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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 03/19/2002 - FIRST READING OF ORDINANCE NO. 044, 2002, APPROPRI AGENDA ITEM SUMMARY ITEM NUMBER` 1 ' FORT COLLINS CITY COUNCIL DATE: March 19, 100 STAFF: Craig Foreman SUBJECT: First Reading of Ordinance No. 044, 2002, Appropriating Unanticipated Grant Revenue in +.Pr.: Building Community Choices Community Park Improvements Project and Approving Projects for the Building Community Choices Community Park Improvements Project. RECOMMENDATION: Staff recommends adoption of the Ordinance on First Reading. FINANCIAL IMPACT: Existing appropriations and additional appropriation of a $50,000 GOCO grant in the Building Community Choices - Community Park Improvements project will be used to fund the following projects upon adoption of Ordinance: Rolland Moore Park tennis court improvements: $100,000 Rolland Moore Park parking lot addition: $100,000 City Park basketball court: $ 35,000 Lee Martinez Park ADA sidewalk improvements: 25,000 $260,000 The project currently has a balance of$245.371. If the $50,000 GOCO Grant is appropriated for this project, the project will have a balance of $295,371. After the park improvements are constructed, the project will have a balance of $35,371. Additional Building Community Choices funding of $107,419 in 2003 and EXECUTIVE SUMMARY: The Building Community Choices - Community Park Improvement project is available to fund improvements to existing community parks. Parks and Recreation staff has developed management plans for the parks that include a prioritized list of improvements needed at each park. The improvements set forth in this Ordinance were identified as the most important. Rolland Moore Park The tennis court complex at Rolland Moore Park is the premier public tennis facility for the city and is the site for major tournaments. The asphalt courts were installed in 1984 and are now in need of major repairs. The present condition of the courts is affecting play and becoming unsafe as cracks in the court widen. The annual maintenance cost for the courts is very high because cracks must be repaired every spring to provide a safe surface for summer play. The six practice courts will be resurfaced with funds from the Building Community Choices - Community Park Improvement project. These renovated courts should have a service life of 15 to 20 years. Work on the courts is scheduled to be completed in early summer of this year. The two championship courts at the tennis complex will be replaced with post-tension concrete with a thin asphalt surface for playability. These courts should last 30 to 40 years. Post-tension DATE: March 19, 2UW. 2 ITEM NUMBER: 12 courts are more expensive and our budget does not allow us to replace all the courts in this manner. This work will be paid for from the Park Maintenance 2002 Life-Cycle budget. Parking is very limited in the central portion of the park during spring, summer and fall evenings and weekends. Ballfields, open turf areas, the playground and shelter are all in use as people enjoy the park. The parking lot near the ballfields includes basketball courts. The demand for basketball courts at the park has resulted in the courts not being available for parking. The proposal is to develop a parking lot in the undeveloped area just to the east of the playground near the irrigation ditch to replace this parking lot. This new central parking lot will make the park experience more enjoyable and safer for park users. The parking lot will hold about 35 vehicles. City Park A basketball goal located in the parking lot at the ballfields was removed to allow for parking lot improvements in 2000. Park users expressed a concern about the loss of the court. Outdoor basketball courts are heavily used at all park locations across the community. The project involves constructing a new court that will be separate from the parking lot that will meet our current design standard. Lee Martinez Park The ballfields at the park are not accessible for persons with disabilities. The project would install a sidewalk from the parking lot, near the tennis courts, east to the ballfields and on to the sidewalks near Cherry Street. The new sidewalk will also provide access to bleachers and the restroom near the ballfields. The community park projects were discussed with the Parks and Recreation Board at its February 27, 2002, meeting. The Board recommends that Council approve these projects as set forth in the Ordinance. Minutes of the Board meeting are attached. • ORDINANCE NO. 044, 2002 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED GRANT REVENUE IN THE BUILDING COMMUNITY CHOICES COMMUNITY PARK IMPROVEMENTS PROJECT AND APPROVING PROJECTS FOR THE BUILDING COMMUNITY CHOICES COMMUNITY PARK IMPROVEMENTS PROJECT WHEREAS,in April 1997,the voters of the City of Fort Collins approved a one-quarter cent sales and use tax (the "Building Community Choices Capital Improvements Tax") to fund the construction of certain capital improvement projects identified in Ordinance No. 29, 