HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 10/01/2002 - FIRST READING OF ORDINANCE NO. 145, 2002, APPROPRI AGENDA ITEM SUMMARY ITEM NUMBER: 16
FORT COLLINS CITY COUNCIL DATE: October 1, 2002
STAFF: Doug Smith
SUBJECT:
First Reading of Ordinance No. 145, 2002, Appropriating Prior Year Reserves and Unanticipated
Revenue in Various Funds and Authorizing the Transfer of Appropriated Amounts Between
Funds.
RECOMMENDATION:
Staff recommends adoption of the Ordinance on First Reading.
FINANCIAL IMPACT:
This Ordinance increases total City 2002 appropriations by $3,336,440. Of that amount, this
Ordinance increases General Fund 2002 appropriations by $955,653. Funding for the entire
amount of these appropriations is $2,644,779 from unanticipated revenue, $500,072 from prior
year reserves, and $191,589 transferred from other funds. If duplicate appropriations for
transfers between funds are taken out, the net increase in appropriations is $3,144,851. In
addition, appropriations in the amount of $1 1,150 are being transferred between projects or from
operations to a capital or grant project within the same fund (these items do not increase overall
City appropriations).
EXECUTIVE SUMMARY:
Following is a list of funds that make up the increase in appropriations:
General Fund
Unanticipated Revenue $ 725,536
Prior Year Reserves (Savings Incentive, Tree Donations & 230,117
Equipment Replacement Reserves)
Cultural Services & Facilities Fund 102,397
Transportation Services Fund 181,715
Recreation Fund 9,620
Capital Projects Fund 1,513,945
Open Lands Fund 17,770
Communications Fund 91,388
Utilities Customer Service & Administration Fund 4,800
DATE: October 1, 2002 2 ITEM NUMBER: 16
Neighborhood Parkland Fund 10,412
Storm Drainage Fund 448,740
The purpose of the annual clean-up ordinance is to combine dedicated revenues or reserves that
need to be appropriated before the end of the year to cover the related expenses that were not
anticipated and, therefore not included in the 2002 budget. The unanticipated revenue is
primarily from fees, charges, rents, contributions and grants that have been paid to City
departments to offset specific expenses. Prior year reserves are primarily being appropriated for
unanticipated operation expenses from reserves that are set aside for that purpose.
This Ordinance appropriates prior year reserves and unanticipated revenue in various City funds,
and authorizes the transfer of appropriated amounts between funds. The City Charter permits the
City Council to provide by ordinance for payment of any expense from prior year reserves. The
Charter also permits the City Council to appropriate unanticipated revenue received as a result of
rate or fee increases or new revenue sources. Additionally, it authorizes the City Council to
transfer any unexpended appropriated amounts from one fund to another upon recommendation
of the City Manager provided the purpose for which the transferred funds are to be expended
remains unchanged; or the purpose for which they were initially appropriated no longer exists; or
the proposed transfer is from a fund or capital project account in which the amount appropriated
j exceeds the amount needed to accomplish the purpose specified in the appropriation ordinance.
If these appropriations are not approved, the City will have to reduce expenditures even though
revenue and reimbursements have been received to cover those expenditures.
Several funds require supplemental appropriations for 2002 expenditures. The Background
Summary gives the details for each appropriation.
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BACKGROUND:
A. GENERAL FUND
1. Police Services has received revenue from various sources which needs to be
appropriated to cover the related expenditures. A listing of these items follows:
$15,436 Chemical Test Fees - Pursuant to C.R.S. 16-11-501(2)0), the costs of chemical
tests (blood breath tests) shall be reimbursed directly by the defendant to the law
enforcement agency which administered the test. These funds are collected by Police
Services under this provision.
$34,252 Police Report Fees - Police reports generate revenue of approximately $5 a
report. This fee is collected to help offset processing costs, photo copier rental and
supplies.
$5,510 Testing Revenue - Police Services charges a testing fee to all applicants for
Emergency Services Dispatcher, Police Officer and Community Service Officer. This fee
is charged to offset the cost of the testing materials.
$12,574 Training Revenue - In 2002, Police Services sponsored multiple training events
which other agencies paid a total of $12,574 to attend. The training events were
c o er , 2002 3 DATE: ITEM NUMBER: 16
sponsored by SWAT, Investigations and the Crime Lab. By sponsoring the training
events the City received free or reduced fees for FCPS employees. This revenue will be
used to cover the cost of sponsoring the training.
S31,040 CSU Football - Police Officers are assigned to CSU football games to provide
crowd and traffic control. The department has been reimbursed this amount by CSU to
directly cover personal service costs incurred during the 2002 football season.
$2,350 Target Grants - During 2002 Target/Mervyn's Foundation donated $2,350 to
Police Services to fund a"Kid I.D." fingerprint system which is portable and can be taken
to the community by the Crime Prevention Officer at FCPS. This technology provides
parents the opportunity to have their children fingerprinted.
$18,075 Insurance Recovery - Throughout the year, Police Services receives monies due
from individual restitution and insurance claims for damage done to Police property.
These funds are used to cover the cost of vehicle repair and maintenance.
$7,430 Vendor Refunds — During 2002 miscellaneous revenue was received for the
cancellation of services and the return of merchandise. Checks were received, instead of
a vendor credit, for subscription cancellations, tuition refunds for classes not attended and
miscellaneous returned products.
