HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 11/05/2002 - FIRSTREADING OF ORDINANCE NO. 169, 2002, BEING THE 7,17
AGENDA ITEM SUMMARY ITEM NUMBER: 34
FORT COLLINS CITY COUNCIL DATE: November 5, 2002
STAFF:
John Fischbach
SUBJECT:
First Reading of Ordinance No. 169, 2002, Being the Annual Appropriation Ordinance Relating
to the Annual Appropriations for the Fiscal Year 2003; Amending the Budget for the Fiscal Year
Beginning January 1, 2003, and Ending December 31, 2003; and Fixing the Mill Levy for Fiscal
Year 2003.
RECOMMENDATION:
Staff recommends adoption of this Ordinance on First Reading.
FINANCIAL IMPACT:
This Ordinance amends the City Budget for fiscal year 2003 and represents the annual
appropriation for fiscal year 2003 in the amount of $440,450,720, and sets the City mill levy at
9.797 mills, unchanged since 1991.
EXECUTIVE SUMMARY:
This Ordinance amends the adopted 2003 Budget and sets the amount of $440,450,720 to be
appropriated for fiscal year 2003. The Net City Budget, which excludes internal transfers
between City funds is $291,121,960 for 2003. The 2003 Net City Budget, as amended, is
allocated to:
Adopted Amended
2003 2003
Operations $250,654,623 $248,551,848
Debt Service $ 4,626,459 $ 4,626,459
Capital $ 37,797,475 $ 37,943,653
This Ordinance also sets the 2003 City mill levy at 9.797 mills, unchanged since 1991.
ovem er 34
DATE: ITEM NUMBER:
BACKGROUND:
City Council is required by the State of Colorado and the City Charter to adopt an Annual
Appropriation Ordinance to defray expenses budgeted for the ensuing year. Council adopted the
2002 and 2003 Biennial Budget and appropriated monies for expenditure for fiscal year 2002.
Because the City adopts a two-year budget plan, it is prudent to review the second year (2003) of
the adopted plan and, if necessary, amend the 2003 budget prior to adoption of the 2003 Annual
Appropriation Ordinance.
The 2003 exception process to amend the 2003 budget is quite different than in past exception
years. Revenue collections are down in 2002 and 2003 revenue projections have also been
adjusted downward from the 2003 budget as originally adopted. As a result, the adopted budget
for 2003 must be amended to account for the lower projected revenues.
2003 Revenue Proiections:
When the 2002-2003 Biennial Budget was prepared, revenues were projected for 18 to 30
months ahead of the completion of the budget. The 2002-2003 Biennial Budget was adopted in
November 2000. Since that time, the September 11, 2001, terrorist attack and the recessed
economy have had a major impact on revenue collections.
The City's revenue projections for 2003 have been reduced primarily because of: (a) a shortfall
of revenue in 2002 which means a lower base going into 2003; (b) revised (reduced) projections
for Colorado Disposable Income upon which our sales tax projections are based; and (c) revised
(reduced) numbers for other revenue sources.
Given the revised revenue projections for 2003, the General Fund budget for ongoing
expenditures/services must be cut back from the adopted 2003 budget by a total of$4.4 million.
ADOPTED ONGOING GENERAL FUND
BUDGET FOR 2003 ............................................$ 91,133,033
REDUCE ONGOING GENERAL FUND
BUDGET FOR 2003 BY....................................... <4.400.000>
REVISED ONGOING GENERAL FUND
BUDGET FOR 2003 ........................................... $ 86,733,033
GENERAL FUND REDUCTIONS AND REALLOCATIONS
In considering the reductions and reallocations for the 2003 budget, the following criteria were
used:
a. If possible, avoid major service reductions to our citizens.
b. Relatedly, services are carried out by people. To the degree possible, maintain service
levels and avoid employee layoffs.
c. Primary Services remain a priority.
ovem er ,
DATE: ITEM NUMBER:
Again, based upon the latest revenue projections, General Fund revenues will be $4.4 million
short of original projections. In other words, $4.4 million of ongoing expenditures/services must
be reduced from the 2003 budget originally adopted.
The City Manager's recommendation to the City Council achieves this reduction by:
• Reducing expenditures in the amount of$2,550,000; and
• Delaying expenditures for the annual Labor Market Adjustment (LMA) for an anticipated
savings of$1,850,000.
The challenge has been to reduce expenditures while maintaining a high quality of service to
citizens. Concerns have also been raised regarding impacts on City staff, as quality service
comes from quality employees.
Recommended reductions include items that won't be immediately visible to the public.
Equipment purchase delays, building repair and replacement, conferences and educational
programs, updates in software and hardware aren't visible cuts. Other reductions are more
visible, such as reducing customer access, cutbacks in hourly and seasonal employees, plantings
and maintenance of public spaces.
To some members of the public these reductions appear to be "no big deal" because they don't
see or experience any reduction in services. Over time, these reductions do affect the City's
ability to provide good service. The impact is exacerbated by the fact that for five out of the last
seven years no increases have been allowed for non-personal service expenses (e.g. office
supplies, equipment, training, software, gasoline, utility costs of operate buildings)., Department
operating budgets have been forced to absorb the inflationary increases in the cost of these items.
It is a hidden erosion of the City's ability to provide quality service.
There are some visible impacts from reductions. A good example is the Affordable Housing
Competitive Process program. Budget cuts in the program could result in lost or delayed
opportunities to stimulate the production of 45 new "for sale" and rental units. It should be
noted, however, that the Affordable Housing Competitive Fund had an ending balance of
$1,025,970 in 2001.
A significant share of the reduction to balance our 2003 budget will be the result of delaying the
planned Labor Market Adjustments (LMA) to employee compensation. By delaying the LMA
for several months (and perhaps the entire fiscal year) $1.85 million will be trimmed from the
budget. The impact is not painless. Employees will be forced to adjust their personal budgets to
cover the increased costs of daily life without an increase in pay. It also erodes the City's ability
to recruit and retain the best employees to serve the public. City workers, however, are not
alone. Employees in many sectors of our economy are facing a pinch in wages or more seriously
the loss of their jobs.
The City Manager has been able to mitigate the affect of budget reductions in at least one area.
He is recommending that the Transportation operation cuts of $368,769 be off-set by $249,186
in "TABOR Overage" revenue that was collected in 2001 as further explained later in this
Agenda Item Summary.
