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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 07/17/2012 - RESOLUTION 2012-057 ADOPTING THE RECOMMENDATIONS ODATE: July 17, 2012 STAFF: Jill Stilwell AGENDA ITEM SUMMARY FORT COLLINS CITY COUNCIL 29 SUBJECT Resolution 2012-057 Adopting the Recommendations of the Cultural Resources Board Regarding Fort Fund Disbursements. EXECUTIVE SUMMARY The Cultural Development and Programming and Tourism Programming accounts (Fort Fund) provide grants to fund community events. This Resolution will adopt the recommendations from the Cultural Resources Board to disburse these funds. BACKGROUND / DISCUSSION The Fort Fund program, established in 1989, disburses funds from the City’s Cultural Development and Programming Account and the Tourism Account in accordance with the provisions of Section 25-244 of the City Code, where 25% of the revenue from the lodging tax is utilized for this program. Local non-profit organizations may apply to Fort Fund for cultural event support. The City Council appointed Cultural Resources Board reviews grant applications based on approved guidelines and makes recommendations for Fort Fund disbursements to City Council, pursuant to Ordinance No. 028, 1992 and Section 2-203 (3) of the City Code. Fort Fund grants support events that enrich the cultural life of the community, promote local heritage and diversity, provide opportunities for cultural participation, help define Fort Collins as a cultural center and tourist destination, have wide appeal for a significant part of the community, and promote the general welfare of the City’s inhabitants. Fort Fund consists of a three-tiered funding system: Tier #1 was established as an annual programming fund for organizations whose primary purpose is to present three or more public events annually. These groups may apply for funding from Tier #1 each April. Tier #2 allows organizations that are not eligible for Tier #1 support to apply for funding of events. Applications for support from Tier #2 are accepted each January and June. The Cultural Innovation Fund (CIF) Tier (formerly Tier #4) was established to further the goal of making Fort Collins a cultural center and destination. The CIF Tier grants address a need in the cultural activity of Fort Collins, perpetuate the Tourism Fund by generating over night stays in local hotels, and/or develop new arts, cultural, or heritage tourism activities that have the potential to impact Fort Collins’ cultural and economic growth. Organizations may apply for funding from the CIF Tier each April. June 2012 Funding Session At its June 27, 2012 meeting, the Cultural Resources Board reviewed applications submitted for Tier #2 funding. The Cultural Resources Board reviewed 20 applications with total requests equaling $69,820. The following table summarizes the amount and sources of available funds in 2012: FY 2012 AVAILABLE FUNDING AMOUNT SOURCE $182,166 FY 2012 Cultural Development and Programming Account (Fund 1) $40,750 FY 2012 Tourism Programming Account (Fund 2) $43,319 Unanticipated Lodging Tax and Reimbursements (Fund 1) $266,235 Total Funding Available for 2012 July 17, 2012 -2- ITEM 29 FUNDS ALLOCATED TO APRIL 2012 FUNDING SESSION 23% % Total FY 2012 Funds allocated to June Funding Session $63,585 Total Funds Allocated to the June Funding Session $63,585 Amount from Cultural Development and Programming Account (Fund 1) $0 Amount from Tourism Programming Account (Fund 2) The Cultural Resources Board scored each application using the eleven Funding Criteria outlined in the Fort Fund Guidelines (Attachment 1) and discussed each application at the meeting. The Board discussion is outlined in the June 27, 2012 draft minutes (Attachment 2). The Board is recommending disbursement of $54,150 from the City’s Cultural Development and Programming account and $0 from the Tourism Programming account, totaling $54,150 to 20 applicants as outlined in Exhibit A. The requests totaled $69,820 and $63,585 was available. Of the total amount requested and considered, 78% is being recommended for funding with available funds. The following table summarizes the utilization of funds from all sources. Recommended Funding % of Total Category of Allocated Funds $54,150 86% Cultural Development and Programming Account $0 0% Tourism Programming Account $9,435 14% Unallocated $63,585 100.0% Funds Allocated for June Funding Session The $9,435 of unallocated Cultural Development and Programming Account funds will be add to the reserve balance. FINANCIAL / ECONOMIC IMPACTS Financial Impact: The Fort Fund program, established in 1989, disburses funds from the City’s Cultural Development and Program Account and the Visitor Events Account in accordance with the provisions of Section 25-244 of the City Code, where 25% of the revenue from the lodging tax is designated for this use. Local non-profit organizations may apply to Fort Fund for cultural event support and must match the grant amount. These funds were budgeted and appropriated in the 2012 budget. Economic Impact: The non-profit arts are a $15.9 million industry in Fort Collins (Arts & Economic Prosperity III - Americans for the Arts). By awarding these grants, the City is partnering with 20 organizations to leverage a variety of cultural events that contribute to this economic impact and add to our quality of life. STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BOARD / COMMISSION RECOMMENDATION The Cultural Resources Board (CRB) presents recommendations as