transfer from Capital Project Fund) $ 47,250
47,250
FOR: Art in Public Places
2. A total of$150,000 was appropriated in 2006 in the Cultural Services and Facilities Fund,
representing proceeds from the voter approved 0.25 cent sales and use tax for the Building
on Basics (BOB) capital improvement program to be used for a Cultural Facilities Plan. In
2006,the City entered into a contract with Pfeiffer Partners for$117,822,to provide a cultural
facilities plan. This item appropriates the remaining $32,178 from Cultural Services an
Facility Fund prior year reserves to be used to complete the plan, including providing
community forums, incidentals, and any additional consulting fees.
FROM: Cultural Servic cil, ' R ryes $ 32,178
FOR: BOB Cultural an $ 32,178
3. The General Fund 2007 in $1 000 to several adjustments to employee
compensation to correct pay inequities that resulted from freezing the pay plan in 2002.
Corrections included compression between some supervisors and their subordinate
employees, new hire employees who were paid at a higher rate than frozen longer term
employees, merit increases for some employees to bring them to at least 4% over the pay
range minimum, and some skill based pay adjustments. The Cultural Services and Facilities
Fund will receive $6,300 from the General Fund for needed compensation adjustments.
FROM: Unanticipated Revenue(Transfer from General Fund) $ 6,300
FOR: Cultural Services and Facilities Operating Expenses $ 6,300
C. TRANSPORTATION SERVICES FUND -TRAFFIC
1. The Traffic Construction program is Traffic Operation's "Work for Others" program.
Expenditures for traffic jn�ip
ol sand installation of signs and
pavement markings az acke t 7 led out to other City departments,
municipalities and dev pmen
n�
The original budget of$723,554 was an estimate based on scheduled projects. Several traffic
signal, signing, and striping projects have been pushed ahead and need to be completed this
year. Additional appropriations, totaling $100,000, are needed to complete these projects.
This program will result in the construction or upgrading of approximately six traffic signals
this year, along with many signing and striping projects. The appropriations will be used
to pay for labor, materials and equipment needed to complete these projects. This request
October 2, 2007 -7- Item No. 11
appropriates funds from Traffic Operations unanticipated revenues in the amount of$100,000
to the Traffic Construction budget.
FROM: Unanticipated ( C ct' ) $ 100,000
FOR: Traffic Cons tion nses $ 100,000
D. TRANSPORTATION I N STRE
1. The Streets Department 2007 snow budget,totaling$1,072,572,is based upon historical data
including average number of storms and snowfall. Due to the harsh 2006-2007 winter season,
the Streets Department snow budget is anticipated to be in a deficit of$700,000 by the end
of the year(2007).
Additional appropriations of$700,000 are needed to balance the snow budget. This request
appropriates funds from Transportation Services Fund prior year reserves, in the amount of
$559,116, and $140,884 from unanticipated revenue in the form of reimbursements from
FEMA for the December 2006 snowstorm. Any unused appropriations at the end of 2007
will go back to reserves.
FROM: Unanticipated Revenue(Miscellaneous Revenue) $ 140,884
FROM: Prior Year ReCentE
1559,116
FOR: Streets Dap Uses $ ,2. In 2001, the Streets Det p J tiyoj
rects to be completed in 2001.
Some of the projects were delayed and some were revised. This left $37,861 unspent from
the original estimated project payment in 2001. This item appropriates the unanticipated
revenue in the amount of$37,861 from the Communications Fund to complete the related
projects in the Transportation Fund. The projects include a new network switch, card access
readers, wireless network, and surveillance cameras. See Item J.1.
FROM: Unanticipated Revenue(Transfer from Communications Fund) $ 37,861
FOR: Streets Department Expenses $ 37,861
E. TRANSIT SERVICES FUND
1. The 2007 Budget included a reduction of service for Dial-A-Ride (DAR) to the American
with Disabilities Act (ADA) mandated levels. City Council directed staff to extend DAR
service hours past the fr e s 1 o u 1,2007 to March 31,2007 and
to fund this service thr the ings li d et layed start of the new fixed routes
17 and 18. However, a he Feb 27 ity C cil work session, Council directed
staff to extend the even rvi a ecemb 31, 2007 for an additional cost of
$45,000 to be added to the Transfort/DAR budget out of the General Fund. Staff is
requesting $45,000 from the General Fund to pay the cost of providing DAR night service.
