HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 07/19/2011 - RESOLUTION 2011-061 ADOPTING THE RECOMMENDATIONS ODATE: July 19, 2011
STAFF: Jill Stilwell
AGENDA ITEM SUMMARY
FORT COLLINS CITY COUNCIL 20
SUBJECT
Resolution 2011-061 Adopting the Recommendations of the Cultural Resources Board Regarding Fort Fund
Disbursements.
EXECUTIVE SUMMARY
The Cultural Development and Programming and Tourism Programming accounts (Fort Fund) provide grants to fund
community events. This resolution will adopt the recommendations from the Cultural Resources Board to disburse
these funds.
BACKGROUND / DISCUSSION
The Fort Fund program, established in 1989, disburses funds from the City’s Cultural Development and Programming
Account and the Tourism Account in accordance with the provisions of Section 25-244 of the City Code, where 25%
of the revenue from the lodging tax is utilized for this program. Local non-profit organizations may apply to Fort Fund
for cultural event support. The City Council-appointed Cultural Resources Board reviews grant applications based on
approved guidelines and makes recommendations for Fort Fund disbursements to City Council, pursuant to Ordinance
No. 28, 1992 and Section 2-203 (3) of the City Code.
Fort Fund grants support events that enrich the cultural life of the community, promote local heritage and diversity,
provide opportunities for cultural participation, help define Fort Collins as a cultural center and tourist destination, have
wide appeal for a significant part of the community, and promote the general welfare of the City’s inhabitants.
Fort Fund consists of a three-tiered funding system:
Tier #1 was established as an annual programming fund for organizations whose primary purpose is to present three
or more public events annually. These groups may apply for funding from Tier #1 each April.
Tier #2 allows organizations that are not eligible for Tier #1 support to apply for funding of events. Applications for
support from Tier #2 are accepted each January and June.
The Cultural Innovation Fund (CIF) Tier (formerly Tier #4) was established to further the goal of making Fort Collins
a cultural center and destination. The CIF Tier grants address a need in the cultural activity of Fort Collins, perpetuate
the Tourism Fund by generating over night stays in local hotels, and/or develop new arts, cultural, or heritage tourism
activities that have the potential to impact Fort Collins’ cultural and economic growth. Organizations may apply for
funding from the CIF Tier each April.
June 2011 Funding Session
At its June 29, 2011 regular meeting, the Cultural Resources Board reviewed applications submitted for Tier #2
funding. The Cultural Resources Board reviewed 26 applications with total requests equaling $322,762.
The following table summarizes the amount and sources of available funds in 2011:
FY 2011 AVAILABLE FUNDING
AMOUNT SOURCE
$195,146 FY 2011 Cultural Development and Programming Account (Fund 1)
$70,672 FY 2011 Tourism Programming Account (Fund 2)
$265,818 Total Funding Available for 2011
July 19, 2011 -2- ITEM 20
FUNDS ALLOCATED TO JUNE 2011 FUNDING SESSION
17% % of Total FY 2011 Funds allocated to the June Funding Session
$55,518 Total Funds Allocated to the June Funding Session
$27,846 Amount from Cultural Development and Programming Account (Fund 1)
$27,672 Amount from Tourism Programming Account (Fund 2)
The Cultural Resources Board scored each application using the eleven Funding Criteria outlined in the Fort Fund
Guidelines (attachment 1) and discussed each application at the meeting. The Board discussion is outlined in the June
29, 2011 draft minutes (attachment 2). The Board is recommending disbursement of $26,200 from the City’s Cultural
Development and Programming account and $10,000 from the Tourism Programming account, totaling $36,200 to 17
applicants as outlined in Exhibit A to the Resolution. The requests totaled $68,815 and $55,518 was available. Of
the total amount requested and considered, 53% is being recommended for funding with available funds.
The following table summarizes the utilization of funds from all sources.
Recommended Funding % of Total Category
$26,200 47% Cultural Development and Programming Account
$10,000 18% Tourism Programming Account
$19,318 35% Unallocated
$55,518 100.0% Funds Allocated for June Funding Session
The $19,318 of unallocated funds will be carried over to the 2012 funding sessions.
