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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 02/15/2011 - RESOLUTION 2011-011 ADOPTING THE RECOMMENDATIONS O DATE: February 15, 2011 AGENDA ITEM SUMMARY STAFF: Jill Stilwell FORT COLLINSCOUNCIL SUBJECT­ Resolution 2011-011 Adopting the Recommendations of the Cultural Resources Board Regarding Fort Fund Disbursements. EXECUTIVE SUMMARY The Cultural Development and Programming and Tourism Programming accounts(Fort Fund)provide grants to fund community events. This Resolution adopts the recommendations from the Cultural Resources Board to disburse these funds. BACKGROUND / DISCUSSION The Cultural Development and Programming and Tourism Programming accounts (Fort Fund), consist of a three-, tiered funding system for organizations that apply for grants from Fort Fund. Tier#1 was established as an annual programming fund for organizations whose primary purpose is to present three or more public events annually. These groups may apply for funding from Tier#1 each April. Tier#2 allows organizations that are not eligible for Tier#1 support to apply for funding of events. Applications for support from Tier#2 are accepted each January and June. The Cultural Innovation Fund (CIF) Tier(formerly Tier#4)was established to further the goal of making Fort Collins a cultural center and destination. The CIF Tier grants address a need in the cultural activity of Fort Collins, perpetuate the Tourism Fund by generating over night stays in local hotels, and/or develop new arts, cultural, or heritage tourism activities that have the potential to impact Fort Collins' cultural and economic growth. Groups may apply for funding from the CIF Tier each April. For the January 2011 Tier#2 funding session, 35 applications were received with total requests equaling $108,685. The Cultural Resources Board, at its regular meeting on February 2, 2011, recommended disbursement from funds in the City's Cultural Development and Programming and Tourism accounts totaling $51,400 to 27 applicants as outlined in Exhibit A. The recommended disbursement is 47%of the total amount requested and 100%of the funds available for this session. FINANCIAL / ECONOMIC IMPACTS The Fort Fund program, established in 1989, disburses funds from the City's Cultural Development and Program Account and the Visitor Events Account in accordance with the provisions of Section 25-244 of the City Code,where 25% of the revenue from the lodging tax is designated for this use. Local non-profit organizations may apply to Fort Fund for cultural event support and must match the grant amount. These funds were budgeted and appropriated in the 2011 budget. The non-profit arts are a$15.9 million industry in Fort Collins(Arts&Economic Prosperity III-Americans for the Arts). By awarding these grants, the City is partnering with 27 organizations to leverage a variety of cultural events that contribute to this economic impact and add to the community's quality of life. February 15, 2011 -2- ITEM 14 STAFF RECOMMENDATION Staff recommends adoption of the Resolution. BOARD / COMMISSION RECOMMENDATION At its February 2, 2011 meeting, the Cultural Resources Board voted unanimously to recommend submittal of the recommendations for Fort Fund disbursements to City Council. ATTACHMENTS 1. Cultural Resources Board minutes (Draft), February 2, 2011 ATTACHMENT 1 ���t� O Cultural Resources Board Lincoln Center F6# ®}b Collins For W.Magnolia St For Collins,CO 80521 DRAFT 970.221-6735 970.221-6373373-fa DRAFT CULTURAL RESOURCES BOARD MINUTES Regular Meeting—Wednesday,February 2, 2011 5:00 p.m. Webster House, 301 E. Olive Street,Fort Collins, CO 80 1 Council Liaison: David Roy Staff Liaison: Jill Stilwell Chairperson: Sue Beck-Ferkiss Phone: 407-7021 (w) Vice-Chair:Jan Gilligan A regular meeting of the Cultural Resources Board was held on dnesday, January 2, 2011 at 5:00 p.m. The following members were present: Board Members present: Janet Gilligan, Carol A Hixon, Sue Beck-Ferkiss John Hayes, Diane de,Chris Clemmer Board Members