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COUNCIL - AGENDA ITEM - 01/21/2003 - DISCUSSION RELATING TO POSSIBLE AMENDMENTS TO THE
AGENDA ITEM SUMMARY ITEM NUMBER: 26 FORT COLLINS CITY COUNCIL DATE: January 21, 2003 FROM: Wanda Krajicek SUBJECT: Discussion Relating to Possible Amendments to the 2003 Boards and Commissions Work Plans. RECOMMENDATION: Staff will prepare a Resolution for the February 4 Council Meeting IF changes are proposed at the January 21 Council Meeting. EXECUTIVE SUMMARY: In order to amend individual Board and Commission Work Plans, Councilmembers need to propose specific amendments at the January 21, 2003 Council Meeting pursuant to the previously established policy for initiating and developing Council Ordinances and Resolutions lip (support of 3 Councilmembers is needed to initiate an item — Resolution 96-140 attached). i Council Liaisons and Deputy City Manager Diane Jones have reviewed the Boards and Commissions Work Plans for 2003 (comments attached). This review process has been established to.comply with Council's request to review and make recommendations to City Council regarding Board and Commission Work Plans. RESOLUTION 96-140 COPY OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING GUIDELINES FOR INITIATING AND DEVELOPING COUNCIL ORDINANCES AND RESOLUTIONS WHEREAS, the City Charter provides in Article II, Section 6, that the Council shall act by ordinance, resolution or motion; and WHEREAS, under Section 2-30(a) of the Code, the City Manager, in consultation with the Mayor and Mayor Pro Tem, is to prepare the agenda for all regular and special meetings of the City Council, including all items requiring City Council action; and WHEREAS, there has been some uncertainty in the past as to the manner in which proposed ordinances and resolutions should be initiated and developed for consideration by the Council; and WHEREAS,the City Council wishes to adopt guidelines describing the circumstances under which it is appropriate for City staff to initiate and develop such items. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS, as follows: 1. INITIATING WORK ON AN ORDINANCE OR RESOLUTION. The source of ideas for new and revised polices may come from the Council policy agenda, individual Councilmembers, citizens, City boards and commissions, service clubs and organizations, ad hoc task forces, community groups, neighborhood associations,etc. The following procedures shall be followed in determining whether staff resources should be devoted to the initiation of an ordinance or resolution in response to such proposals. (a) Council policy agenda. Upon Council's adoption of its policy agenda, and without further direction from the Council, work on specific ordinances and resolutions implementing the policy agenda and the goals and projects established by the Council will be commenced by City staff as directed by the City Manager. (b) Other Council initiated ordinances and resolutions. Work on other ordinances or resolutions can be initiated by the support of three (3) Councilmembers, at a regular Council meeting, study session or Council committee meeting; provided, however, that if any Councilmember desires that formal action of the Council be taken with regard to such request, such formal action shall occur at a regular Council meeting and shall require the approval of a majority of the Councilmembers present and voting. (c) Recommendations from City Boards and Commissions. If a City board or commission would like Council to consider adopting a policy or revising or eliminating an existing policy, the board or commission should contact its Council liaison or another Councilmember and discuss the request. The Council liaison or other Councilmember would then forward the request to a Council committee or to the entire Council at a regular meeting or study session under the"Other Business"segment of such meeting or study session. The Council liaison may forward with the request his or her comments and/or recommendations with regard to the request. Councilmembers shall then provide direction on whether or not staff should proceed with initiating work on an ordinance or resolution with regard to the request, in accordance with subparagraph (b) above. (d) Staff initiated ordinances and resolutions. Staff requests and suggestions for other ordinances and resolutions will be reviewed by the City Manager and presented to the City Council as he or she deems appropriate. (e) Staff follow-up. Council will be informed of work proceeding on any ordinance or resolution. Such communications will be particularly important for work that it is initiated by a Council committee or the City Manager which is outside the context of full Council gatherings. 2. DEVELOPMENT OFTHE SUBSTANCE OF,AND OPTIONS FOR,AN ORDINANCE OR RESOLUTION. Once direction has been given to initiate work on a Council ordinance or resolution, preparation of the substance and, if warranted, optional approaches, will begin by the City Attorney and appropriate staff. Guidance may be offered by, or solicited from, Councilmembers as the ordinance or resolution is being developed. If the City Attorney or City Manager need clarification, additional direction, or resolution of conflicting approaches to the content in the course of preparing an ordinance or resolution,such direction is to be provided by Council in one of the following ways: (a) by a Council Committee through agreement of at least two (2) of the Council committee members; (b) by the Council Leadership Team (the Mayor and Mayor Pro Tem); or (c) if necessary, by a motion under "Other Business" at a regular Council meeting, as approved by a majority vote of the Councilmembers present. If either the City Attorney or City Manager is unable to obtain clear direction or a resolution of conflicting approaches, staff work on a pending ordinance or resolution will be suspended until such clarification and resolution is provided by City Council. City Council will be notified, in writing, when staff work on a pending ordinance or resolution has ceased. Passed and adopted at a regular meeting of the City Council held this 17th day of December, A.D. 1996. ayor ATTEST: i 0 City Clerk • City Manager's Office City of Fort Collins MEMORANDUM DATE: December 31, 2002 TO: Karla Smith, Boards and Commissions Coordinator FROM: Diane Jones, Deputy City Manager RE: 2003 Boards and Commissions Work Plans I reviewed the Boards and Commissions work plans for this next year (2003) and just have a couple of general comments: a. Some of the work plans are very ambitious. We are fortunate to have members that are willing to contribute their time, viewpoints and expertise—and sometimes in extraordinary amounts—to work on all of the issues they have outlined. Staff does research and provides information for many of the board's and commission's action items. And , as much as we'd like to support all of the efforts, staff resources are limited which leads me to the next point. b. It might be helpful to have the boards and commissions prioritize their work plans or prepare a general timeline/schedule for the items to be addressed in the coming, particularly when the work plans are rather extensive and ambitious. The Commission on the Status of Women provides an annual calendar and the topics/actions they plan to address each month. Another option would be for Council to identify the primary policy issues/questions for each board and commission to address in the coming year. These are just a couple of thoughts I wanted to pass along to you regarding the work plans. 300 LaPorte Avenue • PO.Box 580 • Fort Collins,CO 8052U580 • Q70)221-6505 • FAX(970)224-6107 • TDD(970)224--6001 www.fcgov.com Councilmember Comments 2003 Work Plan Review Boards and Commissions a - o rv . Board or. „�. CountcilsConi entHae•N4ty �� :tw i k iL,eC ,�,'OMIIlISSIOIl?9�'"S.. la1SOp e e, . COInIIYents ya, ; .f '' $ eCIGCCOIInn� Affordable Housing Bd. Roy 1.)How are the plans to maintain and update the affordable housing website going? Who is the contact person for this effort?What are the names of groups and individuals who might be receptive to having the Affordable Housing Website marketed to them? 2.) Is there a schedule of roundtable discussions for Affordable Housing Board Members and not-for- profit housing developers? 3.) What are some of the issues and suggestions which the Affordable Housing Board has for the Fort Collins City Council to start the 1 st quarter of 2003? 4.) In the section on Advocacy, it seems that the upkeep of manufactured housing has become an issue. How many units are we talking about, and what is an estimate of the costs associated to repair and maintain these units? Air Quality Adv. Bd. Hamrick X Art in Public Places Bd. Tharp Could the 17 1%projects be presented with more information,such as—artist selected,date of presentation,expected date project to be completed(or whatever relevant information could provide Council with an ongoing status report) Building Review Board Weitkunat Looks appropriate Citizen Review Board Martinez X Com. on Disability Tharp This group is organized and well run! COS W Weitkunat As outlined the work plan is focused and directed for the year. Pending a January discussion,there may be additional comments and direction. CDBG Bertschy Board may choose to keep abreast of Federal funding status,and recommend to Council any changes in our legislative agenda or lobbying efforts. Cultural Resources Bd. Weitkunat X Electric Board Hamrick The community has shown tremendous support for renewable energy. Aggressive goals and measures should be established in support of this objective. Golf Board Bertschy In interviews for the Board vacancies, it was almost unanimously mentioned that the City should extend golf opportunities for youth. The Board may want to investigate further options in that regard. Human Relations Com. Roy 1.)What are the top 3 issues facing the community of Fort Collins as concerns Human Relations? 