1997; and WHEREAS, among the projects identified in Ordinance No. 29, 1997, was the Community Park Improvements project,which would add improvements to City-owned community parks(City Park,Edora,Lee Martinez,and Rolland Moore), including,but not limited to, ballfield and parking lot renovations, ballfield lighting upgrades and restroom improvements; and WHEREAS, City Council adopted Ordinance No. 149, 2000, on November 7, 2000, appropriating$275,000 from prior year reserves in the Capital Expansion Fund for community park improvements, to be used with existing appropriations of $60,000 in the Building Community Choices-City/Poudre School District Community Project and$50,000 in the Building Community Choices -Community Park Improvements project,to construct a new skate park at Edora Park; and WHEREAS, upon completion of the Edora Skate Park, the City was to receive a $50,000 grant from Great Outdoors Colorado ("GOCO") as reimbursement for costs charged against appropriations in the Building Community Choices - Community Park Improvement project; and WHEREAS,the City has received$50,000 in grant proceeds from Great Outdoors Colorado; and WHEREAS,staff recommends that the aforementioned GOCO grant received for the Edora Skate Park project be appropriated in the Building Community Choices - Community Park Improvements project as reimbursement for Building Community Choices - Community Park Improvements funds previously spent for the Edora Skate Park project,bringing the total available appropriations in that project to $295,371; and WHEREAS, Article V, Section 9, of the Charter of the City of Fort Collins permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations,in combination with all previous appropriations for that fiscal year,does not exceed the then current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS,City staff has determined that the appropriation of the Great Outdoors Colorado Grant funds as described herein will not cause the total amount appropriated in the relevant funds • to exceed the current estimate of actual and anticipated revenues to be received during any fiscal year; and WHEREAS, Section 2(a) of Ordinance No. 29, 1997, requires that the design, cost, and scheduling of projects identified in the said ordinance be determined by the City Council; provided that no decision regarding the design or cost of any of the projects substantially changes the character or eliminates components of the projects; and WHEREAS, Parks and Recreation staff has developed management plans for the City's community parks that include prioritized lists of improvements needed at each park,and propose the following list of improvements to be funded from the Building Community Choices - Community Park Improvements project: Rolland Moore Park - tennis court improvements $ 100,000 Rolland Moore Park - develop additional parking 100,000 City Park - construct a basketball court 35,000 Lee Martinez Park - construct sidewalk improvements in compliance with ADA requirements 25,000 Total $ 260,000 WHEREAS, the aforementioned projects were presented for discussion to the Parks and Recreation Board on February 27,2002,and the Parks and Recreation Board recommended approval of the projects by the City Council; and WHEREAS,existing appropriations,together with the aforementioned$50,000 GOCO grant receipts, totaling $295,371, are available in the Building Community Choices - Community Park Improvements project; and WHEREAS, it is the desire of the Council to appropriate the sum of $50,000 in Great Outdoors Colorado Grant funds in the Building Community Choices - Community Park Improvements project to be used with existing appropriations to construct community park improvements, and it is further the Council's desire to approve the use of existing appropriations, totaling$260,000, in the Building Community Choices-Community Park Improvements project to construct tennis court improvements($100,000)and additional parking($100,000)at Rolland Moore Park;to construct a basketball court($35,000)at City Park;and to construct sidewalk improvements ($25,000) at Lee Martinez Park. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated for expenditure from unanticipated revenue in the Capital Projects Fund-Building Community Choices-Community Park Improvements project the sum of FIFTY THOUSAND DOLLARS ($50,000) from Great Outdoors Colorado to be used as reimbursement for expenses incurred in constructing the skate park at Edora Park. 10 Section 2. That the Council hereby approves the following projects to be implemented as Community Park Improvement Projects in accordance with Ordinance No. 29, 1997: Rolland Moore Park - tennis court improvements $ 100,000 Rolland Moore Park - develop additional parking $ 100,000 City Park -construct a basketball court $ 35,000 Lee Martinez Park - construct sidewalk improvements in compliance with ADA requirements $ 25.000 Total $ 260,000 Introduced and considered favorably on first reading and ordered published this 19th day of March, A.D. 2002, and to be presented for final passage on the 2nd day of