HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 11/16/2010 - FIRST READING OF ORDINANCE NO. 116, 2010, APPROPRI DATE: November 16, 2010 AGENDA ITEM SUMMARY
STAFF: Mike Freeman _
John Voss
T COLLINS CITY COUNCIL
AIM
First Reading of Ordinance No. 116,2010,Appropriating Prior Year Reserves and Unanticipated Revenue in Various
City Funds and Authorizing the Transfer of Appropriated Amounts Between Funds or Projects.
EXECUTIVE SUMMARY
Following is a list of funds that make up the increase in appropriations:
General Fund
Unanticipated Revenue $ 743,076
Prior Year Reserves
Traffic Surcharge Reserve $ 109,842
Other Reserves $ 476,328
Recreation Fund $ 525,579
Timberline & Prospect#94 SID Fund $ 127,209
Transit Services Fund $ 1,043,369
Transportation Services Fund $ 783
Neighborhood Parkland Fund $ 15,110
Conservation Trust Fund $ 235,341
Capital Projects Fund $ 140,693
Natural Areas Fund $ 14,986
Water Fund $ 30,000
Urban Renewal Authority Fund $ 2,187,380
The purpose of this annual "clean-up" Ordinance is to combine dedicated revenues or reserves that need to be
appropriated before the end of the year to cover the related expenses that were not anticipated and, therefore, not
included in the 2010 budget. The unanticipated revenue is primarily from fees,charges,rents,contributions and grants
that have been paid to City departments to offset specific expenses. Prior year reserves are primarily being
appropriated for unanticipated operation expenses from reserves that are set aside for that purpose.
This Ordinance appropriates prior year reserves and unanticipated revenue in various City funds, and authorizes the
transfer of appropriated amounts between funds. The City Charter permits the City Council to provide by ordinance
for payment of any expense from prior year reserves. The Charter also permits the City Council to appropriate
unanticipated revenue received as a result of rate or fee increases or new revenue sources. Additionally, it authorizes
the City Council to transfer any unexpended appropriated amounts from one fund to another upon recommendation
of the City Manager, provided that the purpose for which the transferred funds are to be expended remains
unchanged; the purpose for which they were initially appropriated no longer exists; or the proposed transfer is from
a fund or capital project account in which the amount appropriated exceeds the amount needed to accomplish the
purpose specified in the appropriation ordinance.
If these appropriations are not approved, the City will have to reduce expenditures even though revenue and
reimbursements have been received to cover those expenditures.
BACKGROUND / DISCUSSION
A. GENERAL FUND
1. Fort Collins Police Services ("FCPS") has received revenue from various sources which needs to be
appropriated to cover the related expenditures. A listing of these items follows:
November 16, 2010 -2- ITEM 12
a. $29,950 - Chemical Test Fees and Driving Without Insurance Penalty Assessments - Pursuant to
C.R.S. 16-11-501(2)(j), the costs of chemical tests (blood/breath tests) shall be reimbursed by the
defendant to the law enforcement agency which administered and paid for the test. The driving
without insurance law provides revenue to the law enforcement agency issuing the citation. It is
projected that by the end of 2010, $29,950 will have been collected by the courts and passed on to
FCPS under these provisions. This revenue is used to directly offset the actual cost of testing for DUI
and DUID (driving under the influence of drugs).
b. $3,063 -Training Revenue - In 2010, FCPS sponsored various classes which other agencies paid
tuition to attend. The training events were sponsored by the SWAT Team and Traffic Unit. The
revenue from these classes is used to offset the cost of supplies and to fund specialized training for
SWAT and Traffic that the City would otherwise not pay for.
C. $1,510 - Miscellaneous Vendor Refunds/Rebates - During 2010, FCPS received $1,510 for
cancellation of services,classes,and merchandise returns. This revenue directly offsets/refunds the
cost of the original expenses
d. $1,600-Community Workshop Fees-FCPS conducts community education workshops for Municipal
Violation and Noise Violation offenders. Attendance is a requirement as part of the sentence. The
fee is $20 per participant. This money is used to offset the overtime incurred by those teaching the
course.
e. $11,458-Miscellaneous Overtime Reimbursement-In 2010, FCPS billed various outside entities for
overtime expenses for the following activities: DEA major case investigation,Tour De Fat, Brew Fest
and New West Fest. The revenue collected directly offsets what was spent.
f. $126,202-Larimer County Sheriff's Office(LCSO)Reimbursement for Shared Expenses-The LCSO
reimburses the City of Fort Collins for 1/3 of all maintenance costs of the shared CAD system. The
total cost for 2010 was $378,645.
g. $37,185 - Police Report Fees - Police reports purchased by the public and insurance agencies
generate revenue of approximately $7.50 per report. In 2010, approximately $37,185 will be
collected. The revenue from this fee is used to subsidize the cost of copy machine rental.
