HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 06/28/2011 - BOARDS AND COMMISSIONS PERIODIC REVIEWDATE: June 28, 2011
STAFF: Darin Atteberry
Pre-taped staff presentation: none
WORK SESSION ITEM
FORT COLLINS CITY COUNCIL
SUBJECT FOR DISCUSSION
Boards and Commissions Periodic Review.
EXECUTIVE SUMMARY
Each year Council meets with several boards and commissions to review their functions and goals.
This year Council will review the following boards and commissions:
• Commission on Disability
• Economic Advisory Commission
• Parks and Recreation Board
GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED
The work session will conclude with either:
1. A statement that the board should continue without alteration; or
2. Direction to staff to prepare legislation making any changes (number of members, duties,
etc.).
BACKGROUND / DISCUSSION
At its January 25, 2000 Work Session, Council discussed several procedures regarding its boards
and commissions. A portion of the discussion focused on the establishment and scope of a process
to periodically review the purpose and functions of the City's boards and commissions. At Council’s
request, staff developed a Periodic Review Process which was adopted on February 20, 2001 by
Resolution 2001-026 as a part of the Boards and Commissions Manual. The review dates have been
staggered; each board or commission will be reviewed approximately every six years. The 2011
review includes the following boards and commissions:
• Commission on Disability
• Economic Advisory Commission
• Parks and Recreation Board
In accordance with the adopted review process, each of the boards listed above completed a self-
assessment questionnaire. Attached to each questionnaire is the City Code description of the board’s
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duties, the most recent work plan, annual report, and bylaws. The Role of Council Liaisons to
Boards and Commissions is also attached to define the description of the Council Liaison as it
relates to direction, communication, facilitation and meeting attendance for boards and commissions.
The Council’s review will consist of the following questions:
- What does the board do? (current functions)
- Does the City need a board that does this?
- If so, should any of the duties of the board be changed?
- Can any of the duties of this board be consolidated with another board?
- Is the size of the board appropriate?
- Is the work done by the board beneficial and useful to the Council?
The Chairperson and Vice-Chairperson from each of the boards and commissions have been invited
to join the Council during the review of each board or commission. The discussion at the work
session is intended to assist the Council in determining whether it should:
- Continue the board without alteration of duties or composition.
- Continue the board with amendment to duties and/or composition.
- Eliminate the board and its duties.
- Eliminate the board and transfer of some or all duties to other existing board(s).
The work session will conclude either with:
1. A statement that the board should continue without alteration; or
2. Direction to staff to prepare legislation making any changes (number of members, duties,
etc.).
ATTACHMENTS
1. Commission on Disability Periodic Review Questionnaire – (with attachments)
2. Economic Advisory Commission Periodic Review Questionnaire (with attachments)
3. Parks and Recreation Board Periodic Review Questionnaire – (with attachments)
4. Periodic Review Process adopted February 20, 2001
5. The Role of Council Liaisons to Boards and Commissions adopted on May 17, 1988 and
revised on June 6, 2000
BOARDS AND COMMISSIONS
PERIODIC REVIEW QUESTIONNAIRE
DATE PREPARED: 6/15/11
BOARD/COMMISSION NAME: Economic Advisory Commission
LIST OF MEMBERS:
Bill Timpson Kevin Shaw Stuart MacMillan
Blue Hovatter Channing Arndt Christophe Febvre
Jim Clark Michael Kulisheck Rick Price
1. Are the current duties of the board, as defined by City Code, realistic? If not, what
duties would you suggest be added and/or deleted?
We continue to develop our role in the City under the scope that has been defined by City
Council and, at this time, we don’t see any major additions or deletions needed.
2. Is the board’s workload (annual work plan) too much; too little; about right?
Explain.
The Economic Advisory Commission meets monthly to review and discuss topics and
events that are important to Economic Development and the City Council. Based on
need, additional special meetings may be scheduled as needed. Our workload is focused
and we have found a reasonable balance.
3. Does the board effectively accomplish its annual work plan?
The Economic Advisory Commission work plan is prepared annually based on current
and known needs, and is adjusted accordingly throughout the year. Our plan is revisited
monthly to address current and future issues.
