HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 09/03/2002 - FIRST READING OF ORDINANCE NO. 125, 2002, APPROPRI AGENDA ITEM SUMMARY ITEM NUMBER: 17
FORT COLLINS CITY COUNCIL DATE: September 3, 2002
STAFF: Gayle Foos
SUBJECT:
First Reading of Ordinance No. 125,2002,Appropriating Unanticipated Revenue in the North Front
Range Transportation & Air Quality Planning Council Fund for the Operation of the North Front
Range Transportation & Air Quality Planning Council's 2002-2.003 Metropolitan Planning
Organization Administration Program Year.
RECOMMENDATION:
Staff recommends adoption of the Ordinance on First Reading.
FINANCIAL IMPACT:
This item appropriates $1,840,000 in the MPO Fund, representing the 2002-2003 fiscal year budget for the
administration of the North Front Range Transportation & Air Quality Planning Council, also known as the
Metropolitan Planning Organization (MPO). The following funding sources have been identified:
2002-2003 Federal Fiscal Year Funds administered by CDOT $ 1,360,598
Local Match from MPO Member Entities $ 176,402
VanGo Program Revenues $ 303,000
Total $ 1,840,000
Because it is a federal grant project, the appropriation will be "non-lapsing", so it will be carried forward to
2003.
EXECUTIVE SUMMARY:
The North Front Range Transportation & Air Quality Planning Council (NFRT&AQPC) is the
regional Metropolitan Planning Organization. The administration/program budget for the
NFRT&AQPC is funded with federal transportation program dollars administered by the Colorado
Department of Transportation (CDOT) based on the federal fiscal and program year of October 1,
2002 to September 30, 2003. This period does not correspond to the City's calendar year
appropriation time frame,and this time differential causes some accounting and budget management
problems. The Council's approval of this Ordinance will enable staff to more consistently manage
and track the NFRT&AQPC's budget and expenditures. The proposed budget and appropriation for
the 2002-2003 program year is $1,840,000 for administration of the NFRT&AQPC and its related
programs.
BACKGROUND:
The City of Fort Collins currently performs the administrative duties, including fiscal management,
for the NFRT&AQPC. Over the past several years,the NFRT&AQPC's budget has been funded on
the federal fiscal year of October through September while the City's financial system is based on
the calendar year. This has resulted in difficulties in keeping fund statements balanced, and
managing the finances for the program in the most effective manner. Beginning in 1998 with
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DATE: ITEM NUMBER:
Ordinance No. 184,1998,the funding for the NFRT&AQPC was appropriated by ordinance separate
from the City's general annual appropriation ordinance in order to provide funding availability that
corresponds with the federal fiscal year (October I through September 30). The result was better
fiscal management and improved accountability for the finances of the NFRT&AQPC. This
Ordinance will accomplish for the budget year 2002-2003 what Ordinance No. 184, 1998,
accomplished for the budget year 1998-1999 and similar ordinances accomplished for years 1999-
2000, 2000-2001, and 2001-2002. By adopting this Ordinance, Council will appropriate the
NFRT&AQPC's expenditures to be spent and revenues collected within a program year based upon
the federal fiscal year 2002-2003. The City's share of the local match to be expended in connection
with the federal funds is already a part of the City's approved 2002-2003 biennial budget.
• ORDINANCE NO. 125, 2002
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING UNANTICIPATED REVENUE
IN THE NORTH FRONT RANGE TRANSPORTATION & AIR QUALITY PLANNING
COUNCIL FUND FOR THE OPERATION OF THE NORTH FRONT RANGE
TRANSPORTATION & AIR QUALITY PLANNING COUNCIL'S 2002-2003
METROPOLITAN PLANNING ORGANIZATION ADMINISTRATION PROGRAM YEAR
WHEREAS, the North Front Range Transportation & Air Quality Planning Council (the
"NFRT&AQPC") is the Metropolitan Planning Organization (MPO) and lead air quality
planning agency for the North Front Range region; and
WHEREAS, voting members of the MPO include Fort Collins, Greeley, Loveland,
Evans, Timnath, Windsor, Berthoud, LaSalle, Johnstown, Garden City, Latimer County, Weld
County, the State of Colorado Transportation Commission, and the State of Colorado Air
Quality Control Commission; and
WHEREAS, the funds for the administration of the MPO program are federal
transportation program funds appropriated by the federal government and administered by the
Colorado Department of Transportation (CDOT), based on the federal fiscal year of October 1
through September 30; and
• WHEREAS, under the terms of an Intergovernmental Agreement, dated May 17, 2001,
between the City and the MPO, entitled Intergovernmental Agreement for the Provision of
Support Services, the City provides the support services to the MPO, including accounting and
financial services, purchasing services, risk management services, budgeting services, human
resource services, and legal services, and accordingly, manages federal grant revenue and
matching funds received on behalf of the MPO; and
WHEREAS, on behalf of the MPO, the City will receive in MPO program year 2002-
2003, federal grant revenue from various federal transportation programs totaling $1,360,598
which, along with required matching funds from MPO member entities totaling $176,402, and
operating fees and miscellaneous revenues associated with the VanGo program, totaling
$303,000, to be used to provide coordinated, comprehensive and cooperative transportation and
air quality planning services in the North Front Range region; and
WHEREAS, Article V, Section 9, of the Charter permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year, provided that the
total amount of such supplemental appropriations, in combination with all previous
appropriations for that fiscal year, does not exceed the then current estimate of actual and
anticipated revenues to be received during the fiscal year; and
WHEREAS, City staff has determined that the appropriation of federal grant revenue
administered through CDOT, unanticipated local matching shares from MPO member entities,
and VanGo operating fees and miscellaneous revenues will not cause total appropriations to
exceed the current estimate of actual and anticipated revenues to be received during any fiscal
year; and
WHEREAS, it is the desire of the Council to appropriate federal grant revenue totaling
$1,360,598 along with required matching funds from MPO member entities totaling $176,402,
and operating fees and miscellaneous revenues associated with the VanGo program, totaling
$303,000, to be used to provide coordinated, comprehensive and cooperative transportation and
air quality planning services in the North Front Range region
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that there is hereby appropriated from unanticipated revenue in the North
Front Range Transportation & Air Quality Planning Council Fund, the sum of ONE MILLION
EIGHT HUNDRED FORTY-THOUSAND DOLLARS ($1,840,000) from the following
sources:
Federal Fiscal Year Funds from the Colorado Department of
Transportation $ 1,360,598
Local Matching Funds from Metropolitan Planning
Organization Member Entities 176,402
VanGo Operating Fees and Miscellaneous Revenue 303,000
Total $ 1,840,000
to be used for the 2002-2003 MPO program year.
Introduced and considered favorably on first reading and ordered published this 3rd day
of September, A.D. 2002, and to be considered for final passage on the 17th day of September,
A.D. 2002.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading this 17th day of September, A.D. 2002.
Mayor
ATTEST:
City Clerk