h. $7,268-Insurance Reimbursement-A patrol vehicle was damaged,resulting in reimbursement from
the at-fault's insurance company. The revenue collected offsets the repair costs.
i. $10,550 - Community Contributions - In 2010, FCPS received $10,550 from generous community
members. The contributions will be spent as follows: $10,000 for a new Police K9,$300 to the Police
Museum, $100 to Crime Prevention and $150 to the School Resource Officer program.
j. $109,842-New Traffic'Surcharge Officer-In 2010, FCPS was authorized to hire an additional Police
Officer for the Traffic Unit, to be supported by the Traffic Calming Surcharge. Since inception, the
fund has stabilized enough to support a third officer dedicated to traffic enforcement. A third officer
was hired in June. This appropriation covers the one-time startup costs of$71,586, including the
vehicle and all associated equipment, and $38,256 for salary and benefits.
k. $110,635-Downtown Development Authority(DDA) Funded District One Officer- In 2010, the City
of Fort Collins entered into an agreement with the DDA to provide two years of funding for an
additional officer for District One. This appropriation covers the one-time startup costs (with the
exception of the vehicle) including all associated computer/radio and uniform/safety equipment. Of
the total amount, $68,398 is for salary and benefit expenses beginning in April,when the officer was
transferred to the District One substation.
I. $6,000 - Seatbelt Enforcement - In 2010, FCPS received a contract from the State of Colorado
Department of Transportation for$6,000 to be used for seatbelt compliance enforcement.
M. $7,190 - DUI Enforcement Grant - FCPS received a grant for "Checkpoint Colorado" for 2010
checkpoint expenses. The grant pays for FCPS officer overtime during multi-agency checkpoints.
November 16, 2010 -3- ITEM 12
n. $7,740 - Colorado Internet Crimes Against Children Grant - In 2010, FCPS was awarded grant
funding as part of the Colorado Internet Crimes Against Children (ICAC)Task Force. The Colorado
Springs Police Department administered the grant and FCPS received funds to pay overtime for ICAC
sponsored community internet safety meetings, training and computer equipment.
o. $17,815 - Colorado Internet Crimes Against Children Grant - Fort Collins Police was awarded a
second grant as part of the Colorado Internet Crimes Against Children (ICAC) Task Force. The
Colorado Springs Police Department will be administering the grant and FCPS received funds to pay
overtime for ICAC sponsored community Internet safety meetings,training and computer equipment.
P. $124,483-2010 CAD Maintenance Budget-The 2010 budget for CAD maintenance is substantially
underfunded. After inclusion of the payment by the LCSO for its portion, the project is still short
$108,983 through year-end. (see 1.f.) This was anticipated and a reserve has been set up to cover
project costs. This draw from reserves will cover the shortage in 2010. Dialogue has started to
reevaluate the apportionment of the maintenance agreement amongst partnering agencies.
FROM: Unanticipated Revenue (Miscellaneous Police) $339,421
FROM: Prior Year Reserve (Traffic Surcharge) $109,842
FROM: Prior Year Reserve (General Fund) $124,483
FROM: Unanticipated Revenue (Seatbelt Grant) $ 6,000
FROM: Unanticipated Revenue (DUI Enforcement Grant) $ 7,190
FROM: Unanticipated Revenue (ICAC Task Force Grant) $ 25,555
FOR: Police Services $573,746
FOR: Seatbelt Grant $ 6,000
FOR: DUI Grant $ 7,190
FOR: ICAC Task Force Grant $ 25,555
2. $14,850-Climate Wise-The Climate Wise program received a grant from the Governor's Energy Office for
continuing education, advertising and outreach to encourage further Climate Wise partner project
implementation and to reach new businesses. The grant period is from July 1, 2010 through December 31,
2010. This grant does not require a local match.
FROM: Unanticipated Revenue- Grant $14,850
FOR: Climate Wise Grant Expenses $14,850
3. Radon Grants
a. $1,600 -2009-2010 Radon Grant-A grant of$1,600 was awarded by the Colorado Department of
Health and Environment, for an additional radon project- Radon Mitigation Behavior Study Design.
The grant requires a transfer of$2,897 from the 2010 General Fund air quality program for matching
funds and expenses.
FROM: Unanticipated Revenue-Grant $1,600
FOR: Radon Grant(2009-2010) $1,600
TRANSFER FROM: Natural Resources Operations $2,897
TO: Radon Grant(2009-2010) $2,897
b. $5,119 -2010-2011 Radon Grant-A grant of$5,119 was awarded by the Colorado Department of
Health and Environment for a Radon Action Month campaign and continued distribution of radon test
kits. The grant requires matching funds of$5,119 which will be transferred from the 2010 General
Fund air quality program.
