HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 05/03/2011 - SECOND READING OF ORDINANCE NO. 042, 2011, APPROPR y
DATE: May 3, 2011
STAFF: Mike Freeman AGENDA ITEM SUMMARY
John Voss
T COLLINS CITY COUNCIL
Second Reading of Ordinance No. 042, 2011, Appropriating Prior Year Reserves.
EXECUTIVE SUMMARY
Ordinance No.042,2011,was unanimously adopted on First Reading on April 19,2011. The Ordinance appropriates
prior year's reserves for expenditures authorized in 2010 by Council but which could not be completed by the end of
2010.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on Second Reading.
ATTACHMENTS
1. Copy of First Reading Agenda Item Summary-April 19, 2011
(w/o attachments)
ATTACHMENT 1
DATE: April 19, 2011 AGENDA ITEM SUMMARY
STAFF: Mike Freeman _
John Voss
T COLLINS CITY COUNCIL
SM
First Reading of Ordinance No. 042, 2011, Appropriating Prior Year Reserves.
EXECUTIVE SUMMARY
Imo` � /7
City Council authorized expenditures in 2010-for various purposes. ,The a yr
thorized expenditures were not spent or
could not be encumbered in 2010 because:
• � � )2010
[
there was not sufficient time to complete bidding' and therefore,there was no known vendor or binding
contract as required to expend or encumber the monies.
• the project for which the dollars were originally appropriated by Council could not be completed during 2010
and reappropriation of those dollars is necessary for completion of the project in 2011.
• to carry on programs,services,and facility improvements in 2011 with unspent dollars previously appropriated
in 2010.
In the above circumstances, the unexpended and/or unencumbered monies lapsed into individual fund balances at
the end of 2010 and reflect no change'in Council;p locies.
Monies reappropriated for each City fund by thdOrdinance are as follows:
General Fund $ 158,797
Cultural Services Fund $ 247,428
Transportation Services Fund $ 9,600
Water Fund $ 655,000
Storm Water Fund $ 103,064
Wastewater Fund $ 276,386
Light and Power Fund $ 280,100
Data & Communications Fund $431,500
BACKGROUND / DISCUSSION/ l! \1I I J!
GENERAL FUND `\"
Larimer Emergency Telephone Authority-$23,302
The Larimer Emergency Telephone Authority(LETA)collects a monthly fee from all county telephone users. This fee
is used to purchase and maintain equipment,and to train users to process E911 phone calls and dispatch appropriate
Emergency Services Providers. LETA uses a formula to determine the annual budget for each Emergency Services
Dispatch Center, based on the number of dispatchers and the number of E911 phones calls received in the Center.
The funds remaining from the 2010 allocation for expenditure in 2011 total $23,302.
Performance Excellence & Meaurement---$12,955 .
ff
In 2010, funds were budgeted for the 11nternal Focus Group Pro'ect;/however, funding was not utilized due to timing
of the project and therefore, needs to�be reagprop`riated into the 2011 budget in the amount of$12,000. Also, in 2010,
$9,825 was budgeted for the Performance;Ex`cellence[Project. As of December 31, 2010, $955 remained unspent.
Reappropriation of$955 is requested for continued Performance Excellence support.
April 19, 2011 -2- ITEM 11
Access Fort Collins-$4,000
The City recently launched the new online customer service initiative called Access Fort Collins. This is a one-stop
shop for submitting questions or concerns and tracking the City's response. The 2010 budget included $4,000 to
advertise and promote this new service. Access Fort Collins did not come online until the end of the year, with an
official launch in January 2011.
Integrated Talent Management(I-TMS) -$20,000
In 2010, the I-TMS system upgrade was implemented and included the existing functionality of the performance and
learning modules. Due to the time involved in the upgrade, staff resources were not available to identify changes
needed to enhance the current functionalityand to implement-any,additional functionality. At the end of 2010, and
working with the TalentlReward technical team�changess toi the data feed fr m JDE have been identified that will
improve current functionality and Iay(the groundwork for rolling-outthe succession planning module. The$20,000 is
requested to cover the costs associated w�ny+c�s t U he data feed and rolling out additional modules.
Waste Stream Study-$55,000
City Council approved the Waste Stream Study project in 2010 to study optimal ways to manage the community's
waste stream. After much deliberation, the recommendation of a Council subcommittee was made to hold a
conference that will address emerging "waste-to-energy" concepts and technology. The conference has tentatively
been scheduled for May 11,2011. The balance of the 2010 money is intended to be appropriated to pay for speakers'
fees, use of facility space, and other conference costs.
Waste Innovation Fund -$9,540
The City Manager directed the Natural Resources Department to establish a,Waste Innovation Program in which to
deposit trash fees incurred by various departments' operations`an,- d to spend the newly created fund on innovative
ways to divert the City's own waste stream from landfill disposal. The remaining balance from 2010 is intended to be
appropriated to pay for more waste diversion activities in 2011.