S8,497 Emergency Medical Dispatch Quality Assurance— Larimer Emergency Telephone
Authority provides Police Services with an hourly technician to ensure Emergency
Igo Medical Dispatch quality information. The technician is paid from Police Services
payroll and the Latimer Emergency Telephone Authority reimburses Police Services on a
monthly basis.
$4,793 CAD Maintenance Reimbursement — Police Services provides records
management system maintenance for Colorado State University and CSU pays Police
Services for the services rendered. This money goes back to the Systems department to
help cover the cost of performing the service.
$4,479 Federal Vest Partnership Program— Police Services has received revenue through
a Federal partnership program to help offset the cost of purchasing ballistic vests. In
2002, the revenue totals $4,479.
$11,927 Federal COPS Grant Revenue — During 2001, as a result of a federal audit,
$11,927 was withheld from the COPS grant. After further review from the Department of
Justice, it was found that the decision of the Office of Inspector General to withhold the
funds was inappropriate. Police Services filed an official appeal and received additional
funding. These funds need to be appropriated into•-the grant budget so the project can be
completed and closed.
FROM: Unanticipated Revenue (Miscellaneous Police) ' $ 126,361
FROM: Unanticipated Revenue (Grants) $ t 1,927
FROM: Unanticipated Revenue (Insurance Recovery) $ 18,075
FOR: Police Services $ 144,436
FOR: Police Services COPS Grant $ 11,927
DATE: ITEM NUMBER:
2. $8,700 House Rental - The City of Fort Collins purchased 945 East Prospect Road as part
of the Prospect/Lemay Intersection project. This project has been delayed until the
property at the southwest corner develops. During the interim, the decision was made to
rent the house to discourage vandalism and to have the tenant perform landscape
maintenance and pay utility costs. The rent payments have resulted in unanticipated
revenue in the amount of $8,700 in 2002. These finds are used to manage rental
properties and to cover upkeep of the property at 945 East Prospect Road.
$7,603 House Rental - The City purchased 304 and 304 r/2 North Howes in February of
2000 as part of the Civic Center Master Plan. Until a need is identified for this site, the
decision was made to continue leasing the residence at 304 North Howes. The warehouse
building had not been occupied since the City's purchase. As of June of this year, the
warehouse building is being leased to the Parks Department for storage of their landscape
maintenance equipment for the downtown area. Both tenants are responsible for paying
the utility bills and for grounds maintenance. The rental funds are used to manage rental
properties and to cover upkeep of this property.
$526 Property Management - The house at the Grandview Cemetery was formerly used as
a residence. This house is no longer used for employee housing. Until the land where the
house is located is needed for future cemetery expansion, it was decided to lease the
house at 149 Grandview Avenue. Real Estate Services is providing property management
services and receives 5% of the rent revenue for these services.
$1,263 Property Management — Fleet Services purchased 812 North Shields Street to be
used as access for the future Operations Services facility. Prior to construction of this
facility, the site will be rented. The tenant is responsible for utilities and grounds upkeep.
Real Estate Services is providing property management services and receives 10% of the
rent revenue for these services.
$534 House Rental - The Affordable Housing Land Bank Program purchased the
property at 3620 Kechter Road in April of this year. This property will be held by the
Land Bank Program for five (5) years. In the interim, the property will be leased with the
tenant being responsible for utilities and grounds maintenance. Real Estate Services is
providing property management services and receives 10% of the rent revenue.
FROM: Unanticipated Revenue (House Rental/Property Mgmt.) $ 18,626
FOR: Real Estate Services $ 18,626
3. Savings incentive reserves in the amount of $8,710 are requested for Human Rights
Resource and Education Office conference expenses. Staff has been more involved in the
Core Values dialogue and community dialogue programs and is attending the National
Conference on Community Dialogue in October to enhance their skills. This fall Human
Rights will sponsor a Youth Multicultural Leadership Retreat to coincide with the
beginning of the school year. This is a program change from the prior year. In May of
this year Human Rights staff saw a need and found a presenter that can provide a
workshop on conflict resolution and social justice :mediation methodologies.
DATE: ITEM NUMBER: 16
FROM: Prior Year Reserves (Savings Incentive) $ 8,710
FOR: Human Rights Resource &Education Office $ 8,710
4. $1,325 Neighborhood Resources Events - The Neighborhood Resources Office has
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received unanticipated revenue from the First National Bank for co-sponsorship of the
2002 Neighborhood Night Out event. Unanticipated revenue has also been received from
the Poudre School District for reimbursement of expenses for the Community Mediation
Program's Project Peace Event. These funds will be appropriated to cover the expenses
incurred for these events.
$23,369 Neighborhood Resources Programs - Savings incentive reserves are requested to
complete programs that are planned for the remainder of 2002. These program expenses
include the following: the Neighborhood Resources Good Neighbor advertising
campaign, a Neighborhood Summit and training workshop on conflict resolution and
social justice mediation methodologies planned for late Fall, salary to continue the
Community Liaison Coordinator and a scholarship program and expansion of bilingual
services for the Community Mediation Program.
FROM: Unanticipated Revenue $ 1,325
FROM: Prior Year Reserves (Savings Incentive) $ 23,369
FOR: Neighborhood Resources $ 24.694
5. The Finance Department has $143,175 in equipment replacement reserves. These funds
need to be appropriated in 2002 to help cover the ongoing maintenance costs and
associated consulting costs for the financial accounting and payroll system. These funds
were not spent in 2001 as consulting costs for the J.D. Edwards financial system were less
than anticipated. A new enterprise server was purchased to help the City move into the
next phase of the project which includes employee self-service for benefits. These funds
will be used to continue with these new enhancements which have been planned for the
next five to ten years.