FROM: Unanticipated Revenue -Grant $5,119
FOR: Radon Grant(2010-2011) $5,119
TRANSFER FROM: Natural Resources Operations $5,119
TO: Radon Grant (2010-2011) $5,119
November 16, 2010 -4- ITEM 12
4. Starting in 2010,City departments'disposal fees for Larimer County Landfill were deposited into anew internal
Waste Innovation Program fund. Staff recommends using $25,050 to pay for a wood-grinding project which
the City Manager approved the Forestry Division to oversee. The project includes an industrial scale "tub
grinder" to process large-diameter wood that has been accumulated from City pruning and hazardous tree
removal.
FROM: Unanticipated Revenue $ 25,050
FOR: Waste Innovation Fund expenses $25,050
5.. In 2010,funding for operating and maintaining the waterfeatures at Fossil Creek Community Park and Spring
Canyon Community Park was eliminated. An anonymous donor donated $10,000 through the Community
Foundation to operate the Fossil Creek water feature and the Eagles Hockey organization donated$10,000
to operate the Spring Canyon water feature. This item requests the appropriation of the $20,000 for the
operation and maintenance of these two water features for 2010 only.
FROM: Unanticipated Revenue $20,000
FOR: Parks Expenses $20,000
6. In 2010, the Parks Division began charging a gate fee for the use of the Archery Range facility to cover
maintenance costs. Revenue generated from this gate fee in the amount of$10,000 needs to be appropriated
to cover the maintenance cost of this facility in 2010. .
FROM: Unanticipated Revenue $10,000
FOR: Parks Expenses $10,000
7. Choose the Right Road Grant(2009-2010)-The Poudre Valley Health System has been awarded a$25,000
grant from the Alcohol and Drug Abuse Division of the Colorado Department of Human Services. These funds
will be disbursed by the Colorado Department of Human Services and directed through the City of Fort Collins,
pursuant to State of Colorado requirements, then paid to the Poudre Valley Health System. The grant period
was from July 1, 2009—June 30, 2010.
FROM: Unanticipated Revenue-Grant $25,000
FOR: Choose the Right Road Grant(2009-2010) $25,000
8. Choose the Right Road Grant(2010-2011)-The Poudre Valley Health System has been awarded a$25,000
grant from the Alcohol and Drug Abuse Division of the Colorado Department of Human Services. These funds
will be disbursed by the Colorado Department of Human Services and directed through the City of Fort Collins,
pursuant to State of Colorado requirements, then paid to the Poudre Valley Health System. The grant period
runs from July 1, 2010—June 30, 2011.
FROM: Unanticipated Revenue- Grant $25,000
FOR: Choose the Right Road Grant Expenses (2010-2011) $25,000
9 Welcome Center Grant (2010-2011) - This request appropriates grant funds received from the Colorado
Tourism Office in the amount of$75,291 for the operation of the Colorado Welcome Center. The City has
contracted with the Fort Collins Convention and Visitors Bureau to operate this program.
FROM: Unanticipated Revenue -Grant $75,291
FOR: Welcome Center Grant Expenses $75,291
10. The Gardens on Spring Creekwould like to appropriate unanticipated revenue raised from donations and fund
raising to fund hourly and seasonal staff at The Gardens. These funds raised will be spent on events such
as Harvest Festival, Garden of Lights, etc.
FROM: Unanticipated Revenue $10,000
FOR: The Gardens on Spring Creek $10,000
November 16, 2010 -5- ITEM 12
11. The Gardens on Spring Creek would like to appropriate funds from Horticulture Donation Reserve to fund the
Rock Garden, an outdoor classroom facility and educational and event expenses for the year. Donations to
build the Rock Garden were placed in this reserve last year.
FROM: Horticulture Reserves $37,992
FOR: The Gardens on Spring Creek $37,992
12. The City of Fort Collins has contracted with Revenue Recovery Group (RRG) to perform four sales and use
tax audits for the City of Fort Collins. The maximum amount allowed for each audit is$15,000, for a total of
$60,000. The funding source is the revenue generated from the audit which will be realized in 2011.
FROM: General Fund Reserves $60,000
FOR: Audit expenses $60,000
13. Advance Planning requests$18,000 for property maintenance of land bank properties owned and leased by
the City. This is funded from unanticipated rental revenue that has been received and will be used for the
anticipated maintenance costs of these properties in 2010.
FROM: Unanticipated Revenue $18,000
FOR: Land bank expenses $18,000
14. The Community Development& Neighborhood Services department requests the appropriation of$135,000
in unanticipated revenue generated from building permit and plan review fees. This money will be used to
cover the shortage created when the reduction of the NBS Director position from the Customer &
Adminstration Services budget was inadvertently duplicated.
FROM: Unanticipated Revenue $135,000
FOR: Community Development& Neighborhood Services $135,000
15. The Community Development&Neighborhood Services department requeststhe appropriation of$2,853 from
General Fund Reserves. The revenues that make up this balance were generated from payment of
administrative fees by customers who received State Tax Credits for historic preservation projects. This
money is intended to be used to pay for costs associated with administering the program.
FROM: General Fund Reserves $2,853
FOR: Community Development& Neighborhood Services $2,853
16. All unemployment compensation has historically been paid for by the General Fund. Previously,the amounts
were immaterial,however the City is currently experiencing much higher payments than anticipated. This item
appropriates the projected expense for 2010.
FROM: General Fund Reserves $251,000
FOR: Unemployment expenses $251,000
B. RECREATION FUND
The Recreation Division administers several restricted revenue accounts and restricted reserves established for
various programs. Revenues for these programs include grants, fund-raising events and activities, and specified
donations/sponsorships.
1. The following items appropriate the unanticipated restricted revenue and restricted reserves for the specific
programs.
a. $32,820-Youth Programs-Unanticipated revenue($25,502)and prior year reserves($7,318)in the
Youth Programs special revenue account will be appropriated through this item and used for the
Fathers Day 5K, Toys for Kids program, and fund-raising activities.
November 16, 2010 -6- ITEM 12
b. $23,520-Adopt an Animal-Unanticipated revenue($4,408)and prior year reserves($19,112)in the
Adopt an Animal special revenue account will be appropriated through this item and used to repair
an underground irrigation line and replace fencing.
C. $48,875-Ice&Aquatics-Unanticipated revenue($24,760)and prior year reserves($24,115)in the
Ice&Aquatics special revenue account will be appropriated through this item and used to renovate
scoreboards, bike stands, and add fans to the EPIC Pool for comfort and environmental health.
d. $12,950 -Senior Center- Unanticipated revenue ($11,950) and prior year reserves ($1,000) in the
Senior Center special revenue account will be appropriated through this item and used for special
activities and fundraisers.
e. $53,400-Youth Football-Unanticipated revenue in the Youth Football special revenue account will
be appropriated through this item and used to support youth football programs.
f. $248,536-Club Tico Remodel Project-Prior year reserves appropriated in the 2009 Budget funded
the Club Tico Remodel Project that was started in 2009 and completed in 2010. This appropriation
will correct the accounting records by designating the funding specifically for the project and allow the
project to be closed.
FROM: Unanticipated Revenue (Recreation Fund) $120,020
FROM: Prior Year Reserves (Recreation Fund) $300,081
FOR: Recreation Programs $171,565
FOR: Club Tico Remodel Project $248,536
2. The following items appropriate unanticipated Grant revenue and restricted reserves forthe specific programs.
a. $10,847- Recreation Works II grant-Unanticipated revenue associated with the Recreation Works
II Grant will be appropriated through this item and used to fulfill the requirements of the grant to fund
aides, purchase adaptive recreation equipment and supplies.
b. $7,689 -Youth Football HUB grant- Prior year grant funding received for the Youth Football HUB
grant will be appropriated through this item and used for contractual program staff and to purchase
equipment.
C. $38,127 - Passport Grant- Unanticipated revenue ($33,003) and prior year grant funding ($5,124)
associated with the Passport grant will be appropriated through this item and used to fulfill the grant
requirements which are to fund an adaptive recreation aide.
d. $17,315 - Vida Sana Grant - Unanticipated revenue associated with the Vida Sana grant will be
appropriated through this item and used to provide hourly program staff.
e. $24,000 - NRPA Achieve Grant- Unanticipated revenue associated with the NRPA Achieve Grant
will be appropriated through this item and used to provide training to recreation staff.
f. $7,500-Shane's Inspiration Grant- Unanticipated revenue associated with the Shane's Inspiration
Grant will be appropriated through this item and used to provide inclusion aides and adaptive
equipment.
FROM: Unanticipated Revenue (Recreation Works II Grant) $10,847
FROM: Unanticipated Revenue (Passport Grant) $33,003
FROM: Unanticipated Revenue (Vido Sana Grant) $17,315
FROM: Unanticipated Revenue (NRPA Achieve Grant) $24,000
FROM: Unanticipated Revenue (Shane's Inspiration Grant) $ 7,500
FROM: Prior Year Reserves (Recreation Fund) $12,813
FOR: Recreation Works II Grant Expenses $10,847
FOR: Youth Football HUB Grant Expenses $ 7,689
FOR: Passport Grant Expenses $38,127
FOR: Vido Sana Grant Expenses $17,315
November 16, 2010 -7- ITEM 12
FOR: NRPA Achieve Grant $24,000
FOR: Shane's Inspiration Grant $ 7,500
C. TIMBERLINE/PROSPECT SID#94 FUND
1. Improvements to Prospect and Timberline were originally paid by a developer who agreed to be repaid by
Special Improvement District#94. The city collects assessments from the property owners and remits them
to the developer after withholding an agreed upon collection fee. An early payoff by one of the property
owners resulted in unanticipated revenue. Also,a payment was received in late December 2009, but was not
remitted to the developer until January 2010.
FROM: Unanticipated Revenue (Special Assessment) $113,596
FROM: Prior Year Reserves (Special Assessment) $ 13,613
FOR: Repay Developer $127,209
D. TRANSIT SERVICES FUND
1. 2010 Congestion, Mitigation &Air Quality(CMAQ) Grant-The City of Fort Collins, as grantee for the 2010
CMAQ Federal grant, will receive $44,640 in addition to the $1,280,000 that was budgeted for in the 2010
adopted budget. In total,there will be$1,324,640 available in Federal funding for the purchase of four Clean
Natural Gas replacement buses. Transfort is requesting that appropriations be increased to accommodate
the increase in CMAQ funding.
FROM: Unanticipated Revenue (CMAQ Grant) $44,640
FOR: Transfort Replacement Buses $44,640
2. 2009 American Recovery & Investment Act(ARRA) - In 2009, the City of Fort Collins received $2.4 million
from the ARRA funds to replace older Transfort fleet vehicles. As grantee for the 2009 American Recovery
& Investment Act Federal grant, the City has also received $928,229 in stimulus funding to distribute in full
to the grant's sub-recipients - City of Loveland, Town of Berthoud, and North Front Range Metropolitan
Planning Organization (NFRMPO). This "pass-thru" Federal funding will be distributed to the listed sub-
recipients on a reimbursement basis for previously approved projects.Transfort is requesting the appropriation
of these funds for the grant's sub-recipients.
FROM: Unanticipated Revenue (ARRA Funds) $928,229
FOR: ARRA Grant Sub-recipients $928,229
3. Senate Bill 1 Local Match Requirement-Due to the recent suspension of the 34 Express bus service between
Greeley and Loveland, the Colorado Department of Transportation (CDOT) offered transit agencies the
opportunity to apply for the buses that were used for that service-three 2009 body-on-chassis transit buses.
The vehicles were purchased by the North Front Range Metropolitan Planning Organization (NFRMPO)via
a Colorado Senate Bill-1 grant. All of the vehicles have low mileage (per-vehicle average is 111,000 miles)
and all are in good condition.
The City of Fort Collins applied for and was awarded the three buses. The original cost of each bus was
$143,250. In order for the City of Fort Collins to acquire the vehicles, the City must pay the prorated local
match, which is approximately$23,500 per bus or$70,500. Transfort is requesting an appropriation for the
unanticipated purchase of these vehicles, with funding from the Transit Fund's capital reserves.
FROM: Prior Year Reserves (Transit Capital) $70,500
FOR: Senate Bill-1 Local Match $70,500
E. TRANSPORTATION SERVICES FUND
1. Fort Collins Bike Library-This item appropriates unanticipated revenue for the Bike Library Program. The
Bike Library received revenue for scrap metal from unusable bike parts in the amount of$71. In addition,
cash donations in the amount of $212 were contributed at the Bike Fashion Show. These funds will be
appropriated and used for the operation of the Bike Library.
November 16, 2010 -8- ITEM 12
FROM: Unanticipated Revenue $283
FOR: Bike Library Program $ 71
FOR: Bike Library Operations $212
2. Fort Collins FCBikes - This item appropriates unanticipated revenue for the 2010 FCBikes program. The
Orthopaedic Center of the Rockies contributed $500 for the 2010 Bike Week events. These funds will be
applied to program expenditures.
FROM: Unanticipated Revenue $500
FOR: 2010 FCBikes Program Expenses $500
F. NEIGHBORHOOD PARKLAND FUND
1. Spring Canyon Park Inspiration Playground - The giant form at the playground was not completed due to
budget cuts at the time of construction. The Fort Collins Breakfast Rotary Club has donated$3,709 and the
Foothills Rotary Club of Fort Collins donated $4,401 for the "stone work" needed to complete the giant. In
addition, the fund has unanticipated revenue in the amount of$7,000. These funds will be used to complete
the improvements to the giant form.
FROM: Unanticipated Revenue $15,110
FOR: Park Site Development Project $15,110
G. CONSERVATION TRUST FUND
1. Power Trail State Parks Grant Repayment - The Power Trail south of Keenland Drive to Trilby Road was
partially funded by a grant from Colorado State Parks. The grant agreement was authorized by Resolution
2008-65, but the grant was not appropriated. This item appropriates the grant for the Power Trail project.
FROM: Unanticipated Revenue $235,341
FOR: Tri-City Trails Project $235,341
H. CAPITAL PROJECTS FUND
1. 1-25&SH 392 Interchange Project-In February 2009,the City of Fort Collins(City)and the Town of Windsor
(Town) entered into a contract with the Colorado Department of Transportation (CDOT) for the final design
of the 1-25&SH 392 Interchange.That contract provided reimbursement to the City for the design work. The
City and Town then entered into a contract with AECOM to provide design services.
