Loading...
HomeMy WebLinkAboutCOUNCIL - AGENDA ITEM - 12/05/2006 - FIRST READING OF ORDINANCE NO. 190, 2006, APPROPRI ITEM NUMBER: 12 AGENDA ITEM SUMMARY DATE: December5, 2006 FORT COLLINS CITY COUNCIL STAFF: Steve Budner SUBJECT First Reading of Ordinance No. 190, 2006, Appropriating Unanticipated Revenue in the Recreation Fund to Be Used for the Purpose of Improving Youth Football Operations and Increasing Awareness And Interest in the Sport. RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. EXECUTIVE SUMMARY The Recreation Division was awarded a three-year National Recreation and Park Association (NRPA) Grant in the amount of$150,000 over three years. The Recreation Division will receive $50,000/year to be used for staffing a full-time youth football Coordinator. NRPA, as part of its grant agreement with USA Football, has received funds to be sub-awarded to five community organizations for the purpose of improving youth football operations and increasing awareness and interest in the sport. Fort Collins was selected as one of the five Hubs. This Ordinance appropriates the funding from NRPA for this sub-grant. BACKGROUND The three year sub-grant from NRPA will fund a full-time Coordinator who will be responsible for capacity building, increasing community awareness, planning a community celebration, utilizing resources, and completing measurement and assessment information to further NRPA's agenda of improving overall youth football operations and developing and increasing interest in the sport. The Sub-grant Agreement expressly outlines the provisions for which the grant was awarded. The Agreement requires appropriate reporting, recognition, and a commitment to execute the Agreement and all its terms and conditions. This Agreement will guide staff for the next three years to successfully fulfill all aspects of the requirements. ATTACHMENTS 1. National Recreation and Park Association Youth Football Hub 2006-2009 Sub-Grant Agreement. Attachment 1 National Recreation and Park Association Youth Football Hub 2006- 2009 Sub-Grant Agreement This Agreement, effective as of October 3, 2006 is made between the National Recreation and Park Association, a non-profit corporation, hereinafter referred to as NRPA, with its office located at 22377 Belmont Ridge Road, Ashburn, VA 20148, and the City of Fort Collins, a Colorado municipal corporation, with its office located at 300 La Porte Ave., Fort Collins, CO 80521 hereinafter referred to as AGENCY. WHEREAS, NRPA has received grant funding from the National Football League("NFL") Youth Football Fund ("YFF") to improve the quality of youth football programs, facilities, and leadership at the community level nationwide; and WHEREAS, as part of its grant agreement with USA Football, NRPA has received funds to be sub-granted to community organizations for the purpose of improving youth football operations; and WHEREAS, NRPA and AGENCY, pursuant to the purpose of improving youth football operations, have entered into this Agreement for the conduct of the project entitled NRPA/USA Football Hub Grant, hereinafter referred to as (Project), the parties agreement as follows: 1. Scone of Work AGENCY agrees to use its best efforts to conduct and carry out the project in accordance with the scope of work addressed below in section b, and is an integral part of this Agreement. The scope of work will commence upon the execution of the agreement and continue though October 31, 2009. a. Date for three-year scope of work Year 1 —October 2006— September 2007 Year 2 —October 2007—September 2008 Year 3 —October 2008— September 2009 b. Scope of Work: I. Capacity Building: Youth Football is already being implemented in departments, and it is important to recognize that the NRPA Youth Football Agenda is very different than implementing youth football programming. 1. Identify the key stakeholder within the local markets. Coordinate with target agency staff and independent leagues. 2. Develop and implement the NRPA Youth Football Agenda(training coordinated by Magnet Center Youth Football Coordinator)—review the 7 Ps (People, Places, Programs, Partnerships, Performance Measures, Public Visibility, and Policies), etc. Page 1 of 7 I Specialty football training for coaches and staff—Ask recreation staff what they want to learn more about for their programs. Promote USA Football Resources and materials. 4. Complete agency facility inventory in preparation to support local/regional in conducting the facility inventory. ii. Community Organizing Engaging local youth football leaders in a cooperative effort to increase participation and improve quality programming. 1. Conduct a local stakeholder's summit to engage youth football leaders in the agenda and promote resources and tools that will assist with enhancing the quality of youth football in their community. a. Engage youth football associations, universities, local college or professional level athletes, etc., a county board member or city official, and a celebrity spokesperson. 1. Support local agencies with the completion of the facility inventory through technical assistance. 2. Hold a community youth football festival to promote community awareness and expose youth to football opportunities. iii. Resources There are a variety of resources available for youth football. With partner resources and materials, the AGENCY can enhance their youth football initiative. Partners include: 1. USA Football 2. NFL iv. Measurement/Assessment Completing a comprehensive evaluation and gap analysis will be required at the completion of the first year. This evaluation will be part of the determination for continued funding. 1. Evaluating the overall goals and objectives based on the grant initiative. 2. The gap analysis will assess the current strengths and deficits in the youth football program. Recommendations on best ways to mobilize communities towards improving youth football will be addressed. 2. Term of Agreement This Agreement shall begin on or about September 2006 and is to be completed by October 2009, unless the Parties mutually agree to a different date. a. AGENCY will receive an annual grant of$50,000 to be used for staffing a full time youth football coordinator. Grant funds can be used for wages and benefits for the Youth Football Coordinator position and all other expenses incurred pursuant to the agreements made annually. Under no circumstances will NRPA reimburse incurred expenses in excess of$50,000 annually. Page 2 of 7 b. Funding for the second year of the project is contingent upon successfully completing all project elements identified for completion by September 2007, and third year funding is contingent upon successfully completing all project elements identified for completion prior to September 2008. C. AGENCY agrees to accept responsibility for increasing the quality of youth football programming and participation levels over the three year period of time both through self-operated programs and those provided by independent organizations. d. AGENCY agrees to accept responsibility for completing the youth football inventory and program contact data base as prescribed in Article 1 b. e. AGENCY agrees to acknowledge NRPA and USA Football in all correspondence associated with the Hub project. f. AGENCY agrees to provide additional support for the successful completion of the project as needed. 3. Key Personnel The AGENCY shall be responsible for the hiring and directing of the Youth Football Coordinator position funded through the grant and should act in accordance with AGENCY policies and procedures and comply with all local, state, and federal laws and regulations governing employment. The AGENCY is considered to be Key Personnel, (Youth Football Coordinator and Sr. Administrator) and essential to the work performed hereunder. In the event this person leaves AGENCY or is reassigned to another program, the AGENCY shall notify NRPA in writing. Any individual(s) appointed to replace the Key Personnel (Youth Football Coordinator/ Sr. Administrator) must have the written notice to the NRPA within 15 days. If any individual(s) is not acceptable to NRPA, NRPA reserves the right to terminate this agreement. The AGENCY will be reimbursed for its costs incurred throug h such termination date. Under no circumstances will NRPA reimburse incurred costs in excess of$50,000 annually. 4. Method of Payment NRPA will pay the AGENCY in accordance with the payment schedule included in this agreement in Article 4d. NRPA shall reimburse any expenses associated with travel to the annual project training, reporting, and for any other items outlined in scope of work and follow NRPA procedures and review upon invoice from the AGENCY. Under no circumstances will NRPA reimburse incurred costs in excess of$50,000 annually. Although not anticipated, NRPA and AGENCY agree that NRPA may at any time withdraw funding for lack of funds or for failure of the grantee to fulfill the provisions of the Agreement between USA Football and NRPA. Upon such an occurrence, NRPA's obligations to AGENCY will be terminated and procedures will be followed as specified in Article 12. Page 3 of 7 AGENCY agrees that it will use funds granted by NRPA in accordance with the terms of this Agreement and solely for the purposes expressed herein. AGENCY agrees that any amount of funds used for purposes other than those outlined in this Agreement shall be reimbursed in full by AGENCY to NRPA. a. Accountine: The AGENCY shall submit receipts and other documentation to NRPA on a quarterly basis. In order to be approved, receipts shall be for allowable, approved costs incurred in accordance with the terms of this Agreement and shall display expenses by budget category pursuant to budget. NRPA must receive all receipts and reports of expenditures submitted under this Agreement, no later