4. Are board meetings conducted in an effective manner? What could be done to
improve board meetings?
The Economic Advisory Commission meetings are conducted in a manner that is
procedurally correct and recommended in the 2011 Boards and Commission Manual.
Agendas are prepared in advance and modified as necessary and quorum requirements
are determined prior to each meeting. We continue to improve, and it works well now.
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5. Is the current size of the board appropriate?
Yes, we believe the current size of the board is appropriate.
6. Are communications between the board and Council effective? What could be done
to improve these communications?
Communication between the Commission and Council has been primarily by
memorandum, and occasionally in person when the Council Liaison was requested to
attend a meeting. The Economic Advisory Commission would like to have the Council
Liaison attend the meetings more regularly and would like to have the various council
members visit with the EAC on a rotational basis.
7. Other comments:
The EAC believes that we have been useful in our role, although we would welcome
regular feedback from Council as to what is useful, and what is not.
Attachments:
City Code description of duties
Current Work Plan
Current Annual Report
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Economic Advisory Commission
Sec. 2-222. Functions.
The duties and functions of the Commission shall be:
(1) To advise the City Council on matters pertaining to the economic health and
sustainability of the City, includ-ing but not limited to: (a) events and trends
occurring outside the Fort Collins community that may affect the local economy;
(b) immediate and long-term threats to the local economy; (c) ways in which to
enhance the City's competitive position in relation to other communities; and (d)
possible partnerships with other public and private entities;
(2) To recommend programs and strategies that may enhance the economic health
and sustainability of the City;
(3) To be aware of and coordinate with other City boards and commissions whose
actions may affect the eco-nomic health and sustainability of the City;
(4) To advise the City Council on existing or proposed policies, practices or
regulations of the City that may affect the local economy; and
(5) To perform other such duties and functions as provided by the City Council.
(Ord. No. 021, 2007, 2-20-07)
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Economic Advisory Commission – 2011 Workplan
The duties and functions of the Commission are:
1. to advise City Council on matters pertaining to the economic health and sustainability of the
city, including, but not limited to, (a) events and trends occurring outside the Fort Collins
community that may affect the local economy; (b) immediate and long-term threats to the
local economy; (c) ways in which to enhance the City's competitive position in relation to
other communities; and (d) possible partnerships with other public and private entities;
2. to recommend programs and strategies that may enhance the economic health and
sustainability of the city;
3. to be aware of and coordinate with other City boards and commissions whose actions may
affect the economic health and sustainability of the City;
4. to advise Council on existing or proposed policies, practices or regulations of the City that
may affect the local economy; and
5. to perform other such duties and functions as provided by the City Council.
The Economic Advisory Commission (EAC) met in November of 2010 to discuss goals for the
upcoming year; following is a summary of the 2011 workplan.
The EAC identified four (4) key areas that support overall economic health in Fort Collins and
will use these themes to organize their workplan. The EAC will be actively engaged in each area,
assessing plans and results, and will make recommendations to Council as necessary.
Four (4) Key Areas
• Participate in the Updating of the Economic Health Action Plan
• Discuss and evaluate the ongoing efforts to redevelop the Midtown Corridor – and
Leveraging the Mason Corridor Project
• Discuss and evaluate the Community’s Ongoing Incubation Program and Services
• Discuss and evaluate the City’s Economic Clusters Approach
Other continued areas for 2011
Economic/Finance Policies
• Discuss City incentives and approaches for retaining and attracting businesses
• Discuss City revenue and tax policies to evaluate opportunities for diversifying revenue
streams
Land use and Long Range Planning
• Review the buildable lands inventory
• URA Existing Conditions Study (Blight Study)
• General Improvement Districts
• Green Building Standards
• Floodplain Regulations
• East/West Neighborhood Standards
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Economic Advisory Commission
2010 Annual Report
The EAC consists of nine members meeting regularly on the third Wednesday of every month.
The board receives regular updates from staff and advises City Council on matters pertaining to
the economic health and sustainability of the city. The board continues to gather community
input on economic issues and represent the ideas expressed.
Members who served in 2010 include Chair, Christophe Febvre, Vice-chair, Bill Timpson, Beena
Bawa, Blue Hovatter, Stu MacMillan, Jim Clark, Kevin Shaw, Tom Clevenger, and Rick Price.
2010 Year in Review:
The following are items the Economic Advisory Commission were briefed upon, and formal
action was taken with a recommendation forwarded to the City Council:
Transportation Safety
The Economic Advisory Commission, as part of our 2009 and 2010 Work Plans, has had
discussions regarding the fact that Fort Collins has been recognized as a "bike friendly
community" and that there is a positive economic benefit to this based on marketing and quality-
of-life. In light of the pending February 9 Council work session on transportation safety, the
EAC, at our January 6th, 2010 meeting, discussed the issue of bicycle safety and education and
the impact on the overall viability of being a "bike friendly community." It is in this context that
the EAC has unanimously voted on and agreed to the following recommendation to Council:
The EAC finds that Bicycle Safety Education is an important part of being recognized as a "bike
friendly community," and that this recognition plays an important role in the Economic Health of
Fort Collins.
Accolades that Fort Collins receives as a great place to retire, work, raise a family or locate a
business are jeopardized by twenty-five serious injuries or fatal bike/car crashes involving
cyclists since 2007. Incidents such as these may seriously jeopardize our image as a bicycle
friendly community and our ability to continue to receive such recognition.
Therefore, we encourage you to ask staff to explore best practice solutions to take bicycle safety
education to the community.
Manufacturing Use Tax
The Economic Advisory Commission (EAC) held their regular meeting on March 3, 2010
During the course of the meeting, the EAC reviewed and discussed several tax base options for
the City of Fort Collins. In light of the discussion, the EAC makes the following
recommendation to Council:
The EAC recommends the elimination of the manufacturing use tax if any sales tax increase is
enacted for the City of Fort Collins.
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Resourcing Our Future
The Economic Advisory Commission (EAC) held a special meeting on March 12, 2010 to hear a
presentation by Mike Freeman on "Resourcing our Future." During the course of the meeting,
the EAC had the opportunity to ask in depth questions and had extensive
discussions surrounding the economic trade-offs and the issues presented by
current City Revenue and the various needs around the City. In light of the
presentation and discussions, the EAC makes the following recommendation to
Council:
The EAC unanimously recommends that the long term needs of Police Services, Poudre Fire
Authority, Parks and Recreation, and Streets Maintenance are important to the viability and
economic health of Fort Collins, and we urge City Council to support the need to raise revenues.
Midtown Redevelopment Study
The Economic Advisory Commission (EAC) has reviewed the Midtown Redevelopment Study,
received several updates from staff, and discussed the merits of the Planning Concepts, Action
Plan, and Recommendations. On August 4, 2010, the EAC held a regular meeting to discuss,
amongst other topics, a formal recommendation in support of the Midtown Redevelopment
Study.
The EAC, by unanimous approval (five in favor and four absent), makes the following
recommendation to City Council:
The inherent value of the Midtown Study area combined with the retail vacancies
and aging properties represent a valuable opportunity for positive evolution and
reinvention of the community’s core regional retail asset. The suggested Corridor
Planning Concepts provide the basis for transformation through redevelopment
introducing new uses alongside existing retail development. Furthermore, the
Action Plan provides strategic direction to guide the City forward in facilitating
the redevelopment of both the Corridor and Foothills Mall. The EAC supports the
Study and looks forward to the many opportunities that will come as a result of
the City Council’s support of redevelopment in the Midtown Area.
Minutes from the August 4, 2010 EAC meeting are attached for your review.
Amendments 60, 61 and Proposition 101
After a thorough review, the Economic Advisory Commission (EAC) unanimously recommends
to City Council that it come out strongly against Amendments 60, 61, and Proposition 101. The
EAC feels that there will be a severe economic impact to our community if any one, or any
combination, of the initiatives passes. The EAC feels that the economic impacts of these
initiatives include, but are not limited to, the loss of a significant number of jobs and an increase
in utilities fees. Passage of these initiatives would seriously affect our ability to attract and retain
businesses at the State, County, and local levels.
