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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 03/04/2003 - SECOND READING OF ORDINANCE NO. 034, 2003 APPROPRI AGENDA ITEM SUMMARY ITEM NUMBER: 15 FORT COLLINS CITY COUNCIL DATE: March 4, 2003FROM: Doug Smith SUBJECT: Second Reading of Ordinance No. 034, 2003, Appropriating Prior Year Reserves. RECOMMENDATION: Staff recommends adoption of the Ordinance on Second Reading. EXECUTIVE SUMMARY: City Council authorized expenditures in 2002 for various purposes. The authorized expenditures were not spent or could not be encumbered in 2002 because: • There was not sufficient time to complete bidding in 2002 and therefore, there was no known vendor or binding contract as required to expend or encumber the monies. • The project for which the dollars were originally appropriated for by Council could not be completed during 2002 and reappropriation of those dollars is necessary for completion of the project in 2003. Because of the above circumstances, the unexpended and/or unencumbered monies lapsed into individual fund balances at the end of 2002. Ordinance No. 034, 2003, was unanimously adopted on First Reading on February 18, 2003. After First Reading of this Ordinance, it was discovered that the following reappropriation item for the Utilities Water Fund had been inadvertently omitted, it has been added to the Ordinance on Second Reading. Water Fund- $425,000 The Utilities initiated negotiations to rent additional water supplies in 2002 but staff was not able to complete the rental transactions. The transactions will be completed in 2003. The water will be used to supplement existing supplies during 2003. • ORDINANCE NO. 034, 2003 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES WHEREAS,Article V, Section 11 of the Charter of the City of Fort Collins(the"Charter") requires that all appropriations unexpended or unencumbered at the end of the fiscal year shall lapse to the applicable general or special fund,except that appropriations for capital projects and federal or state grants shall not lapse until the completion of the capital project or until the expiration of the federal or state grant; and WHEREAS,Article V,Section 9,of the Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated. NOW,THEREFORE,BE rT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated for expenditure from prior year reserves in the General Fund the sum of THREE MILLION SIX HUNDRED FIFTY-THREE THOUSAND EIGHTY-TWO DOLLARS ($3,653,082) for the following purposes: Landmark Rehabilitation Loan Program $15,993 City Plans 205,544 Poudre School District Historic Buildings Survey 7,189 Colorado State Tax Credit Program 4,000 Interviews of Residents 2,687 Affordable Housing Land Bank 496,077 Affordable Housing Competitive Process 1,174,433 Affordable Housing Trust 10,946 Community Opportunity Investments 332,393 Camera Radar and Red-Light Camera Systems 324,865 Tommy Short Foundation 3,579 Police Shooting Range System Replacement 108,417 Target Grant Foundation 131 Rape Aggression Defense Education 1,123 Facility Maintenance Management Software Replacement 45,000 Framework for Environmental Action Update 59,000 Building Inspectors Permit System Remote Access Project 25,000 Development Management System 15,000 Planning &Zoning Board Member Training 2,000 Recycling Drop-Off Center Operations 49,176 Recycling Sustainability Inventory 10,000 Is Clean Air Program 17,524 Carbon Monoxide Monitoring Site 5,126 Udall Property Maintenance 1,922 Congestion Mitigation & Air Quality Project 30,000 Climate Wise Program 1,600 Computers and Furniture 11,000 Central Workroom Equipment 7,176 Financial/Grant Coordinator 15,000 Database Management Tools 16,000 Intranet Upgrade Project 26,500 Cable TV Studio 216,681 Equipment Loan Pool 400,000 Restorative Justice Youth Conferencing Program 12,000 Total General Fund $3,653,082 Section 2. That there is hereby appropriated for expenditure from prior year reserves in the Cultural Services & Facilities Fund the sum of THREE HUNDRED NINETEEN THOUSAND TWO HUNDRED NINETY-FIVE DOLLARS ($319,295) to be used for the following purposes: Art in Public Place Program $ 298,482 Museum Entrance Reorientation 20,813 Total Cultural Services &Facilities Fund $ 319,295 Section 3. That there is hereby appropriated from prior year reserves in the Open Lands Fund, the sum of FOUR MULION TWO HUNDRED FIFTY-ONE THOUSAND NINE HUNDRED NINETY-TWO DOLLARS($4,251,992)to be used for the acquisition of natural areas and other purposes specified in the County's