Household Hazardous Waste Events -$4,000
During 2010, the Natural Resources Department prepared to conduct two household hazardous waste (HHW)
collection events for Fort Collins residents, as approved in the Budget. However, the response from the community
was greater than anticipated at the June 5 event and insufficient funds remained for holding a second event in
September as planned. In 2011, the Storm Water Fund is the designated department lead for the HHW project and
the Natural Resources budget has $4,000 of unspent funds from the 2010 HHW events. Therefore, this item
appropriates the remaining $4,000 for transfer to the Storm Water Fund to augment the funding for upcoming HHW
events in June and September. (/
Council Chambers Proiector Replacement-.$30,000
P Y
The current projection system was initially installed in 1998 and is nearing the end of its useful life. A reliable
projections system is critical to the effective broadcast (television and online) of City Council meetings and other
programs that take place in Council Chambers. The system consists of the projector,A/V routing system, document
camera and touch screen control interface. Audio failure and a complete lock-up of the A/V router have become more
common and the overall performance of the projector is not up to industry standards. Replacement of the system will
include a new projector, touch screen interface, and flat screen monitors. Funding will come from Cable 14.
CULTURAL SERVICES FUND nArt1n-PuMb[1ic=P_I1cesArt-in-Public-Places-$247,428 �City Council approved legislation in 1995 creating _ (APP)program. The purpose of the program
is to encourage and enhance artistic e�presssion�and appreciation, adding value to the community through acquiring,
exhibiting and maintaining public art. The program-is-funded by setting aside 1 /o of all eligible City construction
projects(including Utility projects)over$250,000,as defined in the APP guidelines. This item reappropriates$247,428
April 19, 2011 -3- ITEM 11
in the Cultural Services Fund to be used for the APP projects that are scheduled or continued in 2011, including the
Lincoln Center Renovation, Fort Collins Discovery Museum, North College and other miscellaneous projects.
TRANSPORTATION SERVICES FUND
Transportation Planner-$9,600
Personnel services funds were appropriated and available in the Transportation Planning 2010 budget for a
Transportation Planner position. Since this position was eliminated in the budget process, no funds were appropriated
in the 2011 budget for this planner. Subsequently, the term of employment for this position was extended through
January 2011. Personnel service costs and termination pay were charged to the 2011 budget in the amount of$9,600.
Transportation Planning is requesting-he-reappropriation of_2010 person/nelrservice savings to cover the 2011
personnel service expenses for this K
TransportatUu
ionnPlannner.WATER FUND
Art-in-Public-Places-$655,000
This item reappropriates $655,000 in the Water Fund to be used for the APP projects that are scheduled or continued
in 2011, primarily towards the Fort Collins Discovery Museum Educational Project and the Linden Street Park
Projects..
STORM WATER FUND
Art-in-Public-Places-$103,064
�r� i 11
This item reappropriates $103,064 in he Storm Water Fiund to bJused�forithe APP projects that are scheduled or
continued in 2011, including the Water. , Quality boxes s an the-Water Cycl Wall Projects.
WASTEWATER FUND
Art-in-Public-Places-$276,386
This item reappropriates $276,386 in the Wastewater Fund to be used for the APP projects that are scheduled or
continued in 2011, including the Water Restoration and Pickle Plant Projects.
LIGHT AND POWER FUND
Art-in-Public-Places-$175,100
This item reappropriates$1751100 innthe Light a/nd Pow rr olFund a used,for the APP projects that are scheduled
or continued in 2011, including the Tran\`sform r Cap _ binet;Muu I and Pickle�Plant Projects.
Residential and Commercial Solar Rebates-$105,000
This item reappropriates$105,000 in the Light and Power Fund for residential and commercial customer solar rebates.
Due to construction delays for nine residential and five commercial solar electric rebate applicants,projects which were
approved in 2010 will not be completed until 2011. The rebates range from $3,000 to $15,000 per customer. The
Utilities is requesting reappropriation of 2010 funds in order for these solar rebate incentives to be paid in 2011.
DATA&COMMUNICATIONS FUND
Hardware for the Energy Efficiency and-Conservation:Bllo\ckiGrant-(E1 E�CBG) >$ 185,000
This item reappropriates$185,000 in the Data&(�mmun catil ns:Fund to pJ/hase storage hardware for the Energy
Efficiency and Conservation Block Grant(EECBG). MIS�Info�mation Services delayed purchasing this hardware to
obtain the latest storage technology at4t e-lowest price'This-technology isJavailable in 2011 and will complete MIS'
portion of the grant.
April 19, 2011 -4- ITEM 11
Vendor Consulting for Access Fort Collins-$64,000
This item reappropriates$64,000 in the Data&Communications Fund to purchase vendor consulting for Access Fort
Collins, the City's Customer Relationship Management (CRM) system. These monies will be used to address
integration issues between Access Fort Collins and the Cityworks system, used by Streets and Traffic,and to explore
integration with other line of business applications. Although budgeted in 2010, the CRM vendor selection did not
occur until mid-year and the application was not officially rolled out until January of this year.
