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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 09/17/2002 - FIRST READING OF ORDINANCE NO. 136, 2002, APPROPRI AGENDA ITEM SUMMARY ITEM NUMBER: 20 FORT COLLINS CITY COUNCIL DATE: September 17, 2002 STAFF: Frank Bruno SUBJECT: First Reading of Ordinance No. 136, 2002, Appropriating Unanticipated Grant Revenue in the General Fund for the Poudre Valley Health System Reduce Intoxicated Driving Program. RECOMMENDATION: Staff recommends adoption of the Ordinance on First Reading. FINANCIAL IMPACT: The Poudre Valley Health System has been awarded a $15,000 grant from the Alcohol & Drug Division (ADAD). These funds will be disbursed by the Colorado Department of Human Services and directed through the City of Fort Collins pursuant to State of Colorado requirements. They will in turn be passed onto the Poudre Valley Health System. This action carries no additional financial impact or responsibility for the City of Fort Collins. EXECUTIVE SUMMARY: Poudre Valley Health System has developed a comprehensive prevention program called RID (Reduce Intoxicated Driving.) The RID program works in collaboration with local government, businesses, law enforcement, health care providers, Colorado State University, Poudre School District, and other community sectors to reduce the number of individuals who drive intoxicated. The program includes a number of strategies to decrease the number of people who drive intoxicated. One strategy is through public education and dissemination of information about the hazards of drunk driving to youth in the community. This strategy is intended to minimize the number of individuals who drive while intoxicated by using hands-on DUI prevention activities. Additional strategies and the program budget are attached. Pursuant to the State of Colorado and the ADAD program, purchase orders can be issued for the grant to a "local public procurement unit." A "local public procurement unit" means any county, city, municipality, or other public subdivision of the state, any public agency of any such political subdivision, any public authority, any educational, health, or other institution, and, to the extent provided by law, any other entity which expends public funds for the procurement of supplies, services, and construction. The Poudre Valley Health System has requested that the City serve as the pass-through recipient of the grant proceeds. This Ordinance would allow the City to disburse the grant funds to PVHS (via the Hospital Foundation) upon completion of any grant-related documents and a subgrant agreement between the City and PVHS. . ORDINANCE NO. 136, 2002 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED GRANT REVENUE IN THE GENERAL FUND FOR THE POUDRE VALLEY HEALTH SYSTEM REDUCE INTOXICATED DRIVING PROGRAM WHEREAS, Poudre Valley Health System ("PVHS") has applied for and been awarded a grant from the State of Colorado Department of Human Services Alcohol and Drug Abuse Division in the amount of$15,000; and WHEREAS, PVHS has developed a comprehensive prevention program called Reduce Intoxicated Driving ("RID"); and WHEREAS,the RID program works in collaboration with local government,businesses,law enforcement, health care providers, Colorado State University, Poudre School District, and other community sectors to reduce the number of individuals who drive while intoxicated; and WHEREAS, the RID program includes a number of strategies to decrease the number of people who drive while intoxicated in the community; and WHEREAS, under the terms of the grant program, the City must receive the grant funds as . a pass-through agent and then pay the grant funds to PVHS for use for grant purposes; and WHEREAS, upon completion of any grant-related documents and a subgrant agreement between the City and PVHS, the City proposes to pay the above-described grant proceeds to PVHS (via the Hospital Foundation) for use for the RID program; and WHEREAS,Article V,Section 9, of the Charter of the City of Fort Collins permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations,in combination with all previous appropriations for that fiscal year,does not exceed the then current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS,City staff has determined that the appropriation of the grant funds from the State of Colorado Department of Human Services Alcohol and Drug Abuse Division for the PVHS RID Program, as described herein, will not cause the total amount appropriated in the relevant funds to exceed the current estimate of actual and anticipated revenues to be received in that fund during any fiscal year. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that there is hereby appropriated from unanticipated grant revenue in the General Fund the sum of FIFTEEN THOUSAND DOLLARS ($15,000) for expenditure in the General Fund for Poudre Valley Health System RID Program, pursuant to related grant and subgrant agreements. • Introduced and considered favorably on first reading and ordered published this 17th day of September, A.D. 2002, and to be presented for final passage on the 1st day of October, A.D. 2002. Mayor ATTEST: City Clerk Passed and adopted on final reading this 1st day of October, A.D. 2002. Mayor ATTEST: City Clerk wr7 RECEIVED POUDRE VALLEY HOSPITAL AUG 2 0 2002 1024 South Lemav Avenue Fort Collins,Colorado 80524-3998 City of Fort Cov"ns (970)495-7000 www,yx hs.or, August 15, 2002 Frank Bruno, Assistant City Manager City of Fort Collins PO Box 580 Fort Collins, CO 80522 Dear Frank, Thank you for agreeing to look over our request to be the receiving entity for ADAD funds. I have attached for your review a copy of our proposal to ADAD along with an e-mail from the ADAD coordinator stating their needs for a local procurement unit and a copy of the statute they need to follow. After you've had a chance to review this, I'd love to sit down and talk to you about it at your convenience. I really appreciate your taking the time to look at this and feel confident that the funds will be used in a positive manner to decrease fatalities, injuries, and DUI offenses that result from drunk driving in Larimer County. Thank you for your consideration. You can reach me at 495-7512. Sincere y,, Ruth Lytle-Bamaby, Director Community and Foundation Development A Magnet Hospital For Nursing Excellence Name of Organization: Poudre Valley Health System Address: 1024 South Lemay Avenue Fort Collins, CO 80524-3998 Phone Number: (970)495-7512 Fax Number: (970) 495-7617 Contact Person: Ruth Lytle-Barnaby, Director, Poudre Valley Hospital Foundation Total Request: $15,000 Purpose and amount of grant request In order to decrease the number of fatalities, injuries, and DUI offenses that have resulted from drunk driving in Larimer County,Poudre Valley Health System has developed a comprehensive prevention program called RID (Reduce Intoxicated Driving). This program works in collaboration with local businesses, law enforcement, health care providers, Colorado State University, Poudre School District, and other community sectors to reduce the number of individuals who drive while intoxicated. The RID program includes a number of strategies that decreases the number of people who drive while intoxicated in the community. One strategy is through public education and dissemination of information about the hazards of drunk driving to youth in the community. This strategy minimizes the number of individuals who drive while intoxicated by using hands on DUI prevention activities. Substantiation of need National Impaired driving is a social problem that costs America thousands of lives each year. The National Highway Traffic Safety Administration(NHTSA) reports that in 1998 there were 15,935 alcohol related traffic crash fatalities(one fatality every 33 minutes). These deaths make up 38%of the total traffic fatalities for the year. There were also more than 305,000 people injured in crashes that were alcohol related (1 injury every 2 minutes), and 1.5 million drivers were arrested for driving under the influence ("Traffic Safety Facts 1998" 1). State and County The number of alcohol related traffic crash fatalities,injuries, and arrests in the state of Colorado reflects the national statistics. In 1997 Colorado ranked 31S`in the number of alcohol related traffic crash fatalities (NHTSA 10). On Memorial Day Weekend in 1999, CDOT reports, 399 DUI arrests were made in Colorado. Of these arrests, 15 were made in Larimer County("DUI Program Nets 15 Arrests in County" A4). Local In Fort Collins,the number of DUI offenses,traffic crash fatalities, and alcohol related accidents also pose a problem. Lorry Frank,Fort Collin's crime analyst,reports that there were 4 alcohol related fatalities, 1003 DUI offenses, and 137 accidents in 1999(Frank). t . Core Drug and Alcohol Survey Statistically, 18-24 year olds are at risk when they climb into an automobile. The Core Drug and Alcohol Survey measures the attitudes and use of alcohol and drugs among college students. This survey was introduced to 1,619 students at CSU in 1998. One question that students were asked to answer was whether they had driven a car while under the influence of alcohol. Of these students, 23%admitted to driving under the influence, and 2%reported being arrested for committing a DUI offense. In addition to this survey, the National Highway Traffic and Safety Administration also reported that in 1996 drivers ages 20-24 were involved in over 1,200 