Long Range Financial Planning
In the spirit of City Plan which is currently underway, the Economic Advisory Commission
(EAC) recommends to City Council that city staff make forecasts of the city budget,
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governmental funds, and expenditures out 10, 20 and 30 years. Furthermore, the EAC
recommends to City Council that a sensitivity analysis be conducted on those items deemed most
likely to impact those forecasts and update these as appropriate.
This recommendation was passed by a 3-2 vote.
Economic Health Budget
The Economic Advisory Commission (EAC) recommends to City Council that the funding for
the bicycle safety program ($50,000) be restored to the 2011 and 2012 budget. The EAC
believes the bicycling culture and environment that has been developed in Fort Collins has had a
positive impact on the City’s economy and the quality-of-life that is a valuable element of the
economy. The EAC feels that bicycle safety, and its coordination and promotion, is an important
component of the City’s bike-friendly environment which is worth funding.
Economic Health Budget
Due to the importance of economic development in fostering a healthy local economy,
particularly within a local, regional, and national economy that has significantly and negatively
impacted local employment and City revenues, the Economic Advisory Commission (EAC)
STRONGLY RECOMMENDS TO CITY COUNCIL THAT THE BUDGET FOR
ECONOMIC HEALTH BE INCREASED BY $150,000 with the purpose of enhancing
development of the City's targeted industries and assisting in primary job creation/strategies for
2011 and 2012. The EAC believes that investing this additional money for these purposes will
have a vital positive effect on short term economic development strategies and long term
economic results for the City.
Section 108 Loan Program
The Economic Advisory Commission (EAC) recommends to City Council that the Section 108
Loan Program be supported with emphasis toward primary manufacturing employment.
Gateway Standards
The Economic Advisory Commission (EAC) has had discussions during the course of several
meetings about the opportunity for positive economic impact from the I-25 corridor. The EAC
feels signage would have a positive economic impact on the City of Fort Collins by bringing in
additional traffic that might otherwise bypass the City for lack of awareness.
The EAC, by unanimous approval (six in favor, three absent), makes the following
recommendation to City Council:
The Economic Advisory Commission (EAC) recommends to City Council that one or more signs
be placed along I-25 welcoming visitors to Fort Collins, and that this be integrated with the
proposed Gateway Standards.
City Procurement Policy
Throughout the year, the Economic Advisory Commission (EAC) has received various reports
including the City Manager’s Monthly Report, the Monthly Sales Tax Report, and the Monthly
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Financial Report and several updates from Staff. After review and discussion, the EAC feels
that a local preference policy would positively affect the City’s economy.
The EAC, by unanimous approval (six in favor, three absent), makes the following
recommendation to City Council:
The Economic Advisory Commission (EAC) recommends to City Council that the City explore
the benefits of a local preference policy for City procurement.
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Attachment 3
BOARDS AND COMMISSIONS
PERIODIC REVIEW QUESTIONNAIRE
DATE PREPARED: 4/27/11
BOARD/COMMISSION NAME: Park & Recreation Board
LIST OF MEMBERS: Chair, Michael Chalona; Vice Chair, Rob Cagen; Board Members:
Brian Carroll, Shirley Christian, Bruce Henderson, Greg Miller, Danna Ortiz, Selena Paulsen and
Dawn Theis
1. Are the current duties of the board, as defined by City Code, realistic? If not, what
duties would you suggest be added and/or deleted?
Yes.
However, the Parks & Recreation Board knows there are limited staff resources available in
CPRE’s Public Relations Department and feels there could be more outreach and education on
behalf of Parks. The Board would like to be an active participant in this effort.
2. Is the board’s workload (annual work plan) too much; too little; about right?
Explain.
The Parks & Recreation workload and work plan are just about right. As is typical, unexpected
things come up that take priority, so backlog is natural way of working; however, it’s nice to have
backlog of possible work plan items to work on. We get through most of our work plan in some
form throughout the year.
3. Does the board effectively accomplish its annual work plan?
Yes.
We also feel that our Board had a proactive roll in helping 2B to pass.
4. Are board meetings conducted in an effective manner? What could be done to
improve board meetings?
Yes, our Chair does good job in bringing Members and/or citizens back to subject/task for time
management. Also, having meetings at different parks and recreation facilities has been
beneficial.
Improvements:
Meetings with other Boards would be helpful, when there is a need of collaboration on
recommendations and/or projects.
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5. Is the current size of the board appropriate?
Yes.
6. Are communications between the board and Council effective? What could be done
to improve these communications?
Yes.
We have responded as a Board when asked to give recommendations.
When we have a question, Staff get answers to the Board.
Writing letters and showing up at Council meetings, when necessary, has been effective.
Improvements:
Staff keeping us apprised of Council meetings we should be involved with, has been helpful. We
would like this to continue.
7. Other comments:
We have a good Parks & Recreation Board; we set our own destiny and work plan and it’s up to
us to get going.
The City does great job with staff resources. Having the Recreation Supervisors attending each
meeting has been valuable. Staff supports what we need as Board.
Attachments:
City Code description of duties
Current Work Plan
Current Annual Report
Current Bylaws
Parks and Recreation Board
Sec. 2-338. Functions.
The Board shall act as an advisory board and shall have the following functions:
(1) To advise and make recommendations to the Cultural, Library and
Recreational Services and the City Council for their approval as to rules,
regulations, policies, administrative and budgetary matters pertaining to the
Department excluding matters relating to the operation and maintenance of City-
owned golf courses and cemeteries;
(2) To assist the City in cooperating with the Poudre R-1 School District and other
organizations and individuals interested in the City's parks and recreation
programs.
(Ord. No. 158, 1986, § 18, 11-4-86; Ord. No. 92, 1992, § 15, 9-15-92)
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2011 WORK PLAN AND MEETING SCHEDULE
PARKS AND RECREATION BOARD
The Parks and Recreation Board consist of nine citizen members appointed by the City Council.
The Board acts as an advisory board and advises and makes recommendations to the Cultural,
Parks, Recreation and Environment Service Unit and the City Council for their approval as to
rules, regulations, policies, and administrative and budgetary matters pertaining to Parks and
Recreation, excluding matters relating to the operation and maintenance of City-owned golf
courses and cemeteries. The Board assists the City in cooperating with the Poudre School District
and other organizations and individuals interested in the City's parks and recreation programs.
Members serve four-year terms, and they serve without compensation.
All regular Parks and Recreation Board meetings are scheduled for the fourth Wednesday of each
month, except for the meetings in September and November/December. The location of the
meetings are held throughout the City at various Park & Recreation venues at 5:30pm. Please
check the public calendar at fcgov.com for location information or contact Carol Rankin at the
Park Shop at 970-221-6261. The 2011 meeting schedule is as follows:
2011 Proposed Agenda Items
• Work on sustainable funding source options for O&M in Parks & Recreation.
• Review matters associated with the 2011 and 2012 City budget process.
• Develop an outreach/marketing program in education/stewardship of Parks & Recreation
Facilities.
• Explore promoting Parks & Recreation accomplishments through media.
• Review the pedestrian bridge relocation project along the Poudre.
• Review NISP Revisions.
• Review matters associated with the development of disc golf courses.
• Review matters associated with the Environmental Best Management Practices Manual.
• Review matters associated with the Parks Maintenance Plan update.
• Review matters, including scholarship funding, associated with Recreation’s Strategic Plan.
• Review matters associated with park and trail impacts of the Museum/Science Center project.
Neighborhood Parks
• Review matters related to the construction of Provincetown Park.
• Review matters related to the construction of Registry Ridge Park.
January 26 May 25 September 14
February 23 June 22 October 26
March 23 July 27 December 7 (November/December)
April 27 August 24
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• Review matters related to the design of Staley Park
• Review recommendations on parkland acquisition options.
• Review Management Plans for neighborhood parks.
Community Parks
• Review Management Plans for community parks.
• Review community parkland acquisition options.
Trails
• Continue to review the location and construction of new trails, including the expansion of
the Poudre River Trail, Fossil Creek Trail, and Power Trail.