{
DATE: ovem er. U ITEM NUMBER: 34
Summary of the Reductions (Details of Reductions are Outlined in Attachment A)
Ongoing expenditures in every service area, except for Police, that are entirely or partially
supported by General Fund resources have been reduced for 2003. In general, the reductions are
as follows:
PRIMARY SERVICES
Reduction in 2003
a. Transportation $ 368,769
b. Police -0-
c. Community Planning and Environmental Services 282,583
d. PFA Contract 635,434
Impacts
• Reduce local share to the MPO
• Reduce dust control and repaving (for unpaved roads and alleys)
• Reduce street repair and rehabilitation (3 blocks)
• Delay in construction of 15 handicap accessible ramps
• Delay in some bridge repairs, railroad crossing upgrades, left turn lanes
• Delay in repairs to the Transfort building
• Delay in vehicle replacements
• Delay potential production of 45 new "for sale" and/or rental units
• Delay the opening (three to six months) of new fire station #14
[Note: Impacts to the transportation reductions will be minimized by using the TABOR overage
of $249,168 to reverse some of the impacts listed above; however, TABOR overage is a one-
time resource and these impacts are ongoing needs.]
SECONDARY SERVICES
Reduction in 2003
a. Cultural, Library and Recreation Services $ 488,068
Impact:
• Reduce funding for Boys and Girls Club; shift majority of funding to one-time dollars
• Reduce maintenance, repair and replacement in parks, forestry, Horticulture Center,
cemeteries
• Reduce Lincoln Center Box Office hours
• Library: longer lines to check out materials and pay fines; less time to spend with each
customer needing assistance
• Delay implementation of the automated Telephone Notification System at the libraries
• Reduce funding for the summer youth employment program
• Recreation: realignment of schedules and some reduced hours at the Senior Center and
Youth Activity Center
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DATE: ITEM NUMBER:
SUPPORT SERVICES 0
Reduction in 2003
a. Executive, Legislative, Judicial $ 172,645
b. Administrative Services 389,445
c. Communication and Technology 159,121
d. Utility Services 1,925
e. Non-departmental 52,010
Impact:
• Reduce City Council meals and conferences
• Delay equipment replacements for computers and office equipment
• Drop some memberships (e.g., Innovative Governments)
• Restructure the Volunteers' Annual Celebration (hold reception only)
• Reduce the Multicultural Community retreats to one per year j
• Reduce the number of neighborhood cleanups paid for by the City i
• Reduce outside legal services and conferences and training for attorneys
• Defer repairs to City buildings and facilities
• Reduce some of the custodial services from daily to weekly cleaning
• Scale back the ability to do short term contracts (research on policy questions) related to City
Council's Policy Agenda
• Delay the implementation of internal Training Program activities
• Eliminate 24 hour/7 days a week computer network support—calls for support will be
deferred to the next business day
• Slow the implementation of the document management system throughout the organization
• Drop the "Sampler Tour"
• Delay replacement and upgrades of telecommunication hardware and software
TOTAL OPERATING REDUCTIONS ......................................... $2,550,000
Rearo¢ramming of One-Time Resources
In addition to the recommended reductions in operating (ongoing) expenditures, the City
Manager has also proposed reprogramming some of the one-time monies. In general, his
recommendation is to take one-time monies that had been earmarked for the Development
Review Center ($300,000 in 2003) and for Land Banking for Affordable Housing ($200,000 out
of $500,000 in 2003) and reprogram or reassign for some recycling initiatives, the Boys and
Girls Club, computer equipment and licenses, cable programs, and an audit.
A more detailed outline of the specific reductions for ongoing expenditures and reprogramming
of one-time expenditures can be found in Attachment B.
OTHER 2003 CITY BUDGET EXCEPTIONS (details are found in Attachment C)
The City Manager is recommending some adjustments or additions to the 2003 adopted budget.
These adjustments fall into four categories:
DATE: °vem er ITEM NUMBER: 4
• Non-General Fund Adjustments
• Savings Incentive Reserve Adjustments (Prior Years' Balance)
• Housekeeping Adjustments
• 2001 Revenue Retention (TABOR Overage)
Category Ongoing One-Time
Non-General Fund Adjustments $1,167,988 $1,803,970
Savings Incentive Reserve Adjustments -0- $104,500
Housekeeping Adjustments $350,000 ($1,105,106)
2001 Revenue Retention (TABOR Overage) -0- $1,249,186
Non-General Fund Adjustments
Adjustment Ongoing One-Time
1. YAC Gym Construction & Other Costs -0- $104,000
2. Second Ice Arena-Epic $210,000 -0-
3. Softball Program $5,000 -0-
4. Boat Program on Sheldon Lake $9,500 -0-
5. Donations for Horticulture Center -0- $50,000
6. Building Maintenance for Traffic -0- $49,970
Operations Facility
7. Debt Payments on 2002 Bonds $943,488 -0-
8. Master Plan Facilities-Pleasant Valley -0- $1,600,000
TOTAL $1,167,988 $1,803,970
Savings Incentive Reserve Adjustments (Prior Years' Balance)
Adjustment On og ing One-Time
9. City Plan Update -0- $35,000
10. Auto Phone Answering System -0- $2,500
11. Seasonal Landscape Inspector -0- $5,000
12. Computer Equipment Replacement -0- $7,000
13. Council Policy Agenda and d Emergent -0- $35,000
Issues
14. Furniture and Equipment Purchase -0- $20,000
TOTAL -0- $104,500
Housekeeping Adjustments
Adjustment Ongoing One-Time
15. Misc. Revenues/Work for Others -0- $77,000
16. Eliminate Transportation Appropriations -0- ($1,432,106)
for Transportation Demand Management
17. Developer Repays to Fossil Creek Basin -0- $250,000
Project
DATE: ovem er 4
ITEM NUMBER:
18. Latimer County Treasurer's Fee $270,000 -0-
19. Restore Program &Municipal Court $80,000 -0-
Bonds
TOTAL $350,000 ($1,105,106)
Revenue Retention (TABOR Overage)
In November 1997, Fort Collins' voters approved a ballot measure that allows the City to retain
revenues that exceed the imposed growth limit specified by the State Constitution. The measure
was effective for revenues from 1996 and ensuing years. The approved measure also specified
that any retained revenue over the growth limit must be used for certain designated purposes:
• Public health and safety (including, but not limited to, environmental monitoring and
mitigation)
• Transportation
• Growth management
• Maintenance and repair of public facilities
In 2001, revenue exceeded the growth limit by $1,249,186 in General Fund revenues. This
amount is held in fund reserves and can be used for one-time purposes. Staff is recommending
that $1,000,000 of the $1,249,186 be earmarked for Transportation Capital as agreed to by
Council as part of the Transportation Capital Funding Plan. It is also recommended that the
remaining $249,186 be allocated for transportation operations in 2003.