Help Preserve Open Spaces Initiative. Section 4. That there is hereby appropriated for expenditure from prior year reserves in the Light &Power Fund the sum of TWO MILLION SIX HUNDRED NINETY-FIVE THOUSAND SEVEN HUNDRED FIFTY-SIX DOLLARS ($2,695,756) to be used for the following purposes: Dixon Creek Substation $ 262,100 Station Additions 228,700 Harmony Station 60,000 Major Duct Banks and Circuits 575,000 Automated Distribution and Load Control 37,800 Eastside Substation 604,600 General Plant Additions 600,000 Art in Public Places 327,556 Total Light&Power Fund $2,695,756 Section 5. That there is hereby appropriated for expenditure from prior year reserves in the Storm Drainage Fund the sum of ONE HUNDRED SIXTY-TWO THOUSAND SEVEN HUNDRED EIGHTY-EIGHT DOLLARS ($162,788) to be used for the purpose specified in the City's Art in Public Places program. Section 6. That there is hereby appropriated for expenditure from prior year reserves in the Utility Customer Service & Administration Fund the sum of FIFTY-FOUR THOUSAND DOLLARS ($54,000) to be used for the following purposes: Network Operating System Client Licenses $ 9,000 Data Storage Software 45,000 Total Utility Customer Service& Admin. Fund $ 54,000 Section 7. That there is hereby appropriated for expenditure from prior year reserves in the Wastewater Fund the sum of ONE HUNDRED SEVENTY THOUSAND SEVEN HUNDRED TWENTY-ONE DOLLARS ($170,721) to be used for the purpose specified in the City's Art in Public Places program. Section 8. That there is hereby appropriated for expenditure from prior year reserves in the Water Fund the sum of TIRWT-EIGHT HUNDRED NPffiTY FIFTEEN THOUSAND SEVENTY- SEVEN DOLLARS ($390,0' 815,077) to be used for the following purposes: specified itrtire Art in Public Places,Program $390,077 Water Rental 425,000 Total Water Fund $815,077 • Introduced, considered favorably on first reading, and ordered published this 18th day of February, A.D. 2003, and to be presented for final passage on the 4th day of March,'A.D. 2003. Mayor ATTEST: City Clerk Passed and adopted on final reading this 4th day of March, A.D. 2003. Mayor ATTEST: • City Clerk AGENDA ITEM SUMMARY ITEM NUMBER: 33 FORT COLLINS CITY COUNCIL DATE: February 18, 2003 STAFF: Doug Smith SUBJECT: First Reading of Ordinance No. 034, 2003, Appropriating Prior Year Reserves. RECOMMENDATION: Staff recommends adoption o(eOrdii PtRea din FINANCIAL IMPACT: Reappropriating these monies does not affect the projected year-end reserve balances because, for budgetary purposes, all appropriated monies are considered spent when estimating reserves prior to completion of audited numbers,,,, FA Jr I EXECUTIVE SUMMARY: City Council authorized expenditures in 2002 for various purposes. The authorized expenditures were not spent or could not be encumbered in 2002 because: • There was noCfficien 'me t o ple a bi g in 2002 and therefore, there was no r or in g contra. as required to expend or encumber the monies. • The project for which the dollars were originally appropriated for by Council could not be completed during 2002 and reappropriation of those dollars is necessary for completion of the project in 2003. Because of the above circumstances, the unexpended and/or unencumbered monies lapsed into individual fund balances at the end of 2002. FeDru DATE: arY ITEM NUMBER: Monies reappropriated for each City fund by this Ordinance are as follows: General Fund $ 3,653,082 Cultural Services &Facilities Fund $ 319,295 Open Lands Fund $4,251,992 Enterprise Funds Light &Power Fund $ 2,695,756 Storm Drainage Fund $ 162,788 Utility Customer Service &Admin. Fund $ 54,000 Wastewater Fund $ 170,721 Water FunCforreaoopn 390,077 The majority of dollars preseneyGeralund consists of the following: • Affordable Housing $1,681,456 • City Plans (various) 205,544 • Community Opportunity Investments 332,393 • Camera Radar&Red Light System 324,865 • Cable TV Studio 216,681 • Equipment Loan Pool 400,000 $3,160,939 BACKGROUND: GENERAL FUND Landmark Rehabilitation Loan Program-$15,993. These funds were appropriated to the Landmark Rehabilitation Loan Program. Applicants awarded funding in 2002 have until April 2003 to complete their projects. The funds will be needed early in 2003 as the projects are completed and the applicants request payment. City Plans - $205,544. These funds were appropriated for the East Mulberry Corridor Plan; Fort Collins Wellington Community Separators; Fort Collins, Timnath, and Windsor Community Separator Study; Buckingh i , e 1ghborhoods Plan; Downtown Strategic Plan; and