Finance also requests $34,307 from their savings incentive reserves. These funds are
needed in 2002 to purchase additional consulting for systems implementation. Currently
over 2000 time sheets are manually processed bi-weekly by the Finance Department.
These funds will be used to finance consulting services to automate the time entry
process.
FROM: Prior Year Reserves (Equipment Replacement) $ 143,175
FROM: Prior Year Reserves (Savings Incentive) $ 34,307
FOR: J.D. Edwards Financial System $ 177,482
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6. Natural Resources received revenue in the amount of $7,256 from the Colorado
Department of Public Health and Environment, Laboratory and Radiation Services
Division for radon test kits, mitigation workshops, data collection, and education.
Revenue from the sale of Radon Test Kits has also been received in the amount of
$t,499. These funds will be used for education and the purchase of additional radon kits.
FROM: Unanticipated Revenue (Natural Resources Misc.) $ 8,755
FOR: Natural Resources $ 8,755
DATE: ITEM NUMBER: 16
7. Forestry receives donations for planting trees from several sources. Funds in the amount
of $4,246 were received in 2001 for tree planting projects that have been completed in
2002. The funds are currently in the General Fund Tree Donation reserve. These funds
need to be appropriated to cover the cost of the tree planting projects.
FROM: Prior Year Reserves (Tree Donations) $ 4,246
FOR: Forestry and Horticulture $ 4.246
8. The Parks Department has collected $8,000 in fees from Gateway Park. The $8,000 will
be used to install a new water meter and waterlines for Gateway Park. In addition, the
Parks Department has performed maintenance work for other funds. This work included
maintenance at the new city office building at 215NorthMason, the Mason Street Transit
Center and snow removal at various locations. Funds in the amount of $30,000 were
received for these services and need to be appropriated to cover the expenditures.
FROM: Unanticipated Revenue (Gateway fees) $ 8,000
FROM: Unanticipated Revenue (Work for Others) $ 30,000
FOR: Parks Maintenance $ 38,000
9. The Fort Collins Public Library has received donations from various sources which need
to be appropriated to cover the related expenditures. A list of these donations follows:
$5,000 - These funds were donated by the Sheila Foundation for introducing at-risk and
other youth, ages 1 I years through 13 years, to the arts. This year's participation in the
Library's Puppet Pals program expanded from 6 to 14 children.
$14,467 - This amount was received from the Fort Collins Community Foundation,
Interest Account. These funds are to be used for surveys and education associated with
any library expansion project(s), present or future, and library services.
$13,000 - These funds are from Poudre Valley Hospital Health Aware for health related
databases, books, periodicals and audio/video materials for the library.
$200,000 - This amount was donated by the Wilkins Trust to cover operations and
maintenance expenses associated with the property located at 1001 East Harmony Road.
This property is currently under tentative contract for potential library expansion. These
funds cover expenditures for utilities, fees and taxes on the property. The City has
temporary ongoing responsibility for maintenance of the property pending a decision on
whether to proceed with the library development.
FROM: Unanticipated Revenue (Donations) $ 232,467
FOR: Library Services $ 232,467
10. The Information Technology Department has received unanticipated revenue for video
production services. These funds need to be appropriated to cover the salary costs of
hourly and contractual employees involved in the productions.
FROM: Unanticipated Revenue (Cable Charges) $ 20,000
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DATE: ITEM NUMBER:
FOR: Information Technology $ 20,000
11. The City's auditor, Bondi & Co. LLP, has recommended a change in the recording of
property taxes received from Latimer County. Larimer County charges a Treasurer's fee
of approximately 2% on all property taxes distributed to the City. In the past, the fee was
recorded as a decrease in property tax revenue. Beginning in 2002, property tax revenue
is recorded at the total amount, including the Treasurer's fee, and the fee is recorded as an
expense. This item appropriates the additional property tax revenue to cover the cost of
the Treasurer's fee. This does not change the net amount that the City receives from the
County.
FROM: Unanticipated Revenue (Property Taxes) $ 250,000
FOR: Larimer County Treasurer's Fee $ 250,000
12. The City Manager's Office has several items which need to be appropriated from the
department savings incentive reserve. A list of these items follows:
$3,000 Signing Services - In 2002, $10,000 was budgeted to cover the cost of signing
services for the hearing impaired viewers during regular City Council meetings. In July
of 2002, it was decided to change to closed captioning services. It is estimated that the
increased cost for closed captioning for City Council meetings through the end of 2002
will be $3,000.
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$10,375 Replace Four Computers - Four computers were replaced in 2002 as scheduled
under the computer hardware replacement schedule. Savings incentive reserves are
earmarked to be used for computer replacement. The laptop that was purchased is also
for presentations during City Council meetings and community outreach meetings. The
total cost of the four computers was $10,375.
$2,935 Power Point Projector - The Power Point projector was a shared purchase by the
i City Manager's Office and the Information Technology department. The purchase of the
projector was necessary to provide Power Point presentations during regular City Council
meetings and Study Sessions. The City Manager's Office's portion is $2,935 and will be
covered out of the savings incentive reserve.
FROM: Prior Year Reserves (Savings Incentive) $ 16,310
FOR: City Manager's Office $ 16,310
B. CULTURAL SERVICES & FACILITIES FUND - MUSEUM
1. Throughout the year, the Museum receives donations from the Fort Fund Exhibit and
Program Sponsorship, Antique Harvest, Children's Summer Courtyard programs.
corporate and individual exhibit sponsorships and general Museum donations. These
donations will be used to reimburse the Museum for program expenses, provide
additional Museum programming, and to replenish the Museum exhibits fund.
FROM: Unanticipated Revenue (Donations) $ 37,938
FOR: Museum Programming Reimbursement $ 37,938
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DATE: er i, 2UUZ
ITEM NUMBER: 16
2. The Museum requests additional appropriations for reimbursement of expenses
associated with exhibit construction and programming expenses that were not included in
the Museum's 2002 budget. Prior year reserves in the Museum budget are available to
fund these activities. This item appropriates prior year Museum reserves to be used as
reimbursement of Museum operating expenses.
FROM: Museum Prior Year Reserves $ 5,430
FOR: Museum Operations $ 5,430
3. The Museum requests additional appropriations for reimbursement of expenses
associated with conserving three artifacts (2-19th century pencil drawings of the Fort and
a piece of hard tack) in the Museum's collection that were not included in the Museum's
2002 budget. Donations received in prior years and specifically given for conservation
purposes are available. This item appropriates Museum prior year reserves to be used as
reimbursement of Museum operating expenses.
FROM: Museum Prior Year Reserves $ 1,174
FOR: Museum Operations (Conservation Supplies) $ 1,174
4. This item requests appropriations, totaling$5,000, from Museum prior year reserves to be
used to purchase Auntie Stone Dolls for sale through the Museum Store. Dolls should be
available late this year in time for holiday shopping.
FROM: Museum Prior Year Reserves $ 5,000
FOR: Museum Operations (Store Inventory) $ 5,000
5. The Museum received a $5,516 grant from the Colorado Historical Society State
Historical Fund to contract an architect and/or engineer, with historic restoration
experience, to assess the Franz-Smith Cabin and make recommendations for repair and
restoration. The assessment and associated estimated budget will be used to apply for a
future grant to perform the restoration work. The Museum's match for the project came
from staff time devoted to the assessment.
FROM: Unanticipated Revenue (Grant Proceeds) $ 5,516
FOR: Museum Projects (Franz-Smith Assessment) $ 5,516
6. The Museum received a $2,970 grant from the Federal Institute of Museum and Library
Services to contract with two museum professionals to assess the Museum's public
dimension. The Museum Assessment Program (MAP III ) provides a valuable peer
consultation that helps museums to cope with change and provides thoughtful suggestions
that lead the way to future success. The Museum's match for the project is $780. This
item requests appropriation of the Museum grant proceeds totaling $2,970 and an
appropriation from Museum reserves, totaling $780, representing matching funds for the
MAP III project.
FROM: Unanticipated Revenue (Grant Proceeds) $ 2,970
FROM: Museum Prior Year Reserves $ 780
FOR: Museum Projects (MAP III) $ 3,750
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DATE: ITEM NUMBER: 16
C. CULTURAL SERVICES & FACILITIES FUND - LINCOLN CENTER
I. The purpose of the City's Art in Public Places program (APP) is to levy and set aside for
public art an amount equivalent to I% of every eligible capital project with a cost in
excess of$250,000. This item authorizes for transfer to the Cultural Services & Facilities
Fund, for appropriation therein, the following amounts to be used for art on three City
projects.
Transfer $20,045 from the Capital Projects Fund - Nix Maintenance Facility capital
project.
FROM: Transfer from the Capital Projects Fund $ 20,045
FOR: Art in Public Places $ 20,045
Transfer $17,770 from the Capital Projects Fund - City Park Pool Renovation project.
FROM: Transfer from the Capital Projects Fund $ 17,770
FOR: Art in Public Places $ 17,770 f
Transfer $5,774 from the Capital Projects Fund - CSU Transit Center capital project.
FROM: Transfer from the Capital Projects Fund $ 5,774
FOR: Art in Public Places S 5,774
D. TRANSPORTATION SERVICES FUND - TRANSPORTATION PLANNING
1. The Building Community Choices - Pedestrian Plan capital project is an expansion of the
City's Pedestrian Accessibility capital project, providing site-specific enhancements in
key pedestrian areas identified in the City's Pedestrian Plan. In 2002, the City received a
contribution-in-aid of construction from Poudre School District for sidewalk
improvements at Washington, Dunn, and Putnam Elementary schools. This item
appropriates the contribution from Poudre School District in the Capital Projects Fund -
Pedestrian Plan capital project, representing the School District's share of sidewalk
improvements at the aforementioned elementary schools.
FROM: Unanticipated Revenue (Contributions-in-Aid) $ 25,152
FOR: BCC - Pedestrian Plan _ $ 25,152
DATE: October 1, 2002 10 ITEM NUMBER: f6
E. TRANSPORTATION SERVICES FUND - ENGINEERING
1. The Development Construction Permit (DCP) process requires contractors to provide a
bond, letter of credit or cashier's check as a security deposit for the warranty of
improvements. In November 2001, Rigden Farms development presented a check to the
City for $156,563.48, for a DCP permit. In May of this year, the developer completed the
project and requested that the City release these funds that had been paid as the security
deposit for the warranty. This item appropriates prior year reserves in the Transportation
Services Fund Engineering Department budget as reimbursement for a security deposit
returned to the developer of Rigden Farms.
FROM: Prior Year Reserves $ 156,563
FOR: Engineering Expenses $156,563
F. RECREATION FUND
The Recreation Division administers several restricted revenue accounts for various
programs. Revenues for these programs include grants, fund-raising events and activities,
and sponsorships. The following four items appropriate specific expenditures from
unanticipated revenue and restricted reserves established for these special revenue
accounts.