FINANCIAL / ECONOMIC IMPACTS
The Fort Fund program, established in 1989, disburses funds from the City’s Cultural Development and Program
Account and the Visitor Events Account in accordance with the provisions of Section 25-244 of the City Code, where
25% of the revenue from the lodging tax is designated for this use. Local non-profit organizations may apply to Fort
Fund for cultural event support and must match the grant amount. These funds were budgeted and appropriated in
the 2011 budget.
The non-profit arts are a $15.9 million industry in Fort Collins (Arts & Economic Prosperity III - Americans for the Arts).
By awarding these grants, the City is partnering with 17 organizations to leverage a variety of cultural events that
contribute to this economic impact and add to the community’s quality of life.
STAFF RECOMMENDATION
Staff recommends adoption of the Resolution.
BOARD / COMMISSION RECOMMENDATION
The Cultural Resources Board presents recommendations as to which events should receive funding from the
available Cultural Development and Programming and Tourism Accounts. Exhibit A to the Resolution lists the
allocations recommended by the CRB to the City Council for Tier 2.
The Cultural Resources Board recommends adoption of the Resolution, as reflected in the attached June 29, 2011
meeting minutes.
ATTACHMENTS
1. Fort Fund Guidelines
2. Cultural Resources Board minutes (Draft), June 29, 2011
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Cultural Resources Board
Lincoln Center
417 W. Magnolia St
Fort Collins, CO 80521
970.221-6735
970.221-6373 – fax
.
DRAFT
CULTURAL RESOURCES BOARD MINUTES
Regular Meeting – Wednesday, June 29, 2011
5:00 p.m.
Webster House, 301 E. Olive Street, Fort Collins, CO 80521
Council Liaison: Aislinn Kottwitz Staff Liaison: Jill Stilwell
Chairperson: Jan Gilligan Phone: 224-2481 (h)
Vice-Chair: Chris Clemmer
A regular meeting of the Cultural Resources Board was held on Wednesday, June 29, 2011 at 5:00 p.m.
The following members were present:
Board Members present: Janet Gilligan, Carol Ann Hixon, Sue Beck-Ferkiss
John Hayes, Patrick Moran, Chris Clemmer, Diane Gaede
Board Members absent: none
Staff Members present: Jill Stilwell, Gail Budner
Guests Present: none
I. Call to Order: 5:15 p.m. - Ms. Jan Gilligan
II. Consideration of agenda: No changes
III. Consideration and approval of minutes from May 26, 2011.
Ms. Beck-Ferkiss made a motion to accept the minutes as amended.
Mr. Moran seconded the motion.
The motion passed unanimously.
IV. Public input: None
V. Fall grant writing seminar:
The Board confirmed October 10th from 4:00 p.m. to 5:30 p.m. as the date that they would like
to conduct a seminar on How to Apply for a Fort Fund Grant for current and future Fort
Fund applicants. They will review the new criteria, guidelines, and applications with the
attendees and apprise them of their expectations when considering funding awards.
VI. Fort Fund - Discussion and funding recommendations:
Mr. Clemmer abstained from scoring the Discovery Science Center application. His new toy
company, BeginAgain will be working with the new Museum Discovery Center on
potential programs which may include brand presence on site. He requested information
regarding the Board members responsibility and the proper procedure when dealing with
this situation. Ms. Budner will include “Conflict of Interest” forms in future Fort Fund
binders for the Board members.
Ms. Beck-Ferkiss requested that an additional line be added to the applications requiring
the name of the organization that the non profit status is currently registered under.
Prior to reviewing and awarding grant monies to the Fort Fund applicants, the Board discussed
the quality and eligibility of the applications and the available budget for this session. The
Board then reviewed 19 Tier 2 applications and developed their recommendations for funding
as outlined below and on the attached spreadsheet:
ARCINDA: JAVA and Beyond…an Ultimate in Diversity
Location: Bas Bleu Theatre, May 15, 2012
The event includes a workshop session about Indonesian culture, a demo on playing Gamelan, a
children's program and a stage performance of Indonesian Gamelan and Javanese Music. This event
was not recommended for funding due to the applications low score.
