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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 09/17/2002 - ITEMS RELATING TO CODE AMENDMENTS UPDATING ORGANIZ AGENDA ITEM SUMMARY ITEM NUMBER: 17 A-B DATE: September 17, 2002 FORT COLLINS CITY COUNCIL FROM: Steve Roy ID Wanda Krajicek SUBJECT : Items Relating to Code Amendments Updating Organizational Structure, Department and Service Area Names and Job Titles. RECOMMENDATION: Staff recommends adoption of the Ordinances on Second Reading. EXECUTIVE SUMMARY: A. Second Reading of Ordinance No. 130, 2002, Amending Various Provisions of the City Code as They Relate to the Names of Departments and Service Areas and the Job Titles of Certain City Staff. In 2001,the City Charter was amended to redefine the terms"department"and"division'and define the term "service area", to be consistent with the current organizational structure of the City. The organizational level that was previously called a"department"is now referred to as a"service area", and what was previously called a "division" is now called a"department". Following this Charter amendment,the City Attorney's office and the City Clerk's office began reviewing the City Code and examining every use of the words "department" and "division" in the Code, to determine whether in each instance the term needed to be replaced. Ordinance No. 130, 2002, was unanimously Iadopted on First Reading on September 3, 2002. I B. Second Reading of Ordinance No. 131, 2002, Amending Chapter 2, Article V of the City Code to Bring the Administrative Organization Provisions of the Code into Agreement with the Current Administrative Structure of the City. Staff discovered that Article V of Chapter 2 of the Code, which describes the administrative organization of the City, did not coincide with the City's current administrative structure, and decided to redraft it to better reflect the"service area"structure as it now exists. Ordinance No. 131, 2002, which was unanimously adopted on First Reading on September 3, 2002, separates out the executive, legislative and judicial offices into one category, the existing service areas into another category, and Fire Services (which is not directly responsible to the City Manager and therefore, by definition, not a true "service area") into its own category. AGENDA ITEM SUMMARY ITEM NUMBER: 22 A-B DATE: September 3, 2002 FORT COLLINS CITY COUNCIL FROM: Steve Roy Wanda Krajicek SUBJECT : Items Relating to Code Amendments Updating Organizational Structure, Department and Service Area Names and Job Titles. RECOMMENDATION: Y P Staff recommends adoption o ►te Ordtrt° races Fs eadin n EXECUTIVE SUMMARY: i { A. First Reading of Ordinance No. 130, 2002, Amending Various Provisions of the City Code as They Relate to the Na r e& DeparttslIT t5Seru ce A as and the Job Titles of Certain City Staff. na B. First Reading of Ordmahc� of 131,2002,Amending Chapter 2, Article V of the City Code to Bring the Administrative Organization Provisions of the Code into Agreement with the Current Administrative Structure of the City. In 2001,the City Charter was amended to redefine the terms"department"and"division"and define the term "service area", to be consistent with the current organizational structure of the City. The organizational level that was previously called a"department"is now referred to as a"service area", and what was previously called a "division" is now called a"department". Following this Charter amendment,the City Attorney's office and the City Clerk's office began reviewing the City Code and examining every use of thew s " en st " i he Code, to determine whether in each instance the term nee to be r laced In doing its review,staff also notice some Io titles and names o epartments in the Code that were outdated, and decided this was a good opportunity to correct those "misnomers" as well. Among the changes that would be made by the first proposed ordinance are the following: • New definitions of"service area","department"and"division'would be added to the Code, to parallel the changes in the Charter. • The words "Office of would be taken out of references to service areas. "Division of Building Permits and Inspections" would be changed to "Department of Building and Zoning." "Building Permits and Inspections Administrator"would be changed to"Director of Building and Zoning." • "Director of Purchasing and Risk Management" would be changed to "Purchasing Agent." DATE: ITEM NUMBER: • References to the head of Utility Services would be changed to "General Manager." • "Department of Planning" would be changed to"Department of Advance Planning." • References to either"Director of Development Services" or"Planning Director" would be changed to "Director of Advance Planning." • References to "the Police Department" would be changed to "Police Services." • The water, wastewater and stormwater utility would be broken down into three separate utilities. • Article H of Chapter 26,relating to administration of Utility Services would be rewritten and reorganized to remove language that duplicates language in Article V of Chapter 2 of the Code on administrative organization. Finally, staff noticed that ArtCe (he )icPa od ich describes the administrative organization of the City, did 's c ent administrative structure, and decided to redraft it to bettetstr a as it now exists. The second proposed ordinance separates out executive, legislative and judicial offices into one category, the existing service areas into another category, and Fire Services (which is not directly responsible to the City Manager and therefore, by definition, not a true "service area") into its own category. Article IV, Section 2 of the Charter states that the administrative structure of the City, including the establishment of offices and service areas, shall be established by ordinance on recommendation of the City Manager. The existing administrative organization Code provisions, as amended by the second proposed ordinance, rot 'nue eePent . m Because the changes to this Article are extensive, it is beie nd rth [hair amended, so the changes from the current Code provisions al, ed innce. order for Council to compare the new version to the current ver§flu`, a cop of t cCode: ovision is attached.