ATTACHMENTS:
Attachment A: Ongoing General Fund Reductions for 2003
Attachment B: One-Time Reprogramming for 2003
Attachment C: Other Exceptions to the 2003 Adopted Budget
ORDINANCE NO. 169, 2002
OF THE COUNCIL OF THE CITY OF FORT COLLINS
BEING THE ANNUAL APPROPRIATION ORDINANCE
RELATING TO THE ANNUAL APPROPRIATIONS
FOR THE FISCAL YEAR 2003; AMENDING THE BUDGET FOR
THE FISCAL YEAR BEGINNING JANUARY 1, 2003, AND ENDING
DECEMBER 31, 2003; AND FIXING THE MILL LEVY FOR FISCAL YEAR 2003
WHEREAS,on November 20,2001,the City Council adopted on second reading Ordinance
No. 197,2001,thereby approving a biennial budget for the years beginning on January 1, 2002, and
January 1, 2003; and
WHEREAS, the City Manager has submitted to the Council proposed amendments to the
2003 budget adopted by the Council in Ordinance No. 197, 2001; and
WHEREAS, Article V, Section 4, of the City Charter (the "Charter") requires that, before
the last day of November of each fiscal year, the Council shall appropriate on a fund basis and by
individual project for capital projects and federal or state grant projects, such sums of money as it
deems necessary to defray all expenditures of the City during the ensuing fiscal year based upon the
budget as approved by the Council; and
WHEREAS, Article V, Section 5, of the Charter provides that the annual appropriation
ordinance shall also fix the tax levy upon each dollar of the assessed valuation of all taxable property
within the City, such levy representing the amount of taxes for City purposes necessary to provide
for payment during the ensuing fiscal year for all properly authorized expenditures to be incurred by
the City, including interest and principal of general obligation bonds; and
WHEREAS, Article XII, Section 6, of the Charter permits the Council to fix, establish,
maintain, and provide for the collection of such rates,fees,or charges for water and electricity, and
for other utility services furnished by the City as will produce revenues sufficient to pay into the
General Fund in lieu of taxes on account of the City-owned utilities such amount as may be
established by Council; and
WHEREAS, Article V, Section 10, of the Charter authorizes the Council to transfer by
ordinance any unexpended and unencumbered appropriated amount or portion thereof from one fund
or capital project to another fund or capital project, provided that the purpose for which the
transferred funds are to be expended remains unchanged; the purpose for which the funds were
initially appropriated no longer exists; or the proposed transfer is from a fund or capital project in
which the amount appropriated exceeds the amount needed to accomplish the purpose specified in
the appropriation ordinance.
NOW, THEREFORE,BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the Council has reviewed the City Managers recommended changes to
the"2003 Proposed Appropriations"section of the Fort Collins 2002 and 2003 Biennial Budget(the
`Biennial Budget'), as shown on pages 31 through 33 of the Operating Budget thereof, a copy of
which Biennial Budget is on file with the office of the City Clerk, and hereby amends the Biennial
Budget so as to reflect said changes as follows:
2003 Proposed Appropriations
Amount of
Existing Adjustments As Amended
GENERALFUND $96,155,480 (3,319,314) $ 92,836,166
ENTERPRISE FUNDS
Golf $ 2,417,498 $ 2,417,498
Light & Power 78,946,166 78,946,166
Storm Drainage Operating 7,951,636 943,488 8,895,124
Capital:
Basin Master Planning 230,000 230,000
Developer Repays 250,000 (250,000) 0
Flood Mapping&Precip/Stream 50,000 50,000
Fossil Creek Basin Improvements 0 250,000 250,000
Total Storm Drainage 8,481,636 943,488 9,425,124
Wastewater Operating 18,076,690 18,076,690
Capital:
CR 9 Relief Sewer 60,000 60,000
Pollution Control Lab 250,000 250,000
Treatment Plant Improvements 885,000 885,000
Total Wastewater 19,271,690 0 19,271,690
Water Operating 26,408,347 26,408,347
Capital:
Gravel Pit Storage Ponds 3,300,000 3,300,000
Halligan Reservoir Expansion 400,000 400,000
Master Plan Facilities 0 1,600,000 1,600,000
Meter Conversion Program 2,015,000 2,015,000
Poudre Pipeline Improvements 900,000 900,000
Southwest System Improvements 180,000 180,000
Treatment Facility Improvements 225,000 225,000
Water Supply Development 100,000 100,000
Total Water 33,528,347 1,600,000 35,128347
TOTAL ENTERPRISE FUNDS $142,645337 $2,543,488 $145,188,825
2
INTERNAL SERVICE FUNDS
Benefits $ 12,455,202 $ 12,455,202
Communications 1,578,002 1,578,002
Equipment 7,332,096 7,332,096
Self Insurance 2,918,530 1.000,000 3,918.530
Utility Customer Service& Administration 12,025,947 (1.925) 12.024.022
TOTAL INTERNAL SERVICE FUNDS $ 36,309,777 998,075 $ 37,307,852
SPECIAL REVENUE & DEBT SERVICE FUNDS
Capital Leasing Corporation $ 1,630,065 $ 1,630,065
Cemeteries 662,531 (6,165) 656,366
Cultural Services & Facilities 3,748,703 (67,807) 3,680,896
Debt Service 2,996,394 2,996,394
Flood Recovery 0 1,500,000 1,500,000
General Employees' Retirement 1,989,000 1,989,000
Open Lands 3,420,401 3,420,401
Perpetual Care 77,682 77,682
Recreation 7,575,874 142,983 7,718,857
Sales & Use Tax 79,933,129 (4,395,677) 75,537,452
Special Assessments Debt Service 3,817,300 1,097,609 4,914,909
Street Oversizing 4,662,197 (26,950) 4,635,247
Transit Services 10,375,725 (131,602) 10,244,123
Transportation Services 19,482,213 (1,363,715) 18,118,498
TOTAL SPECIAL REVENUE &DEBT
SERVICE FUNDS $ 140,371,214 ($ 3,251,324) $137,119,890
CAPITAL IMPROVEMENT FUNDS
General City Capital
Minor Street Capital $ 229,751 (11,258) $ 218,493
Pedestrian Accessibility 410,944 (19,156) 391,788
Major Building Maintenance 2,041,536 (2,041,536) 0
Facilities MR&R Capital 0 640,500 640,500
CSU Transit Center 2,500,000 2,500,000
Block 31 Maintenance 30,317 0 30,317
Total General City Capital $ 5,212,548 ($ 1,431,450) $ 3,781,098
• 3
1/4 Cent Community Enhancements
Administration $ 55,650 $ 55,650
Library Technology 1,101,042 1,101,042
Prospect, Poudre River to Summit View 3,893,930 3,893,930
Total 1/4 Cent Community Enhancements $ 5.050,622 SO $ 5,050.622