2.)What are some of the changes needed to the Human Relations Commission by-laws? What are two of the legislative issues being dealt with on a State wide basis that affect Human Relations in Fort Collins? Landmark Pres. Corn. Hamrick X Library Board Tharp Lots of hard work ahead for this Board. NRAB Martinez Under General actions included in memorandum,add to last bullet:when requested,to attend study sessions. Under City Plan Implementation and Land Use Planning,#I0,add review and comment cost of no economic growth. Parks&Rec.Bd. Bertschy The issue of neighbor's complaints about park design or trail location,etc.continues to plague us. I am curious whether the Board would want to research ways to be effective in resolving those issues better. (Not to imply the City always gives in,just is there a better practice out there for - communicating?) Personnel Bd. Martinez Another objective is to post minutes of meetings on the web within 10-15 days. P&Z Bd. Weitkunat X Retirement Committee Martinez X Senior Advisory Bd. Martinez X Telecommunications Bd. Kastein X Transportation Bd. Kastein Add the following: _ *Help develop method to monitor effectiveness of ATMS(before vs.after) *Brainstorm about feasibility to change Master Bike Plan so that separated/safe bike lanes exist on some routes(at increased cost)while other bike lanes are removed from plans for other routes. *Possibility of RTA is mentioned;this is likely to increase in importance in 2003-04 Questions: "Promote" is used often relative to interaction with the public. While this is good to some degree,is the board too focused on their relationship to the public vs.their advisory role to Council? Water Board Roy 1.)The Water Board's recommendation to City Council regarding Regional cooperation should not go forward without a conservation policy(like tiered water pricing)being implemented by our neighbors. 2.) Making a decision to exercise the Halligan Reservoir Project should not be implemented until a fully integrated demand management policy is put into place. 3.) It will serve this community well to have the highest quality education program developed by Summer 2003 regarding water conservation because of the ongoing drought Youth Advisory Bd. Martinez Add the following items: Yearly joint meeting with Loveland&Greeley(we need to think regionally on youth issues.) How can we have an impact on encouraging schools to provide"smoke patches"for those students who want to quit smoking(like Centennial High School). Zoning Bd.of Appeal Weitkunat X NOTE: The complete set of 2003 Board and Commission Work Plans are attached for your review. Council Liaison comments are summarized in the table. In order to amend any of the work plans,Councilmembers need to propose specific amendments pursuant to previously established policy for initiating and developing Council Ordinances and Resolutions(support of 3 Councilmembers needed to initiate item)at the January 21 Council Meeting. City of Fort Collins AFFORDABLE HOUSING BOARD 2003 Work Plan I. Education and Outreach (Chair, Isabel Garity, Members Kathleen Cheroff, Jane Phelan, Mary Glode) A. Public: 1. Create a presence at events designed to draw attention to issues of affordable housing, e.g., breakfast in the park, New West fest, etc.. 2. Continue to monitor, maintain and update the affordable housing website as needed. 3. Review website for possible ways of streamlining and making appropriate for public use, both developer and consumer. 4. Market website to groups and individuals. 5. Create liaison positions to other groups: a. Jon Fairchild— Transportation Board b. Kay Rios — Senior Advisory Board, Affordable Housing • Coalition of Larimer County, OOA Senior Attainable Housing Committee, Dial-A-Ride Advisory Committee c. Isabel Garity —Planning and Zoning Commission d. Denise Rogers— Continuum of Care Coalition e. Jane Phelan —Natural Resources Board f. Joe Hebert - Commission on Disability 6. Continue to keep the public advised on affordable housing issues and assist staff with public presentations. B. Board Members: 1. Invite speakers to attend and provide presentations on current projects, programs or issues; 2. Encourage developers to attend and, during citizen participation, provide information on issues, obstacles, suggestions; 3. Assign topics to be researched by board members; 4. Actively encourage dialogue between Board members and not- for-profit housing developers by hosting roundtable discussions. C. Council Members: 1. Provide a list of issues/suggestions to Council before its yearly retreat; 2. Formulate opinions on topics (i.e. land banking, sales tax rebates), and forward assessment to Council. 3. Ensure that Board members are present at Council meetings when affordable housing issues are discussed. D. Other government officials: 1. Devise the means by which to encourage Larimer County Commissioners to take the lead in developing a county-wide needs assessment. II. Advocacy— (Chair, Kay Rios) A. Revisit the Impact Fee Rebate Program B. Explore use of Affordable Housing monies for use in upgrades and/or routine maintenance of manufactured housing and devise a process for application. C. Explore establishing a fund from Affordable Housing or General Fund monies for repair and maintenance of subsidized housing. This would include conditions that would require a guarantee for years of affordability. D. Explore establishing a fund from Affordable Housing or General Fund monies for repair and maintenance or upgrade of manufactured housing. E. Review statistics on the down payment assistance program. F. Investigate zoning changes for potential manufactured home parks. G. Investigate feasibility of extending down payment assistance programs to manufactured home parks. H. Investigate practice of assessing application fees for low income rental housing. III. Policy Development and Review (Chair, Jon Fairchild Members: Denise Rogers, Kay Rios A. Review City Plan and, via Board vote, make recommendations to City Council. B. Review relationship study report and, via Board vote, provide recommendations to City Council. C. Monitor sub-committee report progress and provide comment to staff and City Council via the entire Board. D. Advocate for policies that support affordable housing. MEMORANDUM DATE: November 30, 2002 TO: Mayor Martinez and City Council members FROM: Linda Stanley, Air Quality Advisory Board chair SUBJECT: 2003 Work Plan —Air Quality Advisory Board Members of the Air Quality Advisory Board have chosen the following topics for its 2003 work plan. If any Council members have questions or comments about our 2003 work plan, please feel free to contact me at 493-7225 or orangwoman@hotmail.com. • '"Ad" ,.F�adorr evroorTstrrrotion„ VMT:reducfiori j.. .. ... .e.traveled): YF.ado+atestin Psixtt>sf�sale••••,•. :.:. .: . . ... ... . .. .n.f. . . rt. ..:. .:. . . •• •• • ••••• ` Selection of capital.improvement projects Reg.... i ....:. . . .ority'stu. Lu . . T : : : f2f1G1:staff feam rb' ress Woad smoke ... ..... .....;.. . .. ...,...,...;...,...,...,...; : : : . . . . . . . . . . . . . . P.. .g . . . : : : : . �.° �. , . .. :�: : MasOrt•$try@t Carr+tfOr'}�rpQtes9: : : Upgrade tp:low {�OTl�tibt�'etj4�ipt�lept 1n�hEn p hohe rs sofd:�i •.•-Code-en fomr.cc.elumd.ef.n n3t'rey. iew. .5 :Assare airualit -rMlods• e : ;,:r•.r;rr:!!i;!;::.'!r!r:!u:;r!:.!%r;r:sr'er;rr[!!a;!irc,;e!.�!!sr:i=�,;;la.,rt._a.ar� rqyui!airlinfuy:i'.iirsir!!l'sr!rururrreirr�r's!!ry ,Pravideyofieytieeornmendatios©rr .'r;;rr!!e;a!!!;sr!,ns:.a..;'p :bud et, moritoring;ads % . . 'e c. . . . . . . . rit ... eontirge. ... :. .; : : . . . . . . . . .. . defnitioRof success): : : : : : : : : : : n!r�ri•.!r.:' .•; Clean Fuels Y �Qbabco Buy low-emission vehicles for the City fleet � � � � � � � � �; , St'reng0en,seeon4l,hMc4�'sinok�4o 00a—''? Find alternatives todiesel-powered busses , , , , , � , , � � � � � � � � � � � � � � � � � � , ..... -..........:......i .. ;climate Prbtect�©n. ... ._.. _,...,...,... .... . ... Public outreach t Gpntrnue to evalktale qr di•eHobu aqe crew prograrrrs to wn sting/open IioUSe ..... .redrree Gf G ernissiaras arrd su{�pc rt.the .. ..,..;. 7 mpact Health s measure and evaluate Fort Collin .local:l?.ction f lail' ` . : : .,.., Implement educational programs on arrquality issues, Inspection and Maintenance ; Ensure that-an°appropriate1M'program is implemented or continues into the future:, F Cultural, Library and Recreational Services Lincoln Center ity of Fort Collins ART IN PUBLIC PLACES BOARD 2003 WORK PLAN Introduction: The Art in Public Places Board, which was reauthorized in April of 1998, will continue to advise City Council on projects and programs relating to public art,design and aesthetics. Range ojActivities Planned for 2003: Design Consultant Projects The APP Board currently has a juried list of 11 visual artists on the city's Design Consultant Resource List. These Design Consultants work with city departments and design teams to integrate art into city construction projects. 1%Projects The APP Board is currently working on seventeen 1%projects(city construction projects with budgets over$250,000): • Case Park • Harmony Park • Homestead Park • Fossil Creek Community Park • Gardens on Spring Creek • Pedestrian Accessibility(2002) • Mason Street Transportation Corridor • • Taft Hill Road • North College Improvement • City Hall Water Feature • Four Comers 2 • Power Trail • Soft Gold Park • Traffic Operations Facility • Second Sheet of Ice at EPIC • City Park Pool • Civic Center Parking Structure Elevator Doors Other Projects • Trash Can Art for city parks as a collaboration with Fort Collins art teachers M_aior New Projects in 2003 • Oak Street Plaza • Art Donation for Lincoln Center • CSU Transit Center • De-Icing Facility • Southwest Community Park • Open competition for the juried list of Design Consultants(every two years) Activities • Review and make recommendations to City Council on all 2003 APP projects and donations • Advise and make recommendations for changes to rules, regulations, guidelines, policy, administrative and • budgetary matters pertaining to the APP Program • Continue to provide public art consulting for local private businesses • Continue to expand the APP web site • Continue to maintain art collection 417 Weq.Magnolia • Fort Collins,CO 80521-2646 • (970)221-6735 • FAX (970) 484-0424 2003 WORK PLAN BUILDING REVIEW BOARD The Building Review Board will continue to meet on the last Thursday of each month when there are public discussion or hearing items placed on the regular monthly agenda. The Board may also meet as needed in order to convene special meetings. Staff anticipates that the Building Review Board will hear several appeals by contractor license applicants who do not strictly meet the qualification criteria specified in the City Code. Under its quasi-autonomous review authority, the Board is empowered to grant variances from such criteria when it determines there are practical difficulties or that an undue hardship would be imposed on the applicant; or, when the Board determines the applicant has sufficient specialized training, education, or additional relevant experience. The Board is also empowered to render disciplinary action, including suspension or revocation of regulated contractor licenses, under which any specified infractions listed in the regulations are committed. Additionally, in its code appellate function, the Board may hear appeals from strict application of the building codes or from an interpretation of the codes by the Building and Zoning Director (Building Official). _ In its advisory capacity, the Board is expected to continue its review of the 2000 editions of the new International Residential Code (IRC) and the International Mechanical Code (IMC), then make recommendations to Council regarding any suggested revisions based on local conditions and community standards. The International Code series replaces the familiar Uniform Codes as the preeminent national model building codes as now consolidated by the three major building code bodies — BOCA, ICBO, and SBCCI, which recently formed the International Code Council (ICC). • The Board will continue to work on its operational procedures and other matters of interest. . CITY OF FORT COLLINS Citizen Review Board 2003 Work Plan ♦ Review Cases ♦ Continue monitoring voicemail ♦ Explore options for educating citizens about the existence and purpose of the Citizen Review Board ♦ Continue liaisons with appropriate Boards and Commissions, including the Human Relations Commission ♦ Explore development of CRB satisfaction survey; review and analyze • results. ♦ As opportunities present themselves, identify and establish relationships with specific groups within the community. ♦ Monitor training for new Board members ♦ Pursue training opportunities for all Board members in a variety of topics • ! ! Commission on Disability Work Plan 2003 Approved by Commission on Disability December 12, 2002 I. ADA ACCESS & ACCOMMODATION Work plan Item Assigned To: Action Items: Outcome: Assist City boards and Commission Receive agendas and minutes; attend Encourage and support efforts of City commissions (as listed in members as meetings as necessary; promote COD boards and commissions to be ADA Addendum A) in ADA identified in positions; and report status to COD. compliant. compliance and Addendum A. implementation. Early in year, get on agenda to introduce self as COD contact. Assist City departments Full Commission Work with Human Resource Dept. to Encourage and support efforts of City in ADA compliance and provide disability simulation event to upper departments to be ADA compliant. implementation management. Invite department representatives to COD meetings (individually) for information sharing. Participate on ADA Lead: Mark Beck Participate in grievance hearings. Resolution of grievances. Grievance Committee -Alter: Laura Burnett II. COMMUNICATION & EDUCATION Work plan Item: Assigned To: L Action Items: Outcome: Orientation Orientation for new Jill Lancaster& Update Orientation Packet. Provide —� Update new members of current and COD members City Staff information and materials to new COD past concerns and accomplishments of Liaisons members. the COD. COD Work Session Full Commission Develop following year work plan; invite Team building focusing on developing City staff(optional). unity, strength, excitement, and goals of COD;working draft of upcoming A year's work plan. COD Outreach with Full Commission Invite representatives of local service Establish connections with local Local Service Agencies agencies to COD meetings (topical). providers of services; inform representatives of COD mission, activities, and goals. Develop Comprehensive Ruth Skogerboe Examine what's currently out there; Improve information channels. Resource Directory explore possibilities of making directory better and more available Subcommittees Joan Ruth Distribute HeavyDoors pamphlets Reduced barriers for the disabled. Heavy Doors Sko erboe, staff p p Employment Jerry Patterson, Ongoing research into employment of the Increase awareness of employment Jill Lancaster disabled. opportunities for the disabled community. Serve as liaison to the Business Leadership ((( Network Practical Housing Advocate a policy of encouraging Subcommittee Mark Beck Convene meetings of subcommittee accessible residences. COD Web site Paul Ostrof, Jerry Maintain and update as needed. Provide on-line information of COD Patterson activities and meetings and local events Media Relations Laura Burnett, Create and update a list of local media Encourage communication between the Susan Williams, contacts and utilize the media to promote or COD and the media; encourage Mark Beck discuss issues pertaining to people with inclusion of issues and items disabilities. concerning people with disabilities. • 0 Art Show Susan Williams, Create, organize and implement the Art exhibit featuring disabled artists. Ruth Skogerboe Creative Abilities Art Show Accessible Technology Jerry Patterson Work with city web master to improve Compliance with WC3 accessible accessibility to city and library websites. guidelines. Public Outreach Jerry Patterson [Eervices. esearch Options for outreach programs or Develop outreach programs. Business Partnerships Susan Williams Create partnerships with businesses to Encourage businesses to become aware promote disability issues and obtain of issues relating to people with sponsors for Awareness Events &Mayor's disabilities and encourage participation Awards. in events and awards programs. Mayor's Awards Subcommittee Coordinate awards presentation and event. Awards honoring persons and Promote and encourage nominations for businesses who have exhibited Staff liaisons awards. dedication to persons with disabilities in the areas of employment, awareness, and improving quality of life. -------------------------------- ---------------------- ---------------------------------------------------- Nominations Joan Cook and Establish list of agencies, businesses and Quality nominations received for Jerry Patterson individuals to solicit nominations from for deserving individuals. mayor's awards throughout the year. Jill Lancaster, Smooth running and quality event. Process Diane Dittus Establish guidelines and procedures for selecting recipients for Mayor's Awards. Establish a planning guide for the events. Event Diane Dittus, Plan and coordinate Mayor's Awards event. Excellent, well-attended event. Mark Beck, Ruth Skogerboe, Steve Collaborate with other agencies to stage Sutter event (if desired.) III. POLICY & PROCEDURE Work plan Item: Assigned To: Action Items:�r Outcome: Annual Review of COD Full Commission Review and update (as needed) the By-laws To keep the By-Laws current and By-Laws for clarity. understandable. Procedure for issuing Staff Liaisons Research previous steps outlined; update(if To recognize and support businesses statements or letters of needed); present information to COD. and organizations for their efforts in Mark Beck providing accessibility to the disabled commendation, p g y recommendation or community; also to point out to certain support(to agencies, businesses areas that could be improved businesses and on behalf of patrons with disabilities. individuals) Budget Jill Lancaster,Jerry Investigate procedure for budget g Patterson submission. Create and submit budget for Procedure for allocation of funds. COD. Research mechanism for collecting and disbursing money for COD projects. COD brochure update Susan Williams Review and update Keep our material current ADDENDUM A Boards and Commissions oard/Commission Name ICOD Staff Member Contact f uilding Review Board ark Beck housing Authority ark Beck Human Relations Commission Joan Cook Parks and Recreation Board Laura Burnett Tanning and Zoning Board Jerry Patterson Senior Advisory Board Susan Williams ransportation Board Susan Williams or Jerry Patterson ulti-Cultural Commission _ — I uth Skogerboe outh Advisory Board ---7 ill Lancaster ffordable Housing aul Ostrof Neighborhood Resources Diane Dittus Cultural Resources Board Ruth Skogerboe . COMMISSION ON THE STATUS OF WOMEN 2003 WORK PLAN INTRODUCTION For the year 2003,the Commission will continue to lead the effort on the Women's History Month Essay Contest and the Marcile N. Wood Award. In addition to these two annual activities, the Commission will study the (July 17, 2001) Policy Agenda and develop a report indicating the areas in which the Commission can support the City Council with their Themes, Goals, and Objectives. This report will form the foundation of future Commission work. ANNUAL COMMISSION ACTIVITIES Women's History Month Essay Contest—The Commission will continue to sponsor an essay contest for the Poudre School District junior high students. A committee will work with Tom Tonoli in the Poudre School District with the coordination of the contest packets and picking up the completed essays. Student entries will be reviewed in February and winners will be selected. The winners will be honored at a special event, • with a presentation of certificates by Mayor Ray Martinez. The Fort Collins Coloradoan will be notified of the winning essays and encouraged to publish the students' names in recognition and support of Women's History Month. Marcile N. Wood—The Commission will continue to sponsor the Marcile N. Wood Award recognizing an outstanding citizen in the Fort Collins community who has made considerable contributions to the status of women. A committee will send out and review applications and select a winner in the fall of 2003. The winner will be publicly announced and celebrated during the annual Women's Award Night event at the Women's Center. COMMISSION LIAISONS Relationship with City Council—The Commission will continue to report to our City Council liaison, Karen Weitkunat, to track the Council's policy agenda and, in the Commission's advisory role, provide information and appropriate comments to the City Council on issues of concern to women in Fort Collins. Relationship with the Human Rights Resources and Education Office—The Commission will continue to work with Barbara Catbagan-Spalding regarding our mission and future activities. The Commission looks forward to continuing the partnership with the City's Human Rights Office and interfacing on projects and issues concerning the city and community. Relationship with the Senior Advisory Board—The Commission has developed a relationship with the Senior Advisory Board and has started to track and monitor issues pertaining to seniors, specifically senior women. In 2002, the Commission assisted the Senior Advisory Board with a survey to gain a better understanding of issues in which both groups should concentrate their efforts for 2003. GENERAL TIME-LINE January: • Welcome new members and elect new officers. • Complete Annual Report to be presented to the City Council by the end of the month. • Discuss the Women's History Month Essay Contest o Confirm contest prize gift certificates with the Foothills Fashion Mall. o Assign tasks to Commission members for the location of the event, scheduling the Mayor, and organizing the food. o Determine schedule for reading essays. o Contact the Coloradoan (Dorothy Bland) • Discuss the City Council Policy Agenda and the position of the Commission within the Agenda. February: • Read