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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/02/2012 - SECOND READING OF ORDINANCE NO. 101, 2012, ADJUSTIDATE: October 2, 2012 STAFF: Wanda Nelson AGENDA ITEM SUMMARY FORT COLLINS CITY COUNCIL 8 SUBJECT Second Reading of Ordinance No. 101, 2012, Adjusting the Terms of the Youth Advisory Board to Coincide with the School Year. EXECUTIVE SUMMARY At the request of the Youth Advisory Board, and at the direction of Council, this Ordinance, unanimously adopted on First Reading on September 18, 2012, amends the terms of members of the Youth Advisory Board so that terms begin June 1 and expire May 31. This change will allow newly appointed members to include Youth Advisory Board meetings and activities when planning for the upcoming school year. The Youth Advisory Board does not meet during the summer months. The terms of all City boards and commissions expire on December 31 as required by Ordinance No. 070, 2000. This Ordinance provides that the next time the Boards and Commissions Manual is updated, the term expiration dates of the City Boards and Commissions will be addressed in the Manual. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. Copy of First Reading Agenda Item Summary - September 18, 2012 (w/o attachments) COPY COPY COPY COPY ATTACHMENT 1 DATE: September 18, 2012 STAFF: Wanda Nelson AGENDA ITEM SUMMARY FORT COLLINS CITY COUNCIL 17 SUBJECT First Reading of Ordinance No. 101, 2012, Adjusting the Terms of the Youth Advisory Board to Coincide with the School Year. EXECUTIVE SUMMARY At the request of the Youth Advisory Board, and at the direction of Council, this Ordinance amends the terms of members of the Youth Advisory Board so that terms begin June 1 and expire May 31. This change will allow newly appointed members to include Youth Advisory Board meetings and activities when planning for the upcoming school year. The Youth Advisory Board does not meet during the summer months. The terms of all City boards and commissions expire on December 31 as required by Ordinance No. 070, 2000. This Ordinance provides that the next time the Boards and Commissions Manual is updated, the term expiration dates of the City Boards and Commissions will be addressed in the Manual. BACKGROUND / DISCUSSION At its June 12, 2012 work session, City Council held a periodic review of the Youth Advisory Board (the “Board”) to review its functions and goals. During the course of that review, representatives of the Board requested that appointments of new members be moved to the summer so that new Board members would start at the beginning of the school year. City Council expressed support for the adjustment in the Board terms and requested that Council action be brought forward. This Ordinance will immediately shorten the terms of all Youth Advisory Board current members' terms that expire on or after December 31, 2013 so that their terms will expire on May 31, rather than December 31, in the year any such member's current term expires. Those positions on the Youth Advisory Board that expire December 31, 2012, whether vacant or currently filled, will be appointed with a term expiration date of May 31, 2016. Vacant or expiring terms will be appointed by the Council this December. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. BOARD / COMMISSION RECOMMENDATION This Ordinance is brought forward at the request of the Youth Advisory Board during its periodic review by Council in June. ORDINANCE NO. 101, 2012 OF THE COUNCIL OF THE CITY OF FORT COLLINS ADJUSTING THE TERMS OF THE YOUTH ADVISORY BOARD TO COINCIDE WITH THE SCHOOL YEAR WHEREAS, the City currently has several boards and commissions appointed by the City Council; and WHEREAS, on June 20, 2000, the City Council adopted on second reading Ordinance No. 70, 2000, extending the terms of all members of City boards and commissions through December 31 of the calendar year such terms expire; and WHEREAS, at its June 12, 2012 work session, City Council held a periodic review of the Youth Advisory Board (the “Board”) to review its functions and goals; and WHEREAS, during the course of that review, representatives of the Board requested that appointments of new members be moved to the summer so that new Board members would start at the beginning of the school year; and WHEREAS, City Council agreed that such an adjustment would be beneficial; and WHEREAS, in order to maintain consistency, staff recommends that the terms of all of the current members of the Board be shortened so as to expire on May 31 rather than December 31 of the year of expiration; and WHEREAS, City Council wishes to adjust the terms of the members of the Board to expire on May 31, which coincides with the end of the school year, so that new members’ terms will begin on June 1; and WHEREAS, information pertaining to membership lists, descriptions of each board and commission, meeting schedules, conflict of interest guidelines, and general information regarding membership limitations, attendance policies and other responsibilities of the City’s boards and commissions is contained in a Boards and Commissions Manual (the “Manual”), maintained by the City Clerk, and such Manual was last adopted by the City Council by Resolution 2001-026; and WHEREAS, Resolution 2001-026 provides that any amendments to the Manual that constitute policy change be adopted only by City Council by resolution; and WHEREAS, staff recommends that the Manual be amended to address the term expiration dates of the City boards and commissions when the Manual is next updated with substantive policy changes approved by City Council resolution. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That, notwithstanding any provisions of the City Code or prior ordinances or resolutions of the City Council to the contrary, the terms of all current members of the Youth Advisory Board whose term expires on or after December 31, 2013 shall be shortened to expire on May 31 in the year any such member's current term expires. Section 2. That those positions on the Youth Advisory Board that expire December 31, 2012, whether vacant or currently filled, shall be succeeded by appointments for terms expiring on May 31, 2016. Section 3. That at such time that the Manual is next updated by City Council resolution, such changes will address the expiration date of the City boards and commissions. Introduced, considered favorably on first reading, and ordered published this 18th day of September, A.D. 2012, and to be presented for final passage on the 2nd day of October, A.D. 2012. _________________________________ Mayor ATTEST: _____________________________ City Clerk Passed and adopted on final reading on the 2nd day of October, A.D. 2012. _________________________________ Mayor ATTEST: _____________________________ City Clerk