1/4 Cent Natural Areas and Parks
Administration $ 66,528 $ 66,528
Natural Area 3,500,000 3,500,000
Community Park Improvements 107,419 107,419
Community Horticulture Center 0 50,000 50,000
Regional Trails 1,678,418 1,678,418
Total 1/4 Cent Natural Areas and Parks $ 5,352,365 $ 50,000 $ 5,402,365
1/4 Cent Streets and Transportation
Administration $ 75,931 $ 75,931
Pavement Management Program 7,041,701 (72,372) 6,969,329
Pedestrian Plan 342,857 342,857
Mason Street Transportation Corridor 1,074,188 1,074,188
North College Corridor 2,016,854 2,016,854
Total 1/4 Cent Streets and Transportation $ 10,551,531 ($72,372) $ 10,479,159
Capital Improvement Expansion Fund $ 142,577 $ 142,577
Total Capital Improvement Expansion Fund $ 142,577 $ 0 $ 142,577
Conservation Trust Fund
Administration $ 294,476 $ 294,476
Fossil Creek Trail 375,000 375,000
Open Space Acquisition 20,000 20,000
Open Space &Trails Maintenance 63,781 63,781
Trail Acquisition,Development&Repair 350,000 350,000
Tri-City Trails 50,000 50,000
Total Conservation Trust Fund $ 1,153,257 0 $ 1,153,257
Neiehborhood Parkland Fund
Administration $ 293,909 $ 293,909
Dry Creek Park 50,000 50,000
Homestead Park 130,000 130,000
Iron Horse Park 300.E 300,000
New Park Site Acquisition 300,000 300,000
New Park Site Development 300,000 300,000
4
Park Site Equipment 15,000 15,000
Provincetowne Park 300,000 300,000
Registry Ridge Park 100,000 100,000
Richards Lake Park 100,000 100,000
Stewart Case Park 50,000 50,000
Water Glen Park 50.000 50,000
Total Neighborhood Parkland Fund $ 1 .988,909 0 $ 1,988,909
TOTAL CITY FUNDS $ 444,933,617 $ (4,482,897) $ 440,450,720
Section 2. Appropriations. That there be, and hereby is, appropriated out of the revenues of
the City of Fort Collins,for the fiscal year beginning January 1,2003,and ending December 31,2003,
the sum of FOUR HUNDRED FORTY MILLION FOUR HUNDRED FIFTY THOUSAND SEVEN
HUNDRED TWENTY DOLLARS($440,450,720)to be raised by taxation and otherwise,which sum
is deemed by the Council to be necessary to defray all expenditures of the City during said budget
year, to be divided and appropriated for the following purposes, shown in Section 1 above.
Section 3. Mill Levy.
a. That the 2003 mill levy rate for the taxation upon each dollar of the assessed valuation of
all the taxable property within the City of Fort Collins as of December 31,2002,shall be 9.797 mills,
which levy represents the amount of taxes for City purposes necessary to provide for payment during
the aforementioned budget year of all properly authorized expenditures to be incurred by the City,
including interest and principal of general obligation bonds.
b. The City Clerk shall certify this levy of 9.797 mills to the County Assessor and the Board
of Commissioners of Larimer County,Colorado,in accordance with the applicable provisions of law,
as required by Article V, Section 5, of the Charter of the City of Fort Collins.
Introduced, considered favorably on first reading, and ordered published this 5th day of
November,A.D.2002,and to be presented for final passage on the 19th day of November,A.D.2002.
Mayor
ATTEST:
City Clerk
. 5
Passed and adopted on final reading this 19th day of November, A.D. 2002.
Mayor
ATTEST:
City Clerk
6
• ATTACHMENT A
2003 BUDGET REDUCTIONS: GENERAL FUND
Ongoing Expenditures
TARGET: Reduce by $4.4 million
----------------------------------------------------------------------------------------------
LMA Reduction: Reduce by $1.85 million
Operating Reduction: Reduce by $2.55 million
PROPOSED GENERAL FUND OPERATION REDUCTIONS (Ongoing)
EXECUTIVE/LEGISLATIVE/JUDICIAL
a. Council $ 9,070
b. City Manager Administration 54,960
c. Budget & Research 15,000
d. Human Rights 5,423
e. Neighborhood Resources 20,000
• f. City Clerk 17,197
g. Municipal Court 26,600
h. City Attorney 14,395
i. Human Services Contract 10,000
Subtotal ..............................................................................................S 172,645
ADMINISTRATIVE SERVICES
a. Major repair and maintenance $ 200,000
b. Lease funds for office space 40,000
c. Custodial Services 55,000
d. Delay Hiring of Admin Clerk 11(Human Resources) 54,445
e. Finance: Other contractual 3,000
f. Admin: Other contractual 20,000
g. Purchasing: Other contractual 15,000
h. Human Resources Administration 2,000
Subtotal ..............................................................................................$ 389,445
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COMMUNICATION & TECHNOLOGY
a. Information technology $ 117,667
b. Comm/Public Information 15,532
c. Geographic Information Systems 25,922
Subtotal ..............................................................................................$ 159,121
COMMUNITY PLANNING & ENVIRONMENTAL SERVICES
a. Affordable Housing increment $ 272,474
b. Contractual Services 10,109
Subtotal ..............................................................................................$ 282,583
CULTURAL,LIBRARY AND RECREATION
a. Recreation—Funding for Boys and Girls Club $ 50,OOOt
b. Parks—Sheldon Lake Microbial Program 20,000
c. CLRS Administration—Salary Savings 21,606
d. Parks—Botanical and Agricultural Supplies 40,000
e. Library—Telephone Notification System 20,000
f. Recreation—Youth Employment 20,000
g. Recreation—Utilities 45,000
It. Parks—Lifecycle 75,000
i. Lincoln Center—Reduce Box Office Hours 5,400
j. Forestry—Tree Planting 20,000
k. Parks—Miscellaneous 20,500
1. Recreation—Reduce hourly staff; Supplies; Reduce 33,000
Schedules
m. Parks—Motor Vehicles 38,400
n. Lincoln Center—Eliminate part-time salary increases 11,000
o. Horticulture Center—Salary savings 7,000
p. Lincoln Center Reduce supplies &equipment 12,000
q. Library—Reduce work time of hourly staff 19,600
r. Museum---Other contractual 6,100
s. Cemeteries---Salary savings 6,700
t. Golf—Reduce transfer for"Community Value of Golf 16,762
Subtotal ..............................................................................................$ 488,068
'Reduce the amount City currently provides from $60,000/yr to $50,000/yr($10,000-
ongoing; $40,000 one-time).
