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Home My WebLink AboutCOUNCIL - AGENDA ITEM - 04/06/2010 - SECOND READING OF ORDINANCE NO. 027, 2010, APPROPR DATE: April 6, 2010 A STAFF: Chuck Seest • . • • Second Reading of Ordinance No. 027, 2010, Appropriating Prior Year Reserves. EXECUTIVE SUMMARY Ordinance No. 027, 2010, was unanimously adopted on First Reading on March 16, 2010. The Ordinance appropriates prior year's reserves for expenditures authorized in 2009 by Council but which could not be completed by the end of 2009. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on Second Reading. ATTACHMENTS 1. Copy of First Reading Agenda Item Summary- March 16, 2010 (w/o attachments) ATTACHMENT 1 DATE: March 16, 2010 AGENDA ITEM SUMMARY STAFF: Chuck Seest F"i FORT COLLINSCOUNCIL First Reading of Ordinance No. 027, 2010, Appropriating Prior Year Reserves. EXECUTIVE SUMMARY City Council authorized expenditures in 2009-for various purposes. 'The authorized expenditures were not spent or could not be encumbered in 2009 because: )1 • There was not sufficient time to-complete bidding in 2009 and therefore, there was no known vendor or binding contract as required to expend or encumber the monies. • The project for which the dollars were originally appropriated by Council could not be completed during 2009 and reappropriation of those dollars is necessary for completion of the project in 2010. • To carry on programs, services, and facility improvements in 2010 with unspent dollars previously appropriated in 2009. In the above circumstances, the unexpended and/or unencumbered monies lapsed into individual fund balances at the end of 2009 and reflect no change'in Council,p locies. Monies reappropriated for each City fund by this(ordina) e ar' a=as follows: General Fund $225,0 Cultural Services Fund $ 167,077 Equipment Fund $ 30,801 Water Fund $ 123,550 Stormwater Fund $ 40,490 BACKGROUND / DISCUSSION GENERAL FUND ` Larimer Emergency Telephone Authority-$271(57 P y The Larimer Emergency Telephone Authority LETA)collects a monthly fee from all county telephone users. This fee is used to purchase,and maintain equipment and to train users to process E911 phone calls and dispatch appropriate Emergency Services Providers. LETA uses a formula to determine the annual budget for each Emergency Services Dispatch Center, based on the number of dispatchers and the number of E911 phones calls received in the Center. The formula is based on unspent funds from prior years being carried over for use in the following year. The funds remaining from the 2009 allocation for expenditure in 2010 total $27,057. Crown Point Technologies Police Software-$4,272 This request is to bring forward $4,2 72,ttq_-pay an/ that-arrived after the;end of the year. The balance in the rd purchase order was not carried forwa to 201!0 and the invoice arrived after 1,2131/09. The software purchased from Crown Point Technologies for $22,261 is a skills manager nt-systemlused by the FCPS training unit. Budget constraints necessitate the money be�brought,forward to cover the expense. J u March 16, 2010 -2- ITEM 14 Staffing Stud -$9,699 In November 2009, Police Executive Research Forum (PERF)completed the update of the staffing study for FCPS. An invoice was expected by the end of December 2009, but it did not arrive until January 2010. This request is to bring forward the $9,699 remaining on the purchase order to cover the expense that posted to the ledger in January. Affordable Housing Items - $151,125 A reappropriation of 2009 funds for the Affordable Housing Fund is requested for use in the Home Buyer Assistance Program to acquire former rental units. These funds were approved by City Council during the 2009 fall cycle of the competitive process. The distribution of funds is handled through check requests for closings as individual families are approved for loans to acquire their nevv mes-The yearly_cyale runs to December 31, 2010. Christmas Tree Recycling Program -$$3,790 U \V/ During the 2009-2010 Christmas t e-rec�ing program, the Natural Resources Department spent money on advertising, collection, and site management of the three city drop-off locations where the public was invited to take Christmas trees for recycling. Funding for the program was approved as part of the 2009 Budgeting for Outcomes process; however, not all of the vendors' invoices were received in time to be paid out of 2009 funds. Due to the fact that the expenses were less than $5,000 and were paid to five different vendors, it was not possible to encumber through a purchase order. This appropriation returns a total of$3,790 to be used to pay for Christmas tree program expenses that were previously incurred. International Council of Shopping Center Conference-$9,098 Economic Health is reappropriating $9;.098;in funds-for•costs associated with/the International Council of Shopping \\ r" \ 1 1 v 1 .. A/ Center conference. Each year the(Oty sends two to three representatives from staff to the conference. The conference provides an opportunity to�meet withptailers)and"developers with interest in locating in Fort Collins. This year the City will meet with key existing an�pote t�anchor tenants for' 'a redeveloped Foothills Mall, as well as College Avenue. In addition,the City will-meet with retailers interested in the Old Town area. The funds maybe used to pay for preparation of materials, travel, and other costs associated with attending the conference. Land Bank Maintenance-$5,012 A reappropriation of$5,012 for 2010 Land Bank maintenance is requested. Funds will be used for ongoing property