FROM: Unanticipated Revenue (Transfer from General Fund) $ 45,000
FOR: Dial-A-Ride Expenses $ 45,000
October 2, 2007 -8- Item No. 11
2. Under the direction of City Council (11/21/2006 — Council Budget), and with the
understanding that funds in the amount of$122,000 be made available,Dial-A-Ride service
has continued to provide service to passengers(originally 84 in number and currently 58 that
are certified as ADA-Eli ' th d' nye& to the changes to the Dial-A-
Ride program; this gr of c i is res e trowth Management Area but
outside the new servic area th is de e s 3/ the fixed-route service area.
$122,000 is requested W F to c for operating expenses in the
provision of this additional Dial-A-Ride service for the 58 people who were grandfathered
into service.
FROM: Unanticipated Revenue(Transfer from General Fund) $ 122,000
FOR: Dial-A-Ride Expenses $ 122,000
3. The General Fund 2007 Budget included$170,000 to cover several adjustments to employee
compensation to correct pay inequities that resulted from freezing the pay plan in 2002. This
included skill rate increases for some Transit Fund employees. At the beginning of 2007,
some Transfort skilled employees were still being compensated at a skill rate below their
correct rate. In a memo from the City Manager's Office,dated 12/5/2006,the City Manager
indicated that all skill based employees would receive a pay increase to their appropriate level
as of January 1, 2007. This item appropriates $69,000 from the General Fund to pay for
increased salaries and bCevenuet
®rans
a tedransfort employees.
FROM: Unanticipated m Gener Fund) $ 69,000
FOR: Transit Servic $ 69,000
4. The FC Bikes program received sponsorships from various community organizations in the
amount of$1,675 to support Bike Week activities. This allowed staff to expand the program
for 2007. Bike Week included activities such as Bike Pedal vs.Gas Pedal,Bike to Work Day,
Downtown Bike Show,Cruise to the Movies,Bike n'Jazz,Moonlight Ride,Bike Bazaar,and
Bike Sunday. This item appropriates the unanticipated revenue from sponsorships into the
FC Bikes program to offset expenses for Bike Week.
FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 1,675
FOR: FC Bikes Expenses $ 1,675
5. The City's FC Bikes Program was established as a result of City Council direction to
establish a Bicycle Coordinator position to serve as an ombudsman to the bicycle community
and an event and proje t T ing. This item appropriates
unanticipated grant reu ue, i fo f Q proceeds, totaling $1,141, for the
2007 FC Bike Progr
FROM: Unanticipated Revenue(Transfer from General Fund) $ 1,141
FOR: FC Bikes - 2007 Expenses $ 1,141
October 2, 2007 -9- Item No. 11
F. RECREATION FUND
The Recreation Division administers several restricted revenue accounts for various programs.
Revenues for these programsrnupe
g t d activities, and sponsorships.
Items 1-5 appropriate specis res icr t revenue and restricted reserves
established for these special r unts.
1. Unanticipated revenue associated with the Youth special revenue account,in the Recreation
Fund,will be appropriated through this item and used to continue to run Recreation-At-Your-
Door Van special programs, Toys for Kids, and Northside programs.
FROM: Unanticipated Revenue (Youth Programs Special Reserve) $ 22,000
FOR: Youth Programming $ 22,000
2. Prior year reserves associated with the Youth Sports special revenue account will be
appropriated through this item and used to purchase youth sports equipment.
FROM: Prior Year Reserves (Youth Sports Special Reserve) $ 5,000
FOR: Youth Sports Programming $ 5,000
3. Prior year reserves assTAn
aMpecial
pecial revenue account will be
appropriated through t item ew ponies for the Farm.