the City P updat Thes we itiated in 2001 and 2002 and are scheduled to be completed in 3 an m of the pla have been adopted,but funds are required for the for the printing istri n o docu Poudre School District Historic Buildings Survey- $7,189. The City applied for a grant to survey historic structures owned by Poudre School District. The State will make the grant award in early 2003 and these funds are necessary for the City's cash match for this grant. Colorado State Tax Credit Program - $4,000. The City, through an agreement with the State of Colorado,reviewed applications for the Colorado State Tax Credit Program. The Applicants paid a fee which was intended to cover the City's administrative costs for these reviews. Due to accounting deadlines these payments were not made in 2002 and are now scheduled to be paid in early 2003 at which time these funds will be needed. reMruary IS, 2003 33 DATE: ITEM NUMBER: Interviews of Residents - $2,687. The City of Fort Collins received a grant from the Colorado Historical Society to survey the historic properties in the Buckingham,Alta Vista,and Andersonvi Ile neighborhoods. In connection with the survey,the Advance Planning department will conduct oral interviews with current and former residents. These interviews, which require the services of an interpreter,were scheduled to begin in late 2002. However,the process of hiring an interpreter was not finalized by year-end. These funds will be needed the first quarter of 2003 to pay the interpreter and to print and bind the history of each property. Affordable Housing Land Bank-$496,077. These funds were appropriated by Council to purchase land for the Land Bank Program. A contract to purchase property for the Land Bank Program was signed in early December 2002 to ' se t ru 2003 and these funds will be needed at that time. Affordable Housin Com titi Wess 4 . Thes rids were appropriated by Council for the Competitive Process. Awards are made in the fall and spring of each year,so many projects span two budget years, from the date they are awarded until the date of completion. These funds will be used in 2003 to meet awards already made and for those projects that will be applied for in the Spring 2003 cycle. Affordable Housing Trust - $10,946. These funds were allocated for the Nexus Study implementation and for two projects that were awarded development impact fee rebates.These funds will be required in 2003 to meet t"e,�e,obli$, ions. Community O ortunit Inve ents- 32 39mm ty Opportunity Investments funds are appropriated to address p ti ct nle eds tha ere discussed during the budget process and other projects that may be identified during the year that might be of benefit to the City. During 2002,$390,677 was appropriated for potential needs. At the end of 2002 there are one-time funds in the amount of$332,393 that have not been spent or included in the 2003 budget. This item reappropriates the remaining one-time funds for potential projects and needs in 2003. Camera Radar and Red-Light Camera Systems - $324,865. At the end of 2002, $324,865 of estimated ticket revenue that was appropriated for camera radar and red-light camera programs had not been spent or encumbered. These appropriations are set aside to pay the costs which City Departments incur related to u o a ed- t camera systems and other programs intended to address affic rel d iss S. to ppropriates the $324,865 for the camera radar program and rel d ex s in t Tommy Short Foundation - $3,579. In 2001, $10,500 was received from the Tommy Short Foundation to fund the Police Low-Rider Project. The van was donated by Equipment Services and i will be used as part of a youth outreach program. During 2001, $2,658 was spent on the project. In 2002,$4,263 was spent. The remaining$3,579 will be used in 2003 to complete the interior work on the car. Police ShootingRanee System Replacement - $108,417. In 2002 Police reappropriated $17,010 from equipment reserves for the replacement of the computerized target retrieval system and lead abatement project at the Police Marksman Range. The range is located at 2554 Midpoint Drive and is owned and operated by Fort Collins Police Services. The range houses a computerized target retrieval system, which is so outdated that there are no longer parts available to repair equipment malfunctions. In addition to the$17,010,$91,407 of the 2002 budget was to be used to pay for lead rublualy Is, 2003 4 DATE: ITEM NUMBER: 33 abatement and replacement of the system. Police did not get a vendor identified in 2002 