Amount Requested: $1,300 Amount Recommended: 0
Colorado All State Orchestra: Colorado All State Orchestra
Location: CSU and the Lincoln Center, February 9-11, 2012
The event provides the opportunity for those students who have auditioned from around the state, the
chance to come together for a week-end of making orchestral music.
Amount Requested: $3,155 Amount Recommended: $1,000
Discovery Science Center: New Museum Celebration Events
Location: New Museum, November 4, 2011 - May 4, 2012
Three planned events will be open to the community to highlight and celebrate the opening of the new
museum facility.
Amount Requested: $5,000 Amount Recommended: $3,000
Elderhaus Day Program, Inc.: Elderhaus Senior Prom
Location: Poudre High School, January 20, 2012
This annual event is intended to bridge life-span and bring together different generations who may
have different abilities.
Amount Requested: $2,435 Amount Recommended: $500
Eracism Film Series Committee: Eracism Film and Discussion Series
Location: Poudre River Library District, Main & Council Tree Branches and the Northside Aztlan
Center, September 21- October 5, 2011
The purpose of this series is to create an awareness of issues of race as they exist specifically in
Colorado and Fort Collins and to help "erase racism" by addressing common concerns faced by many.
Amount Requested: 1,200 Amount Recommended: $ 500
Fort Collins Children's Theatre: Rodgers & Hammerstein's "Cinderella"
Location: Lincoln Center, November 18-20, 2011
This event will have a cast of children and adults, plus a live orchestra to attract an audience of all
ages and to raise the level of live community musical theatre in the Fort Collins area.
Amount Requested: $5,000 Amount Recommended: $3,000
Fort Collins Figure Skating Club: 2012 Midwestern Sectional Figure Skating Championships
Location: Edora Pool and Ice Center (EPIC), November 15-19, 2011
This event is a major sporting event. It is sanctioned by U.S. Figure Skating and is the second level of
qualifying competitions leading to the national championship.
Amount Requested: 5,000 Amount Recommended: $3000
Lincoln Center Support League: Lincoln Center Grand Re-opening Week-end
Location: Lincoln Center, September 16-17, 2011
After being closed for more than a year, the newly renovated and expanded Lincoln Center will
reopen with two special events (ArtWear and The MidTown Men) over one grand reopening week-
end.
Amount Requested: $5,000 Amount Recommended: $3,500
Fort Collins Museum of Art: Week of Fire: A Celebration of the American Studio Glass Movement
Location: Fort Collins Museum of Art, March 11-12, 2012
This will be the only event of it's kind in Colorado and will include a week-end of lectures, tours,
demonstrations and panel discussions on glass art.
Amount Requested: $4,000 Amount Recommended: $2,500
Fort Collins Reads: Fort Collins Reads 2011
Location: Fort Collins Hilton, November 12, 2011
This is a one book city program that selects a book and promotes its reading and discussion. The
major event will include a talk by the Pulitzer Prize winning author of March.
Amount Requested: $5,000 Amount Recommended: $3,000
Fort Collins Symphony Association: Silent Film Night - November 2011 and St Patrick’s Day
Parade – March 17, 2017
Location: Everyday Joe's and CFC's parade route
The Symphony will host an event where they recreate a small local orchestra which used to provide
music for accompanying movies before talkies. They will also participate in the St. Patrick's Day
Parade.
Amount Requested: $1,700 Amount Recommended: $1,000
Fort Collins Symphony Guild: The 2012 Musical Zoo
Location: Either Timberline Church or RMHS, February 25 or 26, 2012
This event is designed for children, especially those between the age of 3 to 10. It showcases
musicians playing instruments in a petting zoo, in ensembles, and in an orchestra.
Amount Requested: $4,000 Amount Recommended: $3,200
Friends of the Gardens on Spring Creek: Garden of Lights
Location: The Gardens on Spring Creek, December 2-31, 2011
This is an annual holiday light display where visitors stroll through the gardens while enjoying live
holiday music, treats, visits from Santa and other activities.