FROM: Prior Year Res alrve) $ 5,000
FOR: Lee Martinez Farm Programming $ 5,000
4. Unanticipated revenue associated with the Club Tico special revenue account will be
appropriated through this item and used to help underwrite fund-raising activities.
FROM: Unanticipated Revenue(Club Tico/City Park Special Reserve) $ 1,000
FOR: Club Tico/City Park Programming $ 1,000
5. Unanticipated fund-raising revenue associated with the Senior Center special revenue account
will be appropriated through this item and used to help purchase patio and pool room
furniture for the Senior Center.
FROM: Unanticipated Revenue (Senior Center Special Reserve) $ 35,000
FOR: Senior Center P m $ 35,000
6. Unanticipated revenue sociate ith r ton pro swill be appropriated through this
item and used to offset e s a e h addita 1 programming in trips and travel,
wellness, and City Park Pool/Concession.
FROM: Unanticipated Revenue(Miscellaneous) $ 73,000
FOR: Recreation Programming $ 73,000
October 2, 2007 -10- Item No. 11
7. An additional grant was received in association with the Youth Football Hub Grant and will
appropriated through this item and used to purchase youth football equipment.
FROM: Unanticipated e P )° $ 11,900
FOR: Recreation F Yo Foot 11 uY_ P
ct $ 11,900
G. CAPITAL PROJECT .,
1. The City purchased 4913 South College Avenue, the future site of the South Transit Center,
in December 2002. Prior to plans for construction of the future facility,the property has been
rented. Rental revenue from the property will be$7,020 for 2007. This item appropriates the
unanticipated revenue from rental income to be used for construction of the Mason Corridor
Project.
FROM: Unanticipated Revenue (Building Rental) $ 7,020
FOR: Capital Projects Fund - BCC Mason Transportation Corridor $ 7,020
2. The City of Fort Collins Safe Routes to School (SR2S)program received $8,210 in funding
from the Coalition for Activity and Nutrition to Defeat Obesity(CanDo) in order to develop
a City-wide Task Force to address the issues relating to Safe Routes to School, as well as
collecting data at school ar o -The CanDo program's mission
is to improve the healt f the muni b in as ysical activity and healthy eating
to reduce and prevent esity. o ces the r *dents of Fort Collins and families
served by Poudre Scho . tri is ' appr ates the total amount of funding
($8,210) to be provided by the CanDo organization.
FROM: Unanticipated Revenue(CanDo Grant) $ 8,210
FOR: Capital Projects Fund - Safe Route to School $ 8,210
3. The roadway approach to the Fossil Creek Bridge was found to be defective. The warrantee
period has expired on the bridge construction. After investigating the problem and discussing
it with the firms involved in the construction of the bridge, these firms agreed to bear some
of the cost of correcting the defects. The City's Streets Department and a contractor corrected
the defect. The contribution from these firms was deposited into the City Bridget program
and needs to be appropriated.
FROM: Unanticipated Revenue (Construction Inspection) $ 8,500
FOR: Capital Projects - C' 'd $ 8,500
4. Operations Services p ormed aint repyalterations work related to the
relocation of the Muni o Non office building. This item
appropriates the reimbursement from Municipal Court to Operations Services for work
performed and charged to the Maintenance Repairs and Renovation project in the Capital
Projects Fund.
FROM: Unanticipated Revenue(Work for Others) $ 45,085
FOR: Major Repairs and Renovations Capital Project $ 45,085
October 2, 2007 -11- Item No. 11
5. The contractor for Spring Canyon Community Park completed a sidewalk connection at
Olander School which was cost effective for the School District. The payment by the School
District to the City for the sidewalk work totaled $9,326. This item appropriates the
reimbursement from Po ho tri wal o connect into Olander School
in the Capital Projects d- 3 ng C P unity Park.
