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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 07/20/2010 - RESOLUTION 2010-038 ADOPTING THE RECOMMENDATIONS O DATE: July 20, 2010 AGENDA ITEM SUMMARY STAFF: Jill Stilwell FORT COLLINSCOUNCIL Resolution 2010-038 Adopting the Recommendations of the Cultural Resources Board Regarding Fort Fund Disbursements. EXECUTIVE SUMMARY The Cultural Development and Programming and Tourism Programming accounts(Fort Fund)provide grants to fund community events. This resolution will adopt the recommendations from the Cultural Resources Board to disburse these funds. BACKGROUND / DISCUSSION The Cultural Development and Programming and Tourism Programming accounts(Fort Fund),consist of a four-tiered funding system for organizations that apply for grants from Fort Fund. Tier#1 was established as an annual programming fund for organizations whose primary purpose is to present three or more public events annually. These groups may apply for funding from Tier#1 each April. Tier#2 allows organizations that are not eligible for Tier#1 support to apply for funding of events that are not fund- raising in nature and do not generate more than$5,000 in proceeds after expenses. Tier#3 allows organizations that are not eligible for Tier#1 support to apply for funding of events that generate more than $5,000 in proceeds after expenses and are fund-raising in nature. Applications for support from Tier#2 and Tier#3 are accepted each January and June. Tier#4 was established to further the goal of making Fort Collins a cultural center and destination. Tier#4 grants address a need in the cultural activity of Fort Collins, perpetuate the Tourism Fund by generating overnight stays in local hotels, and/or develop new arts, cultural, or heritage tourism activities that have the potential to impact Fort Collins' cultural and economic growth. Forthe June 2010,Tier#2 and#3 funding session,30 applications were received with total requests equaling$81,030. Fort Fund had $43,555 available for distribution. The Cultural Resources Board, at its regular meeting of June 23, 2010, recommended disbursement from funds in the City's Cultural Development and Programming and Tourism accounts totaling $34,200 to 22 applicants. The recommended disbursement is 42% of the total amount requested and 79% of the funds available for this session. The remaining 21% or$9,355 will be forwarded to next Tier#4 Fort Fund session. FINANCIAL/ ECONOMIC IMPACTS The Fort Fund program, established in 1989, disburses funds from the City's Cultural Development and Program Account and the Visitor Events Account in accordance with the provisions of Section 25-244 of the City Code, where 25%of the revenue from the lodging tax is designated for this use. Local non-profit organizations may apply to Fort Fund for cultural event support and must match the grant amount. These funds were budgeted and appropriated in the 2010 budget. The non-profit arts are a $15.9 million industry in Fort Collins (Arts & Economic Prosperity III - Americans for the Arts). By awarding these grants, the City is partnering with 22 organizations to leverage a variety of cultural events that contribute to this economic impact and add to the quality of life. July 20, 2010 -2- ITEM 16 STAFF RECOMMENDATION Staff recommends adoption of the Resolution . BOARD / COMMISSION RECOMMENDATION At its June 23, 2010 meeting, the Cultural Resources Board voted unanimously to recommend adoption of the Resolution. ATTACHMENTS 1. Cultural Resources Board minutes (draft), June 23, 2010. ATTACHMENT 1 Cityof Cultural Resources Board Fort Collins Fort Collins, Center 417 W.Magnolia St Fort Collins,5 80521 970.221-6735 n 970.221-6373—fax DRAFT CULTURAL RESOURCES BOARD MINUTES Regular Meeting—Wednesday, June 23, 2010 5:00 p.m. Webster House, 301 E. Olive Street, Fort Collins, CO 80521 Council Liaison: David Roy Staff Liaison: Jill Stilwell Chairperson: Sue Beck-Ferkiss Phone: 407-7021 (w) Vice-Chair: Jan Gilligan A regular meeting of the Cultural Resources Board was held on Wednesday, June 23, 2010 at 5:00 p.m. The following members were present: Board Members present: Janet Gilligan, Carol Ann Hixon, Sue Beck-Ferkiss John