Option: Reprogram these monies for a Youth Services Librarian
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POLICE 0
TRANSPORTATION
a. Engineering $ 24,700
b. Parking 23,530
c. Planning(MPO Share) 5,000
d. Streets—unpaved roads 61,000
e. Administration 4,000
f. Street Oversizing 26,950
g. Pavement Management 72,372
h. Minor Streets Capital 11,258
i. Transfort—conferences &repairs 99,403
j. Traffic 21,400
k. Pedestrian accessibility 19,156
Subtotal...............................................................................................$ 368,769
UTILITY SERVICES..............................................................................S 1,925
PFACONTRACT ...................................................................................S 635,434
NON-DEPARTMENTAL........................................................................S 52,010
TOTAL OPERATING REDUCTIONS..................................................................$2,550,000
•
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ATTACHMENT B
PROPOSED GENERAL FUND: REPROGRAMMING OF ONE-TIME RESOURCES
A. RESOURCES CURRENTLY PROGRAMMED TO BE USED AS FOLLOWS:
1. Development Review Center: 2003 $ 300,000
2. Land Bank Affordable Housing 2003 200,000
TOTAL $ 500,000
B. REPROGRAM THESE RESOURCES TO BE USED IN 2003 AS FOLLOWS:
1. Recycling Initiatives $ 20,000'
Start Up of: Curbside yardwaste recycling
Mandatory multi-family recycling
Amend Land Use Code Requiring
infrastructure for recycling facility(s)
2. Boys and Girls Club 40,000
• 3. New Server for JD Edwards System 300,000
(City's Financial Management System)
4. Community Communications 50,000
Continue monthly cable programs that
provide information to citizens—Mayor
and Council"Talk of the Town" and
"Showcase Fort Collins"
5. Contract to Audit Cash Collection System 10,000
(per Bondi's Management letter)
6. Major Repair and Maintenance 80,000
(Cover some needs with one-time
monies in place of cutting back the$200,000 of ongoing
resources for building repair and maintenance)
TOTAL...........................................................................................$500,000
Resources within CPES will be reallocated for the(1)staff position(1.00 FTE)to carry out these and
future recycling program initiatives
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. ATTACHMENT C
2003 BUDGET ADJUSTMENT REQUESTS
Service Area/ Adjustment Amount Requested
Department Requested Ongoing One-time
REQUESTS FOR NON-GENERAL FUND MONIES
Cultural,Library&Recreational Services
1. Parks and RecreatioNRecreation YAC Gymnasium Construction&Other Costs - $104,000
2. Parks and RecreationlRecreation Second Ice Arena at EPIC $210.000 -
3. Parks and Recreadon/Recreation Increase in Softball Program Erp&Revenue $5,000 -
4. Parks and RecreatklNRecreation Boat Program on Sheldon Lake $9,500 -
5. Capital Projecfs/CLRS-Horticulture Appropriate Donations for Horticulture Center - $50,000
Total Cultural,Library&Recreational Services $224.500 $154,000
Transportation Services
�6. TransportationrrrafBc Building Maintenance Costs for Traffic - $49,970
Operations Facility
Total Transportation Services $0 $49,970
Utility Services
7. Storm Drainage Principal and Interest Payments-2002 Bonds $943,488 -
8. Water Capital Projects Pleasant Valley Pipeline - $1,600,000
Total Utility Services $943.488 $1,600,000
TOTAL NON-GENERAL FUND REQUESTS $1.167.988 $1,803,970
2003 BUDGET ADJUSTMENT REQUESTS
Service Area/ Adjustment Amount Requested
Department Requested Ongoing One-time
REQUESTS FROM PRODUCTIVITY OR EQUIPMENT REPLACEMENT
Community Planning&Environmental Services
9. Advance Planning City Plan Update-Supplemental Funding - $35,000
10. Building&Zoning/Admin.Support Services Auto Phone Answering System - $2,500
11. Building&ZoninglZoning Enforcement Seasonal Landscape Inspector - $5,000
12. Current Planning Computer Equipment Purchase/Replacement - $7,000
13. CPES Administration Council Policy Agenda&Emergent Issues - $35,000
Total Community Planning&Environmental Services $0 $84,500
Executive,Legislative,and Judicial Services
14. City Clerk Furniture and Equipment Purchases - $20,000
Total Executive,Legislative,and Judicial Services $0 $20,000
TOTAL PRODUCTIVITY OR EQUIPMENT REPLACEMENT REQUESTS $o $104,500
Service Area/ Adjustment Amount Requested
Department Requested Ongoing Onetime
HOUSEKEEPING ITEMS
Cultural,Library&Recreational Services
15. Parks/Park Maintenance Misc.Revenues&Work for Other Depts. - $77,000
Total Cultural,Library&Recreational Services $o $77,000
Transportation Services
16. Transportation/Transportation Demand Management Eliminate 410 Fund Appropriations for 2003 - ($1,432,106)
TOM Programming
Total Transportation Services $0 ($1,432,106)
Utilities Services
17. Storm Drainage Transfer appropriations from Developer - $250,000
Repays Project to Fossil Creek Basin Project
Total Utilities Services $0 $250.000
General Fund
18. Non-Departmental Larimer County Treasurer's Fee $270,000 -
19. Municipal Court Restore Program&Municipal Court Bonds $80.000
Total General Fund/Non40epartmental $350,000 $0
i
•
ADJUSTMENT REQUEST FORM
Fund/Service Area: 412/CLRS
Department/Program: Parks and Recreation/Recreation
Adjustment Requested: Transfer From Recreation Reserve
Dollar Amount Requested ONGOING
$104,000 ONE-TIME
Is the exception request for General Fund monies? No
If Yes, is the request for use of
Productivity Savings?
Equipment Replacement Reserve?
If not a request for General Fund monies, is the request for the use of
• New Revenue?
Reserves? Yes
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
As a result of the 2-year budget process, staff waits until the prior year is completed
before requesting any funding from reserves to make sure that reserves designated
for specific purposes are funded first. This appropriation includes $34,000 to be held
for expenditure for construction items for the YAC gym. The amount reflects the cost
of equipment donated by an owner of Everest that was moved to other recreation
facilities. It was agreed that this cost would be allocated from recreation reserves to
assist with construction of the gymnasium at the YAC. The remainder of the request
Is a standard minimum request from reserves to hold In the Recreation Fund to cover
such items as computer upgrades, training and conference expenses, and any
unanticipated expenses in 2003.
2
ADJUSTMENT REQUEST FORM
Fund/Service Area: 412/CLRS
DepartmentlProgram: Parks and Recreation/Recreation
Adjustment Requested: Program and Maintenance Expenses and Revenues/ Second
Ice Arena at EPIC
Dollar Amount Requested $210,000 ONGOING
ONE-TIME
Is the exception request for General Fund monies? No
If Yes, is the request for use of
Productivity Savings?
Equipment Replacement Reserve?
If not a request for General Fund monies, is the request for the use of
New Revenue? Yes
Reserves?
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
This represents the direct program expenses to operate the second sheet of ice at
EPIC. The $210,000 expense includes the following: 1) hourly salaries for ice skating
activities, concession and front desk staff, in-house maintenance and custodial, skate
guards, and building attendants; 2) equipment and supplies for activities; 3)janitorial
and maintenance supplies and equipment; 4) paper and food Items for the concession
operation; 5)contractual services; and 6) custodial contract expenses.
