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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 04/15/2003 - FIRST READING OF ORDINANCE NO. 062, 2003, APPROPRI AGENDA ITEM SUMMARY ITEM NUMBER: 15 FORT COLLINS CITY COUNCIL DATE: April 15, 2003 STAFF: Matt Baker SUBJECT: First Reading of Ordinance No. 062, 2003, Appropriating Prior Year Reserves in the Street Oversizing Fund and Authorizing the Transfer of Appropriated Amounts To Be Used To Construct Interim Roadway Improvements On County Road 11 and Douglas Road. RECOMMENDATION: Staff recommends adoption of the Ordinance on First Reading. FINANCIAL IMPACT: This Ordinance appropriates unanticipated revenue already received from Contributions in Aid of Construction' in the Street Oversizing Fund to construct interim roadway improvements on County Road 11 and Douglas Road. Existing appropriations from the Lemay Avenue Project represent project savings. This project will go to bid in early summer. Funds will be appropriated as follows: Hearthfire PUD $432,930 Contribution In Aid (Street Oversizing) Richards Lake PUD $261,975 Contribution In Aid (Street Oversizing) Transfer from Lemay Project $434,277 Street Oversizing Fund EXECUTIVE SUMMARY: The Northeast Area Overlay Project was intended to improve roads in the Mountain Vista Sub Area. Several different developments, as well as currently undeveloped parcels of land, are included in the project area. The objective of the City is to collect the development portion of the fees in advance of the work, combining the individual developments into one cohesive project. The project is funded by Contribution in Aid from local developments and the Street Oversizing Program. The project is being completed in phases as the revenues are collected. Phase I from International Boulevard to County Road 52 was completed in the summer of 2000. Increased development in the area indicates Phase 2 of the project is needed. Phase II of this project overlays, widens and repairs County Road 9 and County Road 11, from International to Douglas Road, as well as Douglas Road, from County Road 11 to County Road 13. This phase two overlay project will be an interim improvement project and will provide two travel lanes and two bike lanes, allowing new development in the area to begin construction. ' Contributions in Aid are cash deposits from developers held by the City for certain road improvements. The term originally came from the accounting line item in the Capital Projects Fund,"Contribution in Aid of Construction",where these monies are held. The Street Oversizing Fund has a similar line item accounting for cash contributions from developments for required road improvements. DATE: ITEM NUMBER: This appropriation Ordinance will transfer funds deposited with the City from the developments for construction of Phase 2 of the overlay project. County Road 11 from County Road 52 to Douglas Road: and Douglas Road from County Road 11 to County Road 13 will be widened and overlaid with this project. BACKGROUND: The roadway system in the northeast area of Fort Collins between Douglas Road and International Boulevard consists of existing County roads that do not meet City standards. Although full development of the area would require that the roadway system be brought into compliance with City standards in order to maintain an adequate level of service, the current level of development is limited and spotty and does not necessitate full roadway improvements at this time. An interim roadway will maintain adequate levels of service at this time. The development in the area must pay for these interim improvements. It is in the best interest of the City as well as development to construct the proposed improvements as a single project, rather than a patchwork of individual projects. The City has been collecting Street Oversizing Fees and Contributions In Aid from development to fund the project. Each development has been charged a Contribution in Aid, which was calculated by the amount of frontage the development has in relation to the project, as well as some additional segments that will specifically benefit the development, but which may not be directly attached to the development. These fees will be used to build interim roadway improvements, which will serve the area until final improvements are built. Combining the improvements will allow a more efficient construction project, realize cost savings due to economies of scale, reduce the disruption to the traveling public by only having one construction project, and upgrade a significant section of older County roadway The initial Northeast Area Overlay Project, Phase 1, was an interim 36 foot wide roadway improvement that was funded from the Contributions In Aid collected from phase 1 development. It improved County Road 9 and Mountain Vista Drive from International to County Road 11. The project was completed in the 2000 construction season in conjunction with a City 24" waterline project. Phase 2 of the Northeast Area Overlay Project will include widening the roadway to 36 feet wide, an asphalt overlay and street repair where necessary along Country Road 11 and Douglas Road. This will provide two travel lanes and two bicycle lanes and will bring the automobile and bicycle levels of service in the area up to an acceptable level, allowing new development in the area to begin construction. Once development in the area reaches