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HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 05/15/2007 - FIRST READING OF ORDINANCE NO. 075, 2007, APPROPRI ITEM NUMBER: 28 AGENDA ITEM SUMMARY DATE: May 15, 2007 FORT COLLINS CITY COUNCIL STAFF: Marty Heffernan Chuck Seest SUBJECT First Reading of Ordinance No. 075, 2001, Appropriating Unanticipated Revenue from the Fort Collins Regional Library District for Continuation of Library Services for Fiscal Year 2007. RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. FINANCIAL IMPACT The Ordinance would appropriate an additional $2.6 million in unanticipated revenue from the Fort Collins Regional Library District into the General Fund to be used for continuation of library services. EXECUTIVE SUMMARY The Board of the Fort Collins Regional Library District sent a letter dated April 16,2007 to the Fort Collins' City Council reflecting the Board's approval of reimbursing the City of Fort Collins in an amount of$3,851,153 based upon actual expenditures incurred for the costs of operations and maintenance of public library services for 2007. As of the end of April, the Fort Collins Regional Library District has collected $2,318,000 of property taxes from the mill levy approved by voters last November for funding the regional library district. When Council approved the 2007 Budget last November, $1.2 million was also appropriated for library services. This appropriation was intended to serve as funding during the transition of the library services from City operations to District operations. The District and the City will need to approve an intergovernmental agreement prior to full operations commencing under the direction of the District. This ordinance will allow funding of library services to continue under City direction for 2007. The City will also be reimbursed for expenses incurred during the first quarter of 2007. From that point forward,the City will be reimbursed on a monthly basis. These reimbursements will occur within thirty days after the close of the month during which the charges were incurred. ATTACHMENTS 1. Letter from the Fort Collins Regional Library District dated April 16, 2007. ATTACHMENT 1 r - ��CF.tVED APR 1 g ZOO/ Cityiyanagers Once FORT COLLINS REGIONAL LIBRARY DISTRICT 201 Peterson Street Fort Collins, Colorado 80524 April 16, 2007 The Honorable Doug Hutchinson, Mayor City Council Members = Dann Atteberry, City Manager City Hall West, 100 LaPorte Ave. Fort Collins,CO 80521 Re: Operations of the Fort Collins Public Library and Transition to the Fort Collins Regional Library District Dear Mayor, Council Members and Mr.Atteberry: The Board of Trustees of the Fort Collins Regional Library District has approved a motion to reimburse the City of Fort Collins for the costs of operations and maintenance directly related to the provision of public library services actually incurred during the year 2007. The amount of the reimbursement is limited to the actual expenditures incurred or the City's budgeted library expense of$3,851,153.00. In addition,the District will reimburse the City for any additional expenses incurred at the request of the District Board of Trustees in writing. Additional expenses may include, but are not limited to new staff, community book drops and additional materials or training. The Board of Trustees appreciates your efforts in maintaining library services at the 2006 levels plus any requested increases during 2007. Please provide the Board of Trustees with a final accounting of the expenditures made during the 2007 calendar year as soon as available. The District will review and respond to the Fort Collins City Council Re: Operations of the Fort Collins Public Library April 16, 2007 Page 2 of 2 accounting within 30 days and payment of the reimbursement will be made within 15 days of agreement upon a final reimbursable amount. Please contact the Board if you need some other payment arrangement. Thank you for your assistance and cooperation in this time of transition. Fort Collins Regional Library District Mary Rob r son,President �� at.L�c�ichelle S. Kalkowski, Secretary cc: Marty Heffernan ORDINANCE NO. 075, 2007 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE FROM THE FORT COLLINS REGIONAL LIBRARY DISTRICT FOR THE CONTINUATION OF LIBRARY SERVICES FOR FISCAL YEAR 2007 WHEREAS, on November 7,2006,the voters approved a citizen initiative to establish and fund the Fort Collins Regional Library District(the"Library District")pursuant to Title 24,Article 90 of the Colorado Revised Statutes (the"Library Law"); and WHEREAS, the City Council and Larimer County Commissioners each appointed two of their members to a committee (the "Committee") to fill seven positions on the initial board of trustees of the Library District as required by the Library Law; and WHEREAS,on March 6,2007,the City Council,pursuant to the requirements of the Library Law, adopted a resolution that ratifies the Committee's appointments of the Board of Trustees of the Fort Collins Regional Library District (the"Board of Trustees"); and WHEREAS, the Board of Trustees sent a letter to the City Council and the City Manager, dated April 16, 2007,in which it notified the City Council of its adoption of a motion to reimburse the City of Fort Collins for providing library services during 2007 in an amount not to exceed $3,851,153; and WHEREAS,the City of Fort Collins has been accounting for the cost of library services and the collections of the voter approved mill levy for funding the Library District; and WHEREAS, the Library District has collected property taxes in the amount of$2,318,000 as of the end of April, 2007; and WHEREAS, on November 21, 2006, the City Council adopted Ordinance No. 177, 2006, approving$1,200,000 to provide library services for the first quarter of 2007; and, WHEREAS, City Council desires to fund Library Services for the balance of fiscal year 2007; and WHEREAS, it is the desire of the City Council to appropriate the sum of$2,651,153 to continue offering library services. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that there is hereby appropriated from unanticipated revenue the sum of TWO MILLION SIX HUNDRED FIFTY-ONE THOUSAND ONE HUNDRED FIFTY-THREE DOLLARS ($2,651,153), in to the General Fund to provide Library Services. Introduced, considered favorably on first reading, and ordered published this 15th day of May, A.D. 2007, and to be presented for final passage on the 5th day of June, A.D. 2007. Mayor ATTEST: City Clerk Passed and adopted on final reading on the 5th day of June, A.D. 2007. Mayor ATTEST: City Clerk