Revenue estimates to offset this expense will come from user fees in the projected
amount of$244,000.
3
ADJUSTMENT REQUEST FORM
Fund/Service Area: 4121CLRS
Department/Program: Parks and Recreation/Recreation
Adjustment Requested: Increase in Softball Program Expense and Revenue
Dollar Amount Requested $5,000 ONGOING
ONE-TIME
Is the exception request for General Fund monies? No
If Yes, is the request for use of
Productivity Savings?
Equipment Replacement Reserve?
If not a request for General Fund monies, is the request for the use of
New Revenue? Yes
Reserves?
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
Staff will hire on a part-time basis a security company to periodically check the
softball/baseball field areas in the parks for ordinance and policy infractions by
program participants and spectators. The major Infraction would be violation of the
open container ordinance; however,the security company would also be instructed to
look for illegal parking, dogs off leash, use of glass bottles, unruly participants and
spectators, and violation of other park and City regulations.
The Police department Is often helpful in responding when open container or
disturbance violations occur, however, officers are not always able to make this
response a priority. Staff believes that this move will be In the best interests of park
users and the City.
The expense would be passed on to the various teams and those In the private sector
renting fields for tournaments. Fees would be Increased to generate a projected
$5,000 in additional revenue.
4
ADJUSTMENT REQUEST FORM
Fund/Service Area: 412/CLRS
Department/Program: Parks and Recreation/Recreation
Adjustment Requested: Boat Program on Sheldon Lake
Dollar Amount Requested $9,500 ONGOING
ONE-TIME
Is the exception request for General Fund monies? No
If Yes, is the request for use of
Productivity Savings?
Equipment Replacement Reserve?
If not a request for General Fund monies, is the request for the use of
New Revenue? Yes
Reserves?
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
The boat rental program has not been in operation for 2 years. In 2002 the Wilkins
Trust donated funding to buy new paddle boats. This request is to add the expense
and projected revenue for this activity back into the budget
Projected revenue for this activity is$11,600 and will be generated from user fees.
5
ADJUSTMENT REQUEST FORM
Fund/Service Area: Capital Projects/CLRS
Department/Program: Horticulture/Horticulture Center Project
Adjustment Requested: _Appropriate estimated revenue from donations in 2003
Dollar Amount Requested ONGOING
$50,000 ONE-TIME
Is the exception request for General Fund monies? No
If Yes, is the request for use of
Productivity Savings? No
Equipment Replacement Reserve? No
If not a request for General Fund monies, is the request for the use of
New Revenues? Yes
Reserves?
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE
FUNDING SOURCE FOR THE REQUESTED ADJUSTMENT :
The Friends of the Gardens on Spring Creek is a non-profit citizens group with the
purpose of supporting the horticulture center (now referred to as the Gardens on Spring
Creek) through fund raising, membership development, and other efforts. This group is
currently conducting a fund raising campaign to supplement the city's funding for the
construction of the Gardens on Spring Creek. These funds will be used to establish
additional gardens and possibly to expand the square footage of the building, as part of
this first phase of construction scheduled for fall, 2002 through summer, 2003. The
upper end of the estimated range of funds that they could raise during 2003 is $50,000.
This request would appropriate the estimated revenue in 2003 and allow the donations
to be spent as they are received.
6
ADJUSTMENT REQUEST FORM
Fund/Service Area: 410
Department/Program: TransoortationlTraffic
Adjustment Requested: $49,970.00
Dollar Amount Requested ONGOING
$49,970.00 ONE-TIME
Is the exception request for General Fund monies?
If Yes, is the request for use of
Productivity Savings?
Equipment Replacement Reserve?
If not a request for General Fund monies, is the request for the use of
New Revenue?
Reserves?
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
Description of Adjustment:
The Traffic Operations Facility is scheduled to be completed in November 2002. The
approval for the facility came after the Adopted 2003 and 2003 Biennial Budget,therefore the
costs of building maintenance were not included in the 2003 Traffic Operations budget. The
following table stows the anticipated maintenance and repair costs:
Building Maintenance & Repair Costs
Description Sq Ft Cost Sq Ft Yearly Cost
Utilities $1.75 95M Sq Ft $16,625.00
Custodial $1.00 9500 Scl Ft $ 9,500.00
Refuse&Snow Removal $ .20 9500 Sq Ft $ 1.900.00
Maintenance & Repair $1.50 9500 Sq Ft $14,250.00
Grounds Maintenance $ .81 9500 Sq Ft $7,695.00
Total $49,970.00
• This request adds the building maintenance costs to Traffic Operation's operating budget for
the year 2003.
The amount of the request is for $49,970.00 and will be funded by existing Transportation
Revenues.
ADJUSTMENT REQUEST FORM
Fund/Service Area: Fund 504, Utilities
Department/Program: Stormwater—Payments and Transfers
Adjustment Requested: Principal and Interest Payments for 2002 Stormwater Bond Issue
Dollar Amount Requested $943,488 ONGOING
ONE-TIME
Is the exception request for General Fund monies? No
If Yes, is the request for use of
Productivity Savings?
Equipment Replacement Reserve?
ff not a request for General Fund monies, is the request for the use of
New Revenue? Stormwater Revenue
Reserves?
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
The$12,300,000 Storm Drainage Revenue Bond issue was completed in February 2002.
Ordinance 10,2002 appropriated the bond proceeds but no appropriation was made for the
debt service payments due in 2002 and 2003. This adjustment request is to appropriate the
2003 principal payment of$405,000 due 12/1/03 and$538,488 in interest payments
($269,244 due both 611/03 and 1211/03)in accordance with die.debt service schedule. These
2003 debt service payments total$943,488. The Utilities will include a request to appropriate
the 2002 debt service payment of$448,740 with the 2002 year end clean up ordinance.
8
• ADJUSTMENT REQUEST FORM
Fund/Service Area: Water Fund/ Utilities
Department/Program: Water Capital Projects (Acct# 50264321.552500.9)
Adjustment Requested: Pleasant Valley Pipeline
Dollar Amount Requested ONGOING
_$1,600,000 ONE-TIME
Is the exception request for General Fund monies? No
If Yes, is the request for use of
Productivity Savings?
Equipment Replacement Reserve?
If not a request for General Fund monies, is the request for the use of
New Revenue?
Reserves? X
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
The cost estimate for the pleasant valley pipeline project has increased due to the tariff
recently placed on imported steel and several years of delay in receiving the title transfer from
the Federal government. The increased cost for the city's portion of the project is the
$1,600,000 requested. The pipeline is required to fully utilize the City's existing Poudre
River water rights.
9
ADJUSTMENT REQUEST FORM
Fund/Service Area: CPES
Department/Program: Advance Planning
Adjustment Requested: City Plan Update—Supplemental Funding
Dollar Amount Requested ONGOING
35 000 ONE-TIME
Is the exception request for General Fund monies?:Yes
If Yes, is the request for use of
Productivity Savings?YES
Equipment Replacement Reserve?