The final design has been completed and the project is moving into the bidding stage. CDOT has identified
$70,000 in additional funds to provide engineering support through the bidding phase. This action will
appropriate $70,000 of unanticipated revenue from CDOT into the project budget. These funds will be
reimbursed by CDOT under the terms of the current contract between CDOT, the City, and the Town.
FROM: Unanticipated Revenue (CDOT Grant) $ 70,000
FOR: 1-25 & SH 392 Interchange Project $ 70,000
2. Mason Corridor-The City purchased 4913 South College Avenue,the future site of the South Transit Center,
in December 2002. Prior to plans for construction of the future facility, the property was rented. The house
has now been vacated and will be demolished as part of the South Transit Center Project. This item
appropriates the final rental income for this property into the general revenue account for the Mason Corridor.
FROM: Unanticipated Revenue (Rent) $2,475
FOR: Mason Corridor Project $2,475
3. North College Improvements Project-As part of the BOB - North College Improvements Project, additional
funds have been received from developers as payment to construct the local street improvements along the
North College Avenue frontage adjacent to their development project. With a Building on Basics (BOB)
project scheduled for North College Avenue from Vine Drive to the Conifer/Hickory Intersection, the
developers have given their funds,enabling the project to construct their frontage in lieu of constructing them
November 16, 2010 -9- ITEM 12
as part of their project. The addresses of the developers contributing to the project are 938 North College
($19,673), 1023 North College ($8,285) and 1200 North College ($40,260).
FROM: Unanticipated Revenue (Contribution-in-aid) $68,218
FOR: North College Improvements Project $68,218
I. NATURAL AREAS FUND
1. The Natural Areas Fund received $986 as restitution for expenses incurred for the Bobcat Wildfire which
occurred in January 2009. This reimbursement covers firefighter staff time and expenses for a wildfire Type
6 engine. The funds are a result of the settlement Larimer County negotiated with a landowner who was
responsible for the start of the wildfire.
Natural Areas also received $8,000 as part of the Community Wildfire Protection program administered
through the Colorado State Forest Service. Work towards the grant, including fuels reduction and prescribed
burning,was completed between 2008 and 2010. These funds and the restitution for the Bobcat wildfire will
be appropriated into the Natural Areas Prescribed Fire account to fund continued work on wildfire prevention
and prescribed burning.
FROM: Unanticipated Revenue $8,986
FOR: Natural Areas Prescribed Fire Expenses $8,986
2. Funds in the amount of$4,000 were received from the Pulliam Charitable Trust. Of those funds, $2,500 is
to be used for the preparation of the nomination for the Colorado State Register of Historic Properties and
$1,500 is to prepare the grant application. This grant supports the City of Fort Collins Natural Areas Program
at Bobcat Ridge.
FROM: Unanticipated Revenue $4,000
FOR: Natural Areas Program at Bobcat Ridge $4,000
3. Natural Areas received a $2,000 donation from Cargill, Inc. from a program within its company. Cargill is
supporting the Fort Collins Natural Areas "Adopt-A-Natural Area" Program. This program coordinates
volunteers to help maintain natural areas by keeping them litter free.
FROM: Unanticipated Revenue $2,000
FOR: Natural Areas"Adopt-A-Natural Area" Program $2,000
J. WATER FUND
1. The Water Treatment Facility purchased laboratory equipment in 2010,forwhich Soldier Canyon Filter Plant
agreed to share in the cost..As part of collaborative efforts,the Soldier Canyon Filter Plant(owned by the Tri-
Districts) elected to participate in cost-sharing of the instruments, since the data is shared concerning the
watershed,and other raw water sources that both the City and the Tri-Districts use. The Soldier Canyon Filter
Plant submitted a check for$30,000 for its contribution (about one-third of the original purchase price).
FROM: Unanticipated Revenue $30,000
FOR: Water Lab Equipment expense $30,000
2. During the 2010-2011 BFO process, the AMI project was taken out of the budget and impacting revenue
projects. These expenses were originally loaded to frozen appropriations.
TRANSFER FROM: Water Operations $920,000
TO: Water Capital - Meter Add Replace & Rehabilitation $920,000
November 16, 2010 -10- ITEM 12
K. URBAN RENEWAL AUTHORITY FUND
1. The Urban Renewal Authority (URA) has seen tremendous growth in 2009 and 2010. Ordinance No. 046,
2009, approved$5 million in a loan from the City to the URA,for the North College Marketplace project public
improvements. Of the $5 million approved, approximately $2.8 million was appropriated for the road
improvements relating to College/Willox intersection (Ordinance No. 049, 2009). The remaining amount of
$2.2 million was never appropriated and needs to be corrected in 2010, as the amount has been paid to the
developer as per the Redevelopment Agreement
FROM: URA Fund Reserves $2,187380
FOR: URA Project expenses $2,187:380
FINANCIAL / ECONOMIC IMPACTS
This Ordinance increases total City 2010 appropriations by $5,649,696. Of that amount, this Ordinance increases
General Fund 2010 appropriations by $1,329,246. Funding for the total City appropriations is $2,479,139 from
unanticipated revenue,and$3,170,557 from prior year reserves. In addition,appropriations in the amount of$928,016
are being transferred from one capital project to another capital project or from operating budgets to a project (this
item does not increase overall City appropriations).