more fatal crashes than any other age group, and drivers 18-24 years old represented 20% of individuals who were involved in fatal crashes. American Drug and Alcohol Survey (Poudre School District) Substance abuse is on the rise among youth in Fort Collins. The American Drug and Drug and Alcohol Survey was presented to 8a'and 12a'grade students in Poudre School District to measure drug use. The 1998 survey indicates which drugs are being used and the percentage of students who are using them. The results illustrate that during the last 12 months, 57% of 8u'graders and 77% of 12n'graders consumed alcohol within the last 12 months. These results indicate that alcohol is the most frequently used substance. With alcohol use on the rise, there is an increased probability that individuals will drive while intoxicated. This problem is apparent among Fort Collins' youth because 7% of 8 h graders and 16% of 12'h graders reported that they consume alcohol while driving around. Similar findings were reported in a 1999 assessment of youth in Fort Collins. Students from Poudre . School District were asked if they had driven a car after drinking one or more times in the last 12 months. 11% of these students reported that they had driven a car while under the influence, and 33% reported to riding with a driver who has been drinking one or more times in the last 12 months. Goals, Objectives, method of evaluation and activities for the RID program Goal 1: Through education and prevention activities,reduce the prevalence of impaired driving and riding with an impaired driver in Larimer County Objective 1.1: By June 30, 2003, increase the perception of harm of intoxicated driving and persistent drunk driving in 800 youth ages 14-18 in Poudre School District. Method of evaluation: We will measure the perception of harm of 14-18 year-olds by introducing the pre and post Risky Driving Scale with particular attention to the drinking driving sub scale. Activities When Who Develop and introduce anti-DLTI prevention activities to Ongoing Project Director youth ages 14-18 throughout the community. Steps: Driving Schools 1) Work in collaboration with driving schools,and alcohol classes in Larimer County Alcohol Classes 2) Implement the Reduce Intoxicated Driving two hour • prevention curriculum into classes throughout Larimer County 2 Plan and introduce 3D Month activities into Poudre School October-December Project Director District. 2002 Peer Educators Organize and Facilitate 4 Reduce Intoxicated Driving Project Director Advisory meetings. Project Consultant Steps: 1) Identify key stake holden 2) Convene a meeting 3) Share Perspectives 4) Discuss the current reality and hopes for the future 5) Create a vision for the community 6 Determine the next step Reduce Intoxicated Drivin¢Workshop This Curriculum, for 14-16 year olds, is a 3-hour experiential workshop that leads teenagers through activities, which include role-play, Fatal Vision Goggles, group discussions, Contract For Life, and alcohol education. These activities are designed to teach students skills to identify and resist influences to use alcohol or ride with an intoxicated driver,to encourage alcohol-free alternatives, and to open up lines of communication about issues associated with alcohol use with family members and peers. Contract For Life The Contract For Life was designed to facilitate communication between young people and their parents about potentially destructive decisions related to alcohol, drugs, and peer pressure. Students and parents are asked to sign a contract stating that students will contact their parents if they find themselves in a position where anyone's substance use decreases the possibility of them arriving home safely. The contract also states that the student will maintain safe driving practices at all times which includes wearing a seat belt and encouraging others to wear theirs. Parents are also asked to sign the contract and agree to arrange for safe transportation home for their child regardless of time circumstances. Parents also agree to seek a safe and sober ride home if ever they or a friend has had too much to drink. The RID program will work with peer educators to present this contract to students and their parents in order to open lines of communication about drinking, drug use, and traffic safety to ensure the safety of both parties. Reduce Intoxicated Drivina Advisory Committee Poudre Valley Health System recognizes that a key component to reducing intoxicated driving is to work in collaboration with the whole community. Over the past two years we have created partnerships with Fort Collins Police Department, Colorado State Patrol,Greek Life, The Downtown Business Association, Colorado State University Police Department,Poudre Valley School District, Thompson Valley School District,AmeriCorps, local businesses, Coors, American Eagle, and other sectors in the community. The national organization,Join Together, believes that community organizations must come together in order to defeat the problem of substance abuse. That is why RID will organize meetings throughout the year so that community partners can collaborate on ways to prevent drunk driving and persistent drunk driving in our community. 