to which events should receive funding from the available Cultural Development and Programming and Tourism Accounts. Exhibit A to Resolution 2012-057 presents the allocations recommended by the CRB to the City Council for Tier 2 funding. At its June 27, 2012 meeting, the Cultural Resources Board recommended adoption of the Resolution. ATTACHMENTS 1. Fort Fund Guidelines 2. Cultural Resources Board minutes (Draft), June 27, 2012 The Cultural Development & Programming and Tourism Accounts (Fort Fund) is funded by an allocation of the lodging tax revenues. Applications are reviewed by the Cultural Resources Board of the City of Fort Collins and recommendations to fund events are submitted to the Fort Collins City Council for final approval. The objective of Fort Fund is to provide funds to foster, encourage, and promote 1) cultural development and programming, and 2) economic and tourism development. The overarching goal for Fort Fund is to serve as a catalyst in making Fort Collins a cultural center and destination. Fort Fund supports events that:  Enrich the cultural life of the Fort Collins community  Promote local heritage and diversity  Provide opportunities for community members to participate in, create, learn from or experience arts and culture  Help to define Fort Collins as a destination for arts and culture  Elevate the community and broaden perspectives  Have wide appeal for a significant part of the community  Promote the general welfare of the inhabitants of the City. The following will not be considered for funding:  Applications for funds solely to print brochures, magazines or promotional materials, or for capital improvements.  Any event in which the net proceeds or profit from the event is donated by the sponsor to another organization and/or individual. Funds will not be disbursed directly after each funding session. Organizations recommended for grant monies by the Cultural Resources Board must first be approved by the City Council. ATTACHMENT 1 Funding Tiers & Application Deadlines An organization and/or event may receive funding from one or more of the following three tiers as described below. Specific application deadlines are listed immediately following each tier. Requests must be for a minimum of $500. Funding is subject to the amount of available funds per funding session. The Cultural Resources Board reserves the right to not fund an organization if it does not fully meet the criteria. Fort Fund will now only accept one application per organization per funding session. Colorado State University organizations are required to submit their applications through the Sponsored Programs Office. All applications are to be submitted to the Lincoln Center Administration Office, 417 W. Magnolia, Fort Collins, CO, 80521 by 5p.m. on the date stated. Postmark does not qualify. Please direct all questions regarding the application process to Gail Budner at (970) 221-6737. TIER # 1: Annual Programming Fund Organizations are eligible to apply for funding from Tier #1 if they meet the following criteria: 1. The primary purpose of the organization is to present three or more different public performances, events or exhibits per year. 2. The organization has proven annual program success for three previous years. Organizations that meet the criteria may apply for up to $15,000 per year (July 1 - June 30). The organization must submit a mission statement stating the organizations' officially accepted primary purpose; provide evidence of having presented three or more performances, events, or exhibits for three previous years; submit financial statements for the three most recently completed fiscal years; provide a list of the organization's current Board of Directors, their business/organizational affiliations, the date they were elected to the Board and their term limit date; and submit a Tourism Impact form. Fort Fund will only accept one Tier #1 application per organization per calendar year. Organizations that apply for this level of funding would have to show that no more than 35% of their projected expenses are coming from Fort Fund. Proposal Deadline for Tier #1: First Tuesday of April, 5:00 p.m. Requests must be for a minimum of $500 and a maximum of $15,000 Request amount cannot exceed 35% of the total projected expenses TIER # 2: Special Events Fund Organizations that present event(s) may apply for up to $5,000 for a single event or series of events per funding session. Events would have to be held within one year of the funding session. Fort Fund will only accept one Tier #2 application per organization per funding session at which Tier #2 applications are accepted. The organization must submit a financial statement from the most recently completed fiscal year and submit a Tourism Impact form. Organizations funded under Tier #1 could apply one time per calendar year for up to $5,000 under Tier 2, but the event cannot also be funded under Tier 1. Organizations that apply for this level of funding would have to show that no more than 50% of their projected expenses are coming from Fort Fund. Proposal Deadline for Tier #2: First Tuesday of January, 5p.m.; First Tuesday of June, 5p.m. Requests must be for a minimum of $500 and a maximum of $5,000 Request amount cannot exceed 50% of the total event expenses Cultural Innovation Fund (CIF) - Formerly Tier #4 Organizations are eligible to apply for up to $25,000 from the CIF if they seek funding for an activity or event that will increase Fort Collins' identity as a cultural center and