than sixty(30) days after the quarterly submission date. An authorized representative of the AGENCY shall certify that the receipts submitted are the actual costs as recorded in AGENCY's records and as expended for the Study actually performed in accordance with the terms of this Agreement. b. Payment: Payment shall be contingent upon the availability of funding from USA Football/NFL Youth Football Fund and upon the AGENCIES compliance with the terms and conditions of this Agreement. C. Program Audit: The AGENCY agrees to maintain books, records and documents and other evidence to all costs and expenses incurred under this grant agreement to the extent and in such detail as will properly reflect all costs and expenses of the grant project. The books of account and other records which are applicable shall at all times be available for inspection, review and audit by NRPA and/or USA Football/NFL to determine proper application and use of all funds paid to or for the account of the AGENCY. d. Payment Schedule: NRPA will advance funds to AGENCY annually in the amount of$50,000. Payments will commence upon the execution of the agreement and follow accordingly. 2006 September 2006 - $50.000.00 2007 September 2007 - $50,000.00 2008 September 2008 - $50,000.00 Page 4 of 7 5. Reports The AGENCY shall furnish quarterly reports to NRPA. These reports will cover progress towards established program and financial goals and outcomes developed at the beginning of each year. The AGENCY shall furnish a final report within sixty(60) days of termination of this Agreement. 6_ Notices All communications, reports, and notices required or permitted hereunder shall be deemed sufficiently given if in writing and hand-delivered, recognized national overnight courier, or sent by registered mail, postage prepaid, return receipt requested, addressed to the parties as follows: For technical issues: AGENCY: Name: Marc Rademacher Title: Recreation Supervisor Address: 413 South Bryan Address: Fort Collins. CO 80521 NRPA: Name: Susan Potts Title: Community Outreach Specialist Address: 22377 Belmont Ridge Road Address: Ashburn, VA 20148 For administrative and financial issues: AGENCY: Name: Steve Budner Title: : Recreation Services and Facilities Administrator Address: 214 N. Howes Street Address: Fort Collins. CO 80521 NRPA : Name: Teresa Rodriguez Title: Senior Manager Address: 22377 Belmont Ridge Road Address: Ashburn, VA 20148 7. General Conditions The work will be performed in a manner that is consistent with all applicable federal, state, and local laws and regulations, including but not limited to those related to the use of human subjects and/or the use of animals in research. 8. Publications and Publicity The NRPA reserves the sole right to publish the results of the grant Project and to make public statements regarding the Project. AGENCY agrees to obtain the express consent of NRPA before Page 5 of 7 providing any information to the public regarding the Project, including but not limited to, statements to the media. 9. Indemnification To the extent permitted by law, the PARTIES agree to indemnify the other and its respective officers, trustees, agents, and employees, Institutional Review Board (hereinafter referred to as "INDEMNITEES"), and hold them harmless from any and all injury, illness, death, property damage, claim, lawsuit,judgment, or cause of action which results either in whole or in part from the negligent acts or omissions of the indemnitor, its officers, trustees, agents, or employees. Nothing herein shall constitute a waiver of the provisions of the Colorado Governmental Immunity Act. 10. Insurance Both PARTIES agree to procure and maintain, at its sole cost and expense, policies of comprehensive general and professional liability insurance in amounts of not less than $2,000,000 per incident and $5,000,000 annual aggregate. Each party shall provide the other, certificates evidencing such coverage upon request. 11. Access to Records The AGENCY agrees to permit NRPA to inspect records and facilities relevant to the grant project upon request at reasonable times. 12. Termination Either NRPA or the AGENCY may terminate this Agreement at any time by giving ninety(90) days written notice. The AGENCY shall take all reasonable efforts to minimize further costs upon such notice. In the event of termination, the AGENCY shall return all unused funds to NRPA; however, NRPA shall remain responsible for all costs incurred up to the date of termination and for all non-cancelable costs. 13. Governing Law and Notice This agreement shall be governed by and construed in accordance with the laws of the State of Virginia. Any action or proceeding between the parties arising out of this Agreement may only be brought in a state or federal court located in the State of Virginia and the PARTIES hereto agree to submit to the jurisdiction of the courts in Virginia. 