HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 07/17/2012 - SECOND READING OF ORDINANCE NO. 059, 2012, APPROPRDATE: July 17, 2012
STAFF: Mary Moore
AGENDA ITEM SUMMARY
FORT COLLINS CITY COUNCIL 14
SUBJECT
Second Reading of Ordinance No. 059, 2012, Appropriating Prior Year Reserves in the General Fund for the Police
Radio Replacement Project.
EXECUTIVE SUMMARY
This Ordinance, unanimously adopted on First Reading on June 26, 2012, appropriates $1,054,889 saved by Police
Services in the General Fund Reserve to purchase Police radio equipment to replace equipment that has reached the
end of its useful life. The total cost to replace the equipment is approximately $1,694,181. The use of reserves,
combined with funding in Police Services 2012 operating budget, will fund the purchase without having to obtain
additional financing. The equipment will be procured via City purchasing regulations and procedures to ensure the
City realizes all cost savings. Moving forward at this time with the vendor incentive will save approximately $275,000.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on Second Reading.
ATTACHMENTS
1. Copy of First Reading Agenda Item Summary - June 26, 2012
(w/o attachments)
COPY
COPY
COPY
COPY
ATTACHMENT 1
DATE: June 26, 2012
STAFF: Mary Moore
AGENDA ITEM SUMMARY
FORT COLLINS CITY COUNCIL 4
SUBJECT
First Reading of Ordinance No. 059, 2012, Appropriating Prior Year Reserves in the General Fund for the Police Radio
Replacement Project.
EXECUTIVE SUMMARY
This Ordinance will appropriate $1,054,889 from the General Fund Reserve to help fund the replacement of Police
radio equipment that has reached its useful life. The total cost to replace the equipment is approximately $1,694,181.
The use of reserves combined with funding in Police Services 2012 operating budget will fund the purchase without
having to obtain additional financing. The equipment will be procured via City purchasing regulations and procedures
to ensure the City realizes all cost savings.
BACKGROUND / DISCUSSION
There are three types of radio equipment that need replacement based on the specific needs of three separate groups.
The first group is Mobile radio replacement for Police Investigations unmarked vehicles while group two is for Police
marked Patrol vehicle mobile radio replacement. The radios from both groups reached their useful life on March 31,
2012 and replacement parts are no longer available. The third grouping is for Police handheld portable radios that are
due for replacement in early 2013. The City can realize additional “factory incentive discounts” through economies
of scale by ordering all the replacements simultaneously and setup delivery for the end of the year.
FINANCIAL / ECONOMIC IMPACTS
The proposed ordinance appropriation of $1,054,889 from existing reserves will be combined with $639,292 from
Police Services’ 2012 operating budget to procure the following three groups of radios:
Police Radio Equipment
Motorola APX 6500-03 Remote Mount Mobile Radios
(Investigations unmarked vehicles)
51 196,575
Motorola APX 6500-05 Remote Mount Mobile Radios
(Patrol marked vehicles)
168 642,398
Motorola APX 6000-mdl2 Limited Keypad Portable Radios (Handheld) 231 855,208
Police Radio Equipment Total 1,694,181
General Fund Total 1,694,181
Departments have appropriately justified the purchase of all new equipment.
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
ORDINANCE NO. 059, 2012
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES IN THE GENERAL
FUND FOR THE POLICE RADIO REPLACEMENT PROJECT
WHEREAS, Fort Collins Police Services employs handheld portable radios and remote
mount radios for both its marked and unmarked vehicles for its daily operations; and
WHEREAS, the radio equipment is nearing the end of its useful life and needs to be replaced
with new equipment by early 2013; and
WHEREAS, the City will utilize factory incentive discounts to maximize cost savings in the
procurement of the new equipment; and
WHEREAS, the estimated cost to replace the radio equipment is approximately $1,664,181;
and
WHEREAS, the funds to purchase the equipment will come from $1,054,889 in the General
Fund reserves and $639,292 from Police Services’ 2012 operating budget; and
WHEREAS, Article V, Section 9, of the City Charter permits the City Council to appropriate
by ordinance at any time during the fiscal year such funds for expenditure as may be available from
reserves accumulated in prior years, notwithstanding that such reserves were not previously
appropriated.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that there is hereby appropriated for expenditure from prior year reserves in the General
Fund the sum of ONE MILLION FIFTY FOUR THOUSAND EIGHT HUNDRED EIGHTY NINE
DOLLARS ($1,054,889) for the replacement of the Police Services radio equipment.
Introduced, considered favorably on first reading, and ordered published this 26th day of
June, A.D. 2012, and to be presented for final passage on the 17th day of July, A.D. 2012.
_________________________________
Mayor
ATTEST:
_____________________________
Interim City Clerk
Passed and adopted on final reading on the 17th day of July, A.D. 2012.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk