HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 02/20/2007 - RESOLUTION 2007-017 AUTHORIZING AN AMENDMENT TO TH ITEM NUMBER: 27
AGENDA ITEM SUMMARY DATE: February 20, 2007
FORT COLLINS CITY COUNCIL STAFF: Craig Foreman
SUBJECT
Resolution 2007-017 Authorizing an Amendment to the Intergovernmental Agreement with Poudre
School District Regarding the Building Community Choices City/School District Capital Projects.
RECOMMENDATION
Staff recommends the adoption of the Resolution.
FINANCIAL IMPACT
The remaining Building Community Choices City/School District project funding will be allocated
with $55,000 going toward construction of a new tennis court and the remaining amount of
$111,258.91 for improvements at the new Northside Aztlan Community Center skate park.
The annual operation and maintenance budget of$1,000 for the skate park is already budgeted in
existing Park Maintenance budget. The operation and maintenance cost of the tennis court will be
jointly funded by the City and the Poudre School District. The City's share of this cost for the
public's use of the tennis court is estimated at $500 annually and will be requested in the 2008
budget.
EXECUTIVE SUMMARY
The Building Community Choices City/ Poudre School District (BCC/PSD) joint projects
(ballfields,soccer fields,etc.)have been completed except for the in-line hockey rink at Edora Park.
The City and PSD are in agreement that a better use of the funds for the hockey rink would be to
construct a tennis court ($55,000) at Rocky Mountain High School with the remaining funds
($111,259) going toward improvements at the skate park at the Northside Aztlan Center.
BACKGROUND
Resolution 2000-029 authorized one or more intergovernmental agreements with Poudre School
District and approved the project list for Building Community Choices City/School District Capital
Projects. The project list has been completed except for the in-line hockey rink at Edora Park. The
unused funds in that project total $166,259.
February 20, 2007 -2- Item No. 27
The City has completed a Management Plan for Edora Park and concluded that the addition of an
in-line hockey rink is not appropriate for the Park. The Park would be over programmed with the
addition of this facility. The in-line hockey rink would result in increased parking,crowding and the
loss of valuable un-programmed turf The park experience could be reduced more than the hockey
rink would add value to the park.
Staff proposes not constructing the in-line hockey rink and instead use a portion of the funds
allocated to that project to develop a new tennis court at Rocky Mountain High School. The school
presently has five courts and needs one more court to handle school tennis meets. In exchange, the
District has agreed to make both the new court and an adjacent court available to the public. The
two public tennis courts will meet the needs of tennis players in the area. The remaining four courts
will not be open to the public to protect the School District's investment.
The remaining funds would be used to provide an improved skate park at the new Northside Aztlan
Community Center. The existing skate park at Old Fort Collins Heritage Park will be relocated in
conjunction with the construction of the new Northside Aztlan Center. The existing skate park was
developed in 2000 with the help of$50,000 of BCC/Poudre School District funds. The skate park
needs to be updated to remain appealing to the skater, boarders and bikers. The new design will
include a public process with the skate park users.
The Parks and Recreation Board supports funding the new tennis court at Rocky Mountain High
School and the improvements to the skate park at the Northside Aztlan Community Center.
ATTACHMENTS
1. Parks and Recreation Board minutes of November 30, 2005 and January 25, 2006.
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Council Liaison: Kelly Ohlson Staff Liaison : Marty Heffernan, 224-6064 '
President: Jessica MacMillen Phone : 495- 1270 (Work) 407-8896 (Home)
Call Meeting to Order: Jessica MacMillen called the meeting to order at 5 :45 p .m.
Agenda Review : Addition: Downtown Ice Rink update — Marty Heffernan
Items of Note : None.
Citizen Participation : Mary Carlson addressed the Board, not as a Board member, but as a citizen.
Mary was riding her horse at Spring Canyon Park last Friday when her horse was spooked by families
setting off an Estes rocket in a dry grass area. Her horse ran and she almost fell off. She spoke with the
families; they did not have a fire extinguisher, were not aware of the dangers of an Estes rocket, and were
not aware that rockets were not allowed in parks. She called 911 . Mary felt the police response was
slow, and was surprised that they were not familiar with the Parks ordinances . She also found no signs
indicating that rockets are not allowed in the park system. She did see a very small sign listing the
Ranger' s number. She feels the City is putting themselves at risk by not having appropriate signs posted,
and those signs that are posted are not large enough.
Approval of Minutes : On a motion by Mark Lueker, seconded by Cathy Kipp, the Board voted
unanimously to approve the minutes of the October 26, 2005 meeting.
BCC Project Updates
Craig presented an overview of the BCC projects. The BCC projects are : regional trails, community park
improvements, and City/PSD joint projects.
Regional Trails : Craig explained that there is approximately $ 1 million left for trails.
Community Park Improvements : The improvements consist of putting sidewalks in the Community
Parks . The project was put on hold this summer because of the hurricane situation and the shortage of
concrete
City/PSD Joint Projects : This agreement was put together in the late 199Us. Its purpose was to make
specific school fields open to the public . Those fields are : Rocky Mountain ballfield and soccer field,
Blevins and Webber ballfields, Preston ballfield at Harmony Park, Poudre High School ballfield, a skate
park at Northside and Edora Park, and an in-line hockey rink at Edora Park. All are currently built with
the exception of the in-line skating rink at Edora .
They have agreed that the in-line rink no longer fits in Edora park because of the number of activities
already held in that park (skate park, BMX, disc golf, horseshoes) . Craig has spoken with the staff at
PSD about using the last of the monies redoing the skate park at the Northside Center. The PSD staff said
Parks and Recreation Board Minutes
November 30, 2005
Page 2
that they are interested in adding a sixth tennis court at Rocky Mountain High School. It would take
$40,000 to make one more tennis court at Rocky. If we agreed to put the money toward the tennis court,
it would be open to the public when PSD is not using it. The court would be located outside their fenced-
in area. The remainder of the money would be put toward a skate rink at Northside. The Board was
concerned that the public may not have ample access to the courts. Craig felt that we might be able to get
the keys . Mark asked who would maintain the courts. Craig explained that it would be similar to the
maintenance on the ballfields; PSD maintains it because it is on their property, but the Parks maintenance
staff will help maintain it when necessary. Normally, the Parks Division work out fair agreements to
share maintenance of shared facilities with PSD.
Mark asked what else could be done with the $40,000 . Craig responded that it has to be a project that has
the interest of PSD students and citizens, that' s why the Northside skate rink was of interest to them,
because it served underprivileged kids . They prefer to build a facility around school property.
Greg asked about the expectation of the in-line skate rink. Craig felt that it would not get much use and
was not a good fit for the park. The neighbors of Edora Park feel the park is already too busy. Fossil
Creek currently has an_ in-line rink and it is not heavily used.
Marty asked if the Board agreed with building another tennis court at Rocky Mountain High School. The
Board agreed with it, on condition that the new court and at least one of the existing courts be unfenced
and open to the public . The Board suggested that a sign should be posted that says the courts are for
public use.
Oak Street Plaza Park Update
Craig brought in the final drawing for the plaza and reviewed the primary features with the Board. The
DDA gave extra money to improve the area by the Museum of Contemporary Art with planters,
handicapped access, and space for art. The bus shelter will be also improved, as will the planters along
the bank. The tile paths through the plaza will have a cobblestone look, and the ribbon sidewalk will be
made of concrete tiles with mosaics. Staff is still reviewing the colors for the mosaics because they want
to make sure the look is timeless and won't end up dating the plaza. The stage will be two feet higher
than the plaza. All of the water features will be in the area to the west of the bus stop.
Craig added that the bidding will begin next week and go through the middle of January. It will take
about a month to get the contract in line. Craig will bring updated information in January.
Spring Canyon Community Park Update
Craig brought the drawings and the specification book on Spring Canyon Community Park. Craig
explained how the drawings were organized in the tablet and that the drawings tell the builders where to
put things. The specifications book tells the builders how to build the infrastructure in the park. Craig
added that the project will be going out to bid next week and it will close in January. In March they will
begin building.
Northside Aztlan Community Center Project — Handball Courts
Marty announced to the Board that the group pushing for handball courts at the Northside Center did raise
their share of the cost, $75 ,000 . They found a benefactor in Soderberg Masonry. The original agreement
stated that if they could raise half of the necessary costs, the City would provide the other half. Because
they raised their share, the project will move forward. The courts will be located in the northwest corner
of the site.
:
-PARKS AND, RECREATION 'BOARD
Minutes of Regular Iti%Ieeting
danuar 25 2006
. . 215 N'o th' Mason
Commodity Room
5 :30 p.m
Council Liaison : Kelly Ohlson Staff Liaison : Marty Heffernan, 224-6064
President: Jessica MacMillen Phone: 495 - 1270 (Work) 407-8896 (Home)
Call Meeting to Order: Jessica MacMillen called the meeting to order at 5 :44 p .m.
Agenda Review : Addition : Introduce New Board Member, Michael Chalona
Items of Note : None
Citizen Participation : None
Approval of Minutes : On a motion by Cathy Kipp, seconded by Ann Hunt, the Board voted
unanimously to approve the minutes of the November 30, 2005 meeting.
Introduce New Board Member
The Board welcomed their new member, Michael Chalona. Michael has lived in Colorado for over 8
years, and his background is in landscape architecture . He has owned his own landscape architect firm,
Land Images, for the past six years. He has had experience in designing parks and playgrounds, working
with zoning regulations, and has worked with both local governments and private firms. He is interested
in giving back to the community through volunteering. He is hoping he can bring some of hisknowledge
to the Board ' s discussion, and he is also looking forward to learning new things from the Board.
Parks and Recreation Policy Plan Update
Craig reviewed the 2006-2007 Parks and Recreation Policy Plan update with the Board. He explained
that it will be 2007 before the Plan is really completed. The originalplan was written in 1988 and
qpdatgd in_t996 ._._It is normally updated every ten years and has served the City very well. This particular
update is important because Fort Collins is maturing and the Plan will need to include how parr, trails
and recreation facilities_will develop over the next tenyears. This plan is also included in City Plan as an
appendix, so it is important that it is up to date and deals with relevant information, Because it is part of
City Plan, the City attorneys reference the plan as a requirement for the expenditure of park impact fee
and for other purposes, like re yllating Oak Street Plaza as mark.
The new Policy Plan will include park planning and development, recreation, park maintenance, forestry,
and park funding on both the capital and O&M side . Forestry and Horticulture are mentioned very little
in the existing plan so both of those areas will be included in more detail in the new plan.
The Policy Plan will probably be outlined in the following categories, and will be segmented with data so
it will walk readers through the process of developing parks :
The state of our system and challenges .
• How is our system doing today?
7
Parks and Recreation Board Minutes
January 25, 2006
Page 4
whether the trail system can handle the build out of the population. Mary added that the overall theme we
need to consider is balance. We have aging baby boomers, the possibility of running out of land unless
we annex, we are losing our open corridor between Loveland and Fort Collins, and we have a population
of obese children that need attention as well.
Greg commented that Fort Collins is blessed with a nationally recognized park system and we need to
make sure we do not get bogged down criticizing the details . He thinks the group should focus on the
positive when the new Plan is written. Marty agreed, and stated that they must use the plan to justify
things in the future. Walt added that the university will always keep the community young, and Marty
added that a demographics study in the 1996 plan showed that the percentage of population of college age
students has been decreasing as the community grows. It is now approximately 150/o-20 % . Mary noted
that the demographics depend on what is bringing people to Fort Collins, and she feels Fort Collins is
becoming less and less affordable. Marty agreed that this was a significant issue. Other issues brought up
in this area were the downtown area being reinvented, the traditional family changing, the retirement
community, staying affordable for the quality of life we offer, and creating a sustainable community.
Walt mentioned that we need to make sure we have funding sources for O&M. Ann agreed and asked
about upgrading. Marty said that with our funding of the parks departments there is also a component
called Lifecycle, which is for replacement of infrastructure It is basically repair and some replacement
but not renovation money. Renovation comes from funding packages such a Building on Basics, etc. He
added that we rely on capital programs to do anything major, revitalization, or beautification. It cannot be
used to repair something, and it is limited to new items. Marty stated that this would be an area that has a
funding deficit. Because of this, he feels open lands trail money will be a huge issue. Greg closed the
discussion with the statement that the Board' s discussion tonight was good because it looked at other
options that we didn 't think of 20 years ago. He added that we are now willing to push the envelope to
make improvements, and he feels that needs to come through in the Plan.
New Northside Aztlan Community Center Project Update
Marty told the Board that he went to Council a month ago to talk about the project and that they were
generally very happy with the plan. They had a few comments and questions about the old dumpsite and
whether there would be a river buffer zone. Karen was concerned that we planned for non-gender
specific restroom on the second floor; she felt we needed separate rooms for males and females, and it
should be wheel chair accessible. We are going to go back and look at that. The City Manager asked us
to take a look at going from Silver LEED Environmental standard to Gold. We had our consultants look
at it and they said it would take another $500,000. Without new money we would have to cut about 20%
on the size of the building, which would be difficult. Darin is interested in this because we 're working on
a project to synthesize business clusters in Fort Collins around the green industry. If we can distinguish
ourselves in this field we can set ourselves apart and attract new green companies to town. The new high
school was built with Silver LEED Certification, and it is only the third high school in the nation to do so.