a critical level, the City will make final improvements to the roadway system, which will include installing curb and gutter, sidewalks, and bringing the streets up to City standards. These proposed interim road improvements will allow some growth in the area to continue, while maintaining an adequate level of service for the citizens of Fort Collins and Larimer County. ORDINANCE NO. 062, 2003 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES IN THE STREET OVERSIZING FUND AND AUTHORIZING THE TRANSFER OF APPROPRIATED AMOUNTS TO BE USED TO CONSTRUCT INTERIM ROADWAY IMPROVEMENTS ON COUNTY ROAD 11 AND DOUGLAS ROAD WHEREAS, the roadway system in the northeast area of Fort Collins between Douglas Road and International Boulevard consists of existing County roads that currently do not meet City standards; and WHEREAS, future development of the aforementioned area will require that the current roadway system be improved in order to comply with City standards for maintaining adequate levels of service; and WHEREAS, although current development in the area does not necessitate full roadway improvements in the area, interim roadway improvements are necessary to maintain adequate levels of service; and WHEREAS, final roadway improvements in the area, including installing curb and gutter, sidewalks, and bringing the streets up to City standards will be constructed by the City once development in the area has reached a critical level; and WHEREAS, proposed interim improvements in the area include overlaying, widening, and repairs to County Road 11 from County Road 52 to Douglas Road; and Douglas Road from County Road 11 to County Road 13; providing two travel lanes and two bicycle lanes, thus allowing new development in the area to begin construction (the "Northeast Area Overlay Project"); and WHEREAS, the estimated cost of the interim improvements is $1,129,182; and WHEREAS, staff has identified the following sources to fund improvements associated with the Northeast Area Overlay Project: Street Oversizing Fund Prior Year Reserves Contributions from Hearthfire PUD $ 430,930 Street Oversizing Fund Prior Year Reserves Contributions from Richards Lake PUD 261,975 Project Savings from the Lemay Avenue Widening Project 434,277 Total $ 1,129,182 WHEREAS, upon completion of the bid process, the Northeast Area Overlay Project is expected to begin in June 2003, with final completion scheduled to be completed by October 2003; and WHEREAS, Article V, Section 9, of the Charter of the City of Fort Collins (the "Charter") permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated; and WHEREAS, Article V, Section 10, of the Charter authorizes the City Council to transfer by ordinance any unexpended and unencumbered amount or portion thereof from one fund or capital project to another fund or capital project, provided that the proposed transfer is from a fund or capital project account in which the amount appropriated exceeds the amount needed to accomplish the purposed specified in the appropriation ordinance; and WHEREAS, staff has identified project savings in the Lemay Avenue Widening project, totaling, $434,277, appropriated by City Council by adoption of Ordinance No. 011, 2003, on February 4, 2003, and the City Manager has recommended that said project savings by transferred to the Capital Projects Fund - Northeast Area Overlay Project and earmarked for expenditure therein; and WHEREAS, it is the desire of the Council to appropriate $694,905 from prior year reserves in the Street Oversizing Fund and authorize the transfer of said amount to the Capital Projects Fund - Northeast Area Overlay Project, for appropriation therein, and to authorize the transfer of existing appropriations, totaling $434,277, in the Capital Projects Fund - Lemay Avenue Widening project to the Capital Projects Fund - Northeast Area Overlay Project for expenditure therein. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated for expenditure from prior year reserves in the Street Oversizing Fund for transfer to the Capital Projects Fund - Northeast Area Overlay Project and appropriated therein the sum of SIX HUNDRED NINETY-FOUR THOUSAND NINE HUNDRED FIVE DOLLARS ($694,905) to be used for expenditures associated with the proposed Northeast Area Overlay Project. Section 2. That the unexpended appropriated amount of FOUR HUNDRED THIRTY-FOUR THOUSAND TWO HUNDRED SEVENTY-SEVEN DOLLARS ($434,277) is hereby authorized for transfer from the Capital Projects Fund - Lemay Avenue Widening project to the Capital.Projects Fund - Northeast Area Overlay Project to be used for expenditures associated with the proposed Northeast Area Overlay Project. • Introduced and considered favorably on first reading and ordered published this 15th day of April, A.D. 2003, and to be presented for final passage on the 6th day of May, A.D. 2003. Mayor ATTEST: City Clerk Passed and adopted on final reading this 6th day of May, A.D. 2003. Mayor ATTEST: • City Clerk • Ali Douglas Rd. M Jr project limits cc i� I Richards Lake Rd. � r t }> xi C untry Club Rd. r .Cache La"Poudre River E I " , t y k I Mountain Vista DI Legend -- Master Street Plan City of Fort Collins —ARTERIAL 2 LANES ARTERIAL 4 LANES '. R —COLLECTOR 2 LANE ■ ' 4 Vicinity Map or — INTERSTATE 1 CHO[foR Collins W+E MAJOR ARTERIAL 8 North East Area MAJOR ARTERIAL IN I:eagayM[In(wmalbn $rvim Overlay —MINOR ARTERIAL 2 L 5 ONE-WAY ARTERIAL Water Features