maintenance of Land Bank properties owned and leased by the City. Regional Economist Contract-$15,000 The Economic Health Team has an on=going contract-with tliIe—Regionar.hEconomist at Colorado State University to provide updated employment data. (The data includes employes,f establisKments, wages, location quotient, and patents for each of the City's adopted;Target Industry Clusters.FThis data provides essential feedback on the success of the Economic Health activities regardmgJb growth econoJ is diversity,and entrepreneurial support. The$15,000 in re-appropriated funds will allow the team to continue to purchase these services and data from CSU throughout 2010. CULTURAL SERVICES AND FACILITIES FUND Art-in-Public-Places-$167,077 City Council approved legislation in 1995 creating an Art-in-Public-Places(APP)program. The purpose of the program is to encourage and enhance artistic expression and appreciation adding value to the community through acquiring, exhibiting and maintaining public art./T-h\prog am7is�funded=by_setting aside 1% of all eligible City construction projects(including Utility projects)over r$250,000;as defihed in the APP guidelines. This item reappropriates$167,077 in the Cultural Services & Facilities Fund to be used for the[APP projeets\that are scheduled or continued in 2010, including the Lincoln Center Renovation, F rt Collins scovery Museum, North College and other miscellaneous projects. L� March 16, 2010 -3- ITEM 14 EQUIPMENT FUND Streets Equipment-$30,801 A purchase order was issued in November 2009, to purchase two stainless steel truck-mounted sanders for the Streets department. The units arrived in late January 2010. Funds to cover this purchase were not carried over to 2010 based on recent financial decisions. The Equipment Fund needs the $30,801 in 2010 to pay for the Streets Equipment. WATER FUND Art-in-Public-Places -$123,550 This item reappropriates $123,550 in the WateriFlund to be usedfiorthe AP�P(projects that are scheduled or continued It I—in 2010, primarily towards the Fort Collins Discovery Museum Educational Project. �� ✓ U U STORM WATER FUND Art-in-Public-Places- $40,490 This item reappropriates the$40,490 in the Stormwater Utility Fund to be used forthe APP projects that are scheduled or continued in 2010 including the Water Quality Boxes and other miscellaneous projects. FINANCIAL IMPACT ,�� /�1 f�1 n /7 �� v r� la � �) \Dr This Ordinance increases 2010 appr`o�priations by$586,971..A=total of$225,053 is requested for reappropriation in the General Fund and $361,918 is requested from vat us other City funds. Reappropriation requests represent amounts budgeted in 2009 that could not-be encumbered at year-end. The appropriations are from 2009 prior year reserves. STAFF RECOMMENDATION Staff recommends adoption of the Ordinance on First Reading. COPY or. ID) Y ORDINANCE NO. 027, 2010 OF THE COUNCIL OF THE CITY OF FORT COLLINS APPROPRIATING PRIOR YEAR RESERVES WHEREAS, Article V, Section 11 of the City Charter requires that all appropriations unexpended or unencumbered at the end of the fiscal year lapse to the applicable general or special fund, except that appropriations for capital projects and federal or state grants do not lapse until the completion of the capital project or until the expiration of the federal or state grant; and WHEREAS, Article V, Section 9, of the City Charter permits the City Council to appropriate by ordinance at any time during the fiscal year such funds for expenditure as may be available from reserves accumulated in prior years, notwithstanding that such reserves were not previously appropriated. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FORT COLLINS as follows: Section 1. That there is hereby appropriated for expenditure from prior year reserves in the General Fund the sum of TWO HUNDRED TWENTY-FIVE THOUSAND FIFTY- THREE DOLLARS ($225,053) for the following purposes: Larimer Emergency Telephone Authority $ 27,057 Crown Point Technologies Police Software 4,272 Police Staffing Study 9,699 Affordable Housing 151,125 Christmas Tree Recycling Program 3,790 International Council of Shopping Center Conference 9,098 Land Bank Maintenance 5,012 Regional Economist Contract 15,000 Total General Fund $225,053 Section 2. That there is hereby appropriated for expenditure from prior year reserves in the Cultural Services Fund the sum of ONE HUNDRED SIXTY-SEVEN THOUSAND SEVENTY-SEVEN DOLLARS ($167,077) to be used for the purpose specified in the City's Art in Public Places program. Section 3. That there is hereby appropriated for expenditure from prior year reserves in the Equipment Fund the sum of THIRTY THOUSAND EIGHT HUNDRED ONE DOLLARS ($30,801) to be used for the purchase of two stainless steel truck-mounted sanders for the Streets Department. Section 4. That there is hereby appropriated for expenditure from prior year reserves in the Water Fund the sum of ONE HUNDRED TWENTY-THREE THOUSAND FIVE HUNDRED FIFTY DOLLARS ($123,550) to be used for the purpose specified in the City's Art in Public Places program. Section 5. That there is hereby appropriated for expenditure from prior year reserves in the Storm Water Fund the sum of FORTY THOUSAND FOUR HUNDRED NINETY DOLLARS ($40,490) to be used for the purpose specified in the City's Art in Public Places program. Introduced, considered favorably on first reading, and ordered published this 16th day of March, A.D. 2010, and to be presented for final passage on the ay of A ril, A.D. 2010. Mayor ATTEST: lL City Clerk Passed and adopted on final reading on the 6th day of April, A.D. 2010. Mayor ATTEST: City Clerk