If not a request for General Fund monies, is the request for the use of .
New Revenue?
Reserves?
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
Advance Planning did'not receive the full amount requested for the City Plan Update project in
the 2001/2002 budget. Although the department was is able to make up a part of the project
budget deficit out of the Advance Planning budget,additional funding is required to adequately
support the project. This request provides that support
10
ADJUSTMENT REQUEST FORM
Fund/Service Area: General Fund/CPES
Department/Program: Building &Zoning/Administrative Support Services
Adjustment Requested: Funding of Auto Phone Answering System
Dollar Amount Requested $2.500• ONGOING
ONE-TIME
Is the exception request for General Fund monies? Yes
If Yes, is the request for use of
Productivity Savings? Yes*
Equipment Replacement Reserve?
If not a request for General Fund monies, is the request for the use of
New Revenue?
Reserves?
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
Building &Zoning receives an average of 1200 incoming phone calls per week. The automated
phone answering system enhances customer service by allowing all calls to be answered and
immediately directed to the appropriate staff person. Without the system, call-in customers and
walk-in customers are not provided with efficient, attentive service, and complaints will continue
to increase.
'This request is for ongoing funding of$2,500. In the event that such funding is not available
ongoing, the use of one-time funding from productivity savings is requested as an alternative.
11
ADJUSTMENT REQUEST FORM
Fund/Service Area: General Fund/CPES
Department/Program: Buitdina &Zonina/Zonina Enforcement
Adjustment Requested: Seasonal Landscape Inspector
Dollar Amount Requested $5.000* ONGOING
ONE-TIME
Is the exception request for General Fund monies? Yes
If Yes, is the request for use of
Productivity Savings? Yes*
Equipment Replacement Reserve?
If not a request for General Fund monies, is the request for the use of
New Revenue?
Reserves?
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
In 2000, the Zoning Enforcement budget was increased by the addition of a .5 FTE Zoning
Inspector. The additional staffing level was used 1)to increase an incumbent Zoning Inspector
from Y2 time to % time in order to add additional year round staffing and 2) to hire a summer
seasonal inspector with the remaining .25 FTE funds for the purpose of conducting landscape
maintenance inspections to ensure ongoing code compliance. This staffing allocation worked
fine in 2000 and 2001. However, customer demands for year round use of the .5 FTE position
have resulted in the incumbent inspector going from%time to full-time. Therefore, there is no
longer any staff dedicated solely to landscape maintenance inspections. Since the number of
developments that require such inspections continues to increase every year, current staff can
not perform their normal, necessary duties, while at the same time trying to keep up with the
increasing demand of maintenance inspections. The ability to hire a seasonal employee to
conduct landscape inspections will allow the Zoning Inspectors to devote more time to land use
and sign code enforcement during the summer months.
*This request is for on-going funding of$5,000. In the event that such funding is not available
on-going, the use of one-time funding from productivity savings is requested as an alternative in
order to allow the hiring of a seasonal inspector in years where savings are available.
12
ADJUSTMENT REQUEST FORM
Fund/Service Area: General Fund/CPES
Department/Program: Current Planning
Adjustment Requested: Computer Equipment Purchase/Replacement
Dollar Amount Requested ONGOING
$7,000 ONE-TIME
Is the exception request for General Fund monies? Yes
If Yes, is the request for use of
Productivity Savings? Yes
Equipment Replacement Reserve?
If not a request for General Fund monies, is the request for the use of
New Revenue?
• Reserves?
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
The Current Planning Department needs to purchase a color computer printer and a plotter in
order to complete several projects identified in the 2002/2003 work program. Also, one older
model laser printer is incurring significant maintenance costs and it would most cost effective to
replace the unit at this time. A color network laser printer will virtually eliminate outside vendor
odor printing costs and enhance the quality of documents produced by the department The
plotter will be used for creation of computer-generated maps and plans.
•
13
ADJUSTMENT REQUEST FORM
Fund/Service Area: CPES
Department/Program: CPES Administration
Adjustment Requested: Council Policy Agenda and Emergent Issues Support.
Dollar Amount Requested ONGOING
35 000 ONE-TIME
Is the exception request for General Fund monies?Yes
If Yes, is the request for use of
Productivity Savings?Yes
Equipment Replacement Reserve?
If not a request for General Fund monies, is the request for the use of
New Revenue?
Reserves?
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
These funds will be held in reserve to support CPES work on Council Policy Agenda Projects
and other emergent issues that may arise after the budget has been finalized.
14
ADJUSTMENT REQUEST FORM
Fund/Service Area: General Fund-Executive, Legislative and Judicial
Department/Program: City Clerk Administration
Adjustment Requested:
Dollar Amount Requested ONGOING
$20,000 ONE-TIME
Is the exception request for General Fund monies? Yes
If Yes, Is the request for use of
Productivity Savings? X
Equipment Replacement Reserve?
If not a request for General Fund monies, is the request for the use of
New Revenue?
Reserves?
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
The City Clerk's Office will be moving into new office space In September 2002. The new space is
larger than current space,and Includes two conference rooms. The project budget for the remodel of
City Hal West does not specifically include funding for furniture;however,some funding may be
available if construction costs are lower than anticipated. Although some funds are available in the
departrimrs 2002 budget for furniture/equipment,those funds are not adequate to cover the
anticipated costs of fumishing two conference rooms,two offices.a two-person reception center,
reception furniture,and storage units. .
The new office provides sufficient space to conduct elections solely within the confries of the
department, rather than temporarily using space in another facility. Due to the temporary nature of
space used in another facility for past elections,the department has rented equipment from Larimer
County for the processing and storage of ballots in the ballot processing center. The new office space
now allows the department to purchase and store its own equipment more suitable to the needs of the
department
Because the requested funds,if granted,will not be available until 2003,the purchase of election
equipment and certain furniture and storage units will be delayed.
15
ADJUSTMENT REQUEST FORM
Fund/Service Area: General Fund/CLRS
Department/Program: Parks/Park Maintenance
Adjustment Requested: Appropriate estimated miscellaneous revenues for fees and
work for other departments in 2003
Dollar Amount Requested ONGOING
$77,000 ONE-TIME
Is the exception request for General Fund monies? No
If Yes, is the request for use of
Productivity Savings? No
Equipment Replacement Reserve? No
If not a request for General Fund monies, is the request for the use of
New Revenues? Yes
Reserves?