tourist destination. The term 'activity' can mean event, projects, products, exhibits, festivals, programs, etc. and can be in the area of arts, nature, heritage, recreation, science, and /or humanities. The event or activity must meet the eligibility requirements and the strategies outlined below: CIF Strategies: Proposals should address specific strategies to increase Fort Collins' identity as a cultural center and tourism destination, resulting in at least one of the following benefits: 1. Address a need in the cultural activity of Fort Collins 2. Perpetuate the Tourism Fund by generating over night stays in local hotels 3. Develop new arts, cultural, or heritage tourism activities and products that have the potential to impact Fort Collins cultural and economic growth. These events or activities should enrich the cultural life available in the city because they will serve as an attraction to visitors, represent new cultural offerings or can be described as unique, innovative or inventive. The organization must submit a mission statement stating the organizations' officially accepted primary purpose; provide evidence of having been in existence for at least three years; submit financial statements for the three most recently completed fiscal years; provide a list of current Board members; and submit a Tourism Impact form. CIF applicants may also be required to present an oral presentation to the Cultural Resources Board. Fort Fund will only accept one CIF application per organization per calendar year. Request amount cannot exceed 50% of the total activity expenses. Request amount requires a dollar-for- dollar cash match. Neither in-kind contributions nor Fort Fund dollars from current or previous grants may be used in calculating the organization's match. Activities funded under the CIF shall not be simultaneously funded under Tiers #2 of Fort Fund. CIF funded activities can only apply for a maximum of three years and must compete each time. Proposal Deadline for the CIF: First Tuesday of April, 5:00p.m. Requests must be for a minimum of $500 and a maximum of $25,000 Request amount cannot exceed 50% of the total activity expenses All applications are to be submitted to the Lincoln Center Administration Office, 417 W. Magnolia, Fort Collins, CO, 80521 by 5p.m. on the date stated. Postmark does not qualify. Please direct all questions regarding the application process to Gail Budner, (970) 221-6737. Eligibility Requirements Organizations chartered in Colorado with IRS non-profit status may submit an application for consideration. Written proof of this status must accompany all applications. All organizations that fall under the same IRS non-profit tax status will be considered the same unit for funding.  For all Tiers, Fort Fund will only accept one application per organization per funding session. Colorado State University organizations are required to submit their applications through the Sponsored Programs office.  Applications must be submitted on the forms provided at www.fcgov.com/fortfund and must arrive at the Lincoln Center administration office by the date/time listed as the deadline. Postmarks are not valid. Late applications will not be reviewed.  Events must be held in Fort Collins or in the Fort Collins Growth Management Area.  Events must be open to the general public and efforts must be made to advertise and make the public aware of the opportunity to attend and/or participate in the event.  Events or activities must provide a direct public benefit of a reasonably general character to a significant number of City residents.  Events may occur no earlier than 45 days after the application deadline.  Events funded under Tier #1 must be completed by June 30th of the year following the date of funding. Events funded under Tier #2 must be completed within one year of the date of the funding session. Events funded under the CIF must be completed within 18 months of the funding session.  The applicant organization must be in good standing with the Fort Fund program. The applicant must not be delinquent on any previous mid-year or final Fort Fund reports; must have used the new Fort Fund logo on promotional materials; and must have listed the funded event on the Fort Collins Convention and Visitors Bureau website calendar. Organizations not in good standing will not be considered for funding for one calendar year.  Religious, sectarian or faith-based organizations may apply for funding, but only for events which are secular (non-religious) in nature. Fort Fund money may not be used for events that promote religion.  Fort Fund does not consider applications for funds solely to print brochures, magazines or promotional materials, or for general operating support or capital improvements. Additional Eligibility Requirements for Tier #1 and the CIF:  The organization must have and submit an officially adopted mission statement expressing their primary purpose.  The organization has been in existence for a minimum of three years, and provides financial statements for the previous three completed fiscal years prior to the application date.  