Hayes, Anne Macdonald Board Members absent: Diane Gaede, Patrick Moran Staff Members present: Jill Stilwell, Gail Budner Guests Present: None I. Call to Order: 5:08 p.m. - Ms. Beck-Ferkiss 11. Consideration of agenda: No changes III. Consideration and approval of minutes of April 28, 2010 and May 27, 2010. The minutes from the April meeting could not be approved at the meeting in May due to the unavailability of a quorum. Ms. Macdonald made a motion to accept the minutes as amended. Ms. Gilligan seconded the motion. The motion passed unanimously. IV. Public Input: None V. Fort Fund - Discussion and Funding Recommendations: Prior to reviewing and awarding grant monies to this session's Fort Fund applicants, the Board discussed and decided on the following items: The Non-Event that Elderhaus Adult Day Program applied for was deemed ineligible due to Fort Fund's requirement that an organization must have an actual event to be eligible for funding; the eligibility of each of the CSU applicants and the maximum funding, according to the Fort Fund guidelines, that one organization may receive annually; CSU Theatre's event was deemed ineligible for funding due to the date of the event not being within the required timeline in accordance with the Fort Fund guidelines; the need for staffing hours to be reported on the budget worksheet as part of an organization's total projected expenses. J � of t� Collins The Board then reviewed 28 eligible Tier 2 & 3 grant applications and developed their recommendations. Ms. Hixon made a motion to submit these recommendations for Fort Fund disbursements to City Council as outlined in the attached spreadsheet. Mr. Hayes seconded the motion. Passed unanimously. Liaisons will be assigned by the Board for recently funded events at the July meeting. VI. Other Business: It was requested that the July 291h Board meeting be changed to July 151h. Ms. Budner will revise the date on the calendar on the City's website and confirm the roo IX. Adjournment: 7:25 p.m. su mitted, Gail Budner Administrative Clerk II RESOLUTION 2010-038 OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING THE RECOMMENDATIONS OF THE CULTURAL RESOURCES BOARD REGARDING FORT FUND DISBURSEMENTS WHEREAS, the City disburses funds from the City's Cultural Development and Programming Account and Tourism Programming Account in accordance with the provisions of Section 25-244 of the City Code through its Fort Fund Program; and WHEREAS,the City's Cultural Resources Board reviews applications for Fort Fund monies and makes recommendations to the City Council in accordance with the provisions set forth in Section 2-203(3)of the City Code,and in accordance with the administrative guidelines for the Fort Fund program (the "Fort Fund Guidelines"); and WHEREAS, pursuant to Section 25-244 of the City Code, the Cultural Development and Programming Account was established for the purpose of funding cultural development and programming activities and the Tourism Programming Account was established for the purpose of funding tourist-related special events; and WHEREAS, at its regular meeting on June 23, 2010, the Cultural Resources Board recommended funding for various proposals as set forth on Exhibit"A", attached and incorporated herein by this reference,based upon the criteria and considerations set forth in Section 2-203 and the Fort Fund Guidelines; and WHEREAS,the proposals recommended by the Cultural Resources Board provide a public benefit to the Fort Collins community by supporting cultural development and programming activities, and promote the utilization of public accommodations within the City; and WHEREAS, the City Council wishes to adopt the recommendations of the Cultural Resources Board. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that funds in the total amount of THIRTY TWO THOUSAND TWO HUNDRED DOLLARS ($32,200) in the City's Cultural Development and Programming Account and TWO THOUSAND DOLLARS ($2,000) in the City's Tourism Programming Account be distributed in accordance with the recommendations of the Cultural Resources Board as set forth on Exhibit"A". Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 20th day of July A.D. 2010. Mayor ATTEST: City Clerk FORT FUND JUNE 2010 EXHIBIT A Recommended Fort Fund Disbursements FINAL AMOUNT % AMOUNT RECOMMENDED REQUESTED ORGANIZATIONICONTACT EVENT/DATE AMOUNT FUND 1 FUND 2 RECOMMENDED REQUESTED (tourism) Be Local Northern Colorado Fort Collins Winter Farmer's Markets Hill Grimmett 231-1197 or 219-3382 October 30,2010-April 9,2011 $3,600 $1,000 $0 28% Center for Fine Art Photography,The Center Forward Hamidah Glasgow 303-489-8693 or 224-1010 May 2011 $3,000 $1,500 $0 50% Center for Neurorehabilitation Services' Wild West MS Walkabout - - Lesley Murray 219-0929 August 20-22,2010 $2,500 $0 $0 0% CSU Avenir Museum of Design&March Mr.Blackwell:A Retrospective,exhibition Linda Carlson 231-4070 or 224-9541 October 23,2010-April 1,2011 $4,000 $1,500 $0 38% CSU-El Centro National Hispanic Heritage Month Rich A.Salas 430-1173 or 491-0590 September 15&23 and October 7,2010 $4,000 $800 $0 20% CSU Theatre* CSU Summer Theatre-Shakespeare at Sunset Walton Jones 372-1065 or 858-245-1490 June 24-July 25,2010 $4,000 $0 $0 0% Crossroads Safehouse' Crossroads Safehouse Half-Marathon&5K Vicki Lutz 530-2353 September 19,2010 $2,500 $0 $0 0% Dance Express Community Workshops Mary Elizabeth Lenahan 493-2113 or 303-652-0247 September 2010-May 2011 $3,250 $1,000 $o 31% Discovery Science Center New West Fest Music Annette Pontillo 402-6011 or 416-2726 August 21 -22,2010 $3,000 $1,000 $0 33% Elderhaus Adult Day Program* Non-event Event Joanne Johnsen 214-7962 or 221-0406 October 23,2010 $2,000 $0 $0 0% Elderhaus Adult Day Program Elderhaus Senior Prom Joanne Johnsen 214-7962 or 221-0406 January 21,2011 $1,990 $1.000 $0 50% Eracism Film Series Committee Eracism Film and Discussion Series Rita Brown 217-2598 or 498-1371 September 19-October 6,2010 $700 $700 $0 1 100% Foothills Pops Band Pops Concerts John Wiley 686-2999 or 222-3876 October 17,2010-May 8,2011 $1,000 $800 $0 80% Fort Collins Cat Rescue&Spay/Neuter" Whisker'n Wags Jubilee/"Catsablanca" Carol Spiciarich Mahoney 481-2759 February 5,2011 $2,500 $0 $0 0% Fort Collins Museum Foundation History Mystery Challenge Beth Higgins 631-3669 or 416-2727 August 27,2010 $2,500 $1,500 $0 60% Fort Collins Wind Symphony Concerts Cindy Haraway 223-6263 October 2010-May 2011 $4,000 $3,500 $0 88% Friends of the Gardens on Spring Creek Harvest Festival Michelle Provaznik 631-5177 or 631-5177 September 25,2010 $1,500 $750 $0 50% Friends of the Gardens on Spring Creek Garden of Lights Michelle Provaznik 631-5177 or 631-5177 December 3-26,2010 $4.000 $2,500 $0 63% High Performance Dance Theatre Fall Repertory Performance Kim Lang 481-6688 October 7-8,2010 $1,940 $1,000 $0 52% Hospice of Larlmer County* A Vintage Affair Evan Hyatt 988-2053 or 963-3500 September 24,2010 $1,500 $0 $0 0%, Larimer Chorale African-American Music Celebration Rich Hansen 377-2830 or 490-4461 October 15-16,2010 1 $2,400 $2,400 $0 100% Larimer Humane Society* Top Cat&Tails Gala Kara Pappas 530-2948 October 23,2010 $2,500 $0 $0 0% National Association for Interpretation Civic Tourism III Conference Dr.Tim Merriman 231-0537 or 484-8283 August 11 -14,2010 $4,000 $1,000 $2,000 75% New Horizons Band of N.Colorado Concert Season Dottie Nazarenus 443-2757 or 2044429 2010-2011 $4,000 $750 $0 19% Poudre Landmarks Foundation,Inc. 26th Annual Historic Home Tour/Retro Gala Nancy DuTeau 217-0284 or 221-0533 September 9&11,2010 $2,500 $1,500 $0 60% Poudre Landmarks Foundation,Inc. Chili Festival/Los Posadas Nancy DuTeau 217-0284 or 221-0533 September 18&December 10,2010 $1,650 $1,000 $0 61% Poudre River Public Library District History Comes Alive Norm Fitzpatick 484-3281 or 221-6697 July 2010-June 2011 $2,500 $2,000 $0 80% Presto-Digitators Magic In The Rockies 2010 Magic Covention Lew Wymisner 484-7014 September 8-12,2010 $4,000 $4,000 $0 100% Rocky Mountain Raptor Program" Annual Gala Dinner&Benefit Auction Judy Scherpelz 2224529 or 484-7756 February 19,2011 $2.500 $0 $0 0% Youth Orchestra of the Rockies Fall Concert Merete Cunningham 493-3958 November 14,2010 $1,500 $1,000 $0 67% TOTALS $81,030 $32,200 $2,000 42%, These organization's events were not recommended for grants due to their ineligibility or to low scores.Scores are based on application materials and Fort Fund's"criteria for.Funding"