due to system research and ammunition testing. Police will begin the RFP process this February. Target Grant Foundation - $131. In 2002 the Fort Collins Police Crime Prevention Unit received private contributions from the Target/Mervyn's Foundation which totaled$2,350. It was used for community education and the KID-ID Project. The KID-ID Project provided money to purchase portable computer equipment, which enabled officers to take digital fingerprints of children in the community while providing"stranger danger"education. This money was originally appropriated during the clean-up ordinance of 2002. As of the end of 2002 there was a remaining balance of $131. Raj& Aggression Defense Ed. ation 123. 0 th o Collins Police Services Victim Services Unit received a con ution f a p at ndati to conduct RAD training. Of the original contribution of$5,00 1 3 i ai . T money ds to be reappropriated into 2003 to continue the program. Facility Maintenance Management Software Replacement - $45,000. The current facility maintenance management system software is obsolete.It was initially installed 15 years ago(1987) and software support is no longer available through the vendor. An up-to-date maintenance management software package is needed to replace the current software and to enhance the facility maintenance operations by using the latest technology. Vendor submissions were due November 21, 2002 and the selection of 3 firms for interviews and software demonstrations was to be completed by early December. eda e i w 1 o e h�duled until January 17, 2003, the award of the proposal wil ccur appr 1tabilityrnlagement reriation request. Framework for Environmental er(U Su System - $59,000. These funds were appropriated in 2002 to address Council Policy Agenda projects. This project will support the update to the Framework For Environmental Action through development of a Sustainability Management System. This project will provide a systematic model for implementing sustainability strategies throughout the organization. The project will be managed by the Natural Resources Department but will apply to all of Community Planning and Environmental Services since the system will provide opportunities for integrating sustainability into operations and policymaking striving to balance and reduce negative environmental,economic and social impacts. A vendor was not identified in time to encumber the funds in 2002. Building Inspectors Permit stem R to c Diet 25 000. These funds were appropriated from the Devel ent kin ys m (DTS) uipment replacement reserves in 2002 to develop and implement sy ms to i rove a uilding inspector's electronic access to DTS information from the field. The project has been delayed due to difficulties encountered in implementing other system upgrades in 2002. Development Management System-$15,000. These funds were transferred from Current Planning to the Development Tracking System in 2002 to be used in the creation and implementation of the Development Management System and to provide assistance in data conversion. The Development Management System is a database to record development review comments. The project was started in 2002,but will continue into 2003. These funds need to be appropriated to continue the project. Planning and Zoning Board Member Training-$2,000. In 2001,the Current Planning Department appropriated its savings incentive reserves,in the amount of$10,000,for Board Member Training. At the end of 2002, $2,000 was not spent. The Current Planning Department is requesting DATE: February 18, MA33 ITEM NUMBER: 33 reappropriation of the $2,000 for training opportunities that are scheduled for March 2003 in Denver. Recycling Drop-Off Center Operations- $49,176. In April 2002, the Rivendell Recycling Center opened. Since then, the Center has surpassed the forecasted volume of recyclables processed. In addition to the$15,000 ongoing funding that Council approved in 2001,$49,176 is projected to be needed for 2003 to operate and maintain the facility.This item reappropriates$49,176 that was set aside pending the outcome of a CDOT audit. The funds will be used to operate and maintain the facility. Recycling Sustainabilit Inventory- 10.000. Durnthe 2001 bud et exception process,Council approved$100,000 to be used the o sed c e e ansion at thelandfill. Although Larimer County postponed th onstruc n oftsex Sion,the City did provide$5,000 to support the Larimer Co N t R oDep ent's development of a solid waste/recycling education center a e lan t inAddtttonally, $40,000 was earmarked for