For Tier #1, the organization must show evidence of having presented three or more performances, events, or exhibits for three previous years. Criteria For Funding The following criteria are used by the Cultural Resourced Board to evaluate applications that have met all the eligibility requirements. Funding is based on how well an event or activity meets these criteria. Funding is subject to the amount of available funds per funding session. The Cultural Resources Board reserves the right to not fund an organization if it does not fully meet the criteria. Fort Fund supports events that: 1. Are of the highest quality; 2. Bring awareness of the arts to the local community; 3. Aspire to bring regional and national recognition to Fort Collins; 4. Are engaging and innovative and/or original; 5. Build a wide range of arts and culture offerings; 6. Raise arts and culture quality and participation to a new level; 7. Have an impact on the community economically, culturally or both; 8. Present strong evidence of leveraging other funding sources; All applicants are required to submit the Tourism Impact form. The information provided on the form will be reviewed as part of the application. Grant Requirements Organizations applying for Tier #1 funding cannot apply for more than 35% of their total projected annual expenses. Organizations applying for funding from Tier #2 may request funding for no more than 50% of the total projected expenses for any event. Organizations applying for the CIF cannot apply for more than 50% of their total projected expenses.  The amount requested under Tiers #1 and #2 must be matched with either cash or a combination of cash and in-kind services. At least one-half of the matching funds must be cash. For example, if an event is projected to cost $2,000, the amount requested from Fort Fund may not exceed $1,000. A $1,000 request would have to be matched with either $1,000 in projected cash revenues or at least $500 in cash and no more than $500 of in-kind services. The CIF requires the requested amount be matched dollar-for-dollar in cash. Neither in-kind contributions nor Fort Fund dollars from current or previous grants may be used in calculating the organization's match for the CIF.  Contracts for services with the City of Fort Collins must be signed prior to the issuance of funds.  All funds must be used for direct costs of the event(s) within the time frame as required by contract, or returned immediately to the Cultural Development and Programming Account. If the event changes significantly, the Cultural Resources Board must be notified in writing. Funding for the event may be re-evaluated at that time.  Organizations that receive funding must recognize the support of the City. All publicity and advertisements (including posters, programs, banners, flyers, newspaper ads and postcards) of the funded event must include the City's Fort Fund logo. If there is no printed material, a Fort Fund banner must be exhibited at the event. Organizations must also list the funded event on the Fort Collins Convention and Visitors Bureau website calendar at www.visitftcollins.com/events.  Organizations funded under Tier #1 must submit a financial mid-year and annual report by the date required in their contract. Organizations funded under Tier #2 and the CIF must submit a written report within sixty (60) days of the completion of an event. These reports, which evaluate estimated attendance, promotional materials, in-kind services, actual cash expenses and actual revenues must be submitted to the Cultural Resources Board through the Lincoln Center Administration Office. All reports must be signed by a representative of the organization that receives funding, verifying their accuracy. Records of the event need to be available for inspection upon request of the Cultural Resources Board. If the financial reports are not completed as required by contract, your organization's future funding may be effected. All organizations must provide a final report for previously granted funds before the contract for any new funding will be processed.  A member of the Cultural Resources Board may be assigned to each event to act as a liaison between funded organizations and the Board. If tickets are required for admission to an event and are not extended to the liaison as a courtesy, tickets will be purchased from the Cultural Development and Programming Account.  If the activity or event changes significantly from what was proposed in the original application, including date, location, or content, the organization must notify the Cultural Resources Board in writing at 417 W. Magnolia St., Fort Collins, CO 80521. Funding, even if already distributed, may be reevaluated at that time. FORT FUND OVERVIEW Fort Fund, the City of Fort Collins’ Cultural Development & Programming and Tourism Accounts, is funded by an allocation of the lodging tax revenues collected within the city limits of Fort Collins. Applications are reviewed three times a year by the City of Fort Collins Cultural Resources Board and recommendations for funding are submitted to the Fort Collins City Council for final approval. The objective of Fort Fund is to foster, encourage, and promote cultural and/or tourism activities in Fort Collins. Fort Fund offers three tiers. Tiers 1 and 2 primarily fund events that are artistic, ethnic, historic, educational or recreational in nature and reflect the values and traditions of Fort Collins. Events of this type will have wide appeal for a significant part of the community, thereby advancing the good of all. The resulting economic and noneconomic benefits of these events will promote the general welfare of the inhabitants of Fort Collins. FORT FUND (FORMERLY TIER 4) CULTURAL INNOVATION FUND The Cultural Innovation Fund embodies the above, and is primarily focused on activities that will increase Fort Collins’ identity as a cultural center and tourist