HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 12/07/2010 - RESOLUTION 2010-073 APPROVING THE PURCHASE OF ANIM DATE: December 7, 2010 AGENDA ITEM SUMMARY
STAFF: Hal Dean FORT COLLINS CITY COUNCIL
Jim O'Neill
Resolution 2010-073 Approving the Purchase of Animal Control Services from the Larimer Humane Society for 2011
as an Exception to the Competitive Purchasing Process.
EXECUTIVE SUMMARY
This Resolution approves as an exception to the City's competitive purchasing process,the purchase of animal control
services for 2011 from the Larimer Humane Society for the operation and management of the animal shelter.
BACKGROUND / DISCUSSION
The City of Fort Collins has contracted with the Larimer Humane Society for animal control services for over 30 years.
The contract requires the Larimer Humane Society to provide a variety of specialized equipment and personnel
necessary to provide animal control services to the City of Fort Collins; to operate a shelter facility; to provide
emergency veterinary care; to dispose of dead animals; to respond to animal-related calls for service; to enforce City
ordinances pertaining to animals; to administer a pet licensing program; and to provide accurate quarterly reports to
City staff. There is no other known organization, entity or individual currently capable of performing these services.
The City of Fort Collins relies on the Larimer Humane Society to address animal-related issues within the City limits
and it remains dedicated to providing professional animal control services to the City. Adoption of this Resolution will
allow this contractual relationship to continue.
FINANCIAL/ ECONOMIC IMPACTS
The proposed 2011 contract contains a negotiated cost to.the City of Fort Collins for animal control services in the
amount of$843,995,paid in monthly installments of$70,333. Funds for the contract are authorized in the 2011 budget
of Police Services.
ENVIRONMENTAL IMPACTS
Contracting with the Larimer County Humane Society helps provide opportunities for the community for education
regarding pet care, responsible ownership, and care for animals who are no longer enable to provide care. The
Humane Society also provides assistance to Fort Collins Police Services in dealing with all animal related calls which
directly effect the community such as barking dogs; dogs at large;aggressive and abandoned animals. The Humane
Society works collaboratively with the City's Neighborhood Task Force to help find solutions to neighborhood animal
related issues.
STAFF RECOMMENDATION
Staff recommends adoption of the Resolution.
RESOLUTION 2010-073
OF THE COUNCIL OF THE CITY OF FORT COLLINS
APPROVING THE PURCHASE OF ANIMAL CONTROL SERVICES FROM
THE LARIMER HUMANE SOCIETY FOR 2011
AS AN EXCEPTION TO THE COMPETITIVE PURCHASING PROCESS
WHEREAS, Section 8-161(d)(1)(a) of the City Code authorizes the Purchasing Agent to
negotiate the purchase of supplies and services without utilizing a competitive bidding process
where the Purchasing Agent determines that only one responsible source exists; and
WHEREAS, the Purchasing Agent has determined that the Larimer Humane Society is
the only responsible source for adequate professional animal control enforcement, public
education, animal shelter and related care, transportation of animals, and pick-up and disposal of
dead animals; and
WHEREAS, the Purchasing Agent has submitted the requisite justification for such
determination to the City Manager for approval; and
WHEREAS, the City Manager has reviewed and approved the justification for this
service; and
WHEREAS, the cost to purchase such services is $843,995 for 2011; and
WHEREAS, Section 8-161(d)(3) of the City Code requires approval of this purchasing
method by the City Council for items costing more than Two Hundred Thousand Dollars
($200,000)prior to acquisition; and
WHEREAS, under Section 8-161(d)(4) of the City Code a procurement approved under
Section 8-161(d) of the City Code may be used as the basis for a negotiated purchase of
additional quantities of the same materials or services within a period of five years from the date
of approval, although such subsequent procurements may be limited to a specific number of
purchases or a period less than five years.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Section 1. That the City Council hereby approves, as an exception to the City's
competitive purchasing process, the purchase of animal control services for 2011 from the
Larimer Humane Society for the operation and management of the animal shelter, including the
maintenance and operation of all physical plant facilities necessary for the efficient operation of
said shelter; the provision of necessary personnel trained in the area of animal control; the
provision of uniforms to all animal control enforcement officers; and the provision of humane
and modern vehicles for the safe transportation of animals, for a total payment of Eight Hundred
Forty Three Thousand Nine Hundred Ninety Five Dollars ($843,995) in twelve (12) monthly
payments of$70,332 for 2011, together with retained impoundment and license fees.
Section 2. That the Purchasing Director may use this approval as the basis for
negotiating the additional purchase of animal control services from the Larimer Humane Society
through 2015.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 7th
day of December A.D. 2010.
Mayor
ATTEST:
City Clerk