April, A.D. 2002. Mayor ATTEST: City Clerk Passed and adopted on final reading this 2nd day of April, A.D. 2002. Mayor ATTEST: City Clerk PARKS AND RECREATION BOARD Minutes of Regular Meeting—February 27,2002 215 North Mason Community Room 5:30 p.m. Council Liaison: Bill Bertschy Staff Liaison: Marty Heffernan, 224-6064 President: Lance Freeman Phone: 491-7813 work 484-6789Lome) Call Meeting to Order: President Lance Freeman called the Regular meeting to order at 5:35 p.m. Agenda Review: No changes to the printed Agenda. Items of Note: Board Member Ross Cunniff called to say that he would be out of town on a business trip and would not be able to attend tonighfs meeting. Approval of Minutes: On a motion by Mike Gavin, seconded by Mary Carlson,the minutes of the January 23, 2002 meeting were unanimously(7-0) approved. Sheldon Lake Improvements Craig Foreman reported that the Wilkins Trust donated $175,000 to the City for additional improvements to Sheldon Lake for construction of a boardwalk around the lake, shoreline improvements, and irrigation improvements. The Elks Club has also been awarded $125,000 for this project, which will pay for materials. A portion of the project funds will be allocated toward the purchase of paddleboats for the recreation boating program at Sheldon Lake. The Elks will assist City staff with the design and implementation of the project. The Elks will donate their time and labor to help construct the boardwalk. If there is money left over, the Wilkins Trust requested the extra money be used to upgrade City Park Center. Mike Gavin asked if the Boardwalk will be affected by the City Park Pool renovation? Craig said that will all be considered in the plan. He said the Boardwalk will be a good addition to City Park. Marty talked about pressure treated lumber and how we will build the decking with non-toxic material. A railing will be constructed around the boardwalk for safety purposes. Lance asked about the Master Basin Drainage Plan and how would that relate to the project at City • Park? Craig said that the Canal Importation Basin Master Drainageway Plan on the Mulberry Parks and Recreation Board Minutes February 27,2002 Page 3 Jim Clark gave the Board an update on the project. EDAW won a national award, President's Award for Master Planning, for the landscape design and the vision of the project. We have encouraging interest in this project from the Rotary Club through the Friends Group and have raised some individual donations. We have a grant submitted to GOCO for $150,000. If awarded, it will be split for a classroom and a garden. CSURF had concerns with our stormwater design for a 100-year flood, but also for the developed flows. We have to mitigate water flow that is upstream from us. They are charging that we are responsible for upsizing our drainage flows. They brought this issue to Stormwater and we have since had several meetings and we have the information from the engineers and we now need double the size in pipes which adds $90,000 in the project. Our hope was to move the ditch prior to April 15. We will now have to wait until mid-September to start construction. We are not responsible for the flows other than the 100-year flood plan. We are asking for the right of way of Rolland Moore Drive without cost and upsize the pipes at CSURF's cost. It is complicated technically and legally. Del said the problem is the drainage coming off their property and we have to accommodate it. Del asked if we are receiving interest on this money? Marry said that the Finance Department invests this money and we will check with them. We will recalculate in the fall based on what we have available at that time. Community Park Capital Proiects Marty explained that Building Community Choices funding allocated$450,000 for improvements to existing community parks. We presently have about $300,000 in this fund for improvements to our community parks. Staff has developed a prioritized list of improvements needed at each park. The following is a list of the most critical needs in our community parks. Rolland Moore Park—$100,000 The tennis court complex at Rolland Moore Park is the site for major tournaments. The asphalt courts were installed in 1984 and are now in need of renovation. The large cracks in the courts create safety concerns and impair play. The six practice courts will be resurfaced and should have a life of 15 to 20 years. Work on the courts is scheduled to be completed in early summer of this year. The two championship courts at the tennis complex will be replaced with post-tension concrete with a thin asphalt surface. This should give the courts a new service life of 30 to 40 years. Parking is very limited in Rolland Moore Park during softball season. We are proposing a parking lot south of the road and just to the east of-the playground,near the irrigation ditch. City Park—$35,000 A basketball goal located in the parking lot at the ballfields was removed to allow for parking lot improvements in 2000. Basketball players expressed a concerned about the loss of the court. Parks and Recreation Board