destination. The term “activity” can mean events, projects, products, exhibits, festivals, programs, etc. These activities can be in the area of arts, nature, heritage, recreation, science, and/or humanities and shall be designed to develop new arts, culture or heritage tourism activities and products that have the potential to impact Fort Collins’ economic and cultural growth and perpetuate the Tourism Fund by generating over night stays in the city’s hotels and lodges. These activities should enrich the cultural life available in the city because they will serve as an attraction to visitors, represent new cultural offerings or can be described as unique, innovative or inventive. The activities should be designed to meet the strategies and criteria as listed below. CIF ELIGIBILITY REQUIREMENTS: 1. The applicant organization must be a non-profit organization, or the governmental equivalent. Written proof of this status must accompany all applications. All organizations that fall under the same IRS non profit tax status will be considered the same unit for funding. 2. The organization has an officially adopted mission statement expressing their primary purpose. 3. The organization has been in existence for a minimum of three years. 4. The organization can provide financial statements for the previous three completed fiscal years from their application date. 5. Activities funded under the CIF shall not be simultaneously funded under Tier 2 of Fort Fund. 6. Funding under the CIF shall be available for a maximum of three years to any one activity and applicants must compete each time for funding. 7. Applicants must submit a completed Tourism Impact form with their application. 8. Activities must be held in Fort Collins or in such other location as will accomplish the CIF strategies. 9. The activities may not commence prior to thirty days following the funding session date (funding session is the fourth Wednesday of April). 10. Activities funded under the CIF must be completed within 18 months of the funding session date (the fourth Wednesday of April). 11. Activities must benefit and be accessible and/or open to the general public. 12. Religious, sectarian or ‘faith-based’ organizations may apply for funding for activities which are secular (non-religious) in nature. Fort Fund monies may not be used to promote religion. 13. Activities must provide a direct public benefit of reasonably general character to a significant number of Fort Collins’ residents and meet the strategies as outlined below. STRATEGIES: Proposals should address specific strategies to increase Fort Collins’ identity as a cultural center and tourism destination, resulting in at least two of the following benefits: 1. Address a need in the cultural activity of Fort Collins 2. Perpetuate the Tourism Fund by generating over night stays in local hotels 3. Develop new arts, cultural, or heritage tourism activities and products that have the potential to impact Fort Collins cultural and economic growth. Fort Fund will not fund capital improvements or projects, or any activity in which the net profit or proceeds from the activity is donated by the sponsor to another organization and/or individual. CIF GRANT REQUEST AMOUNT • Maximum Request Amount: $25,000 (a higher amount may be considered) • Minimum Request Amount: $500 • Funding is subject to the amount available per funding session. The Cultural Resources Board reserves the right to not fund any organization if it does not fully meet the criteria. • Request amount cannot exceed 50% of the total activity expenses. • Request amount requires a dollar-for-dollar cash match. • In-kind contributions may not be used in calculating the organization’s match. • Fort Fund monies, from current or previous funding sessions, may not be used in calculating the organization’s match. • Activities funded under the CIF cannot be simultaneously funded under Tier 2 of Fort fund. • Funding under the CIF shall be available for a maximum of three years to any one activity and applicants must compete each time for funding. CIF APPLICATIONS DUE: First Tuesday of April by 5:00 p.m. To the Lincoln Center Administration Office 417 West Magnolia Street, Fort Collins LATE APPLICATIONS WILL NOT BE ACCEPTED Notification of Award: The Cultural Resources Board will review applications on the fourth Wednesday of April, provide a recommendation for funding to City Council, who will then approve the recommendation at a regularly scheduled Council meeting in May. Applicants will be notified by mail after the Council meeting. GRANT AWARD REQUIREMENTS • Contracts for services with the City of Fort Collins must be signed prior to the issuance of funds. The funds must be spent on the activity within 18 months of the funding session. • All funds must be used for direct costs of the activity within the time frame as required by contract, or returned immediately to the Cultural Development and Programming Account. • If the activity changes significantly, the Cultural Resources Board must be notified in writing. Funding, even if already distributed to the organization, may be re-evaluated at that time. • Organizations that receive funding must recognize the support of the City. All publicity and advertisement of the funded activity must include the Fort Fund logo. Downloadable images are available on the Fort Fund website at www.fcgov.com/fortfund and a Fort Fund banner to exhibit at the activity is available through the Lincoln Center Administration Office. Organizations must also