the Sustainability Inventory,and$45,000 was contributed to the Rivendell Recycling Center project building fund. This item reappropriates the remaining balance of$10,000 which will be used for further sustainability initiatives. Clean Air Program-$17,524. The Natural Resources Department 2002 budget included an .5 FIE contractual Environmental Planner in the Clean Air Program, funded by the Utilities Department, to support the City's Climate Protection Program. This item reappropriates the unspent balance, resulting from an unexpected de r i to i 00 n X e staffing the position through 2003. Carbon Monoxide Monitoring ite - 5 26. a 200 udget exception process, Council approved $12,000 one-time an fl& to be ijLd for a second carbon monoxide monitoring site. The monitoring equipment has been installed and the site is operational. This item reappropriates the balance of$5,126 for the installation and ongoing operating expenses. Udall Property Maintenance-$1,922. In 2002,the Natural Resources Department received property donated by the Estate of Robert H. Udall and a $125,000 donation. The cash donation is to be invested and the investment earnings are to be used for repairs and maintenance on the property. This item reappropriates the 2002 appropriations from investment earnings for repairs and maintenance to the property. Congestion Mitigation and Ai ualit 'ect- 01a Aldo Department of Transportation audit of a Congestion Miti 'on an it i' grant, r eived by the Natural Resources Department in 2001, resulted in ire a !e Natur esources Department implement a corrective action plan titled the Route Optimization Project to comply with the audit agreement. The project will be phased-in over two years, 2003 and 2004. The funds will be used to purchase necessary software and/or hardware for the GIS-based technology, upgrades to computers, and Global Positioning Systems. This item reappropriates Natural Resource appropriations designated for the CDOT audit. Climate Wise Program - $1,600. The Natural Resources Department has been operating the Climate Wise program, a voluntary environmental business program, since 2000. This program partners with local businesses to help reduce greenhouse gas emissions. Every year the City holds a recognition and recruitment event. The event was postponed in 2002 and is now scheduled for the first quarter of 2003. This item reappropriates $1,600 to be used for the postponed 2002 event. DATE: February 15, 2003 ITEM NUMBER: 33 Computers and Furniture -$11,000. In 2002,Natural Resources did not purchase four computers ($7,000)that were needed. Additionally,$4,000 that was earmarked to purchase office equipment for two new employees was not spent. These funds were saved pending the results of a CDOT audit. The audit results were received in early January and the full amount of appropriations set aside for the CDOT audit is not needed. This item reappropriates$11,000 to purchase the needed computers and furniture. Central Workroom F4uipment-$7,176. In 2002,the Natural Resources Department reappropriated funds budgeted in 2001 for the purchase of a work table,computer, scanner and color printer to set up a central work room for the department. The space for the work room did not become available until late 2002 when the maintenance. cr ov x ntenance Facility. This item reappropriates the amount n d to ase ip en Financial/Grant Coordinator- 2 Natural sources Department appropriated $15,000 of one-time funding from incentive savings reserves to research potential grant opportunities. Due to staffing constraints,this project was delayed. Approval was received in 2002 to use the funds, along with a combination of existing general funds and dedicated Natural Areas funds, as the first year funding for a contractual Financial/Grant Coordinator position. This item reappropriates the $15,000 for the Financial/Grant Coordinator contract. Database Manaeement Tools - $16,000. The Application Services Division requests a reappropriation of $16,000 for a support contract for database management tools. Funds were allocated in the 2002 budget f m I o -gtt T u ent reserves for the one-time purchase of these tools. A p o ss w u d • se a tools, and the purchase was completed in late 2002. Ho er, no oin s were a ved to ensure continued vendor support and upgrades. The inst tieeo to as delay o 2003 because of other pressing priority projects and a shortage of staff resources due to a vacant systems analyst position. The appropriation of funds for maintenance will ensure continued vendor