absent: Patrick Moran Staff Members present: Jill Stilwell, Gai udner Guests Present: Katy Schneid , FCCVB I. Call to Order: 5:08 p.m. - Ms. Be erkiss 11. Consideration of agenda: No anges III. Consideration and approv of minutes from December 16, 2010. Ms. Hixon made a moti to accept the minutes as amended. Ms. Gilligan seconde e motion. The motion passed animously. IV. Public Input: one V. Approva the 2010 Annual Report: The B d reviewed the 2010 Annual Report. Ms. Iligan motioned to accept the Report as amended by Ms. Stilwell. Dr aede seconded the motion e motion passed unanimously. V . Fort Fund - Discussion and Funding Recommendations: Prior to reviewing and awarding grant monies to this session's Fort Fund applicants, the Board discussed and decided on the following items: Three applications from different departments were submitted by CSU. Only one application will be considered by the Board given that the current eligibility requirements state that Fort Fund will only accept one application per organization per funding session. Staff will contact the Sponsored Programs division at CSU to discuss this matter and to determine how application submissions might be handled for future funding sessions. City of Wit` Co The Board discussed the need to inform applicants as to the importance of seeking funding from other sources rather than relying solely, or too heavily, on funding from Fort Fund. They also discussed including on the website a copy of the evaluation matrix used by the Board members so that organizations might better understand the application scoring process. The Board then reviewed 35 Tier 2 grant applications and developed their recommendations for funding. Dr. Gaede made a motion to submit these recommendations for Fort Fund disbursements to City Council as outlined in the attached spreadsheet. Ms. Hixon seconded the motion. The motion passed unanimously. Liaisons will be assigned by the Board for recently funded events at the regularly scheduled February meeting. VII. Other Business: As the Fort Fund liaison, Ms. Hixon attended the Elderhaus' Senior Prom last month and reported that the event was fabulous and very well attended. IX. Adjournment: 7:20 p.m. Respectfully submitted, Gail Budner Administrative Clerk II RESOLUTION 2011-011 OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING THE RECOMMENDATIONS OF THE CULTURAL RESOURCES BOARD REGARDING FORT FUND DISBURSEMENTS WHEREAS, the City disburses funds from the City's Cultural Development and Programming Account and Tourism Programming Account in accordance with the provisions of Section 25-244 of the City Code through its Fort Fund Program; and WHEREAS,the City's Cultural Resources Board reviews applications for Fort Fund monies and makes recommendations to the City Council in accordance with the provisions set forth in Section 2-203(3)of the City Code,and in accordance with the administrative guidelines for the Fort Fund program (the "Fort Fund Guidelines"); and WHEREAS, pursuant to Section 25-244 of the City Code, the Cultural Development and Programming Account was established for the purpose of funding cultural development and programming activities and the Tourism Programming Account was established for the purpose of funding tourist-related special events; and WHEREAS, at its regular meeting on February 2, 2011, the Cultural Resources Board recommended funding for various proposals as set forth on Exhibit"A", attached and incorporated herein by this reference,based upon the criteria and considerations set forth in Section 2-203 and the- Fort Fund Guidelines; and WHEREAS,the proposals recommended by the Cultural Resources Board provide a public benefit to the Fort Collins community by supporting cultural development and programming activities, and promote the utilization of public accommodations within the City; and WHEREAS, the City Council wishes to adopt the recommendations of the Cultural Resources Board. -NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that funds in the total amount of FORTY