list the funded activity on the Fort Collins Convention and Visitors Bureau website calendar at www.visitftcollins.com/events. • Organizations funded under the CIF must submit a written report within sixty (60) days of the completion of an activity. These reports, which evaluate estimated attendance, promotional materials, in-kind services, actual cash expenses and actual revenues, must be submitted to the Cultural Resources Board through the Lincoln Center Administration Office. All reports must be signed by a representative of the organization that receives funding, verifying their accuracy. Records of the activity need to be available for inspection upon request of the Cultural Resources Board. • A member of the Cultural Resources Board may be assigned to each organization receiving a CIF Grant to act as liaison between funded organizations and the Board. If tickets are required for admission to an activity and are not extended to the liaison as a courtesy, tickets will be then purchased from the Cultural Development and Programming Account. Cultural Resources Board Lincoln Center 417 W. Magnolia St Fort Collins, CO 80521 970.221-6735 970.221-6373 – fax . CULTURAL RESOURCES BOARD MINUTES Regular Meeting – Wednesday, June 27, 2012 5:00 p.m. Lincoln Center, 417 W. Magnolia Street, Fort Collins, CO 80521 Council Liaison: Aislinn Kottwitz Staff Liaison: Jill Stilwell Chairperson: Jan Gilligan Phone: 224-2481 (h) Vice-Chair: Chris Clemmer A regular meeting of the Cultural Resources Board was held on Wednesday, June 27, 2012 at 5:00 p.m. The following members were present: Board Members present: Carol Ann Hixon, John Hayes, Paco Gutierrez Chris Clemmer, Maggie Dennis Board Members absent: Jan Gilligan, Diane Gaede Staff Members present: Jill Stilwell, Gail Budner Guests Present: Katy Schneider, FCCVB I. Call to Order: 5:10 p.m. - Mr. Clemmer II. Consideration of agenda: none III. Consideration and approval of minutes from May 31, 2012 Ms. Dennis made a motion to accept the minutes as amended. Mr. Hayes seconded the motion. The motion passed unanimously. IV. Public input: none V. Carnegie Building update: Ms. Stilwell updated the Board on the progression of the new Community Creative Center and the conceptual plans and designs for the building. She also reported on the community outreach process and the public comment/feed-back phase regarding the project. Ms. Stilwell stated that Beet Street is currently developing curriculum for the new Arts Incubator and that the projected opening of the building is in the first quarter of 2013. VI. Fort Fund - Discussion and funding recommendations: Prior to reviewing and awarding grant monies to the Fort Fund applicants, the Board discussed the quality and the eligibility of the applications and the available budget for this session. The Board then reviewed 20 Tier 2 applications and developed their recommendations for funding as outlined below and on the attached spreadsheet ATTACHMENT 2 BAS BLEU THEATRE COMPANY: Bleu Light Education Programs Location & Date: Bas Bleu Theatre, Every Wednesday from August 2012 - July 2013 Lead by local artists and educations, these programs offer a one hour lunchtime lecture-demonstration on a specific topic on the theatre arts industry. Amount Requested: $5,000 Amount Recommended: $4,000 CANYON CONCERT BALLET: Dancing with the Stars Fort Collins Location & Date: Sunset Event Center, February 9, 2013 This event will feature performances by local “celebrities/supporters of the arts” and their professional dance partners from Canyon Concert Ballet. Amount Requested: $750 Amount Recommended: $600 CENTER FOR RESOURCE CONSERVATION: ReVisions Art Exhibit Location & Date: Resource Fort Collins and New Belgium, August 3 - September 4, 2012 This exhibit offers local and regional artists an opportunity to gather and share their unique and metaphorical vision of sustainability and community resilience. Amount Requested: $3,000 Amount Recommended: $2,100 CSU DEPT. OF MUSIC, THEATRE & DANCE: Colorado Premier of Wedekin’s Spring Awakening Location & Date: UCA Theatre, October 4 - 23, 2012 This is a new translation production of the cutting-edge classic that launched the 20th century avant-garde theatre movement. Amount Requested: $5,000 Amount Recommended: $4,000 ELDERHAUS DAY PROGRAM, INC.: Elderhaus Senior Prom Location & Date: Poudre High School, January 18, 2013 This is an annual, non-fundraising event that is intended to bridge the life-span. The Prom brings together different generations who have unique experiences and abilities. Amount Requested: $2,220 Amount Recommended: $1,550 ERACISM FILM SERIES COMMITTEE: Eracism Film and Discussion Series Location & Date: Poudre River Public Library / Main and Harmony Branches, October 6 - 24, 20122 These films and discussions create an awareness of issues of race and are meant to ‘erase racism’ by addressing common and local concerns. Amount Requested: $1,200 Amount Recommended: $500 EHOS WEST CHAMBER ORCHESTRA: Nocturne: An open-air summer concert Location & Date: Gardens on Spring Creek, August 12, 2012 Ethos is joining with the Gardens on Spring Creek to present an outdoor concert, one of the first in the Gardens’ inaugural season as a performance venue. Amount Requested: $1,000 Amount Recommended: $700 FORT COLLINS CHAMBER MUSIC SOCIETY: The Grassroots Music Festival Location & Date: St. John’s Lutheran Church, July 15 - 22, 2012 The Festival is a concert series presented by accomplished professional musicians who have roots in the