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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 04/19/2011 - FIRST READING OF ORDINANCE NO. 044, 2011, APPROPRI DATE: April 19, 2011 Lk AGENDA ITEM SUMMARY STAFF: Randy Hensley _ T COLLINS CITY COU Ken Mannon F NCIL AM First Reading of Ordinance No. 044, 2011, Appropriating Prior Year Reserves in the Transportation Services Fund for the Civic Center Parking Structure. EXECUTIVE SUMMARY Parking reserves are accumulated in the Transportation Fund to perform major maintenance and repair projects in the Civic Center Parking Structure. This Ordinance will appropriate funds from those reserves for three projects: to complete an interior painting project that was started in 2009; make repairs to the second level deck seal that forms the ceiling of Civic Center Village; and purchase a piece of pressure washing equipment that will be used to keep the parking structure clean. BACKGROUND/ DISCUSSION The Civic Center Parking Structure is jointly owned by the City of Fort Collins, Larimer County and the Downtown Development Authority. An operating agreement between the three owners specifies that the structure will be operated by the City. The Parking Services Department of the City of Fort Collins is the designated operating entity. The operating agreement specifies that a financial reserve will be maintained for the structure. The reserve is to be used for major projects, maintenance and repair, and equipment purchases. The operating agreement specifies that the City of Fort Collins and Larimer County will make annual payments to the reserve so that sufficient funding is available when needed. It also specifies that any excess revenues from operating the structure will flow into the reserve. Over the years since the structure was opened, a reserve has accumulated, and is added to each year by operating revenues. The reserve is sufficient to provide for the major projects, repairs and equipment needed in the structure. There are three major needs that will be funded by this appropriation. The first is the completion of interior painting on the walls and ceilings of the structure. The interior paint makes the garage brighter, giving it a safer and warmer feel. It also allows for the use of energy-saving light fixtures which reduces the electrical bill for the structure. In 2009, the painting project was initiated, and new energy-efficient light fixtures were installed throughout the structure. Due to weather and time constraints, the painting was not able to be completed. Only half of the structure has been painted. This appropriation will make $96,553 available to finish the painting project. Second, it is necessary to make repairs to the seal on the second level of the structure. The seal forms the ceiling over the Civic Center Village. The Civic Center Village is a group of retail spaces along Mason Street that are built into the structure. There is a water-proof seal on the floor of the second deck to keep moisture out of the Civic Center Village. Over the years, this seal has been patched and re-patched many times to repair damage from vehicles that drive across it every day. It has now deteriorated to the point that it needs to be replaced. This appropriation will provide $83,940 to replace the deck seal. Third, this appropriation will provide funding to purchase pressure washing equipment. The current method to clean the structure is to hire a private contractor at a cost of about $35,000 per year. Each spring, or early summer, the structure must be closed for a weekend while the contractor comes in with its equipment to pressure wash. Operation Services and Parking Services have completed a review that shows a better, less expensive method to clean the structure would be to purchase a specialized, environmentally friendly pressure washer known as the Cyclone 4500. The Cyclone is built to operate in parking garages. It recycles and reuses the water as part of its system. This process uses much less water than a traditional pressure washing system, while insuring there is no runoff of dirty water into the storm sewer. The Cyclone's internal filtering system has cleanable, reusable filters. The machine will allow staff to clean the structure in phases, eliminating the need to close the facility for a weekend. When it is not being used in the Civic Center Parking Structure, the machine can be used to clean other areas, like the bus bays in the transit center, the Old Town Parking Structure, or even certain sidewalk areas. The purchase of this machine will April 19, 2011 -2- ITEM 13 eliminate the need to spend $35,000 each year, providing a payback of between three and four years. This appropriation will provide$110,000 for new pressure washing equipment. FINANCIAL/ ECONOMIC IMPACTS • Painting $ 96,553 • Deck seal $ 83,940 • Equipment $110,000 TOTAL $290,493 The funds for this appropriation are available in the designated parking reserve of the Transportation Fund. The first two projects(painting and deck sealing)will provide employment for local contractors. The third project(the equipment purchase)will have a negative impact on one local business since they will no longer have the contract for pressure washing the structure. This negative impact to a local business is off-set by the financial savings the City will accrue, the increased flexibility and functionality that the new equipment will provide, the environmental benefits of the new equipment (see next paragraph), and the benefit to the public from not having to close the structure for a weekend while it is pressure washed. ENVIRONMENTAL IMPACTS The painting project described herein is the continuation of a previous project