I. Prior year reserves associated with the Youth Program account in the Recreation Fund
will be appropriated through this item and used to continue to run the RAD Van in the
Fall, begin teen RAD Van trips, and help underwrite the expansion of summer basketball
programming.
FROM: Prior Year Reserves (Youth Programs) $ 5,000
FOR: Youth Programming $ 5.000
2. Prior year reserves associated with the Older Adult account in the Recreation Fund, will
be appropriated through this item and used to purchase wall panels to hang art work at the
Senior Center.
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FROM: Prior Year Reserves (Older Adults) $ 1,771
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FOR: Older Adult Programming $ 1,771
3. Prior year reserves associated with the Adult Sports account in the Recreation Fund, will
be appropriated through this item and used to purchase adult sport equipment (volleyballs
and softballs).
FROM: Prior Year Reserves (Adult Sports) $ 849
FOR: Adult Sports Programming $ 849
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DATE: ITEM NUMBER: 16
4. Prior year reserves associated with the Youth Sports account in the Recreation Fund, will
be appropriated through this item and used to purchase youth sports reversible jerseys.
FROM: Prior Year Reserves (Youth Sports) $ 2,000
FOR: Youth Sports Programming $ 2,000
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G. CAPITAL PROJECTS FUND
1. One of the streets in the Dakota Ridge Development, Coal Bank Drive, has developed
deterioration problems. The City requested that the developer, CDL-Cal, Inc., participate
in the cost of repairing a certain portion of Coal Bank Drive. The work has been
completed through the City Pavement Management Program, and the City and developer
have entered into an agreement determining that the developer's share of the cost for the
work provided is $25,000. The City's share of the cost for improvements was
approximately $35,000. This item appropriates the developer's contribution in the
Capital Projects Fund - BCC - Pavement Management Program capital project, as
reimbursement to the City for work provided on behalf of the developer, CDL-Cal, Inc.
FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 25,000
FOR: BCC - Pavement Management Program $ 25,000
2. The U.S. Department of the Interior, Bureau of Reclamation entered into an agreement
with the City in an effort to fund a pavement condition rating report on the streets in haul
areas affected by the Bureau's work on Horsetooth Reservoir. The report will assist in
identifying damage to City streets associated with the hauling. This item appropriates the
Bureau of Reclamation's share of the cost in the BCC - Pavement Management Program,
to fund the pavement condition rating report.
FROM: Unanticipated Revenue (Bureau of Reclamation) $ 18,420
FOR: BCC - Pavement Management Program $ 18,420
3. This item appropriates funds from insurance claim settlements received by the City in
2002. The incidents for which the City was reimbursed occurred in the BCC Pavement
Management Program capital project.
FROM: Unanticipated Revenue (Insurance Recovery) $ 3,924
FOR: BCC - Pavement Management Program $ 3,924
4. Sections of sidewalk were replaced on Shields Street between Oak Street and Olive
Street. Poudre School District agreed to reimburse the City for the portion of sidewalk in
front of Washington Elementary School. This item appropriates the School District's
contribution in the Pedestrian Accessibility capital project as reimbursement for work
provided.
FROM: Unanticipated Revenue (Contributions) $ 3,981
FOR: Pedestrian Accessibility Project $ 3,981
5. Facilities has performed work (maintenance, repairs, alterations, and miscellaneous
services) for various City departments on a cost/reimbursement basis. This item
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1 DATE: ITEM NUMBER:
appropriates $219,840, billed to departments, for work provided that was not included in
j the original budget.
FROM: Unanticipated Revenue (Work for Others) $ 219,840
FOR: Major Building Maintenance $ 219,840
6. The City receives payments from property rented to non-City entities located on Block
31. This item appropriates $16,873, in the Capital Projects Fund - Block 31 Maintenance
capital project, collected from Block 31 tenants.
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FROM: Unanticipated Revenue (Miscellaneous Reserves) $ 16,873
FOR: Block 31 Maintenance $ 16,873
Natural Resources (Capital Projects) has received revenue from various sources which
i need to be appropriated to cover related expenditures. A list of these items (7-10)
follows:
7. The City receives royalty payments from the LaFarge Corporation for gravel mining and
use of the City-owned conveyor belt at the Resource Recovery Farm. Unappropriated
royalty payments received total $856,308. This item appropriates the unanticipated
revenue received in the Natural Areas capital project.
FROM: Unanticipated Revenue (Miscellaneous Fees) $ 856,308
FOR: BCC - Natural Areas Project $ 856,308
8. The City received a payment of $88,432.50 from the Fort Collins-Loveland Water
District for the purchase of permanent easements, temporary construction easements, and
payment of re-vegetation costs pursuant to temporary construction easements for a 36-
inch water line along Taft Hill Road. This item appropriates the unanticipated revenue in
the Natural Areas capital project.
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FROM: Unanticipated Revenue (Miscellaneous Fees) $ 88,433
FOR: BCC - Natural Areas Project $ 88,433
9. This item appropriates funds from an insurance claim settlement for repair to an
interpretive sign at the Pineridge Natural, that was broken by the wind.
FROM: Unanticipated Revenue (Insurance Recovery) $ 488
FOR: BCC -Natural Areas Project $ 488
10. The City received $222 in miscellaneous revenue, representing reimbursement for
expenses ($197) associated with the environmental program, Issues, Innovations, and
Ideas (Triple I), and a donation ($25) from a community naturalist. This item
appropriates these unanticipated revenues in the Natural Areas project for future use.