3 . Objective 1.2: By June 30, 2003, increase the perception of harm of intoxicated driving and persistent drunk driving by 20 percent of 18 to 20 year-olds who participate in the RID program. Method of evaluation: We will measure the perception of harm in 18-20 year-olds by comparing the results of the Core Drug and Alcohol Survey. These results will indicate the number of students who admit to have driven a car while under the influence of alcohol or ridden with someone who is intoxicated. Activities: When Who Plan and introduce National Drunk and Drugged November—December Project Director Driving Prevention Month(31)Month)activities to 2002 CSU and Front Range Community College students and Community staff. Volunteers Steps: 1) Inform organizations about 3D Month activities through brochures,fliers, and presentations about the events. 2) Post information about 3D Month events in academic,athletic and recreation buildings. Implement and develop anti-DUI prevention activities Project Director for 18-20 year-olds. Steps: October-December Bauccus Gamma 1) Conduct a student survey throughout CSU and the 2002 community in order to obtain information about the October-June CSU Students prevalence of drinking and driving among young 2002-2003 adults and ways to prevent drinking and driving in Residence Life Larimer County. 2) Organize a student committee that we will work in collaboration with to plan and implement anti-DUI activities at CSU such as,designated driver programs,medial campaigns,mock parties,fatal vision goggles,and guest speakers. National Drunk and Drugged Driving Prevention Month OD Month) 3D Month is part of a comprehensive and broad based strategy, which was developed by the National Highway Traffic Safety Administration(NHTSA) in 1995 to reduce impaired driving nationwide. The goal of the program is to reduce alcohol related traffic fatalities in America to no more than 11,000 by the year 2005. • "Lights on For Life Day" A 3D activity that was implemented into the community on December 21, 2002was "Lights on For Life Day." On this day Larimer County residents were asked to turn their headlights onto support victims of impaired driving accidents and anti-impaired driving efforts. With the development of the RID program Larimer County will continue to promote "Lights on For Life Day." • "Holiday Lifesavers Weekend (December 16-18,2001) Another program that NHTSA designed to reduce the number of alcohol-related traffic crash fatalities is "Holiday Lifesavers Weekend."This event gives police departments around the country the opportunity to be out in force with saturation patrols and sobriety checkpoints. The RID program works with the Fort Collins Police Department to arrange dates and times when patrols will be out on the streets preventing drunk driving 4 • "Promise Star" In November 2002 RID introduced the Promise Star to Larimer County residents. Individuals under the age of 21 were asked to sign a star pledging not to ride with an impaired driver or consume alcohol throughout the year. Individuals over 21 were asked to sign a star where they pledged not to drive while under the influence of alcohol or ride with an intoxicated driver during the holiday season or throughout the year. The stars were then hung in Foothills Fashion Mall for the months of December and January encouraging people to be safe and responsible during the holidays. RID will continue to present the Promise Star to Larimer County residents in the year 2002. Young Adult Involvement Task Force The first step in creating prevention of drinking and driving programs for young adults in Larimer County is to organize a group of hard working dedicated community members that can plan, gather support for, fund raise, and develop and run prevention activities. This committee can be made up of individuals from student government, Greek councils, service fraternities and sororities, and Residents Life. Prevention Activities RID will work in collaboration with the young adult committee to organize and develop prevention activities that contain an anti-DUI message. These programs will include prevention activities and events that fit the needs of students and young adults in the community • Alternative