STAFF RECOMMENDATION
Staff recommends adoption of the Ordinance on First Reading.
ORDINANCE NO. 116, 2010
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROPRIATING PRIOR YEAR RESERVES AND
UNANTICIPATED REVENUE IN VARIOUS CITY FUNDS
AND AUTHORIZING THE TRANSFER OF APPROPRIATED
AMOUNTS BETWEEN FUNDS OR PROJECTS
WHEREAS, the City has prior year reserves, excess revenue, and unanticipated revenue
available to appropriate; and
WHEREAS, in accordance with Article V, Section 8(b) of the City Charter, any expense or
liability entered into by an agent of the City, on behalf of the City, shall not be made unless an
appropriation therefor shall have been made by the City Council; and
WHEREAS,Article V, Section 9 of the City Charter permits the City Council to appropriate
by ordinance at any time during the fiscal year such funds for expenditure as may be available from
reserves accumulated in prior years, notwithstanding that such reserves were not previously
appropriated; and
WHEREAS,Article V, Section 9, of the City Charter also permits the City Council to make
supplemental appropriations by ordinance at any time during the fiscal year,provided that the total
amount of such supplemental appropriations, in combination with all previous appropriations for
that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be
received during the fiscal-year; and
WHEREAS,Article V,Section 10,of the City Charter authorizes the City Council to transfer
by ordinance any unexpended and unencumbered amount or portion thereof from one fund or capital
project to another fund or capital project, provided the purpose for which the transferred funds are
to be expended remains unchanged; and
WHEREAS, the City wishes to provide for the expenditures listed below and the City
Manager recommends that these expenditures be made.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT
COLLINS that the following funds are hereby authorized for transfer and appropriated for
expenditure for the purposes stated below:
A. GENERAL FUND
1. APP. FROM: Unanticipated Revenue (Miscellaneous Police) $ 339,421
APP. FROM: Prior Year Reserves (General Fund) $ 124,483
APP. FROM: Prior Year Reserves (Traffic Surcharge) $ 109,842
APP. FROM: Unanticipated Revenue (Seatbelt Grant) $ 6,000
APP. FROM: Unanticipated Revenue (DUI Grant) $ 7,190
APP. FROM: Unanticipated Revenue (ICAC Task Force Grant) $ 25,555
FOR: Police Services $573,746
FOR: Seatbelt Grant $ 6,000
FOR: DUI Grant $ 7,190
FOR: ICAC Task Force Grant $ 25,555
2. APP. FROM: Unanticipated Revenue (Grant) $14,850
FOR: Climate Wise Grant $14,850
3a. APP. FROM: Unanticipated Revenue (Grant) $ 1,600
FOR: Radon Grant (2009-2010) $ 1,600
TRANSFER FROM: Natural Resources $ 2,897
TO: Radon Grant (2009-2010) $ 2,897
3b. APP. FROM: Unanticipated Revenue (Grant) $ 5,119
FOR: Radon Grant (2010-2011) $ 5,119
TRANSFER FROM: Natural Resources $ 5,119
TO: Radon Grant (2010-2011) $ 5,119
4. APP. FROM: Unanticipated Revenue $ 25,050
FOR: Waste Innovation Fund Expenses $ 25,050
5. APP. FROM: Unanticipated Revenue $ 20,000
FOR: Parks Expenses $ 20,000
6. APP. FROM: Unanticipated Revenue $ 10,000
FOR: Parks Expenses $ 10,000
7. APP. FROM: Unanticipated Revenue (Grant) $ 25,000
FOR: Choose the Right Road Grant (2009-2010) $ 25,000
8. APP. FROM: Unanticipated Revenue (Grant) $ 25,000
FOR: Choose the Right Road Grant (2010-2011) $ 25,000
9. APP. FROM: Unanticipated Revenue (Grant) $ 75,291
FOR: Welcome Center Grant (2010-2011) $ 75,291
10. APP. FROM: Unanticipated Revenue $ 10,000
FOR: Gardens on Spring Creek $ 10,000
11. APP. FROM: Prior Year Reserves (Horticulture) $ 37,992
FOR: Gardens on Spring Creek $ 37,992
12. APP. FROM: Prior Year Reserves (General) $ 60,000
FOR: Audit Expenses $ 60,000