DATE: c o er 1, 2OU2 13
ITEM NUMBER: 16
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FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 222
FOR: BCC - Natural Areas Project $ 222
11. Due to delays in the development and construction of the Horticulture Center capital
project, operation and maintenance (O&M) funds are available and will be applied to the
development and construction of the Center. This items authorizes the use of $I48,000
jappropriated in the Forestry O&M budget (in the General Fund) for the Horticulture
iCenter to be used for construction of the Center.
FROM: Transfer from the General Fund $148,000
iFOR: BCC — Horticuiture Center Capital Project $148,000 {
I 12. The City sold water shares in the North Louden Ditch in the Spring 2002, for $118,988. iI
jThe shares were acquired in conjunction with the purchase of the Fossil Creek !
Community Park site in 1982. As development occurred along the North Louden Ditch,
the City's cost to improve and maintain its share of the ditch become impractical, based
on the small number of shares owned by the City. This item appropriates the revenue
received, as a result of the City selling its shares of water in the North Louden Ditch. The
appropriations will be available in the BCC - Fossil Creek Community Park capital
project and will be used to acquire water that can be delivered to the park site with
existing infrastructure.
FROM: Unanticipated Revenue (Water Rights) $ 118,988
FOR: BCC - Fossil Creek Community Park $ 118,988
13. The City purchased 812 North Shields in December of 2000 for possible road access and
parking for the future Operations Services Facility on Vine Street. Prior to plans for
construction of the future facility, the property has been rented. Rental revenue from the
property totals $13,468 for 2002. This item appropriates the unanticipated revenue from
rental income in the Capital Projects Fund - Operations Services Facility capital project.
FROM: Unanticipated Revenue (House Rental) $ 13,468
FOR: Operation Services Facility $ 13,468
H. OPEN LANDS FUND
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1. The City received rental revenue on a building located at Cottonwood Hollow Natural
Area. The building, located on six acres, was acquired from the MBI Corporation using
the City's share of Latimer County's open space initiative. This item appropriates the
unanticipated revenue from rental income to be used for Open Lands expenses.
FROM: Unanticipated Revenue (Other Rents and User Charges) $ 1,200
FOR: Open Lands Expenses $ 1,200
2. The City received rental revenue on land located at the Running Deer Natural Area. The
land was acquired with funds from Larimer County's open space initiative. The land
lip lease is paid quarterly by Hageman's Earth Cycle. This item appropriates the
unanticipated revenue from rental income to be used for Open Lands expenses.
DATE: cto er I, 2002 14 ITEM NUMBER: 16
FROM: Unanticipated Revenue (Other Rents & User Charges) $ 16,570
FOR: Open Lands Expenses $ 16,570
I. COMMUNICATIONS FUND
I. In 2001, the General Fund, Information Technology Department, paid for some charges
associated with the Communications Fund. The Communications Fund needs to
reimburse the General Fund for the expenses incurred. This item appropriates $91,388
from prior year reserves in the Communications Fund and authorizes for transfer to the
General Fund to reimburse expenses incurred associated with Communications Fund
projects.
FROM: Prior Year Reserves $ 9 t,388
FOR: Transfer to the General Fund $ 91,388
I UTILITIES CUSTOMER SERVICE & ADMINISTRATION FUND
1. This item appropriates $4,800 in unanticipated revenue from a State Nonpoint Source
Outreach grant in the Utilities Customer Service & Administration Fund to construct a
living outdoor classroom at Beattie Elementary School for use in the WaterSHED
educational program. The grant also requires matching funds of $8,350. The matching
funds are available from the Utilities Customer Service and Administration Fund existing
appropriations. (See O.I.)
FROM: Unanticipated Revenue (Grants) $ 4,800
FOR: Living Outdoor Classroom Grant Project S 4,800
K. NEIGHBORHOOD PARKLAND FUND
1. This item appropriates $10,412 from unanticipated revenue to the Edora Skate Park
Project in the Neighborhood Parkland Fund. Funds have been collected through various
community fund-raising efforts to help fund the new skate park at Edora Park. The
concrete skate park is 14,000 square feet in size and was designed for a variety of users
and skill levels. These funds will be used to complete the park with additional benches,
picnic tables, and landscape items.
FROM: Unanticipated Revenue (Contributions) $ 10,412
FOR: Edora Park - Skate Park Project $ 10,412
L. STORM DRAINAGE FUND
1. This item appropriates $448,740 from unanticipated revenues not already appropriated in
the Storm Drainage Fund. A $12,300,000 Storm Drainage Revenue Bond issue was
completed in February 2002. The debt service schedule requires an interest payment of
$448,740 on December 1, 2002. Ordinance 10, 2002 appropriated the bond proceeds but
no appropriation was made for the interest payment due in 2002. The $448,740
appropriation is needed to make the required debt service payment.
FROM: Unanticipated Revenue $ 448,740
1 c o er
DATE: ITEM NUMBER:
FOR: Storm Drainage Fund Expenses (Debt Service Payment) $ 448,740
M. TRANSFERS OF APPROPRIATIONS BETWEEN FUNDS
1 Article V, Section 10, of the City Charter authorizes the City Council, upon
IIII recommendation of the City Manager, to transfer unexpended and unencumbered
appropriations from one fund to another provided that the purpose for which the
transferred funds are to be expended remains unchanged.