essays or choose day in early March to read them. o Pickup awards. o Create an outline for the evening. March: • Women's History Month Essay Contest event with Mayor Ray Martinez. • Recognize Marcile N. Wood winner at the Women's Center event. April: • Discuss the City Council Policy Agenda and begin to produce a report for Karen Weitkunat. • Put all information relative to the Essay Contest in one location(folder, disk, etc.). May: • Continue working on the report for Karen Weitkunat. June: • Present report to Karen Weitkunat. July: • Start to organize Marcile N. Wood event. o Update mailing list for the Marcile N. Wood event. August: • Present Women's Equality Day Proclamation at the City Council meeting. • Contact Tom Tonoli about the Women's History Essay Contest September: • Continue working on Marcile N. Wood event o Public relations with the Coloradoan • Women's History Essay Contest for 2004 o Update flyer and present to Tom Tonoli. October: • Work on joint project with the Senior Advisory Board. • Discuss new member application process. November: • Complete 2003 Work Plan to be presented to the City Council. December: • Completion of Marche N. Wood event: essays read, winner chosen. • Begin working on 2003 Annual Report. • Women's History Month Essay Contest o Make sure Tom Tonoli has what he needs to distribute the flyers to the teachers on time. • COMMUNITY DEVELOPMENT BLOCIC GRANT COMMISSION 2003 WORK PLAN The following items are included in the CDBG Commission's 2003 Work Plan: 1. CDBG FY 2002-2003 Program Development The CDBG Commission will continue to work with the Affordable Housing Board to streamline the Competitive Process for CDBG, HOME, and Affordable Housing Funds. The process involves a review of the application selection process, the method for the solicitation of proposals, establishment of criteria for making funding recommendations and the final selection of applications and recommendation for funding to City Council. . 2. CDBG Program Development CDBG Program Development involves the continuation of the federally funded grant program for activities such as acquisition, public facilities, public services, affordable housing, and planning. The process includes a review of the application selection process, solicitation of proposals, criteria for funding, and funding recommendation. 3. HOME Program Development HOME Program Development involves the continuation of the Federally funded grant program for affordable housing and will include review of the application selection process, solicitation of proposals, criteria for funding, and funding selection. 4. Priority Affordable Housing and Strategies Report Update The Commission will review, comment and advise on the update to the Priority Affordable Housing Needs and Strategies report being developed by Advance Planning Staff. City Clerk City of Fort Collins CULTURAL RESOURCES BOARD WORK PLAN - 2003 VISION: The Fort Collins Cultural Resources Board envisions a community where art, music,performances and the stories of its people enhance the quality of life for all residents and visitors. MISSION: The mission of the Fort Collins Cultural Resources Board is to advise City Council on cultural issues for the greater good of the Fort Collins community. Cultural resources are defined as the arts and history, all of which stimulate community potential and pride. STRATEGIES TO FULFILL VISION AND MISSION CULTURAL DEVELOPMENT & PROGRAMMING and TOURISM ACCOUNTS - (FORT FUND) Continue to administer Fort Fund Funding Session- January Funding Session -April Funding Session - June Continue to work in conjunction with the Convention and Visitors Bureau when making recommendations for funding from the Tourism Account. Re-examine Fort Fund guidelines &process and make changes if necessary. FACILITIES — Continue to make recommendations for a new Performing Arts Center and improvements to existing facilities. Develop/Explore possibilities of expansion and improvement of the Fort Collins Museum. 300 LaPorte Avenue • P.O.Box 580 • Fort Collins,CO 80522-0580 • (970)221-6515 • FAX(970)221-6295 Cultural Resources Board Work Plan- 2003 Page 2 COMMUNITY CULTURAL DEVELOPMENT Participate in projects which may affect the cultural community such as: Arts Alive Fort Collins Public/private funding for City cultural projects Fort Collins Convention and Visitors Bureau collaboration Designated revenue sources to support the operation of the city's non-profit arts, science, historical and cultural organizations (such as a Scientific and Cultural Funding District, a seat tax, an increase in the City lodging tax, etc...) Raise the awareness of City Council members and the community as a whole of the value of the cultural assets of the city. Promote the establishment of a Mayor's Community Award for the Arts. Provide liaisons to support the following groups and committees: Convention and Visitors Bureau Art in Public Places Board Museum Advisory Council Review the Board's Vision&Mission Statement. Prepare a nomination for the Colorado Business Committee for the Arts Awards. FORT COLLINS MUSEUM/LINCOLN CENTER The Board will continue to advise City Council on specific issues regarding the Museum and Lincoln Center. Assist Museum Advisory Council with promotion of Museum as a cultural asset of the city. Assist Museum and City staff with the development of new/expanded facilities for the Museum. 2003 ELECTRIC BOARD WORK PLAN The Fort Collins Electric Board was created by City Council action on August 20, 1991. The primary function of the Board, as stated in Ordinance No. 100, 1991 is "To advise the City Council on policy matters pertaining to the municipal electric system." In response to the charge, the Electric Board proposes the following Work Plan for 2003. I. Electric Energy Supply Policy: a. Present draft policy to City Council January 2003. b. Proceed with policy language based on Council response. c. Assist staff with designing implementation plan d. Monitor progress, as well as review and discuss the following: • Rates update • Undergrounding update • Diverse source of energy generation capacity • Per capita consumption • Rate payer education components • Survey results • Demand Side Management (DSM) and renewable energy programs 2. Community Outreach: . Help to identify ways in which the Utilities can educate the Community related to the electric industry. a. Energy use b. Energy-environmental-quality of life connection c. Public Power benefits d. Survey results 3. Fiscal Considerations a. Review the 2004-2005 Utilities Biennial Budget b. Review Purchase Power Reserves c. Review the rate structure • Does the structure accomplish what we are trying to do? 4. Updates on the following throughout the year: a. Deregulation b. Competition c. Legislative issues d. Utilities Strategic plan e. Telecommunications f. Cities for Climate Protection Program g. Enhance the communication dialog between Electric Board, staff, City Council and other Boards 5. Alternative Energy Resources: a. Review Platte River Power Authority(PRPA) topics b. Electric Board Vice-Chairperson will review PRPA minutes and bring topics of concern to the Board. c. Invite Platte River Power Authority General Manager to give an annual update. The Board would appreciate any feedback Council may provide regarding the appropriateness of this work plan. Cultural,Library,and Recreational Services Golf Division GOLF BOARD 2003 WORK PLAN and MEETING SCHEDULE City of Fort Collins All Regular Golf Advisory Board Meetings are scheduled for the third Wednesday of each month at 7:00 p.m. October through April; and at 7:30 p.m. May through September, and beginning in 2003 are held at the Collindale Golf Course Clubhouse, 1441 East Horsetooth Road, in the Phillips Room. The Board may also choose to meet on other dates and at other locations that will be publicly announced. The Golf Board 2003 Meeting Schedule is as follows: January 15 @ 7:00 p.m. July 16 @ 7:30 p.m. February 19 @ 7:00 p.m. August 20 @ 7:30 p.m. March 19 @ 7:00 p.m. September 17 @ 7:30 p.m. April 16 @ 7:00 p.m. October 15 @ 7:00 p.m. May 21 @ 7:30 p.m. November 19 @ 7:00 p.m. June 18 @ 7:30 p.m. December 17 @ 7:00 p.m. Golf Board 2003 Work Plan >Approval of the 2002 Golf Board Annual Report (January) >Revise Golf Board By-Laws (January) >Status of the Collindale Clubhouse Project and Other Golf Capital Improvements >Determine the Structure and the Proposed Golf Fees and Charges for 2004/2005 (January-March); Public Meeting(April); Final Recommendation to the City Manager (May) >2003 "Fort Collins Fore Kids" Golf Clinic Planning (February-May); the Event (June) >Election of Golf Board Officers for 2003/2004(March) >Review the Proposed 2004/2005 Golf Fund Recommended Budget(June) >Continued Discussion for a Potential New Public Golf Course in Fort Collins by 2005 >Revise "Golf Courses Operations, Rules, Policies, and Procedures" Manual(September- November) >Approval of the 2004 Golf Board Work Plan and Meeting Schedule (November) This Work Plan and Meeting Schedule was unanimously approved by the Golf Board at their Regular Meeting of November 20, 2002 City Park Nine Golf Course • 411 South Bryan Avenue • Fort Collins,CO80521 • (970)221-6650 Collindale Golf Course • 1441 East Horsetooth Road • Fort Collins,CO80525 • (970)221-6651 SouthRidge Golf Course • 5750 South LemayAvenue • Fort Collins,CO80525 • (970)226-2828 Golf Administration • 215 North Mason Street,3rd Floor • P.O.Box 580 • Fort Collins,CO 80522-0580 • (970)2216350 • FAX(970)221-6586 • HUMAN RELATIONS COMMISSION 2003 WORK PLAN Human Relations Commission 1. Provide orientation of new members beginning January 2003. 2. Work on Human Relations topics that arise in 2003. 3. Improve two-way communication with citizens. 4. Reassess vision and mission of the Human Relations Commission. 