HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 06/17/2003 - SECOND READING OF ORDINANCE NO. 089, 2003, APPROPR AGENDA ITEM SUMMARY ITEM NUMBER: 10
FORT COLLINS CITY COUNCIL DATE: June 17, 2003
FROM:
Larry Vail
SUBJECT:
Second Reading of Ordinance No. 089, 2003, Appropriating Unanticipated Revenue and Prior
Year Reserves in the General Fund for the Purchase of a Computer Aided Dispatch System,
Records Management System, a Corrections Management System and an Automatic Vehicle
Locating System.
RECOMMENDATION:
Staff recommends adoption of the Ordinance on Second Reading.
EXECUTIVE SUMMARY:
This Ordinance, which was unanimously adopted on First Reading on June 3, 2003,
appropriates funds to purchase and jointly operate with Larimer County an Emergency Services
dispatch, records and correction system that will serve Fort Collins Police Services, the Larimer
County Sheriff's Office, Poudre Fire Authority, Poudre Valley Health Care Ambulances, CSU
Police Department,Estes Park Police Department and Berthoud Police Department.
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AGENDA ITEM SUMMARY ITEM NUMBER: 15
DATE: June 3, 2003
FORT COLLINS CITY COUNCIL
STAFF: hairy Vail
SUBJECT:
First Reading of Ordinance No. 089, 2003, Appropriating Unanticipated Revenue and Prior Year
Reserves in the General Fund for the Purchase of a Computer Aided Dispatch System, Records
Management System, a Corrections Management System and an Automatic Vehicle Locating
System.
RECOMMENDATION:
Staff recommends adoption o e Ordin ce o i t Readin
FINANCIAL IMPACT:
The City and Larimer County plan to cooperatively replace the existing computer aided dispatch
("CAD") system, the police records management ("PRM") system, and the corrections
management system ("CMS") a - m tPOrdinampropriates
'c ve ' le locating system. The City
will provide two-thirds and a Co one iheng for the purchase of these
systems. The City's portion 2,167, 6, is roeral Fund prior year reserves
designated for Police equipme 13ce revenue from these
prior year reserves as well as funds that will be received from Latimer County for the purchase
of these systems.
EXECUTIVE SUMMARY:
This Ordinance appropriates funds to purchase and jointly operate with Latimer County an
Emergency Services dispatch, records and correction system that will serve Fort Collins Police
Services, the Larimer Count he f i u thority, Poudre Valley Health
Care Ambulances, CSU Poli Dep nt, E s oli epartment and Berthoud Police
Department. The City and me unt u ntly hav an intergovernmental agreement
dated April 7, 2003 defining the structure o the purchase agreement which involves the City
paying two-thirds of the purchase price and Latimer County paying one-third. This payment
structure is predicated on system use and the joint purchase of a CAD/RMS/CMS system by the
City and Latimer County is financially beneficial for both agencies. The City and County may
also allow additional Emergency Services agencies access to the system at a later date.
The City budgeted to replace its current CAD/RMS system approximately two years ago due to
the age and unreliability of the support for the current system. A vendor has now been selected
and, pending final price negotiations, the final cost will be between $3.0 and$3.5 million. In the
interim, Latimer County agreed to update its CAD/RMS/JMS systems and has budgeted
$1,500,000 as its portion of the project.
DATE: ITEM NUMBER:
FUNDING:
Funds have been identified from Police equipment savings, Larimer County Sheriff's Office
(LCSO) and Larimer Emergency Telephone Authority(ZETA) in the following amounts:
FCPS Police Equipment Reserve Fund $2,167,116
Larimer County Sheriff's Office $1,500,000
Larimer Emergency Telephone Authority 604,797
Total Funding Available $4,271,913
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