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13. APP. FROM: Unanticipated Revenue $18,000
FOR: Land Bank Expenses $18,000
14. APP. FROM: Unanticipated Revenue $135,000
FOR: Community Development &Neighborhood Resources $135,000
15. APP. FROM: Prior Year Reserves (General) $ 2,853
FOR: Community Development&Neighborhood Resources $ 2,853
16. APP. FROM: Prior Year Reserves (General) $251,000
FOR: Unemployment Expenses $251,000
B. RECREATION FUND
1. APP. FROM: Unanticipated Revenue (Recreation Fund) $ 120,020
APP. FROM: Prior Year Reserves (Recreation Fund) $ 300,081
FOR: Recreation Programs $ 171,565
FOR: Club Tico Remodel Project $ 248,536
2. APP. FROM: Unanticipated Revenue (Recreation Works II Grant) $ 10,847
APP. FROM: Unanticipated Revenue (Passport Grant) $ 33,003
APP. FROM: Unanticipated Revenue (Vido Sana Grant) $ 17,315
APP. FROM: Unanticipated Revenue (NRPA Achieve Grant) $ 24,000
APP. FROM: Unanticipated Revenue (Shane's Inspiration Grant) $ 7,500
APP. FROM: Prior Year Reserves (Recreation Fund) $ 12,813
FOR: Recreation Works 11 Grant Expenses $ 10,847
FOR: Youth Football HUB Grant Expenses $ 7,689
FOR: Passport Grant Expenses $ 38,127
FOR: Vida Sana Grant Expenses $ 17,315
FOR: NRPA Achieve Grant $ 24,000
FOR: Shane's Inspiration Grant $ 7,500
C. TIMBERLINE /PROSPECT SID #94 FUND
1. APP. FROM: Unanticipated Revenue (Special Assessment) $113,596
APP. FROM: Prior Year Reserves (Special Assessment) $ 13,613
FOR: Repayment to Developer $127,209
D. TRANSIT SERVICES FUND
1. APP FROM: Unanticipated Revenue (CMAQ Grant) $44,640
FOR: Transfort Replacement Buses $44,640
2. APP. FROM: Unanticipated Revenue (ARRA Funds) $928,229
FOR: ARRA Grant Sub-recipients $928,229
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3 APP. FROM: Prior Year Reserves (Transit Capital) $ 70,500
FOR: Senate Bill-1 Local Match $ 70,500
E. TRANSPORTATION SERVICES FUND
1. APP. FROM: Unanticipated Revenue $ 283
FOR: Bike Library Program $ 71
FOR: Bike Library Operations $ 212
2. APP. FROM: Unanticipated Revenue $ 500
FOR: 2010 FCBikes Program Expenses $ 500
F. NEIGHBORHOOD PARKLAND FUND
1. APP. FROM: Unanticipated Revenue $ 15,110
FOR: Park Site Development Project $ 15,110
G. CONSERVATION TRUST FUND
1. APP. FROM: Unanticipated Revenue $ 235,341
FOR: Tri City Trails Project $ 235,341
H. CAPITAL PROJECTS FUND .
1. APP. FROM: Unanticipated Revenue (CDOT) Grant $ 70,000
FOR: I-25 & SH 392 Exchange Project $ 70,000
2. APP. FROM: Unanticipated Revenue (Rent) $ 2,475
FOR: Mason Corridor Project $ 2,475
3. APP. FROM: Unanticipated Revenue (Contribution-in-aid) $ 68,218
FOR: North College Improvements Project $ 68,218
I. NATURAL AREAS FUND
1. APP. FROM: Unanticipated Revenue $ 8,986
FOR: Natural Areas Prescribed Fire Expenses $ 8,986
2. APP. FROM: Unanticipated Revenue $ 4,000
FOR: Natural Areas Program at Bobcat Ridge $ 4,000
3. APP. FROM: Unanticipated Revenue $ 2,000
FOR: Natural Areas "Adopt-A-Natural Area" Program $ 2,000
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J. WATER FUND
1. APP. FROM: Unanticipated Revenue $ 30,000
FOR: Lab Equipment Expenses $ 30,000
2. TRANSFER FROM: Water Operations $ 920,000
TO: Water Capital Project - Meter Add Replace and Rehabilitation $ 920,000
K. URBAN RENEWAL AUTHORITY FUND
1. APP. FROM: Prior Year Reserves (URA Fund) $2,187,380
FOR: URA Project Expenses $2,187,380
Introduced, considered favorably on first reading, and ordered published this 16th day of
November,A.D.2010,and to be presented for final passage on the 7th day of December,A.D.2010.
Mayor
ATTEST:
Chief Deputy City Clerk
Passed and adopted on final reading on the7th day of December, A.D. 2010.
Mayor
ATTEST:
City Clerk
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