5. Provide support for Subcommittee work shown below: Diversity Subcommittee • Continue to work to increase the diversity of the City's Boards and Commissions by: (a) completing analysis of the data from the appointment process compiled to date (b) continuing to gather and incorporate new data (c) developing strategies and making recommendations based on the analysis of the data. • Continue to participate in the planning and implementing of the "Eracism Film and Discussion Series," in cooperation with the Northern Colorado Multicultural Corporation and the Racial Justice and Cultural Diversity Task Force of Foothills Unitarian Church, to heighten awareness and create a better understanding of the issues facing people of color or of minority ethnic backgrounds. • Continue to look for outreach opportunities to develop liaisons with, and provide support to other organizations, to develop and implement educational forums or dialogues for the public on topics relevant to human rights, diversity and discrimination issues. • Provide support to the City's Human Rights Officer and other HRC subcommittees, such as helping citizens with language and cultural barriers in completing discrimination complaints. Human Relations Award Subcommittee • Solicit nominees, select award winners, and honor them at the 21sth Annual Fort Collins Human Relations Award Breakfast. • Review processes and timing of the Awards Breakfast. Consider alternate dates for the Awards Breakfast and categories of award nominees. • Continue to improve publicity and marketing strategies to attract more nominations, especially in the Youth category HUMAN RELATIONS COMMISSION 2003 WORK PLAN Page 2 Police Subcommittee • Serve as Citizen Liaisons to assist citizens in filing complaints with Fort Collins Police Services. • Maintain a list of interpreters to assist with translation in filing complaints. • Coordinate with Police Services to allow effective utilization of Citizen Liaisons within the complaint process. • Continue to work with the Police Services liaison to train new Police Subcommittee members to serve as Citizen Liaisons. • Help to educate the citizens of Fort Collins concerning positive relations among community members, Fort Collins Police Services, and the Citizen Review Board. • Recommend actions that will promote positive relations among community members, Fort Collins Police Services, and the Citizen Review Board. • Provide assistance to the Citizen Review Board upon their request. Executive Delegation Committee • Revise the Human Relations Commission by-laws to reflect changes as needed. • Monitor and review legislation and ballot initiatives affecting civil rights. • Provide on-going support to other Human Relations Commission committees as needed. Community Planning and Environmental Services Advance Planning Department City of Fort Collins November 4 , 2002 MEMORANDUM TO: Karla Smith, Boards and Commissions Coordinator FM: Joe Frank, Advance Planning Direct,,-* RE: Landmark Preservation Commission -,LO)03 Work Program The Landmark Preservation Commission' s 2003 Work Program consists of two general areas : continuing responsibilities and new special projects . The most important continuing responsibilities include the designation of Fort Collins Landmarks, final decision-making authority for design review of requests for alterations and additions to locally landmarked buildings, and the Demolition/Alteration Review process, allowing public input on the demolition or alteration of non-designated properties fifty years old or older. The Commission will meet approximately 24 times throughout the year to decide upon design review applications, landmark designations, landmark loan applications and special projects review. Continuing to implement the goals and actions contained in the Historic Resources Preservation Program (HRPP) Plan will be the primary focus . The following is a list of actions that will be implemented in 2003 : I . Survey and Identification A. Review and provide comments on a survey and contexts of buildings and structures within the Buckingham, Alta Vista, and Andersonville Neighborhoods, and identify the potential for historic districts . B. Review and provide comments on a survey and context of Quonset Huts, and identify their potential for designation. C. Review and provide comments on a survey and context of Poudre R-1 School District owned resources and a 281 North College Avenue • P.O.Box 580 • Fort Collins,CO 80522-0580 • (970)221-6376 FAX(970)224-6111 • TDD(970)22"W2 • E-mail:aplanning@fcgov.com historic school ' s context . Identify potential for designation. II . Incentives A. Review applications to the Landmark Rehabilitation Loan Program. B. Review applications for the Pre-Qualified Consultant ' s List of the Design Assistance Program. Examine Criteria for the Pre-Qualified Consultant ' s List . III . Design Review Function A. Review requests for design changes to locally landmarked buildings . IV. Landmark Designation Program A. Pursue landmark designations . V. Planning A. Review progress and comment on the Downtown Strategic Plan and City Plan updates . B. Discuss the inclusion of an archeology significance criterion into Chapter 14 of the Fort Collins Code . C. Consider conducting a Landmark Preservation Commission retreat . VI . Education and Awareness A. Continue community outreach by providing technical information and education concerning the available financial incentives for historic preservation. B . Continue the "Friends of Preservation" award program. Fort Collins Public Library Board 2003 Work Plan The following 2003 Work Plan has been developed by the Library Board to continue some of the efforts undertaken in previous years, and study new agenda items as seems appropriate. The Library Board plans to focus on the following during 2003: • Library Centennial Celebration—Work with staff to plan and publicize events for the upcoming Library Centennial celebration. This will include exploring ways to raise awareness of the role of public libraries in our society and increase dialogue in the community about important library issues,both local and worldwide. The Library Board will develop a sub-committee to work with staff to plan this important community event. • Expanded funding for library services—The Board will continue to work with Council and staff to develop solutions to the pressing need for additional library space, funding, and services. 1. Take a leadership role in the County for exploring funding options by the County for the unincorporated areas of Larimer County. 2. Begin the process of planning for new library facilities, including O&M. 3. Continue to evaluate possible sites for additional library services. • Library Support Organizations—Continue to develop and enhance the Library . Board's relationship with community organizations that support library programs and services, assist in the coordination of activities and unity of goals among the groups. These include the Friends of the Library and the Fort Collins Library Trust. The goal is to have a report by the Friends of the Library regarding their activities at each Library Board meeting, and a report by the Library Trust once per quarter. • Library-Community Partnerships—The library continues to leverage resources by partnering with other community organizations to bring a wider range of services and programs to the public. The Library Board supports this effort. This year each month a staff member will be invited to the Board meeting to report on their departmental activities within the library and in the community. This will educate the Board and allow for additional public input on programming. • Emerging Library Trends—The Library Board is interested in spending time this year exploring emerging trends in library issues and advising staff and Council regarding local responses to these issues. A subcommittee will be formed to look into these issues and plan quarterly discussions among the Board. The Fort Collins Public Library has emerged as a facility that has a great deal of public support and interest. The Board will work closely with Council and staff to ensure that the community continues to receive outstanding library services. • 2003 WORK PLAN NATURAL RESOURCES ADVISORY BOARD CITY OF FORT COLLINS DATE: November 21, 2002 TO: Mayor and Council Members FROM: Randy Fischer on Behalf of the Natural Resources Advisory Board SUBJECT: NRAB 2003 Work Plan This memorandum presents the Natural Resources Advisory Board's (NRAB's) work plan for the year 2003. We developed this work plan during our November 20, 2002 NRAB meeting at which we identified the issues we believe are central to the environmental health and sustainability of our community. This plan for 2003 reflects our commitment to provide Council with sound advice on these issues throughout the coming year. This work plan identifies items and issues that are scheduled or that we anticipate will be considered by the NRAB during the year 2003, either by the full Board or by Board subcommittees. Other, unforeseen issues will be addressed by the Board as they are brought before us by Council or Staff. The work plan informs Council of the board's future agenda items, and will be relied upon throughout the year by the NRAB for our own planning purposes. To the extent practicable, the timing of our consideration of these items will closely parallel Council's schedule, as many of the items and issues identified in this work plan are also contained in City Council's Policy Agenda. General actions that we anticipate will be taken by the NRAB in 2003 include the following: • Reviewing City policies and plans for consistency with the community's. environmental goals and values through regular meetings and subcommittee meetings; • Coordinating activities with other City Boards and Commissions, such as the Parks and Recreation, Air Quality, Electric, and Transportation Advisory Boards, and with Larimer County's Environmental Advisory Board; • Continue providing feedback to Staff by participating in task forces and special committees to address specific policies, plans or regulations; • Developing recommendations to Council through Board discussion and consensus; Page 1 of 6 NRAB Year 2003 Work Plan • Communicating our recommendations to Council through written memoranda and attendance at Council meetings, hearings, and study sessions. Specific items and issues that we expect to consider in the upcoming year are presented on the following pages. We look forward to a productive year of volunteer service to Council, the citizens of Fort Collins, and the environment. As always, please feel free to contact us with any comments or questions regarding our work plan for 2003. Sincerely, Randy Fischer, Chair Natural Resources Advisory Board 226-5383 cc: John Fischbach, City Manager Michelle Pawar, Natural Resource Department Greg Byrne, Director, CPES Page 2 of 6 NRAB Year 2003 Work Plan 10 ANTICIPATED NRAB ACTION ITEMS DURING 2003 Administrative Issues 1. Biennial Budget Process for Fiscal Years 2004/2005 — Review and comment, including the 2005 budget exceptions process; 2. Council's Policy Agenda - Monitor for natural resources and environmental issues; 3. City-Wide Capital Projects Inventory— Participate in discussion on environmental priorities, cost of growth issues, funding sources, project siting issues, and environmental impacts of new projects; 4. Update to the Framework for Environmental Action (Sustainability Inventory) — Provide input, now scheduled for 2003. City Plan Implementation and Land Use Planning 1. City Plan Update Process - Provide input and advice to Council on the 5-year update; 2. Nature Areas and Open Space — Review and comment on