area, either by originating in Fort Collins or by choosing to relocate here. Amount Requested: $5,000 Amount Recommended: $2,000 FORT COLLINS CHILDREN’S THEATRE: Peter Pan Location & Date: Lincoln Center Performance Hall, November 16 - 18, 2012 The FCCT has been producing live theatre since 1958. The cast for this production will range from 12 years old through adult and include a live orchestra. Amount Requested: $5,000 Amount Recommended: $4,500 FORT COLLINS MUSEUM FOUNDATION: New Museum Opening Celebration Location & Date: Fort Collins Museum of Discovery, November 10, 2012 The Celebration of the new facility will feature museum admission, refreshments, prize drawings, music and educational programs for the community. Amount Requested: $5,000 Amount Recommended: $5,000 FORT COLLINS READS/POUDRE RIVER PUBLIC LIBRARY DISTRICT: Fort Collins Reads 2012 Location & Date: Hilton Hotel, November 4, 2012 This organization sponsors a one book city program that selects and promotes its reading and discussion for the community. This year the novel will be The World We Found by Thrity Umrigar. Amount Requested: $5,000 Amount Recommended: $2,000 FORT COLLINS SYMPHONY ASSOCIATION: Outside the Box 2012-2013 Series Location & Date: Downtown Fort Collins and Foothills Fashion Mall, September 2012 - April 2013 This new series of events and activities are specifically designed to introduce classical music to diverse audiences in our community in a unique and very accessible ‘no strings attached’ manner. Amount Requested: $5,000 Amount Recommended: $5,000 FORT COLLINS SYMPHONY GUILD: 2013 Musical Zoo Location & Date: Timberline Church, February 17, 2013 This event weaves music and musicians, along with dancers, jugglers and face painters from many community groups and organizations into a strikingly rich fabric for the visual and audible delight of its young and young at heart guests. Amount Requested: $4,000 Amount Recommended: $4,000 FORT COLLINS WIND SYMPHONY: 2012 Concert Season / Fall & Holiday Concerts Location & Date: University Center for the Arts, October 6 and December 8, 2012 These concerts feature high quality concert band compositions in a wide variety of styles to appeal to many different audience tastes and are performed by local professional musicians. Amount Requested: $1,000 Amount Recommended: $800 FRIENDS OF LARMER COUNTY PARKS AND OPEN LANDS: Northern Colorado Birding Fair Location and Date: Fossil Creek Reservoir Regional Open Space, September 29, 2012 This is the 8th year of the Fair and is a free day of fun and learning for all ages celebrating the sights and sounds of wild birds in the region. Amount Requested: $2,650 Amount Recommended: $1,900 GAY, LESBIAN BISEXUAL AND TRANSGENDER COMMUNITY CENTER OF COLORADO: Pridefest Fort Collins Location & Date: Civic Center Park, September 8, 2012 This mission of this event is to create a fun, safe and empowering space to celebrate and promote the heritage and culture of the LGBT and allied communities in Northern Colorado. Amount Requested: $5,000 Amount Recommended: $3,500 HIGH PERFORMANCE DANCE THEATRE: Joy, Dance, Music Location & Date: Lincoln Center Magnolia Theatre, October 5 - 6, 2012 This is a collaborative performance with The Key of Joy Band, both groups who have a strong connection to the arts in Fort Collins and Northern Colorado. Amount Requested: $2,200 Amount Recommended: $1,500 INTERNATIONAL BROTHERHOOD OF MAGICIANS RING 250, THE PRESTO-DIGITATORS: Magic in the Rockies 2012 Magic Convention Location & Date: Fort Collins Marriott, Lincoln Center and Old Town Square, September 6 - 9, 2012 This is the 19th annual convention drawing attendees locally and from throughout the country. The show features some of the world’s greatest magicians visiting Fort Collins to headline the convention. Amount Requested: $5,000 Amount Recommended: $4,500 LINCOLN CENTER SUPPORT LEAGUE: Jennifer Angus: Memory Games Location & Date: Lincoln Center Art Gallery, September 14 -November 3, 2012 The Lincoln Center Galleries will present a site-specific art installation by an internationally recognized artist and educator. The exhibition will attract a wide general audience of art patrons, as well as those with an interest in the natural sciences. Amount Requested: $5,000 Amount Recommended: $4,500 OPERA FORT COLLINS GUILD: Songs in Summer Location & Date: The Hixon residence / garden, August 2, 2012 This garden event offers an evening of opera during a time of year when it is lacking in our area, and is for opera lovers new and old. Amount Requested: $1,800 Amount Recommended: $1,500 Total Funding Requested by Applicants: $69,820 Total Funding Recommended for disbursement by CRB: $54,150 Total Unfunded Balance: $15,670 % of Requests Funded: 78% Mr. Gutierrez made a motion to submit these recommendations for Fort Fund disbursements to City Council for their approval. Ms. Hixon seconded the motion. The motion passed unanimously. Liaisons will be assigned by the Board for recently funded events at the regularly scheduled July meeting. A liaison was assigned for the Fort Collins Chamber Music Society and for the Opera Fort Collins Guild due to their events occurring prior to or shortly after the meeting. VII. Other Business: Ms. Schneider reported on the effects that the High Fire has had, and may conversely have on Fort Collins tourism and lodging taxes. Ms. Hixon reported on her attendance at a recent Art in Public Places meeting. The APP Board has requested that the CRB write a mid year letter of support to City