DESCRIBE YOU ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE
FUNDING SOURCE FOR THE REQUESTED ADJUSTMENT:
This adjustment will appropriate miscellaneous revenues to be collected in 2003 for
shelter, showmobile and cell phone tower rentals, work for other funds, and Gateway
Mountain Park fees. This adjustment is needed because: (1) the shelter and
showmobile money is needed to fund a new position recently approved, (2) the cell
phone tower money is needed to fund projects in the Parks lifecyc le program,(3)money
from work for other funds needs to be appropriated to cover Parks costs for that
maintenance work, and (4) Gateway Mountain Park fees need to be appropriated to
support the operation and maintenance of the park in 2003.
Shelter Rentals 101.347341 $ 10,000
Showmobile Rentals 101.347340 5,000
Work for Others 101.369950 30,000
Misc. Services 101.369962 32,000
Total $
• ADJUSTMENT REQUEST FORM 16
Fund/Service Area: Transportation Services Fund (410)/Transportation Services
Department/Program: Transportation Demand Management
Adjustment Requested: Eliminate 410 Fund aopnwriations for'03 TOM programming
Dollar Amount Requested ONGOING
ONE-TIME
Is the exception request for General Fund monies? No
9 Yes, is the request for use of
Productivity Savings?
Equipment Replacement Reserve?
If not a request for General Fund monies, is the request for the use of
New Revenue? No
Reserves? No
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT.
TRANSPORTATION SERVICES FUND—DECREASE APPROPRIATIONS BY$1,432,106
The Metropolitan Planning Organization (MPO) is an association of local governments,
formed in 1987, for the purpose of responding to federal transportation and air quality
planning requirements. The MPO is represented by Fort Collins, Greeley, Loveland, Evans,
Berthoud, Windsor, Timnath, Garden City, La Salle, Johnstown, and Ladmer and Weld
Counties. The MPO budget and Regional Planning projects are funded with federal
transportation dollars administered by the Colorado Department of Transportation (CDOT).
Historically, the City of Fort Collins has performed the administrative duties, including fiscal
management of the MPO and Regional Planning projects.
It is the desire of the MPO and the City of Fort Collins, for the MPO to secure adequate
funding to sustain Its operations independent of the assistance provided by the City of Fort
Collins, and to align Regional Planning budgets with the MPO budget that is based on the
federal fiscal year of October 1 through September 30. Accordingly, 2003 Regional Planning
funds, totaling $1,432,106, that were included in the 2002-2003 Biennial Budget will not be
budgeted in the Transportation Services Fund. The 2002-2003 fiscal year budgets for the
MPO and Regional Planning projects will be presented to City Council in September of this
year.
17
ADJUSTMENT REQUEST FORM
Fund/Service Area: Storm Drainage Fund/ Utilities
Department/Program:Stormwater Field Operations/Capital Projects
Adjustment Requested: Transfer$250,000 of 2003 appropriations from the
Developer Repays capital project to the Fossil Creek
Basin capital project in the Storm Drainage Fund
Dollar Amount Requested $0 ONGOING
$250,000 ONE-TIME
Is the exception request for General Fund monies? No.
If Yes, is the request for use of
Productivity Savings? WA
Equipment Replacement Reserve? WA
If not a request for General Fund monies, is the request for the use of
New Revenue? No.
Reserves? No.
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
There is an opportunity to work with the Fort Collins-Loveland Water District and the Cily
Street Oversizing Fund in the installation of a water line and widening of the road subgrade
on South Timberline Road. Culverts needed to eliminate overtopping of Timberline Road
would be installed. The culverts will be oversized to allow for future upstream projects
designed to reduce flooding in the Paragon Point area. A joint project will save money,
reduce disturbance in the area,and result in less inconvenience to citizens.
In order to pay for the project, $250,000 of 2003 appropriations that were requested in the
Developer Repays capital project would be transferred to the Fossil Creek Basin capital
project Analyses of developer repay commitments Indicate existing appropriations adequate
for 2003. Any future commitments will be funded from future appropriations. The transfer
would not have a negative impact on City stomrwater customers.
18
ADJUSTMENT REQUEST FORM
Fund/Service Area: General Fund/Non-Departmental
Department/Program: Non-Departmental
Adjustment Requested: Latimer County Treasurer's Fee
Dollar Amount Requested: $270,000 ONGOING
N/A ONE-TIME
Is the exception request for General Fund monies? NO
if Yes, is the request for use of
Productivity Savings?
Equipment Replacement Reserve?
If riot a request for General Fund monies, is the request for the use of
New Revenue? YES
Reserves? NO
DESCRIBE YOUR.ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
The CiVs auditor, Bondi&Co. LLP, has recommended a change in the recording of property
taxes received from Latmer County. Latmer County charges a Treasurer's fee of
approximately 2% on all property taxes distributed to the City. In the past, the fee was
recorded as a decrease in property tax revenue. Beginning in 2002. property tax revenue is
recorded at the total amount, including the Treasurer's fee, and the fee is recorded as an
expense.
This item records the additional property tax revenue and appropriates the additional
revenue to cover the cost of the Treasurer's fee. This does not change the net amount that
the City receives from the County.
19
ADJUSTMENT REQUEST FORM
Fund/Service Area: General Fund/Executive, Legislative & Judicial Services
Department/Program: Municipal Court
Adjustment Requested: Restore Program and Municipal Court Bonds
Dollar Amount Requested $80,000 ONGOING
N/A ONE-TIME
Is the exception request for General Fund monies? NO
If Yes, is the request for use of
Productivity Savings?
Equipment Replacement Reserve?
If not a request for General Fund monies, is the request for the use of
New Revenue? YES
Reserves? NO
DESCRIBE YOUR ADJUSTMENT REQUEST, EXPLAIN WHY THE ADJUSTMENT IS
NECESSARY AND IF NOT A REQUEST FOR GENERAL FUND MONIES, THE FUNDING
SOURCE FOR THE REQUESTED ADJUSTMENT:
The Municipal Court maintains an account at First National Bank called "Fort Collins
Municipal Court Bond Account. Deposits into the account include payments for cash
bonds, restitution, state fees, jury fees, and other miscellaneous fees. Disbursements from
the account include payments to: defendants as refunds, victims for restitution, the State for
their share of defaults and outstanding judgment warrants, and to the Municipal Court. This
account has not been recorded in the City's financial system and should be. (Amount
$62.000)
In addition, the 8"' Judicial District Attorney's Office,Larimer County, the State of Colorado
8'h Judicial Probation Office, and the City of Fort Collins are collaborating on a new program
called Restore, a Restorative Justice Program for merchants, the community and juvenile
shoplifters. The program is intended to address juvenile shoplifting. The juvenile shoplifting
offenders accept responsibility for their actions by meeting with the vendor, family members
and staff members of the program. The juvenile must pay a fee of$40- $60 to participate in
the program. The fees will be used to offset program expenses. In addition to fees collected
from offenders, the program expects to receive donations from vendors and individuals.
(Amount$18,000)
The revenue received from these programs is appropriated to fund the programs.