support,application upgrades and fixes until the 2004 budget is in place. Intranet Uvgrade Project - $26,500. A reappropriation of $26,500 is requested to complete the Intranet Upgrade Project. The project could not be completed in 2002 because of other project priorities. A new server and other hardware have been purchased in preparation for the upgraded system. The new requirements collected from various meetings with City departments indicate the need for database applicationsCai et. n u 1 oft are licenses must be purchased. The following is a breakdown e: $ rac enses;$1,500-Advanced Server Support Subscription (server ste $10,000 Oracle database software backup system needed to provide systilit or bo a Intrane and Internet servers on a 24 hours, 7 days a week basis. Cable TV Studio - $216,681. Delays in the Cable TV studio remodeling project necessitate a re- appropriation request in several areas. Bid and RFP prices for Phase II(remodeling existing space) and Phase III (installing equipment, lighting grid,etc.) were over budget,causing the project to be delayed until reductions could be identified. Cuts have been finalized,and a contract issued to begin the final remodeling and construction activities. This funding for the Cable studio comes from the following sources: an appropriation of $128,825 in 2002 from Cable equipment replacement reserves, $56,681 lease/purchase proceeds, and about $31,000 included in Information Services original 2002 budget. This reappropriation will be used for the following: DATE: ITEM NUMBER: 33 $56,681 of un-encumbered lease/purchase funds must be re-appropriated so the remaining equipment can be purchased. This portion of the equipment was not ordered because of project delays. The equipment includes lighting grid,equipment racks, and consoles. $80,000. This item requests that $80,000 be reappropriated for the 2003 lease purchase payments. The remaining lease purchase amounts will be requested during the 2004/2005 budget process. $50,000 was set aside in Information Technology's 2002 budget for the installation of equipment in the Stu ' d c9mal ro g, ' gration with existing equipment is covered thisUnnt$30,000. This amnt et PiLect con agency should construction problems occur outside the scope of the anticipated project. If the amount is not needed for contingency,the funds will be used to complete the lighting portion of the project (fixtures, curtains and other items needed for studio set). Equipment Loan Pool-$400,000. Each year funds are appropriated to provide a revolving loan pool for the timely replacement of operating equipment (vehicles, machinery, and computer systems). Operating managers may borrow from the loan pool to bridge the period of time when the equipment is needed and the next available lease purchase package is started. The loan pool is paid back on approval of the lease purchase P ledge. e'bI nc ip t Loan Pool reserve,at the end of 2002,was$400,000. This a�iount�s uest f re ro on to provide an equipment loan pool for 2003. Restorative Justice Youth Conferencing Program - $12,000. Municipal Court agreed to assist in the support of the Restorative Justice Youth Conferencing (RJYC) Program again in 2003. The Program offers an alternative to the traditional justice system by bringing together victims,offenders and community members to heal the harms of crime. This is done through a Conferencing process and contract conditions. Municipal Court referred 62 juveniles and young adults through this Program in 2002 for charges such as criminal mischief, trespassing, noise disturbance, disorderly conduct and assault. Staff hopes to increase the number of referrals in 2003. The majority of the cost to ad iste h' ro fu e o h a grant to Fort Collins Police Services. The grant covers o ating a I nses of 0. FIE. Additional funding in the amount of$12,000 is needed t sure h the continu at its current level of service with staff of 1.00 F'I'E. Municipal Cou reques s at unexpende unds from 2002 be reappropriated to support the RJYC Program in 2003. I CULTURAL SERVICES & FACILITIES FUND Art in Public Places-$298,482. City Council approved legislation in 1995 creating an Art in Public Places(APP)Program. The purpose of the program is to encourage and enhance artistic expression and appreciation adding value to the community through acquiring, exhibiting and maintaining public art. The program is funded by setting aside 1% of all eligible City construction projects (including Utility projects) over $250,000, as defined in the APP guidelines. Funds