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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 07/16/2002 - SECOND READING OF ORDINANCE NO. 092, 2002, APPROPR AGENDA ITEM SUMMARY ITEM NUMBER: 13 DATE: July 16, 2002 FORT COLLINS CITY COUNCIL RgA�MM� John Fischbach/ FPA'knnon/Marty Heffernan SUBJECT : Second Reading of Ordinance No. 092, 2002, Appropriating Prior Year Reserves in the General Fund, Recreation Fund, and Capital Projects Fund and Authorizing the Transfer of Appropriations Between Projects Within the Capital Projects Fund to Be Used for Renovation of City Park Pool. RECOMMENDATION: Staff recommends adoption of the Ordinance on Second Reading. EXECUTIVE SUMMARY: During October of 2001 the City hired a pool safety consultant, Jeff Ellis and Associates, to conduct a safety audit of the four public pools that the City operates. The audit found significant safety problems with the outdoor pool at City Park, which led to the recommendation that the pool not be opened until it is renovated or replaced. The Council agreed that the pool should not be opened this year because of the significant safety problems. Council asked staff to develop a preliminary design and cost estimate to renovate the pool so it could be opened in 2003. To expedite this process, staff utilized the City's annual architectural contract with Alter-Lingle Architects P.C. for the preliminary design and cost estimate. Given the estimated cost of $1,744,770, this Ordinance, which was unanimously adopted on First Reading on June 4, 2002, appropriates $1,470,000 from the General Fund reserve, appropriates $30,000 from Choices 95 Capital Projects Fund, appropriates $120,000 from the Recreation Fund Reserve, and re-allocates $124,770 from the Operations Services Department Major Maintenance Budget for this project. This Ordinance also authorizes this project to proceed, based upon the Milestone Schedule. AGENDA ITEM SUMMARY ITEM NUMBER: 28 FORT COLLINS CITY COUNCIL DATE: June 4, 2002John Fischbach/ SAFMannon/Marty Heffernan SUBJECT: First Reading of Ordinance No. 092, 2002, Appropriating Prior Year Reserves in the General Fund, Recreation Fund, and Capital Projects Fund and Authorizing the Transfer of Appropriations Between Projects Within the Capital Projects Fund to Be Used for Renovation of City Park Pool. RECOMMENDATION: Staff recommends adoption o CeOrdioFptReaydlti FINANCIAL IMPACT: The estimated cost to renovate City Park Pool is $1,744,770. This Ordinance appropriates prior year reserves in the General Fund ($1,470,000), Recreation Fund ($120,000) and Choices 95 Capital Projects Fund ($30,00 tra to aY' Pects Fund — City Park Pool Renovation project. In add' n, the rdina e ut Council to transfer existing appropriations from the Capi Project and aintenance project ($124,770) to the Capital Projects Fund— k n ion EXECUTIVE SUMMARY: During October of 2001 the City hired a pool safety consultant, Jeff Ellis and Associates, to conduct a safety audit of the fenovate ic pools that the Cit o erates. The audit found significant safety problems with the outI Cit c operate the recommendation that the pool not be opened until it is r repl a he ncil Study Session on March 26, 2002, three options were revi 1. Close the pool permanently; 2. Renovate the pool; or 3. Replace the pool at a different location. The Council agreed that the pool should not be opened this year because of the significant safety problems. Council asked staff to develop a preliminary design and cost estimate to renovate the pool so it could be opened in 2003. To expedite this process, staff utilized the City's annual architectural contract with Aller-Lingle Architects P.C. for the preliminary design and cost estimate (as shown in Attachments 1 & 2). Given the estimated cost of $1,744,770, this Ordinance appropriates $1.470,000 from the General Fund reserve, appropriates $30,000 from Choices 95 Capital Projects Fund, appropriates $120,000 from the Recreation Fund Reserve, and re-allocates $124,770 from the Operations Services Department Major Maintenance Budget for I DATE: June 4, 2002 2 ITEM NUMBER: 28 this project. This Ordinance also authorizes this project to proceed, based upon the Milestone Schedule included in Attachment 3. The Parks and Recreation Board, at its May 22, 2002 meeting, voted unanimously (7-0) to support the new design for the outdoor pool, to support the staff's recommendation to move forward expediently with the renovation project, and to strive to achieve a reopening of the facility for next summer's swim season (see meeting minutes in Attachment 4). i BACKGROUND: I Last fall, a young girl caughtCdit i 1 a pool at EPIC. This incident prompted the City to hire a py onsul t of Ili Associates, to conduct a safety audit of all City pools. The som i r proble at the indoor pools, which were quickly remedied. However, fo gn' nt safe oblems