natural areas and other open space acquisitions, management, monitoring, and restoration issues; review and comment on Cooper Slough and northeast area land conservation, Poudre River corridor, foothills areas, buffers, etc.; 3. Natural Areas Policy Plan -Work with staff on the planned update of this plan; 4. Community Separators - Actively participate in the adoption and implementation of true community separators between Fort Collins, Timnath, Windsor, and Wellington and continue to enhance the Fort Collins/Loveland separator; 5. Easements - Update and monitor the implementation of the new natural areas easement policy and continue monitoring requests for easements on City- owned natural areas; monitor and provide input on conservation easements on City projects with GOCO funding; 6. Agricultural Land Conservation Policies — Review and comment on land conservation strategies outside the GMA, Larimer County Open Lands, Agriculture Advisory Board, surplus raw water rental policy; • Page 3 of 6 NRAB Year 2003 Work Plan 7. F000dplain Protection and Stormwater Issues — Review and comment on environmental, floodplain, and stormwater aspects of development and neighborhood and subarea plans; 8. Downtown and River Corridor- Participate in the implementation of the Downtown River Corridor Plan and the Downtown Strategic Plan, including design of natural areas enhancements and other projects with potential natural resources or environmental impacts; 9. Regional Planning — Monitor, review and comment on regional planning activities, such as community separator projects, GOCO Legacy Project implementation, intergovernmental agreements with Larimer County, implementation of the 1-25 Regional Corridor Plan; 10.Growth Management - Review and comment on growth management issues, including cost of growth study, transfer of development rights, urban growth area boundaries, annexation plans and policies, fiscal and environmental impact model, development impact fees, community separators; 11.Park Planning and Development— Review and comment on Southwest Community Park preliminary design and public process, trails master plan and trail placement issues, Martinez Park management plan, environmental aspects of trails and park design, dog park issues, and monitoring of the construction of Fossil Creek Community Park. Transportation Planning 1. Transportation Master Plan and Master Streets Plan Updates — Review and comment on the natural resources and environmental aspects identified during the 5-year update of the Transportation Master Plan; 2. Vehicle Miles Traveled (VMT)— Monitor and evaluate reduction strategies as a means of protecting air quality and other environmental impacts of growth; 3. Land Use, Transportation, and Air Quality (LUTRAQ) Committees - Monitor the natural resources and environmental aspects; 4. Regional Transportation Authority - Monitor and provide input and advice to Council on the proposed Regional Transportation Authority. Environmental Protection, Health, and Safety 1. Solid Waste Reduction - Monitor and revisit solid waste reduction policies, with particular emphasis on enhancing the variable trash rate program (pay- as-you-throw) and reducing consumption and waste generation; solid waste Page 4 of 6 NRAB Year 2003 Work Plan diversion goals, landfill and recycling center management issues, County recycling center expansion, trash districting reevaluation, construction and demolition waste recycling pilot demonstration; environmental and natural resource education; 2. Water Quality Monitoring and Reporting - Review and comment on policies affecting water quality protection, monitoring, and reporting; storm water runoff quality monitoring, storm water design criteria, best management practices, impacts of development on runoff quality and raw water supplies, Big Thompson Watershed Forum, baseline water quality data from major urban streams (Mountain Vista area, for example), monitoring and reporting of water quality in Fossil Creek, Spring Creek, and the Poudre River; 3. Air Quality - Review and comment on air quality policies, including greenhouse gas reduction, Cities for Climate Protection - Climatewise Program and business outreach, number and location of air quality monitoring stations, Air Quality Action Plan, indoor air quality, radon ordinance review, LUTRAQ ongoing efforts; 4. New Development Review and Compliance - Monitoring and follow-through of new development review and compliance with natural resource protection requirements; 5. Hazardous Wastes and Pollution Prevention — Review and comment on hazardous waste, pollution prevention, and remediation programs; internal City audits and internal environmental management systems, community outreach and education, and brownfields pilot project in the downtown river corridor. City Utilities Projects 1. Water Supply Policy - Review and provide input on the update of the City's Water Supply Policy, including water demand-side management, additional storage proposals, water rate policy, issues related to special districts; 2. Electric Supply Policy - Provide input and advice to Council on the update of the City s Electric Policy; 3. Poudre River Master Drainage Plan — Potential impacts on river natural areas and features; 4. Other Projects to be identified. Page 5 of 6 NRAB Year 2003 Work Plan City of Fort Collins Cultural, Library, and Recreational Services Parks and Recreation Board 2003 Work Plan and Meeting Schedule The Parks and Recreation Board consists of nine citizen members appointed by the City Council. The Board acts as an advisory board and advises and makes recommendations to Cultural, Library, and Recreational Services and the City Council for their approval as to rules, regulations,policies, and administrative and budgetary matters pertaining to Parks and Recreation, excluding matters relating to the operation and maintenance of City-owned golf courses and cemeteries. The Board assists the City in cooperating with the Poudre School District and other organizations and individuals interested in the City's parks and recreation programs. Members serve four-year terms, and they serve without compensation. All regular Parks and Recreation Board meetings are scheduled for the fourth Wednesday of each month at the Cultural, Library, and Recreational Services Administrative Offices, 215 North Mason Street in the Community Room, at 5:30 p.m. The Board may choose to meet in other locations that will be publicly announced. The 2003 meeting schedule is as follows: • January 22 May 28 September 24 February 26 June 25 October 22 March 26 July 23 December 3 (November/December) April 23 August 27 2003 Proposed Agenda Items Building Community Choices Capital Improvement Program • Construction of the Gardens on Spring Creek. • Open Fossil Creek Community Park. • Respond to issues regarding the new Northside Aztlan Community Center. • Participate at the grand opening of the Second Sheet of Ice at EPIC. 2002-2003 Council Policy Agenda Take an active role in Gateway Mountain Park and review the development of the park in phases as funding allows. • Neighborhood Parks • Review the Soft Gold Neighborhood Park design and Waterglen Mini-Park design. • Provide recommendations on parkland acquisitions. • Provide input on new park construction—Lilac Mini Park (formerly known as Horticulture Center Mini Park), Soft Gold, and Homestead Neighborhood Parks. • Review Management Plans for neighborhood parks and make recommendations on park improvements. Community Parks • Review each of the Management Plans for the community parks and make recommendations on park improvements. • Review Community Parkland Acquisition options. • Discuss issues relating to the design of Southwest Community Park. • Respond to construction issues regarding improvements to Sheldon Lake. Trails • Keep the Board and staff updated on the Trails Subcommittee meetings. • Continue to review the location and construction of new trails, including the extension of the Poudre River Trail from Taft Hill Road to Lions Park and Power Trail. • Support trail funding through Conservation Trust Funds,sales tax, grants, impact fees,and other funding sources. Other Proiecis/ProQrams • Natural Areas Issues as they relate to Parks and Recreation will be discussed with the Natural Resources Staff and Board. This will include contributions for trail development. • Respond to issues associated with the construction of the Downtown Corner Improvements. • Continue supporting the Youth Activity Center and associated fundraising efforts for the gym. • Support the recreational aspects of the Poudre River Corridor Plan. • Review Recreation Fees and Charges for 2004-2005 budget. • Review opportunities for non-programmed activities such as kayaking and rock climbing • Participate in the grand opening of City Park Pool and the second sheet of ice. • Review and give input on 2004-2005 budget. • Provide recommendations on the design and construction of the North Taft Hill Dog Park • Provide recommendations on issues relating to the drought • City Plan Update and its affects on Parks and Recreation • Discuss plans for an inline hockey rink • Discuss skate park use/safety issues, including possible regulation of bikes. MEMORANDUM TO: Mayor and City Council Members FROM: Personnel Board Members Valerie Remington, Chair THRU: Rick DeLaCastro, Human Resources Director/Staff Liaison DATE: November 26, 2002 RE: 2003 Work Plan for Personnel Board The 2003 Work Plan for the Personnel Board includes the following items: 1) Appeal Board for City Employees: The Personnel Board will continue to serve in its primary role as an independent review board for employees who have received a suspension without pay of three work days or more, an involuntary demotion, or termination of employment. The Personnel Board will review relevant information and/or evidence relating to the disciplinary action, then submit its written findings and recommendations to the City Manager. 2) Personnel Policies and Procedures: The Personnel Board will continue to provide advice and feedback to the Human Resources Director regarding maintenance or changes to the Personnel Policies and Procedures manual. 3) Advisory Board: The Personnel Board will contribute their collective expertise to advise or make recommendations to the Human Resources Director or the City Manager on personnel matters, policies, procedures, compensation and benefits administration or other relevant issues. 4) Special Projects: The Personnel Board will continue to assist City Council and the Human Resources Director with any special projects that may be asked of them in 2003. 