Amount Requested: $5,000 Amount Recommended: $3,500
Friends of Larimer County Parks and Open Lands: Northern Colorado Birding Fair
Location: Fossil Creek Reservoir Regional Open Space, September 24, 2011
The Fair is a free day of fun and learning of all ages where visitors can celebrate the sights and sounds
of wild birds in the region.
Amount Requested: $3,975 Amount Recommended: $2,000
Holy Family Church: Holy Family Fiesta 2011
Location: Holy Family Church, August 5-7, 2011
The Fiesta is an annual event that celebrates the founding of the Church and the Holy Family and also
the Hispanic/Latin culture. This event was not recommended for funding as it did not meet the
eligibility requirements.
Amount Requested: $5,000 Amount Recommended: $0
IBM Ring 250/The Presto-Digitators: Magic In The Rockies 2011 Magic
Convention
Location: Old Town Square, Marriott, Lincoln Center, September 7-11, 2011
This regional magic convention is open to the public and features some of the world's greatest
magicians.
Amount Requested: $5,000 Amount Recommended: $3,500
Opera Fort Collins Guild: Songs in Summer
Location: The Hixon Residence, August 4, 2011
This event is a fundraiser with selections from operas and operettas being sung in an outdoor setting.
Amount Requested: $1,700 Amount Recommended: $1,000
Rocky Mountain Raptor Program: Celebrate Kids at "A Playday For the Raptors"
Location: Edora Park, September 17, 2011
This event is filled with numerous activities, exhibits and interactive demonstrations geared to
families spending time together outdoors.
Amount Requested: $2,500 Amount Recommended: $500
Team Fort Collins: Down For Life Hip Hop Expo
Location: Northside Aztlan Community Center, March 3, 2012
The on-going purpose of this event is to provide healthy alternative activities to local youths and to
promote making fun, healthy choices. It includes local performances and one 'big name' performer.
Amount Requested: $2,800 Amount Recommended: $1,500
Total Funding Requested by Applicants: $68,765
Total Funding Recommended for disbursement by CRB: $36,200
Total Unfunded Balance: $32,565
% of Requests Funded: 53%
Ms. Hixon made a motion to submit these recommendations for Fort Fund disbursements to
City Council as outlined below
Dr. Gaede seconded the motion.
The motion passed unanimously.
VII. Fort Fund applicant change request:
The Board reviewed a memo from the Fort Collins Wind Symphony regarding a change in
their funded season event schedule.
Ms. Beck-Ferkiss motioned that no changes in funding were necessary for them to fulfill their
contractual obligations.
Ms. Hixon seconded the motion.
The motion passed unanimously.
The Board reviewed and discussed an e-mail sent to Ms. Stilwell from Walt Jones with the
CSU Theatre Program regarding an ineligible event that they had previously applied for.
The Board requested additional information regarding the funding received by Lambda
Community Center in January for an event that was partially cancelled. Ms. Budner will
follow up with the organization to determine if they have met their contractual obligations and
report back to the Board at the July meeting.
VIII. Other Business:
Ms. Stilwell reported on the status of the Lincoln Center renovation and the time line for its
soft and grand re-opening.
Ms. Stilwell also reported on the status of the Museum Discovery Center and dispelled
the current misconceptions surrounding the funding for the facility. A review of the funding
situation will be on the agenda at the July 5th City Council meeting.
Ms. Stilwell will report on the Council’s position at the July meeting.