• Support trail funding through Conservation Trust Funds, Natural Areas Sales tax, grants,
and other funding sources.
• Review regional trail plans.
Other Projects/Programs
• Provide input on natural area issues as they relate to Parks and Recreation.
• Provide recommendations for regional recreational opportunities related to the Open
Lands Program.
• Provide recommendations for the Water Craft Course design.
• Support grants and other outside funding opportunities for P&R programs and facilities.
• Provide input on Park and Recreation fees.
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PARKS AND RECREATION BOARD
2010 ANNUAL REPORT
The City of Fort Collins Parks and Recreation Advisory Board held 10 Regular Meetings in 2010,
with a Special Meeting held February 22 to discuss Plan Fort Collins. The 2010 Board Members
were Fred Bitting (resigned April), Rob Cagen (replaced Fred in April), Brian Carroll, Michael
Chalona, Shirley Christian, Jessica MacMillan, Greg Miller, Danna Ortiz, William Pickering and
Dawn Theis. Annually in February the Board elects its officers, and Danna Ortiz and Jessica
MacMillan were elected as Board Co-Presidents along with William Pickering elected as Board
Vice President and Dawn Theis as Secretary. Kelly Ohlson served as City Council Liaison to the
Board in 2010. Craig Foreman, Park Planning & Development Director, and J.R. Schnelzer,
Director of Parks, served as Staff Liaison to the Board, with Carol Rankin, Administrative
Support Supervisor, providing staff support to the Board.
2010 Budget
The Board was updated on budget issues affecting Parks and Recreation throughout 2010.
Budgeting for Outcomes (BFO) 2011 and 2012
The Board was very active in the development of the 2011 and 2012 budgets for Parks and
Recreation.
Resourcing Our Future
The Board was informed of the community’s effort to pass a 0.85% sales tax that included new
funding for parks and recreation.
Parks, Park Planning and Recreation Updates & Accomplishments
The Board was updated monthly on projects and programs occurring in Park Maintenance, Park
Planning and Development, and Recreation.
Plan Fort Collins
The Board was active attending meetings and focus groups for the update to City Plan and the
City’s Transportation Master Plan. Numerous presentations were made to the Board throughout
the year.
Discovery/Museum Center
The Board supported the development of the Discovery/Museum Center at Lee Martinez Park.
Northern Integrated Supply Project
The Board was updated on the status of the project by the Northern Colorado Water Conservancy
District.
Parks Department
• Forestry Tree Pruning, Removal & Pesticide Application Standards
The Board supported the new document “Tree Pruning, Removal and Pesticide
Application Standards and Best Management Practices” for regulating tree trimming
standards on City property and licenses for arborists.
• Gardens on Spring Creek
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The Board was updated on the new additions, including the outdoor kitchen and success
of the Gardens in 2010 with increased visitation and revenue.
• Richard’s Lake
Board was informed of agreement with Richard’s Lake neighborhood and the placement
of playground equipment. Several members attended the neighborhood meeting.
• Archery Range
Board was made aware of the changes in operations to include a fee area to help cover the
costs of operations. Representatives from the archery range also spoke at one of the Board
meetings.
Recreation Department
• Advertising at Recreation Facilities
The Board discussed this issue and supported the proposed advertisement plan for
recreation facilities as requested by Recreation in accordance with current advertising
done at EPIC and designated for target audiences.
Park Planning and Development
• Waters Way Neighborhood Park
Board members were supportive of the design for the park and the coordination with the
rehab of Benson Reservoir Dam and supported delaying construction due to budget
issues.
• Registry Neighborhood Park
The Board was informed of the park’s final design and supported delaying construction
due to budget issues.
• Edora Community Park Disc Golf and BMX Course
The Board was active in discussions about disc golf options at the park and the potential
partnership with CSU at Hughes Stadium; and was supportive of the relocation of the
BMX Course to Southeast Community Park.
• Poudre Trail
The Board was also advised about the continued effort to remove the remaining sections
old asphalt trail and replacement with concrete.