5) The Personnel Board will continue its not less than annual dialogue with the City Manager to ensure that the Board is meeting the needs of the City Manager. Please let us know if there is any other area in which we can provide further assistance, or if you have any questions about our 2003 Work Plan. TO: Karla Smith Boards and Commissions Coordinator FROM: Jerry Gavaldon, Chairman Planning and Zoning Board DATE: November 15, 2002 SUBJECT: Planning and Zoning Board Work Program- 2003 The Planning and Zoning Board continues to review large numbers of development applications (in addition, the City's Administrative Hearing Officer is being kept busy with Type I hearings). In addition to evaluating development proposals, the Board continues to address related land use policy issues. These include: • • City Plan Update- The first major update to City Plan is projected to be completed near the end of 2003. The Board will continue to be . represented in the Citizen's Advisory Committee, and will play a central role in the resolution of policy conflicts that have arisen during the update process. Planning and Zoning Board will be making final recommendations to the City Council. • Transportation Master Plan (TMP) Update- Running parallel to the City Plan Update process, the TMP update will help us focus on the relationship between land use and transportation and the necessary level of public improvements. The Board will take an active role in the critique of the TMP update and will be making a recommendation to City Council in addition to the recommendation from the Transportation Board. • Coordination with Larimer County- Efforts to create a more cooperative working relationship between the City and Larimer County will continue this next year. The Board hopes to carry the momentum established at the 2002 joint meeting the Larimer County Planning Commission into more specific resolution of long-standing conflicts between the two entities. • Downtown Strategic Plan- The City's effort to strategically address critical issues facing our downtown will be completed within the first six months of the year. The Board will continue to play a key role in the formation and evaluation of the plan and will be making a recommendation to City Council on the plan's adoption. • Colorado State University Coordination- The Board expects to work closely with CSU over the next year as they embark on amendments to the Campus Master Plan and Foothills Campus Master Plans and the design review for the first new residence hall in several years. • Poudre R-1 School District Coordination- Planning and Zoning Board will continue to refine the development review process for school district projects, building on the successes between the City and the District over this past year. • Open Space/Community Separators Policy- The Board will be involved in policy discussions regarding the acquisition and long-term maintenance of open lands separating Fort Collins and neighboring communities. • Land Use Code- Staff, citizens, developers and various Boards continually monitor the Land Use Code to observe its effectiveness and identify conflicts. The Board will continue to recommend code improvements to the Council during this biannual process. • Development Review Fee Study- The Board will participate in staffs efforts to change the development review fees in a manner that will provide an incentive for high quality development applications and help recover a higher percentage of staff time dedicated to the review process. This past year, the Council liaison has attended quarterly joint meetings with Planning and Zoning Board to review issues of concern and suggestions for improved coordination. The Board has found this to be productive, and will continue the meetings during 2003. cc: Planning and Zoning Board Members Karen Weitkanut, Council Liaison Greg Byrne, CPES Director Cameron Gloss, Current Planning Director Joe Frank,Advance Planning Director GENERAL EMPLOYEES' RETIREMENT COMMITTEE 2003 Work Plan & Meeting Schedule Regular meetings of the General Employees' Retirement Committee (GERC) are scheduled for the first Thursday of every month in the Council Information Center (CIC) of City Hall, 300 LaPorte Avenue at 1:15pm. The 2003 GERC meeting schedule is: January 9 April 3 July 10 October 2 February 6 May 1 August 7 November 6 March 6 June 5 September 4 December 4 2003 GERC Work Plan Prepare 2003 GERC Annual Report for City Council prior to January 31, 2004 Elect Officers and Review GERC standing rules in February, 2003 Continue Monitoring of Retirement Philosophy and determine what additional contributions must be made to the Plan in light of recent major losses Determine the correct approach to implement Credit for Part-time Service changes Revise actuarial assumptions prior to April 1, if necessary Distribute `Personal Retirement Planning Statement' forms in April 2003 Review Quarterly Investment Reports Review legislative issues with actuarial consultant and support staff Conduct annual review of actuarial consultant services in June, 2003 Prepare Work Plan for 2004 by November 30, 2003 Revise the Member Handbook Provide educational opportunities for GERP members when needed F •• Fort Collins Senior Advisory Board 2003 Work Plan OUTREACH Hold or attend special meetings in the community with the express purpose of introducing the Board, answering questions and hearing concerns of seniors and groups/organizations with interest in senior issues. Be available in the community through the use of information booths and participation in events such as the 9Health Fair, the Chili Cook-off, and others as appropriate. Establish a closer relationship with Los Ancianos Unidos to collaborate on senior issues. The Board will establish a liaison with the group and invite a representative from Los Ancianos to attend SAB meetings on a regular basis. ADVOCACY Inform and be informed about issues concerning seniors. Provide evaluation and support as appropriate and offer specific recommendations to the appropriate entities regarding senior issues. The board will focus on the following issues: • • Become educated on City Plan and make recommendations specific to senior activities and facilities. • Be informed on issues relating to affordable housing and develop specific recommendations. • Take an active role in advocating for solutions to transportation issues as they relate to seniors with an emphasis on bus service to the PVHS Harmony Campus. • Advocate for senior center funding policies that ensure affordability to the center for all seniors in the community. Support the Friends of the Senior Center in their fundraising efforts. COMMUNICATION Monitor,report, support, and initiate media information that impacts seniors. Encourage speakers to be present at Senior Advisory Board meetings to keep members current on emerging issues. Maintain existing liaison positions with senior agencies/organizations and establish new relationships as appropriate. Communicate effectively with City Council by establishing relationships with council members, City Manager John Fishbach, and Mayor Ray Martinez. The board will also . attend council meetings when senior issues are being discussed. ' 1 COORDINATION Continue to be actively involved in recruiting applicants for new Senior Advisory Board members. Co-host,with Loveland Senior Advisory Board,the annual Bridging the Gap Senior Network Luncheon, drawing together both public and private entities which provide services to seniors. TELECOMMUNICATIONS BOARD ANNUAL WORKPLAN ' 2003 The Telecommunications Advisory Board will focus on the following topics, issues and activities for 2003 ♦ Stay informed of franchising issues including current compliance;110t' year review, and franchise renewal preparation. ♦ Investigate and monitor equity and access issues regarding the availability of telecommunications services to all Fort Collins residents. ♦ Monitor State and Federal legislation related to Telecommunications. + Respond to ad hoc issues that may arise due to rapid changes that are typical of the telecommunications industry, focusing in those areas that may have impact to the Fort Collins community. ♦ Monitor services offered by AT&T/ComCast. ♦ Review other community's issues and communicate with telecommunications � boards in other cities. ♦ Schedule meetings with the City Council Liaison on an as-needed basis. ♦ Keep abreast of the latest technology in broadband and other telecommunications services for the benefit of Fort Collins' citizens $ ♦ Schedule meetings with telecommunications providers and other regulatory agencies to present relevant information to Board on quarterly or biannual >� basis ; ♦ Site visit to PRPA 3 ♦ Schedule meetings with large users of telecommunications services, 33 including Poudre Valley Hospital, Colorado State University, Poudre School District, etc. ♦ Research telecommunications providers in Fort Collins, determine what services are offered by each, and develop criteria to evaluate competitive influence in the market place. ♦ Investigate City's policies on information on its web site and determine what additional information could be posted to help citizens with telecommunications issues or questions. . TRANSPORTATION BOARD 2003 WORKPLAN The goal of the Transportation Board is to promote the implementation of a balanced transportation system that provides choice, mobility, access, congestion mitigation and safety for all people while achieving: 1) A reduction in the rate of VMT growth to equal the rate ofpopulation growth;and 2) A modal shift of 14%by 2015. I. TRANSPORTATION METRICS (All Modes) Request that the City provide regular updates (1-2 years) of the transportation metrics. • Rate of VMT Growth vs. Population Growth • Modal Shift Data • Bike Lane Miles (on street, off street and grade separated crossings) • Vehicle Lane Miles • Trail Lane Miles • Transit Service Related, i.e. Bus Service Hours • Develop Congestion Metrics (LOS at intersections) • Travel Patterns—Local and Regional • Shortfalls in Funding - Capital - Maintenance . - Operations Safety - Compliance at intersections - Worst 10 intersections (accidents) II. TRANSPORTATION FINANCING A. Maintenance 1. Champion sufficient General Fund contributions to adequately fund maintenance needs, including an inflation-proofing program for Pavement Management to recover costs due to increases in construction prices and additions to the street network. B. Operating 1. Promote and support long-term funding for transit. 2. Examine the feasibility for user paid operating/maintenance costs for public parking. 3. Explore other revenue sources such as advertising. 