totaling $544,925 were appropriated in the Cultural Services &Facilities Fund in 2002. As of December 31, 2002, $246,443 had been spent or encumbered leaving a balance of$298,482. This balance represents funding for projects that were either postponed,delayed or are multi-year projects. This DATE: ITEM NUMBER: item reappropriates the$298,482 in the Cultural Services&Facilities Fund to be used for the APP program in 2003. .I Museum Entrance Reorientation - $20,813. The Museum received contributions and donations in 2002 that were appropriated in the Museum budget in November 2002. The funds were designated for improvements associated with the reorientation of the Museum's entrance. As the funding and appropriation came late in 2002, the project was unable to be completed by year-end, and is scheduled for completion in the summer of 2003. This item reappropriates $20,813 to be used to complete the Museum improvements in 2003. OPEN LANDS FUND Natural Areas Ac uisition FufS4 25 n992. De Cit eceived proceeds from the County Help Preserve Open Space sal e r&ral area nd acquisitions. These proceeds, which have been appropriated, are recorded in the Open Lands Fund. Several anticipated acquisitions did not close during 2002, however, staff is continuing to aggressively pursue land acquisition and anticipates requiring these funds in 2003. This item reappropriates the remaining balance of unspent appropriations, totaling$4,251,992,to be used for natural area land acquisition and other purposes specified in the County's Help Preserve Open Spaces Initiative in 2003. ENTERPRISE FUNDS: LIGHT &POWER FUND Dixon Creek Substation - 2100. On.' x Creek bstation construction is nearing completion. This $262,100 re Feri for fi ite work and the installation of remaining electrical equipment in the summer of 2003. This item reappropriates $262,100 of the unused 2002 Dixon Creek Substation budget to cover the installation costs that will be incurred in 2003. Station Additions - $228,700. This item appropriates $228,700 to recondition the 50 MVA substation power transformer located at Overland Trail/Mulberry Substation. The renovated transformer will be relocated to the new Dix Creek Substation. This work was not done in 2002 because it first required transferrin the customer load from the Overland Substation to the Dixon Creek Substation to allow theCectrniQcalects to t n t of service for reconditioning. The new Dixon Creek Substa y 2 Harmony Station-$60,000. Theo e Harmony Substation expansion project are complete. This item reappropriates $60,000 for modification of the oil containment system and gravel surfacing which will be completed following the installation of three substation capacitor buildings. Major Duct Banks and Circuits - $575,000. Two projects were not completed in 2002. The first project is to install two new circuits along South Taft Hill Road in a newly constructed ductbank. The second is to install new circuits along Drake from Taft Hill Road to Overland Trail. This will allow for the transfer of load from the heavily loaded Drake Substation to the newly constructed Dixon Creek Substation. The two projects combined are estimated at $575,000. They were not completed in 2002 due to the workload on crews and project engineers. DATE: ITEM NUMBER: a Automated Distribution and Load Control-$37,800. This item reappropriates$37,800 to upgrade the SCADA(Supervisory Control and Data Acquisition)equipment in order to monitor new on-site generation by a commercial customer and for other Utilities monitoring processes. This upgrade could not be completed in 2002 due to the customer's equipment installation schedule. The commercial customer will reimburse the cost of the upgrade related to the on-site generation modeling. Eastside Substation - $604.600. Light and Power was unable to secure a site for a northeast substation in 2002. Land availability is limited,due in part to increased residential development in areas surrounding the proposed substation. Forecasting city load growth has also slowed as planners continue to review the future G un as it an update. Still, believes it is necessary to plan for long-te oad h in a rth st t' n of Fort Collins, and obtaining a future substation site is a cri al part this ort. eappropriating the $604,600 will allow for purchasing a suitable ct f I a ini I prep. w k. General Plant Additions-$600,000. The service center warehouse yard project was started in 2002 but will not be completed until 2003. In addition, the Utilities' training room is being enlarged