Other update information included, the house at the front of the site was taken down, the design is moving
forward, the group likes the design build team, construction will begin in late spring and it will be about a
year until it is open.
Project Updates
Craig provided the project updates :
PSD Tennis Court
Craig visited the school district about opening one more court at Rocky Mountain High School for citizen
use, and they said that would be great. We will now have two courts accessible to us there.
RESOLUTION 2007-017
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AUTHORIZING AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT
WITH POUDRE SCHOOL DISTRICT REGARDING THE BUILDING COMMUNITY
CHOICES CITY/SCHOOL DISTRICT CAPITAL PROJECTS
WHEREAS,in April 1997,the voters of the City of Fort Collins approved a one-quarter cent
sales and use tax (the "Building Community Choices Capital Improvements Tax") to fund the
construction of certain capital improvement projects identified in Ordinance No. 31, 1997; and
WHEREAS, among the projects identified in Ordinance No. 31, 1997, were cooperative
City/Poudre School District("PSD")projects to be identified by mutual agreement at an estimated
cost of$600,000 (1996 dollars) (the "Joint Projects"); and
WHEREAS, the City and PSD created a committee comprised of City and PSD elected
officials and staff(the "Committee") which identified and recommended possible projects; and
WHEREAS,the Committee recommended the following five Joint Projects:(1)constructing
softball fields at Poudre High School, Rocky Mountain High School and Preston Junior High
School; (2)renovating existing fields at Blevins and Webber Junior High Schools; (3)relocating a
soccer field at Rocky Mountain High School;(4)constructing an in-line hockey rink and a skate park
at Edora Park; and (5) renovating the skate park at the Northside Aztlan Center; and
WHEREAS, on January 24, 2000, the PSD Board of Education voted to support the Joint
Projects as recommended by the Committee; and
WHEREAS,on February 15,2000,the City Council adopted Resolution 2000-29 approving
the Joint Projects as recommended by the Committee,and authorizing the City Manager to execute
one or more intergovernmental agreements with PSD in order to implement and complete the Joint
Projects; and
WHEREAS, the City and PSD entered into an intergovernmental agreement dated August
28, 2000 (the "IGA"), regarding development, construction and maintenance of the Joint Projects;
and
WHEREAS, to date, all but two of the Joint Projects have been completed; and
WHEREAS, Park Planning staff and PSD staff believe that one of the remaining Joint
Projects, an inline hockey rink at Edora Park, is no longer needed, and that the community would
be better served by an additional tennis court at Rocky Mountain High School that would be
available for public use; and
WHEREAS,the remaining Joint Project,renovation of the skate park at the Northside Aztlan
Center,is partially completed,and is scheduled to be completed in conjunction with the construction
of the new Northside Aztlan Center facility,and staff believes that the skate park renovation would
benefit from additional funding that would be made available by elimination of the inline hockey
rink from the list of Joint Projects; and
WHEREAS, the Parks and Recreation Board has reviewed the list of Joint Projects and
supports the proposed amendment of the list; and
WHEREAS, the proposed change to the Joint Projects will result in mutual benefits to the
City and PSD, and will benefit the community as a whole; and
WHEREAS,the City is authorized to enter into intergovernmental agreements to provide any
function, service or facility, as provided in Article II, Section 16 of the Charter of the City of Fort
Collins and Section 29-1-203, C.R.S.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT
COLLINS as follows:
Section 1. That the Council hereby approves the substitution of a new tennis court at
Rocky Mountain High School and additional funding for skate park renovations at the Northside
Aztlan Community Center in place of an inline hockey rink on the list of City/PSD Joint Projects
to be completed using Building Community Choices Capital Improvements Tax proceeds.
Section 2. That the City Manager is hereby authorized to execute an amendment to the
IGA with Poudre School District regarding the Joint Projects in order to implement the changes to
the Joint Projects approved in Section 1, along with such other changes as the City Manager, in
consultation with the City Attorney,deems necessary to effectuate the purposes of the Joint Projects
or Ordinance No. 31, 1997, or to protect the interests of the City.
Passed and adopted at a regular meeting of the Council of the City of Fort Collins this 20th
day of February, A.D. 2007.
Mayor
ATTEST:
City Clerk