to put energy efficient light fixtures in the structure. The completion of the painting project is necessary to fully reap the benefit of the new, energy efficient fixtures(the paint makes the structure brighter, so less energy is required to provide the same amount of light.) The installation of the new light fixtures is complete, and the savings resulting from the energy-efficient fixtures has cut the electric bill in the structure in half, providing a payback for the fixtures and painting of about five years. Also, painted walls and ceilings are easierto clean than bare concrete, reducing the amount of energy needed to clean the structure. The deck seal projectdoes not necessarily provide environmental benefits,but it is necessary to prevent moisture from seeping into the Civic Center Village retail areas. The purchase of the new pressure washing equipment has several environmental benefits. It uses less water than traditional pressure washing, it recaptures and recycles its own water, and it uses cleanable stainless-steel filters so that new filters do not have to be purchased. By having this equipment available year-round, staff will be able to address cleaning issues more frequently, reducing the need to have a large, intensive, once-a-year clean-up effort. When cleaning is only done once a year, grease and oils stains can accumulate and become harder to remove, requiring more energy, soap and water. Also, when the cleaning is only done once a year, oil and grease stains can be tracked throughout the structure or get picked up on people's shoes as they walk through the structure. The new equipmentwill allow staff to clean more frequently and avoid accumulation and spreading of oil and grease throughout the structure. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. ATTACHMENTS 1. Information sheet for the Cylcone 4500 ---------------------------------------- Cyclone 4500 ATTACHMENT 1 MSDS I CustomerZone Te Sign In (Advance o HOME PRODUCTS SOLUTIONS SERVICE ABOUTUS FINDADEALER Smart Cleaning I Products>' New Products>Cyclone CYCLONE 4500 Ida p' Print �< Email q Innovative Design Deep Cleans with Environmental Approach that -- — - Recycles and Reuses Water p cycl ne� 1, so0 ! p The patented cleaning and recovery head aggressively removes build-up marks and I ill 6t petroleum deposits from concrete and other surfaces with no discharge into the ,) ,y'% environment and no damage to cleaned surfaces.All water used in the cleaning process is recovered and filtered so all contaminants are removed,contained,and the r Opp/!.I:. water is recycled.Nothing is left behind but a clean surface that dries quickly and is � usable immediately.The 4500 eliminates dragging hoses,surface runoff,frequent stops for dumping and refilling,wet feet and polluting the environment.The 4500 deep cleans without the use of detergent or chemicals. (l fi PERFORMANCE&FEATURES G Palened Cyclone cleaning and recovery head a 34 inch cleaning path with deep cleaning consistency 4 Inline heater system heats water to 160 degrees 0 Closed-loop system captures the water used in the cleaning process 0 Hydraulic 4-wheel power steering O Integrated high pressure curb cleaning system REFERENCE MATERIALS MANUALS& LITERATURE VIDEO Brochure No videos available at this time. 3528 KB,PDF,Last Update:Tuesday,December 14,2010 Operators Manual 5509 KB,PDF.Last Update:Thursday,June 25,2009 Parts List 2488 KS,PDF,Last Update:Thursday,June 25,2009 PRODUCTS SOLUTIONS SERVICE ABOUT US Contact Us Na,Products Carpet Extraciors Industry Solutions Manual a Parts Press Releases Find a Dealer Snubbers Floor Machine&Burnishers EcoFlex System Service Videos Why Advance? 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Member of Nilfisk-Advance Group http://www.advance-us.com/products/newproducts/4500.aspx 3/11/2011 ORDINANCE NO. 044, 2011 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE TRANSPORTATION SERVICES FUND FOR THE CIVIC CENTER PARKING STRUCTURE WHEREAS,the Civic Center Parking Structure is jointly owned by Larimer County and the City and the parties have entered into a Parking Structure License Agreement ("the Agreement"); and WHEREAS,the Agreement provides that the City shall be responsible for the operation and maintenance of the Parking Structure; and WHEREAS, under the Agreement, the City and County share equally the costs associated with the operation, maintenance and repair of the Parking Structure; and WHEREAS, the Agreement also specifies that a financial reserve will be maintained to be used for major projects, maintenance and repair, and equipment purchases; and WHEREAS, since the Parking Structure was first opened, a reserve has been maintained in the Transportation Services Fund; and WHEREAS, there are three major repair and maintenance needs that have been identified for the Parking Structure: Painting of interior walls and ceilings $96,553 Replace the deck seal 83,940 Purchase pressure washing equipment 110,000 Total $290,493; and WHEREAS, the reserve is sufficient to fund the necessary repairs and equipment; and WHEREAS,Article V,Section 9 of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that there is hereby appropriated for expenditure from prior year reserves in the Transportation Services Fund the sum of TWO HUNDRED NINETY THOUSAND FOUR HUNDRED NINETY-THREE DOLLARS($290,493)for maintenance and equipment expenses at the Civic Center Parking Structure. Introduced, considered favorably on first reading, and ordered published this 19th day of April, A.D. 2011, and to be presented for final passage on the 3rd day of May, A.D. 2011. Mayor ATTEST: City Clerk Passed and adopted on final reading on the 3rd day of May, A.D. 2011. Mayor ATTEST: City Clerk