Purchase of Laptop Replacements for Police Services-$100,000
This item reappropriates$100,000 in the Data&Communications Fund to purchase patrol laptops. MIS Information
Services budgeted for 50 patrol laptopF�placeme�ntsat-replacements per laptop\for a��otal of$100,000. Police Services has
changed its requirements to include more structurally rugged and technology rich laptops with longer replacement
cycles. Each new laptop with these requirements will cost$4�000rdoubling�the budgeted amount. To maintain the
current replacement cycle of 50 patrol�aptops fo`�011 iMIS'lnformation Services will need an additional $100,000
to cover the difference between old laptop.and new.laptop requirements. U
Purchase of Consulting and Hardware for the City's Email Service-$82,500
This item reappropriates$82,500 in the Data &Communications Fund to purchase consulting and hardware for the
City's Email Service. MIS Information Services will use this money to identify and adjust,where necessary,technology
differences between Poudre School District's hosted system and the City's. The transition to the Poudre School
District hosted solution did not occur until late in the year so problem management could not be completed by year's
end.
FINANCIAL / ECONOMIC IMPACTS
This Ordinance increases 2011 appropni tions by $271'61,875. A total of$158,797 is requested for reappropriation
in the General Fund and$2,003,078 is requested from various other City funds. Reappropriation requests represent
amounts budgeted in 2010 that could not be encumbered at year-end. The appropriations are from 2010 prior year
reserves.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
ORDINANCE NO. 042, 2011
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES
WHEREAS, Article V, Section 11 of the City Charter requires that all appropriations
unexpended or unencumbered at the end of the fiscal year lapse to the applicable general or
special fund, except that appropriations for capital projects and federal or state grants do not
lapse until the completion of the capital project or until the expiration of the federal or state
grant; and
WHEREAS, Article V, Section 9, of the City Charter permits the City Council to
appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be
available from reserves accumulated in prior years, notwithstanding that such reserves were not
previously appropriated.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That there is hereby appropriated for expenditure from prior year reserves
in the General Fund the sum of ONE HUNDRED FIFTY EIGHT THOUSAND SEVEN
HUNDRED NINETY-SEVEN DOLLARS ($154,797) for the following purposes:
Larimer Emergency Telephone Authority $ 23,302
Performance Excellence & Measurement 12,955
Access Fort Collins 4,000
Integrated Talent Management 20,000
Waste Stream Study 55,000
Waste Innovation Fund 9,540
Household Hazardous Waste Events 4,000
Council Chambers Projector Replacement 30,000
Total General Fund $158,797
Section 2. That there is hereby appropriated for expenditure from prior year reserves
in the Cultural Services Fund the sum of TWO HUNDRED FORTY-SEVEN THOUSAND
FOUR HUNDRED TWENTY-EIGHT DOLLARS ($247,428) to be used for the purpose
specified in the City's Art in Public Places program.
Section 3. That there is hereby appropriated for expenditure from prior year reserves
in the Transportation Services Fund the sum of NINE THOUSAND SIX HUNDRED
DOLLARS ($9,606)to be used for personnel service costs in Transportation Planning.
Section 4. That there is hereby appropriated for expenditure from prior year reserves
in the Water Fund the sum of SIX HUNDRED FIFTY-FIVE THOUSAND DOLLARS
($655,000)to be used for the purpose specified in the City's Art in Public Places program.
Section 5. That there is hereby appropriated for expenditure from prior year reserves
in the Storm Water Fund the sum of ONE HUNDRED THREE THOUSAND SIXTY-FOUR
DOLLARS ($103,064) to be used for the purpose specified in the City's Art in Public Places
program.
Section 6. That there is hereby appropriated for expenditure from prior year reserves
in the Wastewater Fund the sum of TWO HUNDRED SEVENTY-SIX THOUSAND THREE
HUNDRED EIGHTY-SIX DOLLARS ($276,386) to be used for the purpose specified in the
City's Art in Public Places program.
Section 7. That there is hereby appropriated for expenditure from prior year reserves
in the Light and Power Fund the sum of TWO HUNDRED EIGHTY THOUSAND ONE
HUNDRED DOLLARS ($280,100) for the following purposes:
The City's Art in Public Places Program $ 175,100
Residential & Commercial Solar Rebates 105,000
Total Light& Power Fund $280,100
Section 8. That there is hereby appropriated for expenditure from prior year reserves in
the Data and Communications Fund the sum of FOUR HUNDRED THIRTY-ONE
THOUSAND FIVE HUNDRED DOLLARS ($431,500) for the following purposes:
Hardware for Energy Efficiency& Conservation Block Grant $ 185,000
Vendor Consulting for Access Fort Collins 64,000
Purchase of Laptop Replacements for Police Services 100,000
Purchase of Consulting & Hardware for City's Email Services 82,500
Total Data& Communications Fund $431,500
Introduced, considered favorably on first reading, and ordered published this 19th day of
April, A.D. 2011, and to be presented for final passage on the 3rd day of May, A.D. 2011.
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� 04<! ayor
ATTEST:
City Clerk iJ� Q
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Passed and adopted on final reading on the 3rd day of May, A.D. 2011.
Mayor
ATTEST:
City Clerk
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