Council regarding modifications to the program. The Board will discuss this further at the July meeting. Ms. Hixon also reported on the APP projects and utility transformers currently in progress. VIII. Adjournment: 6:44 p.m. Respectfully submitted, Gail Budner Administrative Clerk II RESOLUTION 2012-057 OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING THE RECOMMENDATIONS OF THE CULTURAL RESOURCES BOARD REGARDING FORT FUND DISBURSEMENTS WHEREAS, the City disburses funds from the City’s Cultural Development and Programming Account and Tourism Programming Account in accordance with the provisions of Section 25-244 of the City Code through its Fort Fund Program; and WHEREAS, the City’s Cultural Resources Board reviews applications for Fort Fund monies and makes recommendations to the City Council in accordance with the provisions set forth in Section 2-203(3) of the City Code, and in accordance with the administrative guidelines for the Fort Fund program (the “Fort Fund Guidelines”); and WHEREAS, pursuant to Section 25-244 of the City Code, the Cultural Development and Programming Account was established for the purpose of funding cultural development and programming activities and the Tourism Programming Account was established for the purpose of funding tourist-related special events; and WHEREAS, at its regular meeting on June 27, 2012, the Cultural Resources Board recommended funding for various proposals as set forth on Exhibit “A”, attached and incorporated herein by this reference, based upon the criteria and considerations set forth in Section 2-203 and the Fort Fund Guidelines; and WHEREAS, the proposals recommended by the Cultural Resources Board provide a public benefit to the Fort Collins community by supporting cultural development and programming activities within the City; and WHEREAS, the City Council wishes to adopt the recommendations of the Cultural Resources Board. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that funds in the total amount of FIFTY FOUR THOUSAND ONE HUNDRED FIFTY DOLLARS ($54,150) in the City’s Cultural Development and Programming Account are hereby distributed in accordance with the recommendations of the Cultural Resources Board as set forth on Exhibit “A”. Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 17th day of July A.D. 2012. Mayor ATTEST: City Clerk FORT FUND - June 2012 EXHIBIT A FINAL AMOUNT % Of REQUESTED RECOMMENDED AMOUNT ORGANIZATION/CONTACT EVENT/DATE AMOUNT FUND 1 FUND 2 RECOMMENDED LISTED ALPHABETICALLY REQUESTED (tourism) BY THE CRB Bas Bleu Theatre Company Bleu Light Education Programs Location: Bas Bleu Theatre August 2012 - July 2013 / every Wednesday $5,000 $4,000 $0 80% Canyon Concert Ballet Dancing with the Stars of Fort Collins Location: Sunset Event Center February 9, 2013 $750 $600 $0 80% Center for Resource Conservation ReVisions Art Exhibit Location: Resource Fort Collins & New Belgium August 3 - September 4, 2012 $3,000 $2,100 $0 70% CSU - Dept. of Music, Theatre & Dance Colo. Premier of Wedekin's Spring Awakening Location: UCA Theatre October 4-23, 2012 $5,000 $4,000 $0 80% Elderhaus Day Program, Inc. Elderhaus Senior Prom Location: Poudre High School January 18, 2013 $2,220 $1,550 $0 70% Eracism Film Series Committee Eracism Film and Discussion Series Location: Poudre River Library District branches October 6-27, 2012 $1,200 $500 $0 42% Ethos West Chamber Orchestra Nocturne / Summer Concert Location: Gardens on Spring Creek August 12, 2012 $1,000 $700 $0 70% Fort Collins Chamber Music Society Grassroots Music Festival Location: St. John's Lutheran Church July 15-22, 2012 $5,000 $2,000 $0 40% Fort Collins Children's Theatre Peter Pan Location: Lincoln Center Performance Hall November 16-18, 2012 $5,000 $4,500 $0 90% Fort Collins Museum Foundation New Museum Opening Celebration Location: Fort Collins Museum of Discovery November 10, 2012 $5,000 $5,000 $0 100% Fort Collins Reads Fort Collins Reads 2012 Location: Hilton November 4, 2012 $5,000 $2,000 $0 40% Fort Collins Symphony Association Outside the Box 2012-2013 Series Location: Downtown Fort Collins & Foothills Mall September - April 2012 $5,000 $5,000 $0 100% Fort Collins Symphony Guild The 2013 Musical Zoo Location: Timberline Church February 17, 2013 $4,000 $4,000 $0 100% Fort Collins Wind Symphony 2012-2013 Concert Season Location: UCA Theatre October 6 & December 8, 2012 $1,000 $800 $0 80% Friends of Larimer County Parks and Open Lands Northern Colorado Birding Fair Location: Fossil Creek Reservoir Open Space September 29, 2012 $2,650 $1,900 $0 72% FINAL AMOUNT % Of REQUESTED RECOMMENDED AMOUNT ORGANIZATION/CONTACT EVENT/DATE AMOUNT FUND 1 FUND 2 RECOMMENDED LISTED ALPHABETICALLY REQUESTED (tourism) BY THE CRB GLBT Community Center of Colorado PrideFest Fort Collins Location: Civic Center Park September 8, 2012 $5,000 $3,500 $0 70% High Performance Dance Theatre Joy, Dance, Music Location: Lincoln Center Magnolia Theatre October 5-6, 2012 $2,200 $1,500 $0 68% IBM Ring 250/The Presto-Digitators Magic In The Rockies 2012 Magic Convention Location: Marriott, Lincoln Center, Old Town Square September 6-9, 2012 $5,000 $4,500 $0 90% Lincoln Center Support League Jennifer Angus: Memory Games / Art Exhibit Location: Lincoln Center Art Gallery September 14 - November 3, 2012 $5,000 $4,500 $0 90% Opera Fort Collins Guild Songs in Summer Location: The Hixon Residence August 2, 2012 $1,800 $1,500 $0 83% TOTALS $69,820 $54,150 $0 78% Scores are based on application materials and Fort Fund's "Criteria for Funding."