Minutes February 27,2002 Page 4 Outdoor basketball courts are heavily used at all parks. The project involves constructing a new court that will be separate from the parking lot and will meet our current design standard. Lee Martinez Park—$25,000 The ballfields at the park are not accessible for persons with disabilities. The project would install a sidewalk from the parking lot, near the tennis courts, east to the ballfields and on to the sidewalks near Cherry Street. The new sidewalk will also provide access to bleachers and the restroom near the ballfields. Paul Hudnut said we are spending 2/3 of the money to put more concrete in the parks. He is not a fan of taking our parkland money to add more concrete. Basketball and tennis court upgrades are understandable, but the rest of it could be achieved with offsite parking such as parking at the Senior Center for Rolland Moore. Marty further explained that the next round of improvements staff would like to make include: Parking for The Farm for the east side of Lee Martinez—$165,000 City Park Theme and dress up the park with the theme of the park to unify it. We would also study taking out the through roads in the park allowing for a pedestrian area in the center of the park. Mike Gavin expressed the need to have emergency vehicle access through the park from the fire station and explained how we could have emergency vehicle access only. Marty further explained that we are looking at taking out the soccer field east of City Park Nine Golf Course and making it into a parking lot. Mike Gavin is concerned about taking away a soccer field at City Park to put in a parking lot. Marty said there is a critical need for the parking and it is only one small field. Rolland Moore Lights Renovation $50,000 — Marty explained how the lights in Rolland Moore were installed in 1984 and could be upgraded to have less obtrusive lighting. Del Price asked if the reason we are resurfacing the tennis courts is because they are falling apart? Marty said yes. Marty explained that the four top projects: Rolland Moore Park Tennis Court Improvements, Rolland Moore Park Parking Lot Addition, City Park Basketball Court, and Lee Martinez Park ADA Sidewalk Improvements will be taken to City Council on March 19 for approval. Staff would like a recommendation from the Board tonight on these four projects. Paul Hudnut said that if there is a limited funding could we use it towards the replacement of City Park Pool? Marty said the ballot language reads that this money must be spend on community park improvements. This money is meant for improvements to our current infrastructure and the pool renovation is beyond the scope of the Building Community Choices funding. We are going to give the Board a full report on City Park Pool later this evening. On a motion by Mary Carlson, seconded by Mike Gavin, the Board voted 7-1 to recommend that Parks and Recreation Board Minutes February 27,2002 Page 5 City Council approve the top four projects for Building Community Choices funding, with Paul Hudnut opposing. City Park Pool Marry explained to the Board that the City conducted an audit of our four public pools: EPIC, Mulberry Pool, the pool at the Senior Center and the outdoor pool at City Park. The audit found some minor problems at the indoor pools, which were quickly remedied. However, the audit found significant safety problems with the outdoor pool at City Park. These problems include: • An entrapment hazard created by having only one drain located on the wall at a five-foot depth. The standard is for at least two drains located on the bottom of the pool. The suction from the drain could trap a small child and cause them to drown. • An entrapment hazard created by the installation of a clean water discharge pipe around the wall of the deep end of the pool. There is a gap between the pipe and the wall where swimmers could get their feet or hands trapped, which could result in a drowning. • The slope of the pool leading to the deep end has a sudden drop off. This causes some swimmers to get in over their head unexpectedly. • The ledge in the deep end changes rapidly from a one-foot depth to a ten-foot depth. This again causes swimmers to enter deep water unexpectedly. • The filtration system is substandard. This creates poor water clarity and prevents lifeguards from seeing the bottom of the pool in the deep end. It also means there is not nearly enough filtered, chlorinated water circulating in the deep end,which creates an unsanitary condition. • The slope of the pool under the diving board is not deep enough and creates a risk that a diver will hit bottom. • The chlorine rooms are not airtight, do not have alarms, the fans don't work, and the rooms are located too close to, and vent into,areas where swimmers congregate. • There are not nearly enough skimmers or water returns. Based on these findings, the consultant strongly recommended that the pool not be opened until all these safety issues were resolved. The general condition of the pool structure and infrastructure is poor. Sheldon Lake leaks into the