Transportation Programs Alternative transportation programs are becoming common among college communities nationwide to help combat the tragedies associated with drunk driving. These programs encourage individuals to make educated and responsible decisions regarding their actions before and after drinking alcohol. In addition to preventing students from driving under the influence, alternative transportation programs increase safety by offering an alternative to sober individuals who would otherwise be faced with the decision to walk alone at night, ride with an intoxicated friend who refuses to hand over the keys, or ride with a stranger. These"Safe Ride" services have been beneficial to communities where they have been implemented. They help avoid injuries and property damage, free law enforcement to address other threats to the community's well being, and relieve over-burdened court and prison systems. The altemative transportation programs that have had an impact on communities around America include designated driver programs, van/shuttle services, and alternative transportation media campaigns. These are only a few examples of prevention activities that will educate young adults in Larimer County about the dangers of impaired driving and provide alternative forms of transportation. Other activities may include mock accidents, mock parties,victim impact panels,designated driver program at sporting events where alcohol is served, and community involvement. s 77 ; - APPLICANT/CONTRACTOR: Poudre Valley Hospital Foundation Contract#: PROJECT/PROGRAM TITLE: Reduce Intoxicated Drivina(RID) TIME PERIOD: October 15,2001 thru June 30.2002 ANNUAL TIME ON PROJECT COST FOR PERIOD FULL-TIME PROJECT Other Sources SALARY No.of Hrs./ Total ADAD Other Other CATEGORY AND LINE-ITME Mos. Week Budget Funds Sources- Sources: Cash 1 Non- Cash/ In-kind 2 A. PERSONNEL—Position Titles Reduce Intoxicated Driving $16/hour 12 15 $12,960 12,960 L Lindsay Price- Coordinator Subtotal Personnel Fringes % TOTALPERSONNEL $12,960 $12,960 B. CONSULTANTS Key Elements,Inc $3,000 $1,600 $1,400 I.Kristan L.Williams- President 2. TOTAL CONSULTANTS $3,000 $1,600 $1400 C. TRAVEL In-Service Area Out-of-Service Area $944 S440 $504 TOTAL TRAVEL $944 $440 $504 D. OPERATING EXPENSE I. Educational Materials $I000 $1,000 2.Printing $1,200 $1,200 3. Promotional Supplies and Advertisements $3,000 $3,000 3. Office Supplies.Cleanin Occu an $2 592 $2,592 4. Post; a $400 $200 $200 6 5. Food and Beverage supplies $400 S400 6. Incentive Items $800 $600 $200 TOTAL OPERATING EXPENSE $9,392 $5,200 $4,392 E. CAPITAL OUTLAY 1. Equipment/Films Over S1,000/each 2. Other TOTAL CAPITAL OUTLAY F. TOTAL PROGRAM COST $26,296 $15 000 $7 104 $4,192 G. PERCENTAGES 100% BUDGET PERCENTAGES BY PREVENTION STRATEGY Information ON Education 100% Alternatives_% Environment % Community Based Process % Problem I.D. and Referral % 1. Source name and amount must be identified in budget narrative 2. Source name and amount must be identified in budget narrative • Supplies on hand 7 Budget Narrative A. Personnel and Consultants Request Funds: $14,960 Cash Match: $1,400 Contracted Services with Poudre Valley Health System: Request Funds $15 000 Contracted hour;with Poudre Valley Health System, Inc. (Poudre Valley Hospital) for employment of Lindsay Price, Project Director for the Reduce Intoxicated Driving Program. Lindsay will work 15 hours per week, for 12 months, at$16 per hour(total wage: $12,960). These hours will cover the development and implementation of prevention programs into Larimer County and collaboration with community coalitions on issues involving DUI prevention for youth. Kristan Williams, a consultant with Key Elements, Inc, will assist Lindsay in completing the objectives for the RID program. Kristan has worked for such organizations as,National Commission Against Drunk Driving, The Prevention Center, and has also lead a drunk driving and underage drinking coalition in Greeley, CO. With Kristan's expertise in prevention she will be a great asset to preventing drunk driving in Larimer County. The subcontract with Kristan has not yet been finalized. Other sources that will fund Kristan's wage are Rio Grande Mexican Restaurant, New Belgium Brewing Co., and Rock Bottom Foundation. Total wage is estimated at $3,000. B. Travel: Requested Funds: $440 Cast Match: $504 The Project Director will travel to the ADAD Contractor Training in Breckenridge, and will also attend the 17`' Annual ADAD Conference in Denver. Overnight stays may are necessary due to the distance of the events. 