14. Entire Agreement This Agreement constitutes the entire understanding of NRPA and AGENCY. No changes, amendments or alterations shall be effective unless in writing and signed by both Parties Page 6 of 7 This Agreement is the complete agreement of NRPA and the AGENCY and supercedes all prior understandings regarding the project. 15. Changes AGENCY agrees that NRPA may make changes to NRPA's grant procedures as necessary, without previous notice to AGENCY. AGENCY further agrees to cooperate with NRPA in amending the terms and conditions of this Agreement as necessary for NRPA to meet its obligations to USA Football. 16. Operational Agreement AGENCY agrees that NRPA may require AGENCY to execute a separate Operational Agreement, which will thereby become part of this Agreement. The Operational Agreement will detail more specific requirements and goals for the AGENCY performance. The AGENCY agrees that continued funding by NRPA will be subject to the AGENCY'S execution of the Operational Agreement and its compliance therewith. IN WITNESS WHEREOF, the respective parties have caused this Agreement to be executed by their duly authorized representative, all intending to be legally bound hereby, on the dates indicated below. NRPA: AGENCY: Signature Signature of Authorized Official John A. Thomer Darin Attebe Typed Name Typed Name Executive Director City Manager— Title Title Date Date Page 7 of 7 ORDINANCE NO. 190, 2006 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING UNANTICIPATED REVENUE IN THE RECREATION FUND TO BE USED FOR THE PURPOSE OF IMPROVING YOUTH FOOTBALL OPERATIONS AND INCREASING AWARENESS AND INTEREST IN THE SPORT WHEREAS, the National Football League Youth Football Fund ("YFF"), was established by the National Football League and the National Football Players Association,to promote positive youth development and ensure the health and future of the sport at the grassroots level; and WHEREAS,the YFF has supported numerous programs aimed at strengthening America's youth football movement; and WHEREAS,USA Football is an independent,non-profit organization,the purpose of which is to support and promote football at all amateur levels; and WHEREAS, the National Recreation and Park Association ("NRPA") as part of its grant agreement with USA Football,has received funds to be sub-granted to community organizations for the purpose of improving youth football operations; and WHEREAS,the City's Recreation Division applied for and was recently awarded a sub-grant from the NRPA for the conduct of a project entitled NRPA/USA Football Hub Grant; and WHEREAS,the aforementioned sub-grant totals$150,000 and covers the period beginning October 2006 and ending September 2009; and WHEREAS,the scope of work covered by the sub-grant includes hiring a full-time program coordinator responsible for capacity building, increasing community awareness, planning a community celebration, utilizing resources, completing measurement and assessment information to further the NRPA's agenda of improving overall youth football operations, and developing and increasing interest in the sport of football; and WHEREAS, no local matching funds are required according to the terms of the sub-grant; and WHEREAS,Article V, Section 9,of the Charter of the City of Fort Collins permits the City Council to make supplemental appropriations by ordinance at any time during the fiscal year, provided that the total amount of such supplemental appropriations,in combination with all previous appropriations for that fiscal year, does not exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS, City staff has determined that the appropriation of the NRPA/USA Football Hub Grant funds will not cause the total amount appropriated in the Recreation Fund-NRPA/USA Football Hub Grant project to exceed the current estimate of actual and anticipated revenues to be received during the fiscal year; and WHEREAS,it is the desire of the Council to appropriate the sum of$150,000 in NRPA/USA Football Hub Grant funds in the Recreation Fund -NRPA/USA Football Hub Grant project to be used for the purpose of improving youth football operations and increasing awareness and interest in the sport. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS that there is hereby appropriated for expenditure from unanticipated revenues in the Recreation Fund - NRPA/USA Football Hub Grant project the sum of ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000), representing grant proceeds from the NRPA/USA Football Hub Grant, to be used for the purpose of improving youth football operations and increasing awareness and interest in the sport. Introduced, considered favorably on first reading, and ordered published this 5th day of December, A.D. 2006, and to be presented for final passage on the 19th day of December, A.D. 2006. ATTEST: Mayor City Clerk Passed and adopted on final reading on the 19th day of December, A.D. 2006. Mayor ATTEST: City Clerk