4. Business contributions/partnerships. C. Capital 1. Work with City Council to address the gap in capital funding for streets by: - Finding new ways to provide leveraging such as seeking funds from the North Front Range Transportation &Air Quality Planning Council (NFRT&AQPC). - Assess and manage Street Oversizing and other fees to ensure that sufficient impact fees are generated to cover the community wide cost of development to ensure adequate public facilities 2. Monitor funding for a new traffic signal system project suite. • 3. Promote and support long-term funding for the Mason Street Transportation Corridor Plan. Transportation Board 2003 Work Plan Page 2 11/20/02 D. General 1. Monitor availability of revenue sources and how they are applied. 2. Continue to promote and support increases of statewide transportation funds including equitable"shareback"of statewide funds for regional needs. 3. Develop and promote a package of transportation projects for the City's budget exception process. 4. Participate in the Congestion Mitigation and Air Quality(CMAQ)resource allocation process. Ill. BUILDING COMMUNITY CHOICES (BCC) A. Work with City Council on the implementation and monitoring of the projects remaining in BCC. 1. Be a major participant in the Mason Street Corridor project 2. Be a major participant for non route based strategies for 1-25/1-80 truck diversion 3. Prospect Road 4. N. College Avenue B. Specific liaison appointments: 1. Mason Street Corridor—Gould and Thordarson (alternate Bruce Henderson) 2. Downtown Strategic Plan—Johnson IV. TECHNOLOGY & INNOVATIONS A. Work with City staff and advise Council on the development and installation of Intelligent Transportation Systems. B. Promote the new Traffic Control System as an information network for monitoring and improving traffic flow. C. Investigate and promote other technology such as: • Bus-system GPS (global positioning system), • Pedestrian count-down devices and audible crossing devices, • Integration of transportation data with the GIS system, Implementation of compliance data studies, • Increased traffic enforcement(i.e. photo radar, red light cameras, etc.), • Implementation of a rating system for bike paths • Better collection of accident data • Increased accessibility of transportation data by the general public • Bicycle detection devices • Support telecommuting efforts • Improved security through right-of-way coordination • Support demonstration projects for clean fuel technologies Transportatlon Board 2003 Work Plan Page 3 11/20/02 V. COORDINATE WITH COUNCIL AND OTHER BOARDS AND AGENCIES A. Network with other City boards and commissions in advising City Council on transportation planning and construction projects. Designate e-mail links to boards. Provide specific liaisons to the: • City Council —Chair Ricord • Planning and Zoning Board—Gould, Miller and Jakubauskas • Air Quality Board—Thordarson • Natural Resources Board—Johnson • Parks & Recreation Board—Henderson • Chamber of Commerce—Kramer • Innovative Trends-Moe B. Provide periodic recommendations to Council throughout the year. C. Continue to participate in the activities of the North Front Range Transportation &Air Quality Planning Council (designate e-mail links). 1. Monitor projects, planning activities, funding and issues—Grigg, Trentham, and Thordarson VI. COMMUNITY EDUCATION ON TRANSPORTATION A. Promote and provide the publication of accurate,factual information in the local news media and on the Transportation Board web site, which will be generated this year. The plan is to have a link on the City's web site to get to the Board's site. B. Increase the public awareness of the rapid growth in Vehicle Miles Traveled (VMT), its effects on congestion and air quality, and alternative methods of dealing with this problem. C. Educate citizens on transportation needs, and, in particular, promote the importance of maintaining and enhancing mobility in the face of increasing congestion. Identify and utilize communication channels for the education of citizens. Topics: • Transportation Master Plan • Mason Street Transportation Corridor • Arterial standards cap problem • Pavement Management "Sweetspot" • Safe cycling history(addition of lanes on Lemay once considered good, no longer) • Specific projects • Pedestrian Program • Transit • Hostility Factor D. Develop methods to illustrate more clearly the community costs of providing a transportation system, including such things as"social and hidden costs;"costs associated with congestion; total costs of transportation for the community and the individual; how costs can be reduced; and how needs can be met. E. Identification of and education about specific behaviors of users of the system that cause safety problems. Transportation Board 2003 Work Plan Page 4 11/20/02 VII. TRANSPORTATION SAFETY A. Promote transportation safety as it affects all modes of transportation, through engineering, education and enforcement. B. Make recommendations for enforcement and its funding in all modes of transportation. C. Be proactive in the planning and promoting of enforceable pedestrian safety regulations. D. Identify specific portions of the infrastructure and transit system where safety issues exist. E. Identify embedded hazard issues(i.e.equinox visibility,weather) VIII. PLANNING ACTIVITIES A. Work with City Council and staff on the update of the Transportation Master and City Plan. B. Monitor the North Front Range Transportation &Air Quality Planning Council's planning activities. (RTA) C. Review and make recommendations for the Downtown Strategic Plan. WATER BOARD 2003 WORK PLAN 1. Water Supply (Standing Committee) A. Make recommendation to City Council regarding an update of the City's Water Supply and Water Demand Management Policy including issues related to: (1) Supply for municipal use and associated facilities (2) Regional cooperation (3) Agricultural economy and open space (4) Quality of water sources (5) City's position on its responsibility to protect the health of riverine ecosystems affected by City water use, and the relation of that responsibility to traditional water supply goals. (6) Recreational/aesthetic flows (7) City's drought contingency plan B. Review opportunities to purchase water rights. C. Make a decision on exercising the Halligan Reservoir Project. D. Monitor protection of basin water supplies. E. Review Northern Colorado Water Conservancy District (NCWCD) Regional Water Demand Study F. Monitor water supply implications of Horsetooth Reservoir Project G. Study opportunities for purchase of dry year options H. Monitor Northern Colorado Water Conservancy District studies on the Northern Integrated Supply Project I. Monitors effect of drought on supply and demand and make recommendations to Council regarding restrictions and the acquisition of short term supply. J. Monitor and review activities of the water asset retention and management entity. 2. Water Conservation and Public Education (Standing Committee) A. Monitor water conservation efforts. 1. Provide advice for water conservation plan revision. 2. Monitor the mandatory metering program. B. Develop drought contingency options. Monitor the promotion of public education projects 1. Review procedures and project for informing citizens about the quality of their drinking water. ..ter bottling feasibility as ,. 2. Review youth education activities. . 3. Promote awareness of stermwater quality and flood hazards. 4. Promote awareness of City's drought contingency plan. D. Review and make recommendations of Water Use Advisory Group. 3. Legislative and Finance (Standing Committee) A. Review and make recommendations on Water, Wastewater and Stormwater related legislation and policies. B. Review and make recommendations regarding Water, Stormwater and Wastewater rate increases. C. Review joint City/County funding activities. D. Review and make recommendations regarding 2002-2003 budget. E. Review the methodologies of plant investment fees. 4. Engineering (Standing Committee) A. Review planning and design phases of construction projects as requested. B. Review Water Treatment, Stormwater and Wastewater Treatment Master Plans. C. Review engineering and environmental aspects of Halligan Project. D. Review design criteria. E. Review joint City/County Drainage Projects. F. Review engineering aspects of Northern Colorado Water Conservancy District Regional Water Demand Study, Northern Integrated Supply Study and related studies. 5. Liaison Issues (Committee of the Whole) A. Monitor activities and policies related to current and future regional water issues. B. Meet with regional water boards and related City boards to discuss issues of common interest, i.e. annual inter-city meetings. C. Monitor efforts by basin forums to protect sources of drinking water (e.g., Poudre River watershed, Horsetooth Reservoir) from contamination. D. Review findings of Fluoridation Technical Study Group. 6. Stormwater (Committee of the Whole) A. Consider Variance requests a. Floodplain Management b. Design Criteria Construction Standards c. Stormwater fee d. Seasonal variances B. Review FEMA Community Raring System C. Review and make recommendations on revisions to Floodplain Regulations. D. Review of compliance with NPDES Phase II Stormwater Regulations. E. Promote awareness of storm water quality. 7. Other Items Review and consider, as needed, such items as may come before the Board. i City of Fort Collins Youth Advisory Board 2003 Work Plan and Meeting Schedule All regular Youth Advisory Board meetings are scheduled for the first Wednesday of each month at the Youth Activity Center,415 E. Monroe, 7:00 p.m. 2003 Meeting Schedule January 8 April 2 July 2 October 1 February 5 May 7 August 6 November 5 March 5 June 4 September 3 December 3 2003 Work Plan (Proposed Agenda Items) • Raise funds for the Youth Activity Center gymnasium. • Respond as needed to survey administered to junior and senior high students in November, 2002. • Be a youth voice for political issues. 2003 WORK PLAN ZONING BOARD OF APPEALS The Zoning Board of Appeals (ZBA)will meet on the second Thursday of every month, provided that there are discussion items appearing on the regular monthly agenda. The Board may also meet as needed in order to convene special meetings. The primary purpose of the meetings will be to hear and decide appeals of certain administrative decisions made by City staff and to authorize variances from the requirements of the Land Use Code. It is estimated that the Board will consider approximately 50 variance requests in 2003. The Board will also be involved in other projects in 2003. As the need arises, the ZBA will be reviewing proposed Land Use Code revisions that will be necessary as the City . continues refinement of the Code. No other special projects or issues are anticipated at this time, but they will be brought to the Board as needed. The Board will hold at least one breakfast work session. These sessions typically occur on the morning of a regularly scheduled monthly meeting.