IX. Past Fort Fund events: none
X. Adjournment: 7:20 p.m.
Respectfully submitted,
Gail Budner
Administrative Clerk II
RESOLUTION 2011-061
OF THE COUNCIL OF THE CITY OF FORT COLLINS
ADOPTING THE RECOMMENDATIONS OF THE CULTURAL
RESOURCES BOARD REGARDING FORT FUND DISBURSEMENTS
WHEREAS, the City disburses funds from the City’s Cultural Development and
Programming Account and Tourism Programming Account in accordance with the provisions of
Section 25-244 of the City Code through its Fort Fund Program; and
WHEREAS, the City’s Cultural Resources Board reviews applications for Fort Fund monies
and makes recommendations to the City Council in accordance with the provisions set forth in
Section 2-203(3) of the City Code, and in accordance with the administrative guidelines for the Fort
Fund program (the “Fort Fund Guidelines”); and
WHEREAS, pursuant to Section 25-244 of the City Code, the Cultural Development and
Programming Account was established for the purpose of funding cultural development and
programming activities and the Tourism Programming Account was established for the purpose of
funding tourist-related special events; and
WHEREAS, at its regular meeting on June 29, 2011, the Cultural Resources Board
recommended funding for various proposals as set forth on Exhibit “A”, attached and incorporated
herein by this reference, based upon the criteria and considerations set forth in Section 2-203 and
the Fort Fund Guidelines; and
WHEREAS, the proposals recommended by the Cultural Resources Board provide a public
benefit to the Fort Collins community by supporting cultural development and programming
activities, and promote the utilization of public accommodations within the City; and
WHEREAS, the City Council wishes to adopt the recommendations of the Cultural
Resources Board.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that funds in the total amount of TWENTY SIX THOUSAND TWO HUNDRED
DOLLARS ($26,200.00) in the City’s Cultural Development and Programming Account and TEN
THOUSAND DOLLARS ($10,000.00) in the City’s Tourism Programming Account be distributed
in accordance with the recommendations of the Cultural Resources Board as set forth on Exhibit
“A”.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 19th
day of July A.D. 2011.
Mayor
ATTEST:
City Clerk
Fort Fund Tier 1
PERCENT OF
FUNDING UNFUNDED REQUEST
APPLICANT PROPOSED EVENT/DATE REQUEST FUND 1 FUND 2 BALANCE FUNDED
ARCINDA* JAVA and Beyond…an Ultimate in Diversity
Location: Bas Bleu Theatre May 15, 2012
The event includes a workshop session about Indonesian culture, a demo on playing Gamelan, a
children's program and a stage performance of Indonesian Gamelan and Javanese Music $1,300 $0 $0 $1,300 0%
Colorado All State Orchestra Colorado All State Orchestra
Location: CSU and the Lincoln Center February 9-11, 2012
The event provides the opportunity for those students who have auditioned from around the state,
the chance to come together for a week-end of making orchestral music. $3,155 $0 $1,000 $2,155 32%
Discovery Science Center New Museum Celebration Events
Location: Fort Collins Museum of DiscoveryNovember 4, 2011 - May 4, 2012
Three planned events will be open to the community to highlight and celebrate the opening
of the new museum facility . $5,000 $3,000 $0 $2,000 60%
Elderhaus Day Program, Inc. Elderhaus Senior Prom
Location: Poudre High School January 20, 2012
This annual event is intended to bridge life-span and bring together different generations who
may have different abilities. $2,435 $500 $0 $1,935 21%
Eracism Film Series Committee Eracism Film and Discussion Series
Location: Poudre River Library District, MainSeptember 21- October 5, 2011
Council Tree branches, and the Atzlan Center
The purpose of this series is to create an awareness of issues of race as they exist specifically in
Colorado and Fort Collins and to help "erase racism" by addressing common concerns faced by many. $1,200 $500 $0 $700 42%
Fort Collins Children's Theatre Rodgers & Hammerstein's "Cinderella"
Location: Lincoln Center November 18-20, 2011
This event will have a cast of children and adults, plus a live orchestra to attract an audience of all ages
and to raise the level of live community musical theatre in the Fort Collins area. $5,000 $3,000 $0 $2,000 60%
Fort Collins Figure Skating Club 2012 Midwestern Sectional Figure Skating
Location: Edora Pool and Ice Center (EPIC)Championships