FROM: Unanticipated e 1 s) $ 9,326
FOR: Spring Canyon Community Park $ 9,326
6. The development of Fossil Creek Community Park (the "Park") and arterial street
improvements on Lemay Avenue, adjacent to the Park, were constructed during the same
time period in order to increase efficiencies,reduce costs, and minimize the disruption to the
public. In 2003, appropriations were transferred from the Fossil Creek Community Park
project to the Lemay Avenue,Fossil Creek to Trilby Road Improvements project representing
the Park's share of development costs along Lemay Avenue. Savings in the Lemay Avenue,
Fossil Creek to Trilby Road Improvement Project have been identified, and a portion of the
savings are attributable to the Park's participation in the roadway improvements. This item
authorizes the transfer of the unspent appropriations, attributable to the Park's contribution
to the Lemay Avenue roadway improvements, from the Lemay Avenue, Fossil Creek to
Trilby Road project to the Fossil Creek Community Park project.
FROM: Lemay Avenu ossi ek t ri y, a $ 163,811
TO: Fossil Creek unit ark $ 163,811
7. Park Planning and Development applied for and has been awarded a grant from the Colorado
Department of Local Affairs for the use of recycled tires in the subsurface of the playground
at Spring Canyon Community Park. The grant award totals$139,438. This item appropriates
the grant proceeds in the Capital Projects Fund-Spring Canyon Community Park project for
use therein.
FROM: Unanticipated Revenue (Grant Proceeds) $ 139,438
FOR: Spring Canyon Community Park $ 139,438
H. NATURAL AREAS FUND
1. The Natural Areas Department received a grant, totaling $1,000, from Farmers' Insurance
Group to be used to fund bus trips for Poudre School District students to City-acquired
Natural Areas. This ite pDawn
r d use by the Natural Areas.
FROM: Unanticipated evenueo e s) $ 1,000
FOR: Natural Areas - 7 $ 1,000
2. The Natural Areas Department received a$25,000 grant from the Colorado State Historical
Society to be used to fund an Archaeological Study at Soapstone Prairie Natural Area.
Matching funds, totaling $16,100, are required and have been identified in the form of
existing appropriations in the 2007 Natural Areas operating budget. This item appropriates
the grant proceeds ($25,000) in the Natural Areas Fund - Soapstone Prairie Archaeological
October 2, 2007 -12- Item No. 11
Study project and authorizes the transfer of matching funds($16,100)from the Natural Areas
Fund 2007 operating budget to the Natural Areas Fund - Soapstone Prairie Archaeological
Study project.
FROM: Unanticipated(venluo rant o ed $ 25,000
FOR: Natural Areasapst ai old?
al Study $ 25,000
..
FROM: Natural Areas Operations $ 16,100
TO: Natural Areas - Soapstone Prairie Archaeological Study $ 16,100
I. NEIGHBORHOOD PARKLAND FUND
1. KB Homes is developing the land adjacent to Provincetowne Park and required the granting
of a stormwater easement across the park site. The revenue was deposited into the
Provincetowne Park account in November 2006, to be used for improvements to the park.
FROM: Prior Year Reserves (Neighborhood Parkland Fund) $ 10,567
FOR: Neighborhood Parkland - Provincetowne Park $ 10,567
2. The North College Lofts project is adjacent to Lee Martinez Park and required the granting
of a sanitary sewer ease os ar T os the easement was$1,000. This
item appropriates the r nue the e e n d o be used for improvements to the
park.
FROM: Unanticipated Revenue (Miscellaneous) $ 1,000
FOR: Neighborhood Parkland - Lee Martinez Park $ 1,000
J. COMMUNICATIONS FUND
1. In 2001, the Streets Department paid MIS for anticipated projects to be completed in 2001.
Some of the projects were delayed and some were revised. This left $37,861 unspent from
the original estimated project payment in 2001. This item requests the appropriation of
$37,861 from the Communications Fund prior year reserves to transfer the unspent money
back to the Streets Department in the Transportation Fund. See Item D.2.
FROM: Prior Year Reserves (Communications) $ 37,861
FOR: Transfer to Streets Department $ 37,861
K. SELF INSURANCECND1. The Self Insurance Fus f ili ropert orkers compensation claims and
administrative costs related to managing and reducing those claims. Each year the Self
Insurance Fund does an actuarial report to set the amount of reserves needed for claims
payable. The amount is then recorded in the annual financial report for the year. Because the
audit report can not be completed until after the close of the year, it is difficult to estimate
what will be the amount needed for claims payable. Last year the amount needed decreased
by over$1,000,000(funds are added to undesignated operational reserves). With such a large
October 2, 2007 -13- Item No. 11
drop in 2006,it is anticipated that due to the claims history in 2007, the amount will increase.