with the outdoor pool at I City Park. These problems were described in detail at the Council Study Session on March 26, 2002. Based on these findings, the safety consultant strongly recommended that the pool not be opened until all the safety issues were resolved. i City staff has known for some time that the physical condition of the pool structure and infrastructure was not ideal, but did not know the severity of the safety concerns until the audit was done. In the past, perceived safety concerns were addressed by having plenty of lifeguards, proper signage and effective enf went les eg o The safety consultant advised that the pool cannot be ope ed self an b c d renovated or replaced. After reviewing the safety audit r ort, Cit staff creatAL I i , Risk Management, Operations Services and the City Attorne f t t et ine the ropriate course of action. I Staff spoke with the safety consultant to ascertain an affordable way to address the safety concerns and make the pool safe. The safety consultant advised that a major reconstruction or overhaul of the pool was needed to fix the safety issues. Knowing how important the outdoor pool is to the community, staff hired Pool Designers, Inc., a local pool design firm familiar with the outdoor pool and with many years of experience in designing and building pools. This i consultant concurred with the findings of Jeff Ellis and also advised that the pool should not be opened until it was renovated. IIlk The Renovation Project for ffe pool uld i o tall a new concrete shell inside the existing pool. It would have ew shin and u not be d per than four feet. The plumbing and mechanical systems would eplace , ut t ompone of the existing system that are in good shape would be re-used to hold down costs. The multiple boiler, chlorine and mechanical buildings would be consolidated. The concrete decking around the pool would be replaced to address safety and drainage problems. Additional subsurface testing would be done to determine how best to stabilize the pool. Early estimates of the costs to renovate the pool ranged from $1,245,000 to $1,725,000. As a result of further analysis and design, staff now has a more complete estimate at $1,744,770. The redesign and renovation of the pool would take approximately one year to complete. In trying to identify funds for this project, staff looked at was to defer maintenance at other City rY g Y P j Y Y Facilities and also looked for opportunities in the Recreation Fund Reserve to reduce the amount of money needed from reserves in the General Fund. For example, the $124,770 from Operations Services is comprised of $36,800 from maintenance work planned for the outdoor DATE: une 4, 2UM 3 ITEM NUMBER: 28 pool in 2002 and $89,970 from a reduction in the scope to replace only the worst areas out of the $195,000 budgeted for carpet replacement at the Lincoln Center. In addition, some maintenance items were considered for deferral, but dismissed because the impact of the deferral was too great. These items included the following: replace the fire alarm panel at City Hall; replace the chiller unit at the Library; replace ductwork, repair roof membrane and insulation and replace three HVAC units at the Lincoln Center; or replace the surface material of the indoor jog/walk track at the Senior Center. The Recreation Fund Reserve accumulates money that is generated from excess fees and charges revenue and also from appropriation savings in prior years. One use of the reserves is to apply the funding toward emergentCrve uc a t' f outdoor pool. The $120,000 from the Recreation Fund Re fro a n n priated expenditures from 2001 that the Recreation staff did n CONCLUSION: City staff from all departments involved agrees the pool should not be reopened until it is renovated. The safety issues cannot be addressed by adding more lifeguards or with more temporary fixes. The pool must remain closed until it is renovated. City staff recommends that the City Park Pool Renovation Project be approved to proceed. City staff further recommends an a iatio f $ o eneral Fund reserves (which leaves a balance of$721,997, ppro r' ion 3 fr oices 95 Capital Projects Fund, appropriation of $120,000 f. the reati ese and re-allocation of $124,770 from the Operations Services a a' ntenance udget for this project. The Recreation Division will operate the large wading pool and paddle boat program in 2002, while the main pool is closed. This will enable children and their parents to still enjoy these out door aquatic activities. The very popular Learn to Swim classes will be offered at the indoor pools, but will require some reduction in the public swim hours at EPIC in the mornings. Public drop-in swimming can also be accommodated in the indoor pools. The submission of this Ordinance for Council's consideration constitutes a recommendation from the City Manager that thCOPY f