The plans to adjust the Poudre Trail at Lemay Avenue and avoid the steep ramps at
Riverside Avenue were discussed with the Board. The project is a partnership with
Colorado Department of Transportation as they construct a new bridge across the
Poudre River on Highway # 14.
The Board was informed of the preliminary planning effort to develop the trail from the
historical Strauss Cabin area to Timnath including an underpass of I-25.
• Fossil Creek Trail
Staff updated the Board on the trail to connect with Spring Canyon Community Park
with the underpass of County Road #38E. Also plans connecting the Power Trail to the
Fossil Creek Trail at Trilby Road were discussed with the Board. This trail segment will
include an underpass of Trilby Road and will complete the trail to Carpenter Road.
• Power Trail
The Board was informed of the construction schedule of the trail from Keenland Drive
to Trilby Road; and the City’s effort to obtain an underpass of the Union Pacific
Railroad at Keenland Drive.
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BYLAWS
OF THE FORT COLLINS
PARKS AND RECREATION BOARD
ARTICLE I - Introduction
Section 1. These bylaws have been adopted by the Fort Collins Parks and Recreation
Board and shall become effective upon approval of the City Council and shall supersede any
bylaws previously in effect.
Section 2. The name of this organization shall be the Fort Collins Parks and Recreation
Board.
ARTICLE II - Purpose; Power and Duty
The purpose of this Board shall be to advise the City Council regarding all matters
affecting the parks and recreation program of the City of Fort Collins and regarding the
implementation of Article X of the Charter of the City of Fort Collins.
The Board shall further have the power and duty to cooperate with the Poudre R-1 School
District and other organizations and individuals interested in the parks and recreation program in
the Fort Collins area.
ARTICLE III - Membership
Section 1. The Board shall consist of nine (9) members appointed by the City Council.
Section 2. One member of the Poudre R-1 School District staff may be appointed as an ex-
officio member of the Board by the Poudre R-1 Board of Education to act as a liaison between the
City and the School District.
Section 3. Members of the Board shall serve for four (4) years or until their successors are
appointed. Members of the Board may serve no more than two successive terms.
Section 4. The President is responsible for officially notifying the City Council (with
copies to the City Manager) when a member resigns or a vacancy exists for other reasons.
Council will appoint replacements by official resolution as needed. Replacements will be
expected to serve to the end of the term to which they are appointed.
Section 5. Members of the Board shall be subject to removal by the City Council.
Section 6. Members of the Board shall serve without compensation.
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ARTICLE IV - Officers
Section 1. The officers of this Board shall be a President, Vice President and Secretary.
Section 2. Election of officers shall occur at the February meeting each year.
Section 3. The elected officers shall assume office immediately upon election and shall
serve for a period of one year.
ARTICLE V - Committees
Section 1. Committees shall be appointed by the President as needed for specific tasks.
Section 2. Committees shall be dissolved by the President upon completion of the
assigned task and submission of a report.
ARTICLE VI - Meetings
Section 1. Meetings shall be held as approved by the Board.
Section 2. Special meetings may be called by the President at his/her discretion.
Section 3. All meetings shall be open to the public.
Section 4. A quorum of the Board shall consist of five (5) voting members and no official
action may be taken by the Board on any matter unless a quorum is present.
Section 5. Executive sessions may be called for the purpose of discussing privileged
information relating to personnel or land acquisition. No formal action shall be taken by the
Board at such sessions.
ARTICLE VII - Attendance
Section 1. Newly elected members shall attend the next regular meeting of the Board after
appointment.
Section 2. Regular attendance at meetings is required. Therefore, either of the following
shall automatically cause a member's appointment to terminate:
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a. Three (3) consecutive absences from regularly scheduled meetings of the
Board not approved by the President.
b. Four (4) absences from regularly scheduled meetings of the Board in any
calendar year not approved by the President.
ARTICLE VIII - Procedures
The Board shall operate pursuant to the procedures established by the City of Fort Collins
and the State of Colorado for such Boards.
ARTICLE IX - Rules of Order
All questions of order not answered in these bylaws shall be decided by Roberts Rules of
Order, latest edition.