to meet the fire code room occupation requirements. The$600,000 reappropriation request is needed for project management,change orders and contingencies related to the warehouse yard and training room projects. Art in Public Places-$327,556. City Council approved legislation in 1995 creating an Art in Public Places(APP)program. The pu f YbP r rag. ind enhance artistic expression and appreciation adding valu o the c un a fling, exhibiting and maintaining public art. The program is f ded by ting df all ligible City construction projects (including Utility projects) ov ,0 Ta de th P guidelines. Funds totaling $328,556 were appropriated in the Light & Power Fund and included in the 2002 budget. As of December 31, 2002, $1,000 had been spent or encumbered leaving a balance of$327,556. This balance represents funding for projects that were either postponed, delayed or are multi-year projects. This item reappropriates the $327,556 in the Light&Power Fund to be used for the APP program in 2003. STORM DRAINAGE Art in Public Places - 162 7 Ct unct p ov y in 1995 creating an Art- in- Public Places (APP) to The pu se o ancourage and enhance artistic expression and appreciation ing to a mmugh acquiring, exhibiting and maintaining public art. The progr is fun by se mg af all eligible City construction projects(including Utility projects)over$250,000,as defined in the APP guidelines. Funds totaling $212,063 were appropriated in the Storm Drainage Fund and included in the 2002 budget. As of December 31, 2002, $49,275 had been spent or encumbered leaving a balance of$162,788. This balance represents funding for projects that were either postponed, delayed or are multi-year projects. This item reappropriates the$162,788 in the Storm Drainage Fund to be used for the APP program in 2003. UTILITY CUSTOMER SERVICE & ADMINISTRATION FUND Network Operating System Client Licenses-$9,000. The Utilities Information Technology budget for 2002 included a $9,000 appropriation for acquisition of client licenses required for implementation of Active Directory Services, an updated network operation system (NOS). The DATE: ITEM NUMBER: Citywide directory services research team did not complete its work in time to meet year-end purchasing deadlines. The Team has recently approved this NOS migration. The purchase can be initiated immediately. Data Storage Software - $45,000. The Utilities Customer Service Department budget for 2002 included a $45,000 appropriation for the acquisition of data mirroring software that serves to tie together geographically separate, high volume storage repositories, a key element of the Utility Services business continuity strategic plan. Negotiations with the vendor over the price of the software continued into late December 2002. A decision will be obtained in early 2003 and the purchase can be initiated immediately thereafter. WASTEWATER FUND Art in Public Places-$170.721. 't oOilrol?legY1995 creating an Art in Public Places(APP)program. The purpose of the program is to encourage and enhance artistic expression and appreciation adding value to the community through acquiring, exhibiting and maintaining public art. The program is funded by setting aside 1% of all eligible City construction projects (including Utility projects) over $250,000, as defined in the APP guidelines. Funds totaling $170,721 were appropriated in the Wastewater Fund and included in the 2002 budget. As of December 31, 2002, nothing had been spent or encumbered leaving a balance of$170,721. This balance represents funding for projects that were either postponed, delayed or are multi-year projects. This item reappropriates the $170,721 in the Wastewater Fund to be used for the APP program in 2003. WATER FUND Art in Public Places-$390,077. City Council approved legislation in 1995 creating an Art in Public Places(APP)program. The purpose of the program is to encourage and enhance artistic expression and appreciation adding value to the community through acquiring, exhibiting and maintaining public art. The program is funded by setting aside 1% of all eligible City construction projects (including Utility projects) over $250,000, as defined in the APP guidelines. Funds totaling $440,077 were appropriated in the Water Fund and included in the 2002 budget. As of December 31, 2002, $50,000 had been spent or encumbered leaving a balance of $390,077. This balance represents funding for projects that were either post oned,delayed or are multi-year projects. This item reappropriates the$390,0 in ater n o Ye APP program in 2003.