This item appropriates anticipated funds needed for year end claims payable.
FROM: Prior Year Rese el d $ 750,000
FOR: Self Insuranc laim yabl $ 750,000
2. This item is to transf rids a Hum esources for the Department of
Transportation (DOT) Compliance Coordinator to the Self Insurance Fund. Human
Resources received $43,344 in funding from other departments who contribute to the DOT
Compliance Coordinator total compensation costs in 2007. This position was transferred to
the Risk Management Division in the Self Insurance Fund. This transfer will move the funds
from the General Fund to the Self Insurance Fund where the actual expenses are recorded.
FROM: Unanticipated Revenue (Transfer fin General Fund) $ 43,344
TO: Self Insurance Fund Expenses $ 43,344
L. CONSERVATION TRUST FUND
1. Portions of the Fossil Creek Trail were constructed under Highway 287 with the help of a
$100,000 grant from the State of Colorado Great Outdoors Colorado. This item appropriates
the aforementioned gran d5optl( T Fund-Fossil Creek Trail project
as reimbursement fore ense
FROM: Unanticipated e $ 100,000
FOR: Conservation Trust Fund- Fossil Creek Trail $ 100,000
M. CEMETERIES FUND
1. The General Fund 2007 Budget included$170,000 to cover several adjustments to employee
compensation to correct pay inequities that resulted from freezing the pay plan in 2002.
Corrections included compression between some supervisors and their subordinate
employees, new hire employees who were paid at a higher rate than frozen longer term
employees, merit increases for some employees to bring them to at least 4% over the pay
range minimum, and some skill based pay adjustments. The Cemeteries Fund will receive
$6,900 from the General Fund for needed compensation adjustments.
FROM: Unanticipated Revenue (Transfer from General Fund) $ 6,900
FOR: Cemeteries Ope Ex $ 6,900
m
ORDINANCE NO. 106, 2007
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND
UNANTICIPATED REVENUE IN VARIOUS CITY FUNDS
AND AUTHORIZING THE TRANSFER OF APPROPRIATED
AMOUNTS BETWEEN FUNDS OR PROJECTS
WHEREAS, the City has prior year reserves, excess revenue, and unanticipated revenue
available to appropriate; and
WHEREAS, in accordance with Article V, Section 8(b), of the Charter of the City of Fort
Collins (the "Charter"), any expense or liability entered into by an agent of the City, on behalf of
the City, shall not be made unless an appropriation therefor shall have been made by the City
Council; and
WHEREAS, Article V, Section 9 of the Charter permits the City Council to appropriate by
ordinance at any time during the fiscal year such funds for expenditure as may be available from
reserves accumulated in prior years, notwithstanding that such reserves were not previously
appropriated; and
WHEREAS, Article V, Section 9, of the Charter also permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year, provided that the total
amount of such supplemental appropriations, in combination with all previous appropriations for
that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be
received during the fiscal year; and
WHEREAS,Article V, Section 10,of the Charter authorizes the City Council to transfer by
ordinance any unexpended and unencumbered amount or portion thereof from one fund or capital
project to another fund or capital project, provided the purpose for which the transferred funds are
to be expended remains unchanged; and