ARTICLE X - Amendments to Bylaws
Amendments to these bylaws may be proposed by any member at any regularly
scheduled Board meeting. Proposed amendments shall be voted upon at the next regularly
scheduled Board meeting. Amendments must be approved by a majority of the voting members
of the Board. No amendment shall be valid if objected to by the City Council.
Attachment 4
PERIODIC REVIEW PROCESS
! A periodic review will be conducted for all boards except the Downtown
Development Authority, Housing Authority, Liquor Licensing Authority, and Massage
Licensing Authority.
! The initial review dates will be staggered. Thereafter, review will occur every 6
years.
! The reviews will be conducted at an annual work session (3-5 boards per year).
Study session materials should include self-assessment completed by each board.
The study session will conclude either with (a) a statement that the board should
continue without alteration, or (b) direction to staff to prepare legislation making any
Council-requested changes (number of members, duties, etc.). Review and formal
action, if any, should be completed at least one (1) month prior to beginning the
annual recruitment process.
! Self-assessment by each board should consist of the following questions:
- Are the current duties of the board, as defined by City Code, realistic? If not,
what duties would you suggest be added and/or deleted?
- Is the board’s workload (annual work plan) too much; too little; about right?
Explain.
- Does the board effectively accomplish its annual work plan?
- Are board meetings conducted in an effective manner? What could be done
to improve board meetings?
- Is the current size of the board appropriate?
- Are communications between the board and Council effective? What could
be done to improve these communications?
- Required attachments: City Code description of duties, recent work plan,
annual report, bylaws
! Council review would consist of the following questions:
- What does the board do? (Current functions)
- Does the City need a board that does this?
- If so, should any of the duties of the board be changed?
- Can any of the duties of this board be consolidated with another board?
- Is the size of the board appropriate?
- Is the work done by the board beneficial and useful to the Council?
! Possible outcomes of review include:
- Continuation of the board without alteration of duties or composition.
- Continuation of the board with amendment to duties and/or composition.
- Elimination of the board and its duties.
- Elimination of the board and transfer of some or all duties to other existing
board(s).
Resolution 2001-26 adopted February 20, 2001
Attachment 5
ROLE OF COUNCIL LIAISONS TO BOARDS AND COMMISSIONS
Every two years, following the election of Councilmembers, the Council selects its liaisons to the boards
and commissions. Council has defined the role of Council liaisons as follows:
1. To communicate with the board or commission when Council
communication is needed and to serve as the primary two-way
communications channel between Council and the board or commission.
2. To take the lead in filling vacancies, reviewing applications, and interviewing
candidates for the board or commission.
3. To serve as the primary informal Council contact for the board or
commission.
4. To help resolve questions the board or commission may have about the role
of Council, municipal government, and the board or commission.
5. To establish formal or informal contact with the chairperson of the board or
commission and effectively communicate the role of the liaison.
6. To provide procedural direction and relay Council's position to the board or
commission, and to communicate to the board or commission that the
liaison's role is not to direct the board in its activities or work.
7. To serve as Council contact rather than an advocate for or ex-officio
member of the board or commission.
8. To review the annual work plan of the board or commission and make
recommendations to the City Council regarding the work plan.
9. To identify and help resolve any problems that may exist with respect to the
functioning of the board or commission.
10. To facilitate the training of new board and commission members by
providing suggestions and relevant information to the City staff members
responsible for providing such training.
Council liaisons do not normally attend monthly meetings of boards and commissions. Liaisons are informed
of boards and commissions activities through agendas and minutes, work plans, and annual reports. Liaisons
may attend meetings due to an interest in a specific agenda topic, or may “pop in” just to observe. Attendance
by a Council liaison should not affect the normal structure of a board meeting. Attention should not be
focused on the Council liaison and his or her input.
If Council liaison participation is critical to a particular item, a direct invitation should be made to the Council
liaison, explaining why participation is deemed to be critical. If appropriate, discuss with the liaison prior to
the meeting what expectations are and whether the liaison can meet those expectations.
Adopted by Resolution 88-78 on May 17, 1988
Revised by Resolution 2000-76 on June 6, 2000