I. The Utilities Customer Service and Administration Fund received a State Nonpoint
Source Outreach grant for $4,800. (See J.1.) The grant requires matching funds of
$8,350. The matching funds are available from the Utilities Customer Service and
Administration Fund's existing 2002 appropriations. This item authorizes the transfer of
$8,350 of unspent operations appropriations to the Living Outdoor Classroom Grant
Project.
FROM: Utilities Customer Service & Administration Fund (Operations) $ 8,350
TO: Living Outdoor Classroom Grant Project $ 8,350
2. City Council adopted Ordinance No. 124. 2002, on September 17, 2002, appropriating
unanticipated revenue and authorizing the transfer of appropriations between funds for
the operation of the North Front Range Transportation & Air Quality Planning Council's
2001-2002 Metropolitan Planning Organization (MPO) program year. Included in
Ordinance No. 124, 2002, was Council's authorization to transfer appropriations from the
lip Transportation Services Fund to the North Front Range Transportation & Air Quality
Planning Council Fund in order to pay personnel costs of non-city MPO employees,
which were previously budgeted and appropriated in the Transportation Services Fund.
This item authorizes the transfer of an additional $2,800 from the Transportation Services
Fund to the North Front Range Transportation & Air Quality Planning Council Fund that
was not included on Ordinance No. 124, 2002.
FROM: Transportation Services Fund $ 2,800
iTO: North Front Range Transportation & Air Quality
Planning Council Fund $ 2,800
ORDINANCE NO. 145, 2002
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND
UNANTICIPATED REVENUE IN VARIOUS CITY FUNDS
AND AUTHORIZING THE TRANSFER OF APPROPRIATED
AMOUNTS BETWEEN FUNDS
WHEREAS, Article V, Section 9 of the Charter of the City of Fort Collins, (the
"Charter") permits the City Council to appropriate by ordinance at any time during the fiscal
year such funds for expenditure as may be available from reserves accumulated in prior years,
notwithstanding that such reserves were not previously appropriated; and
WHEREAS, Article V, Section 9, of the Charter also permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year, provided that the
total amount of such supplemental appropriations, in combination with all previous
appropriations for that fiscal year, does not exceed the then current estimate of actual and
anticipated revenues to be received during the fiscal year; and
WHEREAS, Article V, Section 10, of the Charter authorizes the City Council to transfer
by ordinance any unexpended and unencumbered amount or portion thereof from one fund or
capital project to another fund or capital project, provided the purpose for which the transferred
• funds are to be expended remains unchanged; and
WHEREAS, the City has prior year reserves, excess revenue, and unanticipated revenue
available to appropriate; and
WHEREAS, the City wishes to provide for the expenditures listed below and the City
Manager recommends that these expenditures be made.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS that the following funds are hereby authorized for transfer and appropriated for
expenditure for the purposes stated below:
A. GENERAL FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous Police) $ 126,361
APP. FROM: Unanticipated Revenue (Grants) $ 11,927
APP. FROM: Unanticipated Revenue (Insurance Recovery) $ 18,075
FOR: Police Services $ 144,436
FOR: Police Services COPS Grant $ 11,927
2. APP. FROM: Unanticipated Revenue (House Rental/Prop.Mgmt.) $ 18,626
FOR: Real Estate Services $ 18,626
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3. APP. FROM: Prior Year Reserves (Savings Incentive) $ 8,710
FOR: Human Rights Resource &Education Office $ 8,710
4. APP. FROM: Unanticipated Revenue $ 1,325
APP. FROM: Prior Year Reserves (Savings Incentive) $ 23,369
FOR: Neighborhood Resources $ 24,694
5. APP. FROM: Prior Year Reserves (Equipment Replacement) $ 143,175
APP. FROM: Prior Year Reserves (Savings Incentive) $ 34,307
FOR: J.D. Edwards Financial System $ 177,482
6. APP. FROM: Unanticipated Revenue (Natural Resources Misc.) $ 8,755
FOR: Natural Resources $ 8,755
7. APP. FROM: Prior Year Reserves (Tree Donations) $ 4,246
FOR: Forestry and Horticulture $ 4,246
8. APP. FROM: Unanticipated Revenue (Gateway Fees) $ 8,000
APP. FROM: Unanticipated Revenue (Work for Others) $ 30,000
FOR: Parks Maintenance $ 38,000
9. APP. FROM: Unanticipated Revenue (Donations) $ 232,467
FOR: Library Services $ 232,467
10. APP. FROM: Unanticipated Revenue (Cable Charges) $ 20,000
FOR: Information Technology $ 20,000
11. APP. FROM: Unanticipated Revenue (Property Taxes) $ 250,000