WHEREAS, the City wishes to provide for the expenditures listed below and the City
Manager recommends that these expenditures be made.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the following funds are hereby authorized for transfer and appropriated for
expenditure for the purposes stated below:
A. GENERAL FUND
l. APP. FROM: Unanticipated Revenue(Miscellaneous Police) $ 51,148
APP. FROM: Unanticipated Revenue(Seat Belt Grant 2007) $ 6,700
APP. FROM: Unanticipated Revenue(Drug Task Force Grant) $ 2,670
APP. FROM: Unanticipated Revenue (LEAF Grant) $ 25,000
...... . ...__
APP. FROM: Prior Year Reserves (Drug Task Force) $ 144,603
FOR: Police Services $ 195,751
FOR: Seat Belt Grant 2007 $ 6,700
FOR: Drug Task Force Grant $ 2,670
FOR: LEAF Grant $ 25,000
2. APP. FROM: Prior Year Reserves (Vendor Fees) $ 40,000
APP. FROM: Prior Year Reserves (Affordable Housing) $ 27,000
FOR: City Planning& Community Development Department $ 67,000
3. APP. FROM: Prior Year Reserves (Gift Catalog) $ 5,752
FOR: CPRE Administration Expenses $ 5,752
4. APP. FROM: Unanticipated Revenue(DDA) $ 40,000
APP. FROM: Unanticipated Revenue(FEMA) $ 14,424
FOR: Parks Maintenance Expenses $ 54,424
5. APP. FROM: Unanticipated Revenue (Natural Resources-Misc.) $ 7,500
FOR: Natural Resources Recycling $ 7,500
6. APP. FROM: Unanticipated Revenue(Radon Grant) $ 3,247
FOR: Radon Grant Project $ 3,247
TRANSFER FROM: Natural Resources Operating Budget $ 3,247
TO: Radon Grant Project $ 3,247
7. APP. FROM: Prior Year Reserves (Library Donations) $ 125,000
FOR: Library Expenses $ 125,000
8. APP. FROM: Unanticipated Revenue(House Rental) $ 28,950
FOR: Real Estate Services Expenses $ 28,950
9. APP. FROM: Unanticipated Revenue(Court Bonds) $ 15,000
FOR: Municipal Court Bonds $ 15,000
10. APP. FROM: Unanticipated Revenue(Special Assessmnts & Fees)$ 45,000
FOR: Neighborhood & Building Services Expenses $ 45,000
B. CULTURAL SERVICES AND FACILITIES FUND - LINCOLN CENTER
1. APP. FROM: Unanticipated Revenue(Transfer from Capital Projects
Fund) $ 47,250
FOR: Art in Public Places $ 47,250
2. APP. FROM: Cultural Services & Facilities Fund Prior Year
Reserves $ 32,178
FOR: BOB Cultural Facilities Plan $ 32,178
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._. .. . . _.... .
3. APP. FROM: Unanticipated Revenue (Transfer fm General Fund) $ 6,300
FOR: Cultural Services & Facilities Operating Expenses $ 6,300
C. TRANSPORTATION SERVICES FUND- TRAFFIC
1. APP. FROM: Unanticipated Revenue(Traffic Construction) $ 100,000
FOR: Traffic Construction Expenses $ 100,000
D. TRANSPORTATION SERVICES FUND - ENGINEERING
1. APP. FROM: Unanticipated Revenue(Miscellaneous Revenue) $ 140,884
APP. FROM: Prior Year Reserves $ 559,116
FOR: Streets Department Expenses $ 700,000
2. APP. FROM: Unanticipated Revenue(Transfer from Communications
Fund 37$ ,861
FOR: Streets Department Expenses $ 37,861
E. TRANSIT SERVICES FUND
1. APP. FROM: Unanticipated Revenue (Transfer fin General Fund) $ 45,000
FOR: Dial-A-Ride Expenses $ 45,000
2. APP. FROM: Unanticipated Revenue(Transfer fin General Fund) $ 122,000
FOR: Dial-A-Ride Expenses $ 122,000
3. APP. FROM: Unanticipated Revenue(Transfer fm General Fund) $ 69,000
FOR: Transit Operating Expenses $ 69,000
4. APP. FROM: Unanticipated Revenue(Miscellaneous Revenue) $ 1,675
FOR: Fort Collins Bikes Expenses $ 1,675
5. APP. FROM: Unanticipated Revenue(Transfer fin General Fund) $ 1,141