ONE THOUSAND FOUR HUNDRED DOLLARS ($41,400.00) in the City's Cultural Development and Programming Account and TEN THOUSAND DOLLARS($10,000.00)in the City's Tourism Programming Account be distributed in accordance with the recommendations of the Cultural Resources Board as set forth on Exhibit "A„ Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 15th day of February A.D. 2011. Mayor ATTEST: City Clerk J FORT FUND - FEBRUARY EXHIBIT A 2011 FINAL AMOUNT %OF AMOUNT RECOMMENDED REQUESTED ORGANIZATION/CONTACT EVENT/DATE AMOUNT FUND 1 FUND 2 RECOMMENDED REQUESTED (tourism) Alzheimer's Association Memories in the Making Art Auction June 23,2011 $1,500 $250 $0 17% Artists Association of No.Colorado 20th Annual National Art Show&Sale April 9-May 6,2011 $4,200 $2,500 $0 60% Bas Blau Theatre Company Reader's Theatre April 10-June 18,2011 $1,900 $1,500 $0 79% Beet Street Creative Garden @ New West Fest August 12-14,2011 $5,000 $4,500 $0 90% City of Fort Collins Recreation Dept. Kites in the Park Festival&Art Auction April 16-17,2011 $3,000 $2,400 $0 80%' Colorado Coalition of Artists(CoCOA) Art-A-Thon April 16,2011 $500 $250 $0 50% CSU-Asian/Pacific American Center' Asian Fesl April 18-May 1,2011 $5,000 $0 $0 0% CSU-Department of Art Colo.International Invitational Poster Exhibition September 16-October 14,2011 $5,000 $0 1 $3,000 60% CSU-El Centro" Cesar Chavez Celebration/Duende De Lorca March 29-31,2011 $5,000 $0 $0 0% Crossroads Safehouse,Inc.* Crossroads Half-Marathon&5K September 18,2011 $2,500 $0 $0 0% Dance Express Tamara's Story Spring/Fall of 2011 $2,460 $950 $0 39% Debut Theatre Company* 2011 Theatre Production Fall of 2011 $5,000 $0 $0 0% Disabled Resource Services Wine Fesl XXIX April 22,2011 $1,800 $700 $0 39% Elderhaus Adult Day Program" Sack Hop August 26,2011 $1,325 $0 $0 0% Ethos West Chamber Orchestra SPACE! A Gala Concert&Party April 10,2011 $2,000 $800 $0 40% Fort Collins Museum Foundation History Mystery Challenge 2011 August 26,2011 $5,000 $4,000 $0 80% Fort Collins Musicians Association Fart Collins Music eXperiment/Peer Awards April 8-9,2011 /April 17,2011 $5,000 $0 $4,000 80% Fort Collins Symphony Guild The 2011 Musical Zoo March 5,2011 $3,400 $2,700 1 $0 79% Friends of the Gardens on Spring Creek Articulture June 2011 -June 2012 $3,500 $1,400 $0 40% Front Range Family Theatre Project The Royal Wedding of OZ(part 4 of OZ series) July 13-16,2011 $4,000 $1,600 $0 40% High Performance Dance Theatre New Visions Dance Festival March 25-26,2011 $2,200 5900 $0 41% Horsetooth Productions TriMedia Film Festival September 9-11,2011 $5,000 $0 $3,000 60% Junior League of Fort Collins 29th Annual Garden Tour 2011 June 18,2011 $3,000 $1,200 $0 40% t Lambda Community Center Pride in the Park June 2-4,2011 $5,000 $3,000 1 $0 60% Learning House Foundation For Early Childhood Development' 6th Annual Family Carnival August 20,2011 $1,700 $0 $0 0% Lincoln Center Support League Fort Collins Studio Tour June 25-26,2011 $5,000 $3,000 $0 60% New Horizons Band of No.Colorado' Free Community Concerts February 2011 through January 19,2012 $1,500 $0 $0 0% Northern Colorado Intertribal Powwow Association(NCIPA) 191h Annual Spring Powwow&Indian Art Markel April 16-17,2011 $5,000 $3,000 $0 60% Northern Colorado Weaver Guild Fiber Celebration 2011 June 24-August 12,2011 $500 $250 $0 50% Pathways Hospice' Breakfast in the Park July 23,2011 $1,500 $0 $0 0% Louisa May Alcott/Victorian Sunday in the Park June 12,2011 $4,000 $3,200 $0 80% Resource Fort Collins ReVisions Art Show June 3-July 1,2011 $1,000 $400 $0 1 40% Rocky Mnt.Sustainable Living Assoc. Earth Day Fort Collins 2011 April 23,2011 $3,000 $1,200 $0 40% TEAM Fort Collins 3rd Annual Down For Life Hip Hop Expo February 26,2011 $1,200 $500 $0 42% Youth Orchestra of the Rockies Landscapes and Literature Concert April 10,2011 $2,000 $1,200 $0 60% TOTALS $108,685 $41,400 $10,000 47% These events were not recommended for grants due to their ineligibility or to low scores.Scores are based on application materials and Fort Fund's"Criteria for Funding."