FOR: Larimer County Treasurer's Fee $ 250,000
12. APP. FROM: Prior Year Reserves (Savings Incentive) $ 16,310
FOR: City Manager's Office $ 16,310
B. CULTURAL SERVICES AND FACILITIES FUND - MUSEUM
1. APP. FROM: Unanticipated Revenue (Donations) $ 37,938
FOR: Museum Programming Reimbursement $ 37,938
2. APP. FROM: Museum Prior Year Reserves $ 5,430
FOR: Museum Operations $ 5,430
3. APP. FROM: Museum Prior Year Reserves $ 1,174
FOR: Museum Operations (Conservation Supplies) $ 1,174
2
4. APP. FROM: Museum Prior Year Reserves $ 5,000
FOR: Museum Operations (Store Inventory) $ 5,000
5. APP. FROM: Unanticipated Revenue (Grant Proceeds) $ 5,516
FOR: Museum Projects (Franz-Smith Assessment) $ 5,516
6. APP. FROM: Unanticipated Revenue (Grant Proceeds) $ 2,970
APP. FROM: Museum Prior Year Reserves $ 780
FOR: Museum Projects (MAP 111) $ 3,750
C. CULTURAL SERVICES & FACILITIES FUND - LINCOLN CENTER
1. APP. FROM: Transfer from the Capital Projects Fund $ 20,045
FOR: Art in Public Places $ 20,045
APP. FROM: Transfer from the Capital Projects Fund $ 17,770
FOR: Art in Public Places $ 17,770
APP. FROM: Transfer from the Capital Projects Fund $ 5,774
FOR: Art in Public Places $ 5,774
D. TRANSPORTATION SERVICES FUND - TRANSPORTATION PLANNING
1. APP. FROM: Unanticipated Revenue (Contributions-in-Aid) $ 25,152
FOR: BCC - Pedestrian Plan $ 25,152
E. TRANSPORTATION SERVICES FUND - ENGINEERING
1. APP. FROM: Prior Year Reserves $ 156,563
FOR: Engineering Expenses $ 156,563
F. RECREATION FUND
1. APP. FROM: Prior Year Reserves (Youth Programs) $ 5,000
FOR: Youth Programming $ 5,000
2. APP. FROM: Prior Year Reserves (Older Adults) $ 1,771
FOR: Older Adult Programming $ 1,771
3. APP. FROM: Prior Year Reserves (Adult Sports) $ 849
FOR: Youth Sports Programming $ 849
3
4. APP. FROM: Prior Year Reserves (Youth Sports) $ 2,000
FOR: Youth Sports Programming $ 2,000
G. CAPITAL PROJECTS FUND
1. APP. FROM: Unanticipated Revenue (Misc. Revenue) $ 25,000
FOR: BCC - Pavement Management Program $ 25,000
2. APP. FROM: Unanticipated Revenue (Bureau of Reclamation) $ 18,420
FOR: BCC - Pavement Management Program $ 18,420
3. APP. FROM: Unanticipated Revenue (Insurance Recovery) $ 3,924
FOR: BCC - Pavement Management Program $ 3,924
4. APP. FROM: Unanticipated Revenue (Contributions) $ 3,981
FOR: Pedestrian Accessibility Project $ 3,981
5. APP. FROM: Unanticipated Revenue (Work for Others) $ 219,840
FOR: Major Building Maintenance $ 219,840
6. APP. FROM: Unanticipated Revenue (Miscellaneous Reserves) $ 16,873
FOR: Block 31 Maintenance $ 16,873
7. APP. FROM: Unanticipated Revenue (Miscellaneous Fees) $ 856,308
FOR: BCC - Natural Areas Project $ 856,308
8. APP. FROM: Unanticipated Revenue (Miscellaneous Fees) $ 88,433
FOR: BCC - Natural Areas Project $ 88,433
9. APP. FROM: Unanticipated Revenue (Insurance Recovery) $ 488
FOR: BCC - Natural Areas Project $ 488
10. APP. FROM: Unanticipated Revenue (Miscellaneous Revenue) $ 222
FOR: BCC -Natural Areas Project $ 222
11. APP. FROM: Transfer from the General Fund $ 148,000
FOR: BCC—Horticulture Center Capital Project $ 148,000
12. APP. FROM: Unanticipated Revenue (Water Rights) $ 118,988
FOR: BCC - Fossil Creek Community Park $ 118,988
13. APP. FROM: Unanticipated Revenue (House Rental) $ 13,468
FOR: Operations Services Facility $ 13,468
4
. H. OPEN LANDS FUND
1. APP. FROM: Unanticipated Revenue (Other Rents & User Charges) $ 1,200
FOR: Open Lands Expenses $ 1,200
2. APP. FROM: Unanticipated Revenue (Other Rents & User Charges) $ 16,570
FOR: Open Lands Expense $ 16,570
I. COMMUNICATIONS FUND
1. APP. FROM: Prior Year Reserves $ 91,388
FOR: Transfer to the General Fund $ 91,388
I UTILITIES CUSTOMER SERVICE & ADMINISTRATION FUND
1. APP. FROM: Unanticipated Revenue (Grants) $ 4,800
FOR: Living Outdoor Classroom Grant Project $ 4,800
K. NEIGHBORHOOD PARKLAND FUND
. 1. APP. FROM: Unanticipated Revenue (Contributions) $ 10,412
FOR: Edora Park-Skate Park Project $ 10,412
L. STORM DRAINAGE FUND
1. APP. FROM: Unanticipated Revenues $ 448,740
FOR: Storm Drainage Fund Expenses (Debt Service Payment) $ 448,740
M. TRANSFERS OF APPROPRIATED FUNDS TO OTHER FUNDS
1. TRANSFER FROM: Utilities C.S. & Admin. Fund (Operations) $ 8,350
TO: Living Outdoor Classroom Grant Project $ 8,350
2. TRANSFER FROM: Transportation Services Fund $ 2,800
TO: North Front Range Transportation & Air Quality
Planning Council Fund $ 2,800
• 5
Introduced, considered favorably on first reading, and ordered published this 1st day of
October, A.D. 2002, and to be presented for final passage on the 15th day of October, A.D. 2002.
Mayor
ATTEST:
City Clerk
Passed and adopted on final reading this 15th day of October, A.D. 2002.
Mayor
ATTEST:
City Clerk
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