November 15-19, 2011
This event is a major sporting event. It is sanctioned by U.S. Figure Skating and is the second level
of qualifying competitions leading to the national championships. $5,000 $0 $3,000 $2,000 60%
Lincoln Center Support League Lincoln Center Grand Re-opening Week-end
Location: Lincoln Center September 16-17, 2011
After being closed for more than a year, the newly renovated and expanded Lincoln Center will reopen
with two special events (ArtWear and The MidTown Men) over one grand reopening week-end. $5,000 $3,500 $0 $1,500 70%
Fort Collins Museum of Art Week of Fire: A Celebration of the American
Location: Fort Collins Museum of Art Studio Glass Movement
March 11-12, 2012
This will be the only event of it's kind in Colorado and will include a week-end of lectures, tours,
demonstrations and panel discussions on glass art. $4,000 $0 $2,500 $1,500 63%
EXHIBIT A
CULTURAL RESOURCES BOARD'S
RECOMMENDATION
Fort Fund Grant Program
April 2011
PERCENT OF
FUNDING UNFUNDED REQUEST
APPLICANT PROPOSED EVENT/DATE REQUEST FUND 1 FUND 2 BALANCE FUNDED
Fort Collins Reads Fort Collins Reads 2011
Location: Fort Collins Hilton November 12, 2011
This is a one book city program that selects a book and promotes its reading and discussion. The
major event will include a talk by the Pulitzer Prize winning author of March. $5,000 $3,000 $0 $2,000 60%
Fort Collins Symphony Association Silent Film Night - November 2011
Location: Everyday Joe's and CFC's paradeSt. Patrick's Day Parade - March 17, 2012
The Symphony will host an event where they recreate a small local orchestra which used to provide
music for accompanying movies before talkies. They will also participate in the St. Patrick's Day Parade. $1,700 $1,000 $0 $700 59%
Fort Collins Symphony Guild The 2012 Musical Zoo
Location: Either Timberline Church or RMH February 25 or 26, 2012
This event is designed for children, especially those between the age of 3 to 10. It showcases
musicians playing instruments in a petting zoo, in ensembles, and in an orchestra. $4,000 $3,200 $0 $800 80%
Friends of the Gardens on Garden of Lights
Spring Creek December 2-31, 2011
Location: The Gardens on Spring Creek
This is an annual holiday light display where visitors stroll through the gardens while enjoying live
holiday music, treats, visits from Santa and other activities. $5,000 $3,500 $0 $1,500 70%
Friends of Larimer County Parks and Northern Colorado Birding Fair
Open Lands September 24, 2011
Location: Fossil Creek Reservoir Regional Open Space
The Fair is a free day of fun and learning of all ages where visitors can celebrate the sights and
sounds of wild birds in the region. $3,975 $2,000 $0 $1,975 50%
Holy Family Church* Holy Family Fiesta 2011
Location: Holy Family Church August 5-7,2011
The Fiesta is an annual event that celebrates the founding of the Church and the Holy Family and
also the Hispanic/Latin culture. $5,000 $0 $0 $5,000 0%
IBM Ring 250/The Presto-Digitators Magic In The Rockies 2011 Magic Convention
Location: Old Town Square, Marriott, LincolSeptember 7-11, 2011
This regional magic convention is open to the public and features some of the world's greatest
magicians. $5,000 $0 $3,500 $1,500 70%
Opera Fort Collins Guild Songs in Summer
Location: The Hixon Residence August 4, 2011
This event is a fundraiser with selections from operas and operettas being sung in an outdoor
setting. $1,700 $1,000 $0 $700 59%
Rocky Mountain Raptor Program Celebrate Kids at "A Playday For the Raptors"
Location: Edora Park September 17, 2011
This event is filled with numerous activities , exhibits and interactive demonstrations geared to
families spending time together outdoors. $2,500 $500 $0 $2,000 20%
Team Fort Collins Down For Life Hip Hop Expo
Location: Northside Aztlan Community Cen March 3, 2012
The on-going purpose of this event is to provide healthy alternative activities to local youths and to
promote making fun, healthy choices. It includes local performances and one 'big name' performer. $2,800 $1,500 $0 $1,300 54%
Total Funding Requested by Applicants $68,765
Total Funding Recommended for disbursement by CRB $26,200 $10,000
Total Unfunded Balance $32,565
% of Requests Funded 53%
*These events were not recommended for grants due to their ineligibilty or to low scores. Scores are based on application materials and Fort Fund's "Criteria for Funding."
CULTURAL RESOURCES BOARD'S
RECOMMENDATION