1. Out-of-service area a. Contractor Training (Breckenridge): Gas: .34 * 280 = $95 Overnight Lodging: $85/night * 3/night = $255 Food: $30/day * 3/day = $90 b. 17t'Annual ADAD Conference (Denver): Gas: .34 * 128 = $44 Overnight Lodging: $75/night * 2/night = $150 Food: $30/day * 2/day = $60 Registration: _ $250 $944 C. Operating Expense 8 1. Educational Materials: Requested Funds: $0 Other Funds: $1,000 Educational materials include substance abuse prevention school based curriculum and videos that display an anti-DUI message. Other materials may include educational brochures, fliers, and posters. 2. Printine Requested Funds: $0 Other Funds: $1,200 Printing will be donated to RID in the form of In-Kind donations from Poudre Valley Health System. Printing includes any photocopies or printouts that are produced through Poudre Valley Hospital Foundation and throughout the hospital. 3. Promotional Supplies and Advertisements Requested Funds: $0 Other Funds: $.3,000 Funds are needed for the printing costs of brochures, fliers, and posters. These marketing materials will be distributed throughout the community and will promote responsible and safe behavior. Some events that will be promoted in Larimer County are SMART Ride, Lights on For Life Day, Promise Star, and other anti-DUI campaigns. Funds are also needed to run advertisements for the SMART Ride program in newspapers, radio, and TV. 4. Office Supplies. Cleaning,and Occupancy Requested Funds: $0 Other Funds: $2,592 Office supplies, cleaning, and occupancy will be donated to RID from Poudre Valley Health System in the form of an In-Kind donation. These funds are 20%of the project director's salary. This In-Kind donation includes the use of space, telephone, fax, desk, computer, general office supplies, and cleaning. 5. Postage Requested Funds: $0 Other Funds: $400 The postage will be used for shipping of educational materials. These funds will also be used for the mailing of 2,000 newsletters. $200 will come form Poudre Valley Health System and the rest of the funds will come from other sources. 6. Food and Beverage Supplies Requested Funds: $0 Other Funds: $400 Food and beverages will be provided at RID Advisory meetings. 7. Incentive Items Requested Funds: $0 Other Funds: $800 Incentive items will be given to volunteers in the form of gift certificates. These items will also be used encourage SMART Ride participants to implement the program. Food will also be distributed to teenagers who participate in the RID workshop. In order to raise an additional $7,104,Poudre Valley Health System is requesting funds from Rock Bottom Foundation, Front Range Center For Brain and Spine Surgery, Rio Grande Mexican Restaurant, and New Belgium Brewing Co. 9 Ruth Lytle-Bamaby-FYI Page 1 From: "Karen Abrahamson" <Karen.Abrahamson@state.co.us> To: <db@pvh.org> Date: 8/14/02 7:36AM Subject: FYI Ruth: Per our conversation yesterday!!!! I have attached the statute. Thank you for taking my call. Karen This is the excerpt from an e-mail I received from procurement: * "1 can issue Purchase Orders to encumber the funds for PDD providers under the following guidelines for this program. 1. P_,irchace Orders can te issued in any amount without further COFnpefltl=n M n"I oral nhlin lamcuremant unit", "Public procurement unit", or"State public procurement unit"as defined in the statute link below." CC: <Idp1@pvh.org> Statute 24-110-10lHome Edit Search New Search 24-110-101 - Definitions. As used in this article, unless the context otherwise requires: (1) "Cooperative purchasing" means procurement conducted by, or on behalf of, more than one public procurement unit or by a public procurement unit with an external procurement activity. (2) "External procurement activity" means any buying organization not located in this state which, if located in this state, would qualify as a public procurement unit. An agency of the United States s an external procurement activity. (3) "Local public procurement unit" means any county, city, county and city, municipality, or other political subdivision of the state, any public agency of any such political subdivision, any public authority, any educational, health, or other institution, and, to the extent provided by law, any other entity which expends public funds for the procurement of supplies, services, and construction. (4) "Public procurement unit" means either a local public procurement unit or a state public procurement unit. (5) "State public procurement unit" means the department of personnel or any other purchasing agency of this state. Source: L. 81: Entire article added, p. 1282, § 1, effective January 1, 1982. L. 95: (5) amended, p. 663, § 95, effective July 1. L. 96: (5) amended, p. 1540, § 123, effective June 1. Cross references: For the legislative declaration contained in the 1995 act amending subsection (5) , see section 112 of chapter 167, Session Laws of Colorado 1995.