FOR: Fort Collins Bikes - 2007 Expenses $ 1,141
F. RECREATION FUND
1. APP. FROM: Unanticipated Revenue(Youth Programs Reserve) $ 22,000
FOR: Youth Programming $ 22,000
2. APP. FROM: Prior Year Reserves (Youth Sports Reserve) $ 5,000
FOR: Youth Sports Programming $ 5,000
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3. APP. FROM: Prior Year Reserves (Animal Sales Reserve) $ 5,000
FOR: Lee Martinez Farm Programming $ 5,000
4. APP. FROM: Unanticipated Revenue (Club Tic o/City Park) $ 1,000
FOR: Club Tico/City Park Programming $ 1,000
5. APP. FROM: Unanticipated Revenue(Senior Center) $ 35,000
FOR: Senior Center Programming $ 35,000
6. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 73,000
FOR: Recreation Programming $ 73,000
7. APP. FROM: Unanticipated Revenue(Grant Proceeds) $ 11,900
FOR: Recreation Fund-Youth Football Hub Grant Project $ 11,900
G. CAPITAL PROJECTS FUND
1. APP. FROM: Unanticipated Revenue (Building Rental) $ 7,020
FOR: BCC - Mason Transportation Corridor $ 7,020
2. APP. FROM: Unanticipated Revenue (CanDo Grant) $ 8,210
FOR: Safe Route to School $ 8,210
3. APP. FROM: Unanticipated Revenue (Construction Inspection) $ 8,500
FOR: City Bridge Program $ 8,500
4. APP. FROM: Unanticipated Revenue(Work for Others) $ 45,085
FOR: Major Repairs & Renovations Capital Project 4$ 5 085
J P P J ,
5. APP. FROM: Unanticipated Revenue (Miscellaneous) $ 9,326
FOR: Spring Canyon Community Park $ 9,326
6. TRANSFER FROM: Lemay Avenue, Fossil Creek to Trilby Road $ 163,811
TO: Fossil Creek Community Park $ 163,811
7. APP. FROM: Unanticipated Revenue(Grant Proceeds) $ 139,438
FOR: Spring Canyon Community Park $ 139,438
H. NATURAL AREAS FUND
1. APP. FROM: Unanticipated Revenue (Grant Proceeds) $ 1,000
FOR: Natural Areas - School Trip Project $ 1,000
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2. APP. FROM: Unanticipated Revenue(Grant Proceeds) $ 25,000
FOR: Natural Areas-Soapstone Prairie Archaeological Study $ 25,000
TRANSFER FROM: Natural Areas Operations $ 16,100
TO: Natural Areas-Soapstone Prairie Archaeological Study $ 16,100
I. NEIGHBORHOOD PARKLAND FUND
1. APP. FROM: Prior Year Reserves (Neighborhood Parkland) $ 10,567
FOR: Neighborhood Park- Provincetowne Park $ 10,567
2. APP. FROM: Unanticipated Revenue(Miscellaneous) $ 1,000
FOR: Neighborhood Park - Lee Martinez Park $ 1,000
J. COMMUNICATIONS FUND
1. APP. FROM: Prior Year Reserves (Communications) $ 37,861
FOR: Transfer to Streets Department $ 37,861
K. SELF INSURANCE FUND
1. APP. FROM: Prior Year Reserves (Self Insurance Fund) $ 750,000
FOR: Self Insurance Claims Payable $ 750,000
2. APP. FROM: Unanticipated Revenue(Transfer fin General Fund) $ 43,344
FOR: Self Insurance Fund Expenses $ 43,344
L. CONSERVATION TRUST FUND
1. APP. FROM: Unanticipated Revenue $ 100,000
FOR: Conservation Trust Fund -Fossil Creek Trail $ 100,000
M. CEMETERIES FUND
1. APP. FROM: Unanticipated Revenue(Transfer fin General Fund) $ 6,900
FOR: Cemeteries Operating Expenses $ 6,900
Introduced, considered favorably on first reading, and ordered published this 2nd day of
October, A.D. 2007, and to be presented for final passage on the day of October, A.D. 2007.
Mayor
ATTESj
`�i�. /`NOGI�jri.S
Chief Deputy City Clerk
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Passed and adopted on final reading on the 16th day of October, A.D. 2007.
Mayor
ATTEST:
City Clerk
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